Alfabet IT Planning &amp; Portfolio Management vs Smartsheet comparison

Alfabet IT Planning & Portf...

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Executive SummaryUpdated on Nov 4, 2024

Alfabet IT Planning & Portfolio Management and Smartsheet both compete in project management and IT planning. Smartsheet appears more favored for its flexible collaboration whereas Alfabet is preferred for strategic planning and IT governance.

Features: Alfabet is known for IT portfolio management, strategic alignment, and application lifecycle management. Smartsheet is valued for intuitive project management tools, collaboration, and customizable workflows.

Room for Improvement: Alfabet can improve in deployment complexity, user interface simplicity, and cost-effectiveness for smaller businesses. Smartsheet could enhance its reporting capabilities, expand integrations, and provide more robust Gantt chart features.

Ease of Deployment and Customer Service: Alfabet requires extensive deployment and specialized support, making it less accessible for some users. Smartsheet offers a more straightforward deployment process with user-friendly service and minimal technical needs.

Pricing and ROI: Alfabet involves a higher setup cost but promises substantial ROI for IT-driven organizations. Smartsheet is more affordable, offering quick ROI suitable for businesses seeking prompt solutions without significant financial investment.

To learn more, read our detailed Alfabet IT Planning & Portfolio Management vs. Smartsheet Report (Updated: April 2026).

Alfabet IT Planning & Portfolio Management vs. Smartsheet

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Helped 894,738 peers since 2012

Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Categories and Ranking

Alfabet IT Planning & Portf...

Ranking in Project Portfolio Management

13th

Average Rating

7.6

Reviews Sentiment

7.9

Number of Reviews

Ranking in other categories

No ranking in other categories

Smartsheet

Ranking in Project Portfolio Management

5th

Average Rating

8.0

Reviews Sentiment

7.1

Number of Reviews

Ranking in other categories

Project Management Software (9th)

Mindshare comparison

As of May 2026, in the Project Portfolio Management category, the mindshare of Alfabet IT Planning & Portfolio Management is 3.6%, up from 2.2% compared to the previous year. The mindshare of Smartsheet is 5.1%, down from 8.5% compared to the previous year. It is calculated based on PeerSpot user engagement data.

Project Portfolio Management Mindshare Distribution
Product	Mindshare (%)
Smartsheet	5.1%
Alfabet IT Planning & Portfolio Management	3.6%
Other	91.3%

Project Portfolio Management

Featured Reviews

Mohammad Shalan

Head of Business Agility and Development at Aqarat Real Estate Development Company

Helps us to implement and understand the status of our projects

The initial setup is straightforward. The solution's deployment takes around two months time. We have to set up the solution. We have to put in the data to ensure that the solution is working. We need to fill out our process, our tools, and our data. Two developers were involved in the deployment process. It is a self-maintained solution that requires updates from time to time. I rate the setup an eight out of ten.

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DonatasSinkevicius

Project Manager at a university with 1,001-5,000 employees

Automation simplifies manual tasks and facilitates team communication

There are many useful features in Smartsheet. One can easily share plans with the entire team, and it functions similarly to Microsoft Project. Creating dependencies across all tasks is smooth, and team members can make adjustments if necessary. Automation helps by simplifying some manual work, saving time and facilitating communication.

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Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Pros

"ERP approach to IT (edit architecture elements as data using forms, easier for many people compared to drawing / modeling) Hundreds of predefined reports (not only for analysis but also for displaying profiles for single elements like an application including dynamically generated diagrams based on edited data) Very sophisticated meta model (dozens of man years of experience condensed in it) Enterprise collaboration features Web client for the enterprise, either on-site installation or running in a private cloud."

"I would recommend trying planningIT"

"My personal experience with the product was good, primarily because of the support team's responsiveness."

"The dashboard is the most valuable feature."

"It's very user friendly."

"There are no limitations in Smartsheet, it is highly scalable."

"What I found most valuable in Smartsheet is its project customization feature. It's a great solution because you can add in your own WBS. You can see it in Jira style, Kanban, and you can even do Agile and Waterfall. Another feature that's valuable in the solution is when you have those connections, you have that API, you have a sandbox, and you can make a solution, it's a tremendous product because you can pull data."

"The ability to have users without a license has helped us a lot, allowing stakeholders to access all the resources based only on my license and making it very useful compared to anything else that we had, any other solutions that we had."

"The most valuable feature of Smartsheet is it can be highly customized."

