Workato vs Zapier comparison

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5,913 views|3,583 comparisons
Workato Logo
2,524 views|1,984 comparisons
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3,466 views|1,903 comparisons
Comparison Buyer's Guide
Executive Summary

We performed a comparison between Workato and Zapier based on real PeerSpot user reviews.

Find out what your peers are saying about Microsoft, Informatica, Oracle and others in Data Integration Tools.
To learn more, read our detailed Data Integration Tools Report (Updated: November 2022).
656,474 professionals have used our research since 2012.
Featured Review
Quotes From Members
We asked business professionals to review the solutions they use.
Here are some excerpts of what they said:
Pros
"In StreamSets, everything is in one place.""It is a very powerful, modern data analytics solution, in which you can integrate a large volume of data from different sources. It integrates all of the data and you can design, create, and monitor pipelines according to your requirements. It is an all-in-one day data ops solution.""StreamSets data drift feature gives us an alert upfront so we know that the data can be ingested. Whatever the schema or data type changes, it lands automatically into the data lake without any intervention from us, but then that information is crucial to fix for downstream pipelines, which process the data into models, like Tableau and Power BI models. This is actually very useful for us. We are already seeing benefits. Our pipelines used to break when there were data drift changes, then we needed to spend about a week fixing it. Right now, we are saving one to two weeks. Though, it depends on the complexity of the pipeline, we are definitely seeing a lot of time being saved.""StreamSets’ data drift resilience has reduced the time it takes us to fix data drift breakages. For example, in our previous Hadoop scenario, when we were creating the Sqoop-based processes to move data from source to destinations, we were getting the job done. That took approximately an hour to an hour and a half when we did it with Hadoop. However, with the StreamSets, since it works on a data collector-based mechanism, it completes the same process in 15 minutes of time. Therefore, it has saved us around 45 minutes per data pipeline or table that we migrate. Thus, it reduced the data transfer, including the drift part, by 45 minutes.""I have used Data Collector, Transformer, and Control Hub products from StreamSets. What I really like about these products is that they're very user-friendly. People who are not from a technological or core development background find it easy to get started and build data pipelines and connect to the databases. They would be comfortable like any technical person within a couple of weeks."

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"Their automation and workflows are very strong, and you can build the workflows very easily and quickly.""It is very easy to use. It takes complex workloads away, and it provides very smooth integration. It has got a lot of out-of-the-box connectors. It has got a lot of out-of-the-box APIs, which makes it really easy to integrate with applications for different use cases, whether it is in finance, HR, or customer operations. It is by far our favorite integration product."

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"The most valuable aspect of this solution is that it is very intuitive and has a very flat learning curve.""Zapier is user friendly and makes it easy to integrate different tools. It has a drag and drop functionality which makes it easy to connect environments.""The solution is a SaaS and does not require a complex setup.""We find it effortless to set up. We really don't have to do anything other than finding the application in the Zapier catalog. And as long as the application has been re-integrated into Zapier, they're able to then just provide the connection details and hook it up.""The most valuable feature of Zapier is it saves me time doing repetitive tasks."

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Cons
"The logging mechanism could be improved. If I am working on a pipeline, then create a job out of it and it is running, it will generate constant logs. So, the logging mechanism could be simplified. Now, it is a bit difficult to understand and filter the logs. It takes some time.""We create pipelines or jobs in StreamSets Control Hub. It is a great feature, but if there is a way to have a folder structure or organize the pipelines and jobs in Control Hub, it would be great. I submitted a ticket for this some time back.""Sometimes, when we have large amounts of data that is very efficiently stored in Hadoop or Kafka, it is not very efficient to run it through StreamSets, due to the lack of efficiency or the resources that StreamSets is using.""If you use JDBC Lookup, for example, it generally takes a long time to process data.""Currently, we can only use the query to read data from SAP HANA. What we would like to see, as soon as possible, is the ability to read from multiple tables from SAP HANA. That would be a really good thing that we could use immediately. For example, if you have 100 tables in SQL Server or Oracle, then you could just point it to the schema or the 100 tables and ingestion information. However, you can't do that in SAP HANA since StreamSets currently is lacking in this. They do not have a multi-table feature for SAP HANA. Therefore, a multi-table origin for SAP HANA would be helpful."

