Box vs Google Workspace comparison

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Comparison Buyer's Guide
Executive Summary

We performed a comparison between Box and Google Workspace based on real PeerSpot user reviews.

Find out in this report how the two Cloud Storage solutions compare in terms of features, pricing, service and support, easy of deployment, and ROI.
To learn more, read our detailed Box vs. Google Workspace Report (Updated: May 2023).
708,544 professionals have used our research since 2012.
Featured Review
Quotes From Members
We asked business professionals to review the solutions they use.
Here are some excerpts of what they said:
"It is really easy to load files to and from this solution.""Box is extremely stable, they have not been hacked or lost any data in the past seventeen years. I am very impressed with it.""I like the ease of use.""The solution is scalable.""You can upload your bin, upload your files quickly, and download your files quickly. It provides a lot of other alternatives.""It is a very user-friendly product.""I like that Box makes it easy to deploy virtual machines.""The collaboration of the solution is good."

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"The solution is very stable.""Valuable features of the solution are that it's simple and effective.""It's more open than Microsoft and easy to use.""Google Workspace is an excellent tool for communicating with people, which allows users to collaborate and edit files simultaneously.""From a security point of view, Google will alert you if anything strange is happening. They will flag it for you so you are aware.""The solution is stable.""Google integrates well with our system. G Suite has an open API, so you can connect any open system with Google capable of working with API. This is the main reason we use it.""The email is excellent."

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"One thing that Box would benefit from is a records management component.""The room for improvement is in the area of integrations. They need to establish more integrations, especially with Office 365 and Outlook.""I don't like the low level of role-based security it provides – it's very cumbersome, and the support is ordinary at times.""They could integrate better with other platforms.""The search features and role permissions are not very user friendly. It only searches the first few pages of a document, which is quite a problem.""It could be cheaper.""If you want to delete something in Box, you have to do it manually, one by one. That was my recent experience. They might have a bulk delete, but I could not find that option. If you want to delete something, you have to go to each and every file and delete it.""With OneDrive, you can continuously save your files over a Box folder. That is something I wish we could have."

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"Improvements to G Suite would be the ability to collaborate more easily and better quality video compression in Google Meet.""The initial setup is not intuitive at all.""Google Meet can have a bit more functionality. It should show the views of more people. Right now, it shows just eight at a maximum, or six. When there are more people on the call, more than eight, everyone is not showing.""There's a bit of a learning curve.""When I compare with Office 365, G Suite has fewer features.""There are times the plugins or extensions in the solution do not work properly and I need to disable and enable the solution.""The meeting platform of Google Workspace has room for improvement.""The UI could be more graphic and sassy, but otherwise, it is quite functional."

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Pricing and Cost Advice
  • "We are using the free version of the solution. There is a free version and monthly and yearly subscriptions available."
  • "Box needs to improve with their pricing in terms of licensing costs."
  • "My organization pays for the license."
  • "The more you dig, the deeper the level of tools, and the more expensive it becomes."
  • "I have to pay for Box. It could be a little cheaper. On a scale from one to ten, I would give the pricing a five."
  • More Box Pricing and Cost Advice →

  • "The pricing is very high, although I cannot tell if this is the result of the Indian vendors artificially inflating it."
  • "Approximately $6 per user, per month."
  • "The main challenge regarding startups with identity services is you could be on a platform that works well but the services are expensive. For example, Microsoft Azure costs approximately $30 per user which is expensive. You end up choosing a different platform, such as G Suite Enterprise because it is priced reasonably and is less expensive than other solutions."
  • "It's cheaper to run a couple of users in a Google platform than what it would be with Microsoft Exchange."
  • "The pricing is comparable, it's pretty decent."
  • "The price of G Suite Enterprise is reasonable compared to HotSpot. I'm not going to say G Suite Enterprise is affordable. It's valuable, you find value in paying your gas bill or your electricity bill, because of what it allows you to do."
  • "The overall cost is very reasonable when considering all of the security features that you are receiving. It is a bit more expensive than our local host and/or other hosting companies that are available on the market, but it is worth it."
  • "I can't recall the exact pricing per user for Google Workspace, but I know it's not that expensive. I'm in a mid-sized company that's able to maintain and afford Google Workspace, so it has competitive pricing, and I would rate its price as four out of five."
  • More Google Workspace Pricing and Cost Advice →

