Google Workspace vs ProtonMail comparison

Google and Proton Technologies are both solutions in the Email Applications category. Google is ranked #1 with an average rating of 8.3, while Proton Technologies is ranked #10 with an average rating of 8.5. Google holds a 21.5% mindshare in EA, compared to Proton Technologies’s 6.1% mindshare. Additionally, 95% of Google users are willing to recommend the solution, compared to 66% of Proton Technologies users who would recommend it.

Google Workspace

Read 104 Google Workspace reviews

7,267 Views
5,741 Comparison Views

95% willing to recommend

ProtonMail

Read 2 ProtonMail reviews

1,201 Views
1,201 Comparison Views

66% willing to recommend

Google Workspace

ProtonMail

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Executive SummaryUpdated on Jul 13, 2025

Google Workspace and ProtonMail compete in the realm of online communication and productivity. Google Workspace holds an advantage in collaboration and productivity features, while ProtonMail dominates privacy and security.

Features: Google Workspace integrates a comprehensive suite of applications, including Gmail, Google Drive, Docs, and Sheets, enabling seamless collaboration and real-time edits. It supports extensive business functionalities essential for effective operations. ProtonMail focuses on encryption with a zero-access architecture, ensuring complete email privacy. Its security measures cater to users valuing confidentiality in communications.

Ease of Deployment and Customer Service: Google Workspace offers straightforward setup alongside comprehensive support resources, suitable for organizations of varying sizes. Its customer service encompasses expansive help resources and direct channels. ProtonMail's deployment is simple, with a strong emphasis on end-to-end encryption, which is appealing to privacy-conscious users. However, its focus on niche market privacy results in less extensive support than Google's broader approach.

Pricing and ROI: Google Workspace provides scalable pricing tiers, offering significant value for businesses needing comprehensive office tools, impacting ROI through increased productivity. While specific pricing details were not provided, ProtonMail offers competitive pricing for secure communication needs, with lower setup costs. Google Workspace's broader utility potentially enhances ROI due to its extensive functionality in business operations.

To learn more, read our detailed Google Workspace vs. ProtonMail Report (Updated: July 2025).

Buyer's Guide

Google Workspace vs. ProtonMail

July 2025

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Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Categories and Ranking

Google Workspace

Ranking in Email Applications

1st

Average Rating

8.2

Reviews Sentiment

6.9

Number of Reviews

104

Ranking in other categories

Wireless Email (2nd), Cloud Storage (5th), Content Collaboration Platforms (4th)

ProtonMail

Ranking in Email Applications

10th

Average Rating

8.6

Reviews Sentiment

8.0

Number of Reviews

Ranking in other categories

No ranking in other categories

Mindshare comparison

As of July 2025, in the Email Applications category, the mindshare of Google Workspace is 21.5%, down from 24.4% compared to the previous year. The mindshare of ProtonMail is 6.1%, up from 3.6% compared to the previous year. It is calculated based on PeerSpot user engagement data.

Email Applications

Featured Reviews

Sunil-Nair

IT Manager at Universal Carpets & Rugs

Email collaboration and accessibility have improved team productivity

The valuable features include the email service, email updates, and Google Drive. People are given email access to Google Drive. The team can share manual files and work accordingly. They can access different teams from anywhere, collectively putting files, sharing them, and managing them. Additionally, the manufacturing product does not require any downgrades. It works fine and continuously for the last three or four years. Users can access their emails from anywhere in their browser without a laptop or can directly access from Gmail. This is helpful for salespeople.

Read full review

reviewer68329471

Media Content Creator Intern

Trust and anonymity play a key role in secure communications

I am uncertain about the two-factor authentication feature. I have had integrations with other Proton services and have used Proton VPN once, though it has limited features. Simple Mail, which was acquired by ProtonMail, has been very useful for me. The pricing is moderate. I have not used any paid services from ProtonMail. It is not very costly, but I have not used any premium services. I am a customer of ProtonMail. I would rate ProtonMail an eight out of ten due to their transparency and the utility of their simple login feature. My job and company name should remain hidden.

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Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Pros

"The solution offers a workflow where we can collaborate and share documents. Its most valuable features are Gmail and Google Drive. Google Drive is great for file collaboration. It improves productivity. The product is on the cloud; we don't have to connect to the office through a VPN."

"The solution is very intuitive."

"We use Google Sheets extensively for things like sharing plans, data, test reports, and more."

"The general ease of use is the solution's most valuable aspect. It's extremely simple to use. You don't even have to look up videos in order to figure things out. It's all very intuitive."

"It is quite a useful tool. It allows many people to work on a document. You can actually provide review comments and tag anybody to make the comment changes. You can also attach a document in Google Chat."

"All the Microsoft Office features are available in Google Workspace."

"Google Chat is the most valuable feature of the solution."

"G Suite Enterprise provides many features, such as business increased search visibility, email address, and domain. It's a large whole ecosystem that is the major benefit. You can manage your whole team and have many tools. Over seven years, the solution has gone through some drastic upgrades and improvements which are done automatically, I do not have to manual upgrade."

More Google Workspace pros

"The auto encryption of attachments is valuable."

"What I appreciate most about ProtonMail is that they are trusted, which is why I choose them."