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"A limitation is that their cloud presence is only in North America and Europe.""The only minor drawback would be if there was a UI at the front of it, for apps and for a portal as well, it would make it really easy. It would be really useful if there were more apps capabilities."

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"Some recent changes to the solution have made it bulky and not as intuitive to use as it previously was.""The pricing of the solution is quite expensive.""System-to-system is fine, but when it comes to system-to-user, where Zapier is helping to communicate to a user, that's a one-way communication. If that user has to perform some action on that notification, the action isn't handled by Zapier. So there's no way to orchestrate that and it's very cumbersome.""The user interface for Zapier could be improved. It also takes some time to sync the data between different environments.""Zapier needs to improve in the same way most RPA solutions should, such as Robocorp, Make, or UiPath. They are not good at helping you find the connections that you need for the problem that you have. For example, if need something on Instagram. I'm going to have to do research for hours to be able to find the components or the app, which is going to do what I need it to do. It makes it difficult to use the system when you don't know what to use."

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Pricing and Cost Advice
  • "StreamSets Data Collector is open source. One can utilize the StreamSets Data Collector, but the Control Hub is the main repository where all the jobs are present. Everything happens in Control Hub."
  • "It has a CPU core-based licensing, which works for us and is quite good."
  • "There are different versions of the product. One is the corporate license version, and the other one is the open-source or free version. I have been using the corporate license version, but they have recently launched a new open-source version so that anybody can create an account and use it. The licensing cost varies from customer to customer. I don't have a lot of input on that. It is taken care of by PMO, and they seem fine with its pricing model. It is being used enterprise-wide. They seem to have got a good deal for StreamSets."
  • "The pricing is good, but not the best. They have some customized plans you can opt for."
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    Information Not Available
  • "It's very straightforward licensing. There's only one cost you have to pay, and if you want a relevant pricing plan, I think you have two or three different models or packages which include the number of notifications or Zaps, as they call it, that you can program."
  • "The price of Zapier is approximately $75 monthly."
  • More Zapier Pricing and Cost Advice →

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    Questions from the Community
    Top Answer:It is really easy to set up and the interface is easy to use.
    Top Answer:We've seen a couple of cases where it appears to have a memory leak or a similar problem. It grows for a bit and then… more »
    Top Answer:We typically use it to transport our Oracle raw datasets up to Microsoft Azure, and then into SQL databases there.
    Top Answer:Their automation and workflows are very strong, and you can build the workflows very easily and quickly.
    Top Answer:However, their API management is not very good, and their EDI pieces are not strong. The API Management needs to be… more »
    Top Answer:There are workflows available to integrate with other systems and automate the process. One of the typical use cases is… more »
    Top Answer:The most valuable feature of Zapier is it saves me time doing repetitive tasks.
    Top Answer:The price of Zapier is approximately $75 monthly.
    Top Answer:Zapier needs to improve in the same way most RPA solutions should, such as Robocorp, Make, or UiPath. They are not good… more »
    Comparisons
    Learn More
    StreamSets
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    Overview

    StreamSets offers an end-to-end data integration platform to build, run, monitor and manage smart data pipelines that deliver continuous data for DataOps, and power the modern data ecosystem and hybrid integration.

    Only StreamSets provides a single design experience for all design patterns for 10x greater developer productivity; smart data pipelines that are resilient to change for 80% less breakages; and a single pane of glass for managing and monitoring all pipelines across hybrid and cloud architectures to eliminate blind spots and control gaps.

    With StreamSets, you can deliver the continuous data that drives the connected enterprise.