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    Questions from the Community
    Top Answer:I like that Box makes it easy to deploy virtual machines.
    Top Answer:I have to pay for Box. It could be a little cheaper. On a scale from one to ten, I would give the pricing a five.
    Top Answer:The most valuable feature of Google Workspace is its ease of use and stability.
    Top Answer:Google Workspace has limitations as a document or file management system. Without a workspace account, manual actions are required to perform tasks such as managing groups of people. Additionally… more »
    out of 30 in Cloud Storage
    Average Words per Review
    out of 30 in Cloud Storage
    Average Words per Review
    Also Known As
    G-Suite Enterprise, G-Suite, Google Apps for Business, G Suite Basic, G Suite Business, G-Suite Basic, G-Suite Business, Google Vault
    Learn More
    Box is a Modern Content Management Platform for companies of all sizes and industries. The difference that Box brings is that it offers the security and controls admins need with the sharing and collaboration capabilities end users want. Since 2005, Box has made it easier for people to securely share ideas, collaborate and get work done faster. Today, more than 43 million users and 62,000 businesses--including 59% of the Fortune 500--trust Box to manage content in the cloud. The Box platform provides HIPAA, FINRA, FedRAMP, and many other compliances to go with granular access permissions and advanced security capabilities. By using Box you can sync, share, and collaborate on all types of files, anywhere, on any device - but that's just the beginning. You can choose where to store your data, to manage your own encryption keys, and set workflows to automate content-based processes. You can also assign custom metadata tags to content, watermark sensitive content, and set file retention or legal hold policies. Box has deep, native integrations with Microsoft Office and Outlook, Google Apps for Work, Salesforce, Netsuite, Docusign, Adobe, and many other best-of-breed solutions you may already be using.

    Similar to G Suite, all Google Workspace plans provide a custom email for your business and include collaboration tools like Gmail, Calendar, Meet, Chat, Drive, Docs, Sheets, Slides, Forms, Sites, and more.

    As we’ve evolved G Suite into a more integrated experience across our communication and collaboration tools, we’ve rebranded to Google Workspace to more accurately represent the product vision.

    Learn more about Box
    Learn more about Google Workspace
    Sample Customers
    GE, Toyota, P&G, Caterpillar, Flex, Schneider Electric, Sally Beauty, Eurostar, AstraZeneca, AirBnB, Whirlpool, Wake Forest School of Medicine, Nationwide, Aeropostale etc
    There are over five million businesses that use Google Apps for Business worldwide. Some key customers include The Roche Group, National Geographic, American Red Cross, City of Los Angeles, Flight Centre, and Konica Minolta.
    Top Industries
    Non Tech Company28%
    Real Estate/Law Firm10%
    Financial Services Firm10%
    Educational Organization32%
    Computer Software Company12%
    Financial Services Firm6%
    Computer Software Company31%
    Manufacturing Company11%
    Marketing Services Firm6%
    Computer Software Company20%
    Comms Service Provider8%
    Financial Services Firm6%
    Company Size
    Small Business26%
    Midsize Enterprise22%
    Large Enterprise52%
    Small Business17%
    Midsize Enterprise38%
    Large Enterprise45%
    Small Business60%
    Midsize Enterprise15%
    Large Enterprise25%
    Small Business31%
    Midsize Enterprise16%
    Large Enterprise53%
    Buyer's Guide
    Box vs. Google Workspace
    May 2023
    Find out what your peers are saying about Box vs. Google Workspace and other solutions. Updated: May 2023.
    708,544 professionals have used our research since 2012.

    Box is ranked 6th in Cloud Storage with 8 reviews while Google Workspace is ranked 4th in Cloud Storage with 41 reviews. Box is rated 8.4, while Google Workspace is rated 8.0. The top reviewer of Box writes "User-friendly, easy to navigate, and has helpful support". On the other hand, the top reviewer of Google Workspace writes "It replaces a mishmash of different solutions with one fully integrated product". Box is most compared with SharePoint, Microsoft OneDrive, Citrix ShareFile, Office 365 and Dropbox, whereas Google Workspace is most compared with Microsoft Exchange Online, Amazon WorkMail, Amazon WorkDocs, ProtonMail and Open-Xchange. See our Box vs. Google Workspace report.

    See our list of best Cloud Storage vendors and best Content Collaboration Platforms vendors.

    We monitor all Cloud Storage reviews to prevent fraudulent reviews and keep review quality high. We do not post reviews by company employees or direct competitors. We validate each review for authenticity via cross-reference with LinkedIn, and personal follow-up with the reviewer when necessary.