Cons

"There are 120 different products and Google is ready to copy their competitors and vice versa. Some of them work, and some of them don't. There are many newer tools with no-code environments which allow for a leaner self-owned system, where I'm not tied to paying hundreds and thousands of dollars a year to another company."

"It would be a lot nicer if the default Gmail came with features that we currently need add-ons for, such as tables, automatic BCC, resizing of the panel on the left-hand side, email highlighting, and configuring the display of time and date against each email."

"The solution could always be more secure, although that doesn't affect me so much."

"And I think Google Translate could add more features. For example, it could be integrated when typing in a document or a web browser like Grammarly."

"The solution could improve by having more frequent updates."

"The UI could be simplified and made more user friendly."

"The synchronization is a bit of an issue."

"I am not a big fan of how Gmail organizes the mail. I find it complicated to see which mail from which users send at which date. Especially if there is a lot."

More Google Workspace cons

"I think it is good but I feel that only tech-savvy people use ProtonMail. It is not that popular among other people."

"One improvement could be the integration between ProtonMail and Proton Pass, allowing sharing of specific secrets via email."

Pricing and Cost Advice

"There are benefits that can provide a competitive advantage, e.g., improved productivity (with appropriate training), increased collaboration (with correct use of tools), flexible working - work from home or remote locations, easy to scale - fast onboarding of new employees, and ability to add and remove licenses, as required."

"The pricing is comparable, it's pretty decent."

"We have purchased an annual subscription."

"The price of G Suite Enterprise is reasonable compared to HotSpot. I'm not going to say G Suite Enterprise is affordable. It's valuable, you find value in paying your gas bill or your electricity bill, because of what it allows you to do."

"The pricing is reasonable."

"We pay on yearly basis."

"The price of Google Workspace is reasonable. I pay less than 100 a month."

"We receive value for the price that we pay."

More Google Workspace pricing and cost advice

Information not available

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Top Industries

By visitors reading reviews

Computer Software Company

13%

Educational Organization

Comms Service Provider

Manufacturing Company

Comms Service Provider

14%

Computer Software Company

14%

Educational Organization

12%

Construction Company

Company Size

By reviewers

Large Enterprise

Midsize Enterprise

Small Business

No data available

Questions from the Community

What do you like most about Google Workspace?

Easy-to-build forms are allowing me to get feedback and information from my internal teams as well as from the customers very efficiently with the result data in structured manner.

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What is your experience regarding pricing and costs for Google Workspace?

The pricing for Google Workspace is moderate. I would rate it a five out of ten, indicating it is neither cheap nor expensive. The current cost is approximately seven to ten euros per user per mont...

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What needs improvement with Google Workspace?

I do not have any major suggestions for improvement. However, while the security functionalities are similar to those in competitors like Active Directory, they could be optimized for stronger secu...

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What is your experience regarding pricing and costs for ProtonMail?

The pricing is competitive, offering good value on the average plan. It’s approximately $100 for annual billing.

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What needs improvement with ProtonMail?

In terms of what can be improved in ProtonMail, I think it is good but I feel that only tech-savvy people use ProtonMail. It is not that popular among other people. Therefore, we do not use it for ...

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What is your primary use case for ProtonMail?

My use cases include using ProtonMail for Drive occasionally for storing files. After some time, I stopped using that feature. Primarily, I use it for sending emails when I want to maintain anonymi...

See all answers

Comparisons

Amazon WorkMail vs Google Workspace

Compared 27% of the time

Microsoft Exchange Online vs Google Workspace

Compared 24% of the time

Office 365 vs Google Workspace

Compared 7% of the time

Microsoft Exchange vs Google Workspace

Compared 3% of the time

Zoho Mail vs Google Workspace

Compared 3% of the time

More Google Workspace Competitors

Zoho Mail vs ProtonMail

Compared 17% of the time

Microsoft Exchange vs ProtonMail

Compared 11% of the time

Microsoft Exchange Online vs ProtonMail

Compared 10% of the time

Atomic Mail vs ProtonMail

Compared 7% of the time

Superhuman vs ProtonMail

Compared 4% of the time

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Product Reports

Buyer's Guide

Google Workspace

July 2025

Download Google Workspace product report

Buyer's Guide

Email Applications

July 2025

Download ProtonMail product report

Also Known As

G-Suite Enterprise, G-Suite, Google Apps for Business, G Suite Basic, G Suite Business, G-Suite Basic, G-Suite Business, Google Vault

No data available

Overview

Similar to G Suite, all Google Workspace plans provide a custom email for your business and include collaboration tools like Gmail, Calendar, Meet, Chat, Drive, Docs, Sheets, Slides, Forms, Sites, and more.

As we’ve evolved G Suite into a more integrated experience across our communication and collaboration tools, we’ve rebranded to Google Workspace to more accurately represent the product vision.

Google

ProtonMail is the world‘s largest encrypted email provider, with over 11 million users trusting us to secure their data every day. We are the email service of choice for security-conscious enterprises.

Proton Technologies

Sample Customers

There are over five million businesses that use Google Apps for Business worldwide. Some key customers include The Roche Group, National Geographic, American Red Cross, City of Los Angeles, Flight Centre, and Konica Minolta.

Wall street journal,The New york times, The Gurdian, Forbes, Fox News

Buyer's Guide

Google Workspace vs. ProtonMail

July 2025

Free Report: Google Workspace vs. ProtonMail

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