"For doing project plans what was really valuable is the ability to do a predecessor."

"I like that Smartsheet integrates Excel with a cloud-based project management software."

"The solution is scalable."

More Smartsheet pros

Cons

"Only few predefined integrations with other tools exist, most integrations are implemented via an integration module based on XML typically needing vendor expertise."

"The tool is clearly not very intuitive."

"The user-experience, enhanced performance, and in-hand governance can be improved."

"If there was some way to store more complex files in the system, or if there was a back-end structure where you could store files, that would be ideal."

"You were forced to create a new tab rather than add another sheet."

"It ended up getting really complicated."

"Smartsheet should continue to expand the spreadsheet-type functionality because it's limited currently."

"An area for improvement in Smartsheet is that if you're in the government or you're a regulated customer, you're not allowed to use APIs due to internal restrictions, so there are specific things that you cannot connect to it. Another area for improvement in the solution is that because there's a capacity of how many records you can have, and there's a capacity of how many functions you can apply, Smartsheet has set up their system where they can force people into purchasing a $20,000 additional module that is called Control Center, that will create documents for them on the fly, so they don't use so many functions and automation. Smartsheet also needs to improve on training, because the training that is out there is very little. The solution requires a steeper learning curve. You have to do your own training and you have to work on your own solution."

"The system can become more challenging to use in more complex scenarios, requiring additional add-ons that can be quite costly."

"It would be beneficial to enhance user-friendliness and make it less complex while maintaining its overall excellence as a product."

"There should be an option to minimize the amount of data on the homepage in order to ease access and downloads in areas with slow internet connection."

More Smartsheet cons

Pricing and Cost Advice

"The solution is expensive. There is a yearly licensing cost. There are no additional costs, only the standard license, and the cloud license."

"There's a license for Smartsheet, and the enterprise plan comes down to about $750. My company also pays an extra $60 monthly apart from the standard licensing fee."

"If I'm not mistaken, it was pretty manageable. It was about 200 bucks a seed. The business really felt a strong need for it. So, it was viewed as a safer and more straightforward cost that we were willing to pay as compared to Domo, which took some convincing."

"Smartsheet only requires licenses for project managers. When we were using Asana, we had to purchase a license for everyone who wanted to access their tasks and use the system. That gets costly fast. It was one of the main reasons we left Asana. As Asana and these other tools scale, they become way more expensive."

"For a normal license, like the one I had: I had my own Smartsheet because I wanted to play with it and I didn't want to mess with what I was doing in Verizon, so I paid $200 monthly, and it gave me all the same functionalities, so I could do whatever I wanted for $200. The problem is if you have anyone else working on it or deploying on it, it's $200 a month for every single person who's deployed on it, that's working on it as an owner or an administrator, so owners and administrators are the only ones who can change, edit, and add data to worksheets and columns. Depending on the size of your organization, Smartsheet can be costly. As for implementing its Control Center, Smartsheet forces you to have three people come in: it's a minimum of three people from Smartsheet for three months who will provide you the solutions for the Control Center side, and that's $150 an hour, so it can become very expensive. For my company, not having the Control Center would save on the setup fees and then the $20,000 a year, because the Control Center of Smartsheet is a yearly subscription of $20,000."

"There would be more extensive usage if the solution were cheaper. It's really expensive right now, and that's why we provide a few licenses for admins. The rest of them are just users without admin privileges."

"Smartsheet has many licensing models. You need to add the package that best suits your requirements. The license is paid per user and it is monthly. The cost was approximately $7 per PC, $15 for professional, and $33 for the enterprise plan."

"The tool's monthly fee is 25 dollars, which is within the range of most cloud-based project management tools. I rate the tool's pricing a five out of ten."

"It is less expensive than Microsoft Project for enterprise or Oracle Primavera by an order of magnitude. If you buy a Microsoft Project license, it's probably $300 or so by itself, whereas Smartsheet is probably less than $50 per head."

More Smartsheet pricing and cost advice

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Top Industries

By visitors reading reviews

Financial Services Firm

19%

Manufacturing Company

13%

Government

Computer Software Company

Manufacturing Company

12%

Government

Financial Services Firm

University

Company Size

By reviewers

Large Enterprise

Midsize Enterprise

Small Business

No data available

By reviewers
Company Size	Count
Small Business	19
Midsize Enterprise	2
Large Enterprise	22

Questions from the Community

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Has anyone moved from Microsoft Project to Smartsheet? How has your experience been with Smartsheet?

