Dropbox Business - Enterprise vs Hyland OnBase vs ShareFile comparison

Dropbox Business - Enterprise

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90% willing to recommend

Hyland OnBase

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Executive Summary

We performed a comparison between Dropbox Business - Enterprise, Hyland OnBase, and ShareFile based on real PeerSpot user reviews.

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February 2026

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Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Mindshare comparison

Cloud Storage Market Share Distribution
Product	Market Share (%)
Dropbox Business - Enterprise	7.3%
NetApp Cloud Volumes ONTAP	6.4%
Nasuni	5.0%
Other	81.3%

Cloud Storage

Business Process Management (BPM) Market Share Distribution
Product	Market Share (%)
Hyland OnBase	1.4%
Camunda	9.3%
IBM BPM	4.1%
Other	85.2%

Business Process Management (BPM)

Cloud Data Exchange Services Market Share Distribution
Product	Market Share (%)
ShareFile	1.7%
AWS Data Exchange	36.7%
Microsoft Azure Data Share	31.7%
Other	29.89999999999999%

Cloud Data Exchange Services

Featured Reviews

NancyHartman

Business Process Manager/ Educational Technologist at a educational organization with 1,001-5,000 employees

Family sharing and personal backups have improved how I manage and access my files anywhere

I am not fond of their syncing. Their file syncing is very clunky, so I am not a real fan of the file syncing. I think Box does a much better job of the syncing of data onto desktops and laptops. When you try to sync the files in Dropbox, it actually puts a copy of the file on your laptop, so it sucks up all of your memory. Whereas with Box, I can sync files into my file explorer and it is still cloud-based. They have not saved the file physically onto my laptop. They save it in the cloud and it just does a temporary download and then it uploads again, but that file is not saved on my laptop. Whereas with Dropbox, anytime you want to sync on your laptop, it actually does save it. There is a way to set it up, but it takes a lot more work and effort and I have never been able to get it to work the way I want it to work. So I just do not sync my files with Dropbox on my laptop. That limits my ability to use Dropbox from my work laptop because my work laptop just does not have any memory at all on it. They give the bare minimum of memory and say that it should all be in the cloud anyway, so you do not need to have that much storage space. So I cannot even access Dropbox from my work laptop and have to use the browser version of Dropbox if I need to access my Dropbox from my work laptop. Within the company, it is a personal choice. Our company has not dictated what cloud service to use. As long as it has all the security measures that meet the standards of our IT department, anyone can use whatever cloud service they want. For example, our company is not allowed to use Google because Google is not a secure cloud service in the estimation of our IT department. So there are cloud services that we are not allowed to use, but from the five to seven different services that they give us to choose from, we all can find what meets our needs.

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reviewer1981395

Product owner at a computer software company with 10,001+ employees

Seamless data management enhances security while monolithic architecture and reporting need improvements

I believe the reporting features need improvement, as other competitors in the market provide better analytics. Hyland is working on a new platform (HXP) to integrate features from all products, addressing some concerns. Additionally, there could be more integration points with products Hyland has acquired, such as Alfresco and Nuxeo. Offering a trial version with basic features would allow users to experience the product before purchasing. I find OnBase's monolithic architecture to be expensive, and adopting microservices could be beneficial.

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David Donaldson

Regional Information Technology Director at a real estate/law firm with 10,001+ employees

Flexible plans, stable, and scalable

I used another solution at the same time, which was far worse. The American company I worked for used a similar file-sharing solution called LeapFile, a secure file transfer service. Personally, I found Citrix ShareFile to be much better than LeapFile, which was quite clunky. I later used a solution called Egnyte, which my company used as its main file transfer solution, though I'm not sure if it's still in use. The company moved to Egnyte because it is more of an enterprise-level solution. Egnyte was expensive, but it worked. I believe Citrix ShareFile is aimed at smaller to medium-sized organizations, making it a more appropriate solution than Egnyte due to its pricing.

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Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Pros

"It ensures all our staff are using the current version of our documents."

"Dropbox's most valuable features are ease of use and performance."

"I had a good experiment with the technical support from Dropbox."

"The main feature that I found the most valuable is the ability to link the documents such that they are automatically taken to a page where you can review them."

"Offers great flexibility."

"Irrespective of the geographical location that you are present in, and even if you don't have any storage devices, you can access your data and files with the help of Dropbox."

"The search functionality and the ability to preview images are quite good."

"The most valuable feature of the solution is that it is user-friendly."

More Dropbox Business - Enterprise pros

"Integrating Hyland OnBase with our systems enabled us to automate document designs and templates, which was extremely helpful in the finance and banking industry."

"The solution is very developed and we are not taking full advantage of its functionalities."

"Its most valuable aspect is its flexibility"

"The retention module is one of the most valuable features. Whatever we scan onto the system can be identified and we are notified when the records are due to be disposed."

"I like the cloud and its integrability."

"Hyland OnBase is valued for its security, especially for those in the finance domain who require data confidentiality."

"The solution's most valuable features are integration and flexibility."

