Comparison Buyer's Guide

Executive SummaryUpdated on Sep 6, 2022
 

Categories and Ranking

Box
Ranking in Enterprise Content Management
4th
Average Rating
8.4
Number of Reviews
39
Ranking in other categories
Cloud Storage (9th), Digital Asset Management (2nd), Document Management Software (1st), Content Collaboration Platforms (2nd)
SharePoint
Ranking in Enterprise Content Management
1st
Average Rating
7.8
Number of Reviews
150
Ranking in other categories
Web Content Management (1st), Corporate Portals (Enterprise Information Portals) (1st), Enterprise Intranet (1st)
 

Mindshare comparison

As of June 2024, in the Enterprise Content Management category, the mindshare of Box is 3.7%, down from 6.4% compared to the previous year. The mindshare of SharePoint is 16.3%, down from 19.2% compared to the previous year. It is calculated based on PeerSpot user engagement data.
Enterprise Content Management
Unique Categories:
Cloud Storage
15.0%
Digital Asset Management
7.5%
Web Content Management
14.1%
Corporate Portals (Enterprise Information Portals)
25.8%
 

Featured Reviews

MK
Jan 7, 2020
A simple end-user experience that offers good options for access control
Better integration with other solutions is needed. Some use cases require the user to integrate with a document management system, or they may want to do some sort of workflow management. For example, if they want to maintain an integrational ERP system then different departments may have different requirements. The legal team will require a different set of controls than the HR department, and they want to have some sort of workflow as a process. I do these things manually because they are lacking in this product. If an ERP needs a file stored in Box then it should be able to download it directly. I would like to see an indexing system because without knowing the filename, it is difficult to find what I am looking for amongst thousands of files. It would be nice to have some sort of metadata.
Cesar Danecke - PeerSpot reviewer
Jan 23, 2023
Enables us to share information more securely
Our primary use case is for file sharing. SharePoint is implemented in our environment for files and user sharing. We also use it for simultaneous editions We had all the group files registered in SharePoint, including all local files. It was possible to share the information more securely.  The…

Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Pros

"I like the ease of use."
"The sharing feature, with its various permission settings, such as viewing or uploading, is convenient and helpful."
"Office Integration. The full integration into the Microsoft Office products is just perfect."
"The system's performance is impressive, and file sharing is notably straightforward."
"It is a very user-friendly product."
"Box is very user-friendly; more so than SharePoint."
"The interface is very good."
"The collaboration of the solution is good."
"What I like about SharePoint is that they keep up with a lot of updates, and they bring out new features. I also like that the system is integrated with the Microsoft 365 suite of apps."
"The search feature is valuable."
"For SharePoint, I believe the most valuable feature is the customization and allowing you to share and edit files and documents. Being able to share externally and the precise administration of the files in terms of giving permissions and controlling who has access to what is a very good feature."
"Its configuration management ability is critical for document-based systems."
"It has good integration with other MS products."
"Document flows, storage, and numbering take off the actions for checking and assigning the numbering and running around with approvals and pre-approvals."
"Tech support tops off as excellent."
"There is not just one valuable feature; it is all of them working together."
 

Cons

"If you want to delete something in Box, you have to do it manually, one by one. That was my recent experience. They might have a bulk delete, but I could not find that option. If you want to delete something, you have to go to each and every file and delete it."
"Better integration with other solutions is needed."
"In future releases, there could be encryption, to have better security."
"I recommend doing the trial first, because it's not cheap ware. It's not overly expensive, but it's not cheap ware, and enterprise has a minimum number of users."
"Data privacy, regarding where to store your data: Offering several transparent(!) options (where to store my data and whether to sync back or not and where to sync) regarding the local law situations (USA, EU, Switzerland!) would increase the credibility of a US based company (after NSA ‘snooping’)."
"The solution's data security should be improved."
"The search features and role permissions are not very user friendly. It only searches the first few pages of a document, which is quite a problem."
"The integration with other products should be improved."
"It will fully use your system resources."
"SharePoint Online could improve the user interface and when modifying any of the user interfaces can be challenging. Additionally, there are challenges with the detail in the analytics user interface and the overall customization could improve."
"The integration with Outlook could be improved."
"SharePoint sometimes cannot handle the amount of co-editing that we do."
"You still need a bit of expertise to add branding."
"The workflow engine cannot support the business needs."
"There's a challenge with desktop applications synchronizing with online documents in real-time. If someone is working on a document in the desktop version of Excel, for example, and someone else is editing the same document online, the changes won't sync immediately. That's the only real challenge we've encountered."
"One issue is that when users mistakenly hide files or set permissions incorrectly, it can lead to files becoming inaccessible, requiring intervention from Microsoft support to resolve."
 