    Named a Leader in iPaaS for Dynamic Integrations by Forrester, Workato is a modern automation and integration platform. With its enterprise-grade capabilities, you can seamlessly integrate and orchestrate workflow automation across cloud and on-premise applications, files and databases without coding.

    The Workato team comes from a deep background in building integration products and will continue to expand and change the automation and integration space.

    Start your 30-day free trial here.

    Zapier is a tool for primarily non-technical users to connect together web apps.

    An integration between two apps is called a Zap. A Zap is made up of a Trigger and one or more Actions or Searches.

    Whenever the trigger happens in one app, Zapier will automatically perform the actions or searches in another app in order.

    Zaps are very lightweight and easy to set up. Zaps do not import or export old data (they only operate on new items created after the Zap is enabled). Zaps are also not kept in sync ("two way syncing") after the Zap is triggered.

    Zaps are deceivingly simple if you're used to dealing with complex and difficult integrations. Their simplicity is what enables anyone to create them.


    Offer
    Learn more about StreamSets
    Learn more about Workato
    Learn more about Zapier
    Sample Customers
    Availity, BT Group, Humana, Deluxe, GSK, RingCentral, IBM, Shell, SamTrans, State of Ohio, TalentFulfilled, TechBridge
    Panera Bread, Berkshire Hathaway, Salesforce, Box, Splunk, ComScore, IBM, Complex Media, Microsoft, Home Depot, Cisco, News Corp, Braille Institute
    BuzzFeed, Groupon, Spotify, Columbia University, FOX
    Top Industries
    VISITORS READING REVIEWS
    Financial Services Firm17%
    Computer Software Company14%
    Manufacturing Company7%
    Insurance Company7%
    VISITORS READING REVIEWS
    Computer Software Company30%
    Comms Service Provider8%
    Financial Services Firm7%
    Insurance Company5%
    REVIEWERS
    Marketing Services Firm22%
    Recruiting/Hr Firm22%
    Leisure / Travel Company11%
    Real Estate/Law Firm11%
    VISITORS READING REVIEWS
    Computer Software Company24%
    Comms Service Provider10%
    Insurance Company5%
    Government5%
    Company Size
    REVIEWERS
    Small Business22%
    Midsize Enterprise33%
    Large Enterprise44%
    VISITORS READING REVIEWS
    Small Business15%
    Midsize Enterprise11%
    Large Enterprise74%
    VISITORS READING REVIEWS
    Small Business23%
    Midsize Enterprise16%
    Large Enterprise62%
    REVIEWERS
    Small Business69%
    Midsize Enterprise21%
    Large Enterprise10%
    VISITORS READING REVIEWS
    Small Business29%
    Midsize Enterprise12%
    Large Enterprise60%
    Buyer's Guide
    Data Integration Tools
    November 2022
    Find out what your peers are saying about Microsoft, Informatica, Oracle and others in Data Integration Tools. Updated: November 2022.
    656,474 professionals have used our research since 2012.

    Workato is ranked 9th in Integration Platform as a Service (iPaaS) with 2 reviews while Zapier is ranked 10th in Cloud Data Integration with 5 reviews. Workato is rated 8.6, while Zapier is rated 8.4. The top reviewer of Workato writes " Great automation and strong workflows useful for integration". On the other hand, the top reviewer of Zapier writes "Streamlines our system-to-system task automation at the scale we need". Workato is most compared with MuleSoft Composer, Tray.io, Microsoft Azure Logic Apps, Boomi AtomSphere Integration and SSIS, whereas Zapier is most compared with AWS Glue, MuleSoft Composer, Coupler.io, Boomi AtomSphere Integration and Tray.io.

    See our list of best Data Integration Tools vendors.

    We monitor all Data Integration Tools reviews to prevent fraudulent reviews and keep review quality high. We do not post reviews by company employees or direct competitors. We validate each review for authenticity via cross-reference with LinkedIn, and personal follow-up with the reviewer when necessary.