"The most valuable features are that it's very secure and provides audit trails for our documents."

More Hyland OnBase pros

"Easy to manage and fully secure."

"This provides us with a secure way of sending tax returns without having to use passwords."

"It's user-friendly for end users."

"Citrix has a very good file auditing features and security features."

"The solution is scalable."

"The solution would query the Active Directory, and if new accounts were identified, Citrix ShareFile would add them automatically."

"The Enterprise Dropbox solution is highly integrated with Microsoft's Office 365 and Azure products."

"ShareFile gives you all of the features of cloud providers, but in an on-premises solution."

Cons

"Sometimes, it takes a while to start Dropbox services and files are not synced."

"The mobile aspect of the solution needs improvement. For instance, if I want to use a file from Dropbox on my phone, I sometimes struggle to download images off of Dropbox. The solution lacks accessibility on different devices."

"The product must be more user-friendly."

"To improve Dropbox Business - Enterprise, I would suggest making it faster than it is currently and arranging the interface to be more user-friendly."

"The solution could be more scalable."

"There is room for improvement in Dropbox's security measures."

"Dropbox could make the installation and the log of what has changed in a file easier. Showing logs could be more accessible."

"While generally user-friendly, there is room for improvement in the user interface, especially with the introduction of new integrations and features."

More Dropbox Business - Enterprise cons

"An area for improvement would be the training - getting our people up to speed on how to use it required more training than we expected due to the complexity of the solution."

"We are struggling with duplicates and would like to have OCR functionality when using this solution."

"The migration is a bit difficult in the tool."

"I find OnBase's monolithic architecture to be expensive, and adopting microservices could be beneficial."

"We need to troubleshoot why our reports didn't get downloaded in a day. There is a workflow feature which powerful but also complicated."

"The solution’s initial setup is a little difficult."

"The dashboards do have some room for improvement as compared to the other vendors which are there in the market."

"The application could potentially be more open-source, allowing integration with more solutions."

More Hyland OnBase cons

"The configuration on the mobile devices is a little clunky, in terms of setting up the application."

"Everything they have should be integrated into one item."

"Some of our customers are facing issues if they've deployed in hybrid mode."

"They should integrate the solution with more email services."

"DLP features are lacking and required because, especially with everyone working from home, security is now paramount when the data is on BYOD devices."

"The user interface is not very intuitive."

"My only issue with this solution is the cost, which should be improved."

"There are sometimes scalability issues after updates."

Pricing and Cost Advice

"We are using the free version of Dropbox which has approximately two gigabytes of data capacity."

"Dropbox offers a freemium model which is very convenient and affordable. Beyond that, the pricing is favorable."

"I need to pay towards the licensing costs attached to the solution. The solution is expensive."

"While the pricing is comparable, especially for users of Microsoft Office 365, the value proposition might not be as competitive for those seeking primarily storage options."

"We pay for the license yearly."

"I use the free version of the solution."

"The pricing for non-corporations is expensive. They have raised their prices and have low storage capacity."

"We pay a monthly subscription fee."

More Dropbox Business - Enterprise pricing and cost advice

"There are a number of different types of licenses. There are concurrent licenses, individual licenses and imaging licenses."

"They can do better in terms of the pricing model. It is a really expensive tool in Latin America. They should have different prices for different regions."

"The tool's price is high."

"OnBase is reasonably priced."

"The solution costs around $6,000 per month."

"I give the cost of the solution a five out of five."

"Citrix has a very good file auditing features and security features."

"You have to work hard in order to get the suitable licenses."

"If you are already a Citrix customer, I recommend having the Platinum licensing level, as it provides licensing for a number of various features that all integrate together."

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Top Industries

By visitors reading reviews

Performing Arts

Marketing Services Firm

Manufacturing Company

Financial Services Firm

Government

12%

Financial Services Firm

12%

Computer Software Company

Healthcare Company

Computer Software Company

10%

Manufacturing Company

Legal Firm

Financial Services Firm

Company Size

By reviewers

Large Enterprise

Midsize Enterprise

Small Business

By reviewers
Company Size	Count
Small Business	40
Midsize Enterprise	19
Large Enterprise	37

By reviewers
Company Size	Count
Small Business	5
Midsize Enterprise	3
Large Enterprise	8

By reviewers
Company Size	Count
Small Business	4
Midsize Enterprise	3
Large Enterprise	3

Questions from the Community

What do you like most about Dropbox?

For me, the biggest thing is version history. I can easily go back and view older versions.

What is your experience regarding pricing and costs for Dropbox?

We are using the free version of Dropbox.

What needs improvement with Dropbox?

I am not fond of their syncing. Their file syncing is very clunky, so I am not a real fan of the file syncing. I thin...

What is your experience regarding pricing and costs for Hyland OnBase?

I find pricing to be on the higher side due to its monolithic architecture. I would rate it six out of ten. Transitio...

What needs improvement with Hyland OnBase?

I believe the reporting features need improvement, as other competitors in the market provide better analytics. Hylan...

What is your primary use case for Hyland OnBase?