Pricing and Cost Advice

"I'm in Higher Ed, so we purchase through Internet2-Net+. I absolutely recommend going that route for Higher Ed customers."
"It is expensive per head, as you need the enterprise license to get full security and tools. So negotiate a discount!"
"I have to pay for Box. It could be a little cheaper. On a scale from one to ten, I would give the pricing a five."
"Better sign a full year's contract to get a discount."
"I believe Box is cheaper than SharePoint."
"There's a free version that allows you to use it with almost full-feature access. Even in the free version, it gives you all you need."
"A business account has a minimum of three users. If you are more than three people in-house, go for the Enterprise version. All the external users are free of charge."
"My organization pays for the license."
"It is pretty reasonable. It is $5 per month per user. We have 12 users now, so it is about $60 per month."
"The platform has medium pricing."
"The pricing is competitive."
"SharePoint is included with our Microsoft license."
"As usual, Microsoft’s licensing structures don’t really seem to fit the needs of their products. This leads to always paying for a project you will never use fully or always be adding to."
"We have purchased add-ons to handle multiple site collections, form creation, and design."
"The data classification and search elements are cheap."
"The replacement costs for it are cheaper if you use only SharePoint."
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Comparison Review

it_user8925 - PeerSpot reviewer
Aug 23, 2013
Jive vs Sharepoint vs Drupal Commons
At Mediacurrent we often get requests to compare Drupal to other platforms used for intranet sites and social business platforms (like https://dev.twitter.com/ for example). This is often referred to as “Social Business Software”, which has grown in popularity in recent years. I decided to do a…
 

Top Industries

By visitors reading reviews
Educational Organization
50%
Computer Software Company
7%
Financial Services Firm
5%
Manufacturing Company
4%
Government
12%
Computer Software Company
11%
Financial Services Firm
10%
Manufacturing Company
7%
 

Company Size

By reviewers
Large Enterprise
Midsize Enterprise
Small Business
 

Questions from the Community

What do you like most about Box?
The solution is used for data storage and any kind of visualization.
What is your experience regarding pricing and costs for Box?
The solution is expensive when it comes to API calls.
What needs improvement with Box?
One drawback is its permissions system, which has caused issues prompting our transition to SharePoint. The reporting functionality could be improved; currently, they utilize Excel for reporting pu...
Would Alfresco give an organization more benefits in terms of cost, features & security as compared to Sharepoint?
Alfresco scores are high on all features of an ECM solution and tools. Back office processing, rated as 3.36 good. Business Process Application 3.55 Good to excellent. Document Management 4.12...
What is your experience regarding pricing and costs for SharePoint?
The solution's pricing is relatively expensive because it's bundled with other products. On a scale from one to ten, where one is cheap and ten is expensive, I rate the solution's pricing a six or ...
 

Comparisons

 

Also Known As

No data available
SharePoint 2007, SharePoint 2010
 

Learn More

 

Overview

 

Sample Customers

GE, Toyota, P&G, Caterpillar, Flex, Schneider Electric, Sally Beauty, Eurostar, AstraZeneca, AirBnB, Whirlpool, Wake Forest School of Medicine, Nationwide, Aeropostale etc
Toyota, Aeroports de Paris, ASBBank Ltd., Barking, Havering and Redbridge University Hospitals, CambridgeshireConstabulary, D&M Group, NPL Construction Company, and The Regional Municipality of Niagara.
Find out what your peers are saying about Box vs. SharePoint and other solutions. Updated: May 2024.
789,577 professionals have used our research since 2012.