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Alfabet IT Planning & Portfolio Management vs Smartsheet comparison

 

Comparison Buyer's Guide

Executive SummaryUpdated on Jun 3, 2026

Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Categories and Ranking

Alfabet IT Planning & Portf...
Ranking in Project Portfolio Management
13th
Average Rating
7.6
Reviews Sentiment
7.9
Number of Reviews
4
Ranking in other categories
No ranking in other categories
Smartsheet
Ranking in Project Portfolio Management
7th
Average Rating
8.0
Reviews Sentiment
7.1
Number of Reviews
43
Ranking in other categories
Project Management Software (9th)
 

Mindshare comparison

As of June 2026, in the Project Portfolio Management category, the mindshare of Alfabet IT Planning & Portfolio Management is 3.5%, up from 2.2% compared to the previous year. The mindshare of Smartsheet is 4.8%, down from 8.5% compared to the previous year. It is calculated based on PeerSpot user engagement data.
Project Portfolio Management Mindshare Distribution
ProductMindshare (%)
Smartsheet4.8%
Alfabet IT Planning & Portfolio Management3.5%
Other91.7%
Project Portfolio Management
 

Featured Reviews

MS
Head of Business Agility and Development at Aqarat Real Estate Development Company
Helps us to implement and understand the status of our projects
The initial setup is straightforward. The solution's deployment takes around two months time. We have to set up the solution. We have to put in the data to ensure that the solution is working. We need to fill out our process, our tools, and our data. Two developers were involved in the deployment process. It is a self-maintained solution that requires updates from time to time. I rate the setup an eight out of ten.
DS
Project Manager at a university with 1,001-5,000 employees
Automation simplifies manual tasks and facilitates team communication
There are many useful features in Smartsheet. One can easily share plans with the entire team, and it functions similarly to Microsoft Project. Creating dependencies across all tasks is smooth, and team members can make adjustments if necessary. Automation helps by simplifying some manual work, saving time and facilitating communication.

Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Pros

"ERP approach to IT (edit architecture elements as data using forms, easier for many people compared to drawing / modeling) Hundreds of predefined reports (not only for analysis but also for displaying profiles for single elements like an application including dynamically generated diagrams based on edited data) Very sophisticated meta model (dozens of man years of experience condensed in it) Enterprise collaboration features Web client for the enterprise, either on-site installation or running in a private cloud."
"The dashboard is the most valuable feature."
"My personal experience with the product was good, primarily because of the support team's responsiveness."
"I would recommend trying planningIT"
"The deployment is very easy. All you need to do is log in."
"Smartsheet is scalable; we deployed it in 47 large distribution centers across the United States, and we had six projects running on it while the corporate office could view all of the projects at once because the program management option is terrific."
"It's very user friendly."
"There are no limitations in Smartsheet, it is highly scalable."
"I think it's a great tool."
"Granting access to Smartsheet is much simpler. Anyone can access it with just a link and password. Smartsheet also offers intelligent forms, allowing us to collect project proposals easily. Before our first meeting, I can review initial project ideas submitted through these forms. Additionally, attaching files is straightforward - no need to navigate through menus. The search function is also nice."
"It's stable and simple to use."
"We keep all our timelines and projections on the software, so it's very effective for us."
 

Cons

"Only few predefined integrations with other tools exist, most integrations are implemented via an integration module based on XML typically needing vendor expertise."
"The tool is clearly not very intuitive."
"The user-experience, enhanced performance, and in-hand governance can be improved."
"With Smartsheet you have to refresh the sheet to see any changes being made by another user while you are working."
"The dashboard is not user-friendly, it needs improvement."
"I think that the mobile interface needs to be improved. If you cannot access it through your laptop, I'd prefer to have that option on the mobile, but I don't think that it's user-friendly and easy to navigate."
"Smartsheet could be improved to be a ticketing system. It would be nice to have a system to do everything."
"It would be beneficial to enhance user-friendliness and make it less complex while maintaining its overall excellence as a product."
"The only reason we migrated to another application was the full integration available in other solutions. We never used the integration capabilities of Smartsheet."
"There isn't much automation at this time."
"I want to improve baselines, predecessor-successor relationships, and the ability to use manual starts and stops while keeping relationships intact. Changing dates and durations can be convoluted, unlike in Microsoft Project. There are many things I'm used to in other software that don't happen in Smartsheet. It's offset by how easy it is to link sheets and pull data at higher levels, but figuring out why I can't change data sometimes can be frustrating."
 

Pricing and Cost Advice

"The solution is expensive. There is a yearly licensing cost. There are no additional costs, only the standard license, and the cloud license."
"There's a license for Smartsheet, and the enterprise plan comes down to about $750. My company also pays an extra $60 monthly apart from the standard licensing fee."
"This licensing is straightforward and they charge per user."
"I believe a licensed user costs between 300 to 400 euros."
"There's a trial version and a free version. Each license costs a decent amount, $25 per month or something."
"Its licensing is on a yearly basis. I was responsible for negotiating the price with the Smartsheet team, but I don't remember what the price was. Its standard license probably was around 5,000 to 6,000 a year. The enterprise version is significantly more expensive."
"The tool's monthly fee is 25 dollars, which is within the range of most cloud-based project management tools. I rate the tool's pricing a five out of ten."
"The solution is expensive."
"It is less expensive than Microsoft Project for enterprise or Oracle Primavera by an order of magnitude. If you buy a Microsoft Project license, it's probably $300 or so by itself, whereas Smartsheet is probably less than $50 per head."
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Top Industries

By visitors reading reviews
Financial Services Firm
21%
Government
10%
Computer Software Company
9%
Manufacturing Company
8%
Manufacturing Company
12%
Financial Services Firm
11%
Government
8%
Construction Company
8%
 

Company Size

By reviewers
Large Enterprise
Midsize Enterprise
Small Business
No data available
By reviewers
Company SizeCount
Small Business19
Midsize Enterprise2
Large Enterprise22
 

Questions from the Community

Ask a question
Earn 20 points
Has anyone moved from Microsoft Project to Smartsheet? How has your experience been with Smartsheet?
Hi @Eire Zimmermann, I helped an organization evaluate both MS-Project and Smartsheet when they were conducting their PM tool RFP. The short of it is this, MS Project is not caught up with the mo...
What is your experience regarding pricing and costs for Smartsheet?
Licensing might be cheaper per user. I rate it as seven or eight due to its demanding nature. For personal use, I have a monthly subscription, while the company uses an annual basis.
What needs improvement with Smartsheet?
Currently, I feel that Smartsheet fulfills all my needs. However, I need to investigate more about the product to identify specific areas for improvement.
 

Also Known As

planningIT, alfabet planningIT, Alfabet IT Planning and Portfolio Management
No data available
 

Overview

 

Sample Customers

FUJITSU, Coca Cola, ING, CreditSuisse, CosmosDirekt, GTA, Echo Entertainment Group, Electrolux, Cern
Sony Music, ESPN, Hilton, Unisource, Colliers, Extreme Networks, Groupon, Netflix
Find out what your peers are saying about Alfabet IT Planning & Portfolio Management vs. Smartsheet and other solutions. Updated: June 2026.
902,588 professionals have used our research since 2012.