Hi @Eire Zimmermann, I helped an organization evaluate both MS-Project and Smartsheet when they were conducting their PM tool RFP. The short of it is this, MS Project is not caught up with the mo...

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What is your experience regarding pricing and costs for Smartsheet?

Licensing might be cheaper per user. I rate it as seven or eight due to its demanding nature. For personal use, I have a monthly subscription, while the company uses an annual basis.

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What needs improvement with Smartsheet?

Currently, I feel that Smartsheet fulfills all my needs. However, I need to investigate more about the product to identify specific areas for improvement.

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Jira vs Smartsheet

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Product Reports

Project Portfolio Management

Download Alfabet IT Planning & Portfolio Management product report

Alfabet IT Planning & Portfolio Management report

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Also Known As

planningIT, alfabet planningIT, Alfabet IT Planning and Portfolio Management

No data available

Overview

Alfabet IT Planning & Portfolio Management provides an integrated solution designed to enhance IT portfolio management, enabling informed decision-making for strategic business outcomes.

Alfabet IT Planning & Portfolio Management assists organizations in aligning their IT investments with business goals. It offers comprehensive tools for planning, managing, and optimizing IT portfolios, reducing costs and increasing agility. The solution supports stakeholders by delivering insights into the IT landscape, helping to streamline processes and enhance performance management. It aims to optimize IT resource allocation, facilitating strategic planning and execution.

What essential features does Alfabet IT Planning & Portfolio Management offer?

IT Portfolio Management: Offers insights into IT assets to optimize investments and reduce redundancy.
Strategic Roadmapping: Enables users to visualize and align IT initiatives with business strategies.
Risk Management: Provides tools to identify and mitigate potential IT risks.
Financial Management: Assists in managing IT budgets and tracking financial performance over time.

What benefits and ROI should users consider?

Cost Efficiency: Helps organizations manage resources effectively, reducing unnecessary expenditures.
Agility: Enhances the ability to adapt to changing business priorities.
Informed Decision-Making: Offers data-driven insights for improved strategic plans.
Improved Risk Management: Reduces the impact of potential disruptions on IT operations.

Alfabet IT Planning & Portfolio Management is widely implemented across industries such as finance and healthcare, where precise planning and risk management are crucial. It supports these industries by facilitating the alignment of IT strategies with rapidly evolving company objectives, enabling them to maintain competitive advantages while managing costs and resources efficiently.

Software AG

Smartsheet offers a comprehensive platform for project management, featuring real-time sharing, cloud accessibility, and a user-friendly interface, which enhance workflow efficiency and project tracking capabilities.

Smartsheet stands out in the realm of project management by integrating robust tools like Gantt chart creation and seamless compatibility with products like Jira and Microsoft Teams. Its dashboards, intuitive design, and flexible customization options support efficient collaboration and centralized management. Enhancements such as real-time change visibility without refreshing, advanced automation capabilities, and improved integration with APIs address user needs. Sectors spanning from strategic initiatives to operational tasks benefit from this customizable, cloud-based platform.

What are the key features of Smartsheet?

Real-Time Sharing: Facilitates immediate collaboration across teams.
Cloud Accessibility: Work from anywhere with cloud-based tools.
User-Friendliness: Simplified project management through an intuitive interface.
Gantt Chart Creation: Offers dynamic timelines for project tracking.
Integrations: Seamless connectivity with Jira, Microsoft Teams, and more.

What benefits or ROI does Smartsheet provide?

Enhanced Efficiency: Streamline workflows for quicker project completion.
Improved Collaboration: Centralized tools support teamwork and communication.
Project Tracking: Real-time updates keep projects on schedule.
Customizable Solutions: Adaptable to meet diverse management needs.

In specific industries, Smartsheet is leveraged for creating project plans, managing tasks, and compiling statistics. Teams use dashboards for data visualization to monitor multiple projects efficiently. The platform supports resource management, approvals, and collaboration, integrating features like automation and data export for comprehensive project oversight.

Sample Customers

FUJITSU, Coca Cola, ING, CreditSuisse, CosmosDirekt, GTA, Echo Entertainment Group, Electrolux, Cern

Sony Music, ESPN, Hilton, Unisource, Colliers, Extreme Networks, Groupon, Netflix

Alfabet IT Planning & Portfolio Management vs. Smartsheet