Planisware vs Smartsheet comparison

Planisware and Smartsheet are both solutions in the Project Portfolio Management category. Planisware is ranked #5 with an average rating of 8.1, while Smartsheet is ranked #4 with an average rating of 7.6. Planisware holds a 10.5% mindshare in PPM, compared to Smartsheet’s 8.5% mindshare. Additionally, 92% of Planisware users are willing to recommend the solution, compared to 92% of Smartsheet users who would recommend it.

Planisware

Read 13 Planisware reviews

1,429 Views
663 Comparison Views

92% willing to recommend

Smartsheet

Read 41 Smartsheet reviews

1,557 Views
553 Comparison Views

92% willing to recommend

Planisware

Smartsheet

Comparison Buyer's Guide

Download the report

Executive SummaryUpdated on Nov 4, 2024

Planisware and Smartsheet compete in the project management software space, each bringing unique strengths to the table. Smartsheet tends to be favored for its intuitive interface and flexible platform, which may give it an advantage for teams seeking accessible collaboration tools. Meanwhile, Planisware shines with its portfolio management and analytical capabilities crucial for expansive enterprise environments.

Features: Planisware offers advanced project portfolio management tools, comprehensive analytics, and strong integration capabilities guided towards extensive project oversight. Smartsheet, in contrast, provides a spreadsheet-like interface, simple yet effective collaboration features, and the adaptability to suit various workflows.

Room for Improvement: Planisware's complexity can hinder user interface experiences, and its comprehensive features demand a steep learning curve. Enhancing offline documentation could be beneficial for onboarding new users, and optimizing the user interface would significantly enhance intuitiveness. Smartsheet could improve by expanding workflow automation features, offering more advanced analytical tools, and refining integration capabilities with other project management software for enhanced functionality.

Ease of Deployment and Customer Service: Smartsheet offers a straightforward cloud-based deployment model, encouraging rapid adoption with support from ample online resources and an accessible customer service team. Planisware, conversely, provides robust customer support but often requires considerable initial implementation efforts due to its extensive and complex feature set.

Pricing and ROI: Smartsheet offers a scalable pricing model, facilitating a quicker ROI with lower initial investments suited for businesses of all sizes due to its quick setup. Planisware might involve higher setup costs, but it delivers significant ROI for businesses needing comprehensive project and resource tracking, thanks to its detailed suite of tools aimed to maximize project efficiency.

To learn more, read our detailed Planisware vs. Smartsheet Report (Updated: June 2025).

Buyer's Guide

Planisware vs. Smartsheet

June 2025

Download the complete report

Helped 856,873 peers since 2012

Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Categories and Ranking

Planisware

Ranking in Project Portfolio Management

5th

Average Rating

7.8

Reviews Sentiment

7.1

Number of Reviews

Ranking in other categories

No ranking in other categories

Smartsheet

Ranking in Project Portfolio Management

4th

Average Rating

8.0

Reviews Sentiment

7.2

Number of Reviews

Ranking in other categories

Project Management Software (5th)

Mindshare comparison

As of June 2025, in the Project Portfolio Management category, the mindshare of Planisware is 10.5%, up from 7.9% compared to the previous year. The mindshare of Smartsheet is 8.5%, up from 7.5% compared to the previous year. It is calculated based on PeerSpot user engagement data.

Project Portfolio Management

Featured Reviews

Avinash Padmanabhan

Planisware Consultant | Delivery Lead at Schlumberger

Enhanced project and resource management with Agile integration

Primarily, Planisware is used for project, program, and portfolio management purposes. Projects can be scheduled, and budgeting, tracking, resource management, efforts, forecast, and scheduling can be executed using the Planisware application It offers capabilities to manage the complete project…

Read full review

PaulDiaz

Project Manager at Amgen

Needs to improve baselines and changing dates can be frustrating

I like the dashboarding feature best, as it lets me assemble a workspace with source sheets, dashboards, and reports simultaneously. The standard reports and worksheets are most useful for team collaboration. People look at dashboards during presentations, but they go to the sheets to update projects, add comments, or make notifications. It's automated, so changes come to me or whoever needs to see them. I can send notifications from specific line items. The worksheet is key for tracking project progress, though we track it at a higher level rather than detailed work breakdown structures. Subject matter experts say when they'll deliver things, and that's what we track.