I was a vendor managing Hyland OnBase ( /products/hyland-onbase-reviews ) for Hyland, not as a direct user but as a b...

Office 365 vs Dropbox Business - Enterprise

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Comparisons

Compared 6% of the time

Box vs Dropbox Business - Enterprise

Compared 6% of the time

Egnyte vs Dropbox Business - Enterprise

Compared 5% of the time

Microsoft OneDrive for Business vs Dropbox Business - Enterprise

Compared 5% of the time

Google Workspace vs Dropbox Business - Enterprise

Compared 4% of the time

More Dropbox Business - Enterprise Competitors

OpenText Content Management vs Hyland OnBase

Compared 10% of the time

Alfresco vs Hyland OnBase

Compared 7% of the time

IBM FileNet vs Hyland OnBase

Compared 7% of the time

SharePoint vs Hyland OnBase

Compared 7% of the time

OpenText Documentum Content Management vs Hyland OnBase

Compared 6% of the time

More Hyland OnBase Competitors

Box vs ShareFile

Compared 19% of the time

Egnyte vs ShareFile

Compared 12% of the time

Microsoft OneDrive for Business vs ShareFile

Compared 11% of the time

SharePoint vs ShareFile

Compared 10% of the time

Google Workspace vs ShareFile

Compared 5% of the time

More ShareFile Competitors

Product Reports

Dropbox Business - Enterprise

February 2026

Download Dropbox Business - Enterprise product report

Download Hyland OnBase product report

Hyland OnBase

January 2026

Download ShareFile product report

January 2026

Also Known As

No data available

OnBase

Citrix RightSignature, Citrix ShareFile

Overview

Dropbox Business - Enterprise enables seamless device synchronization and efficient file sharing with a user-friendly interface. It enhances productivity and security with diverse access options and scalable pricing.

Dropbox Business - Enterprise is a tool for data storage and sharing across devices, offering cloud-based solutions that facilitate communication between team members. It provides a stable performance with integration capabilities, version history, and collaborative tools. Limitations exist in link sharing, permissions management, and mobile interface usability, alongside the need for better real-time collaboration and stronger authentication. Despite these, Dropbox serves as a central repository for critical data, making document accessibility easy.

What are the key features of Dropbox Business - Enterprise?

Seamless Synchronization: Users enjoy smooth data sync across devices.
Efficient File Sharing: Easy sharing and management of documents.
User-Friendly Interface: Intuitive design for power users.
Security Measures: Protects files with robust security protocols.
Diverse Access Options: Access documents from any device, anywhere.
Collaboration Tools: Enhance productivity with team collaboration features.

What benefits should users consider in reviews?

Stable Performance: Maintain reliable file management.
Version History: Retrieve earlier document versions when needed.
Integration: Connect seamlessly with third-party platforms.
Scalable Pricing: Find a plan that fits business needs.
Community Support: Receive assistance from a broad user network.

Dropbox Business - Enterprise is implemented across industries for centralized file management. Corporations use it for backing up crucial data and ensuring smooth collaboration among departments. In education, it supports faculty and students by enabling resource access on any device, while media companies use it to manage large files and creative assets efficiently.

Dropbox

Hyland OnBase is acclaimed for its robust document management, automating workflows, and improving organizational efficiency across various industries. Praised for its ability to manage records compliantly, especially in regulated sectors like healthcare and finance, the tool also integrates smoothly with other enterprise systems. Users benefit significantly from streamlined processes, reduced manual tasks, and enhanced data accuracy, boosting productivity and customer satisfaction.

Hyland

ShareFile enables secure file sharing with features like Active Directory integration and multifactor authentication. Offering user-friendly interfaces and seamless device flexibility, it allows secure on-premises file sharing akin to cloud services without relying on cloud storage.

ShareFile by Citrix provides extensive security options such as encryption and auditing, making it suitable for organizations prioritizing data protection. With easy integration into existing infrastructures via Active Directory, it ensures simplified administrative tasks. The flexibility extends across devices, offering seamless file transfers and large file uploads, making it efficient for handling complex data transactions. Key integrations with Outlook facilitate smoother communications. However, enhancements are needed in folder administration, scalability, and desktop flexibility. Users also seek better email service integration and a more intuitive interface.

What features define ShareFile?

Security Integration: Features encryption, auditing, and multifactor authentication for robust security.
Active Directory Integration: Simplifies setup and management functions.
Large File Handling: Enables uploads and secure sharing of large files.
Outlook Integration: Assists in seamless email communication with file transfers.
Device Flexibility: Provides access across diverse devices.

What benefits should be reviewed?

Administrative Efficiency: Enhanced by automated user management integration.
File Accessibility: Secure file access without relying solely on cloud storage.
User-Friendliness: Simplified file transfers and device flexibility are highly rated.

ShareFile is widely used in industries needing to securely share documents with external clients, especially where large datasets are involved. It assists in moving on-premises files to cloud-like structures, aiding in remote collaboration. Its security features support industries with strict firewall regulations, ensuring encrypted transactions and seamless large file transfers.