Read full review

Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Pros

"It has an inbuilt BI tool, which can be compared to Power BI or Tableau."

"Planisware has introduced Agile concepts, making it capable of Agile management similar to Jira and other Agile tools."

"Overall, our company has all disintegrated systems, and with Planisware, we are getting a very integrated view of my portfolio reporting, cost and load, and everything else."

"We have a variety of different modules, but it is mainly used for costs, risks, and resources."

"The solution is performance-oriented and easily customized accordingly to many areas, such as performance KPI."

"There are two things in particular that I enjoy. The first is the portfolio planning section. Another advantage is that it is highly customizable."

"Planisware offers integration with multiple tools and provides a good level of customization."

"The area that could benefit from improvement in this Planisware is the project management tool. I have previously used Project Server, which is a Microsoft solution, and I found it to be more user-friendly as it included a client solution. In contrast, with this solution, the only option available is the online version, making it difficult to create activities, milestones, and other necessary components. This is in comparison to Planisware, which offers a more comprehensive solution."

More Planisware pros

"The tool creates shareable dashboards. These dashboards allow us to display project deliverables' status, their position in the queue, expected delivery timelines, and more. The best part is that these dashboards can be shared with our clients without a license."

"Smartsheet offers more than Project because it's similar to a table-based, database-type system. It's like a hybrid between Excel and project software. We were able to enter the formulas and do much of the automation. We added budgets to it and linked them to a vendor page. Smartsheet let us integrate the budget into the project seamlessly. With Project, we needed to open up Excel."

"I think Smartsheet would scale fine."

"The most valuable features of Smartsheet are its collaboration tools, the ability to centralize and prioritize projects, and robust reporting capabilities."

"It is a stable and scalable solution."

"Smartsheet does a really good job of creating Gantt charts. Export to Excel feature was also very useful."

"It's stable and simple to use."

"The fact that you can have different access groups is definitely a pro for Smartsheet. It also has the ability to integrate with a lot of tools."

More Smartsheet pros

Cons

"The solution's user experience and user interface need improvement because they are not that great and intuitive."

"The biggest con for Planisware is that if you are not a Planisware partner, you don't have access to their functions, making it difficult for beginners and new team members."

"Its stability should be improved. Its stability is the main issue, but we sometimes also have issues with calculations."

"The learning curve is steep and there could be more avenues for opening up learning materials to a broader audience, enabling individuals to gain practical experience with the tool."

"They do not have anything that can assist customers with multi-year roadmap planning."

"I have experienced some issues, and that’s okay. It tends to be stable when the server's processing power and memory are adequate."

"The UI and UX of Planisware are not that advanced."

More Planisware cons

"Every feature for text mining, even process mining, would be a plus. We have about two hundred contract management events daily. First, I share specific documents. I talk about the search function because we assume it has a thorough search when we read the catalog. But when you test it, you realize it doesn't search within attachments. So, it's a great search function, but you need the brand folder. It has many options and can become complex."

"Asana has a modern look and feel, particularly its agile project management interface featuring movable cards between columns."

"I would like if Smartsheet allowed more formulas in its sheets. I don't think working with formulas is as intuitive as it is in Excel. I use Vlookups and index matches in some of my sheets, and I had to find an outside consultant to help me build out those formulas."

"There are some pain points for me. Other people use it a little differently, but I would like to be able to do a little more with it. I would like database functionality with it wherein if I bring in several Excel spreadsheets of data and load them into Smartsheets, I should be able to make a correlation between an index field and run a report against those two. I can do it, but it's a little clunky. So, I need a little more experience to feel comfortable doing that."

"They provide a limited number of sheets which is not enough."

"Areas for improvement in Smartsheet include better integration capabilities with other technologies through APIs and addressing limitations in reporting functionalities."

"The long-term timelines could be improved, especially the visuals on the projection Gantt chart."

"With a large quantity of data, the solution lags a bit."

More Smartsheet cons

Pricing and Cost Advice

"There are training and certification costs."

"It comes with a high cost."

"The solution could be less expensive and the cost of scaling is expensive too."

"The solution is expensive and support is an extra cost. There are three license types to choose from, and we only pay for support and cloud services depending on our needs."

"The solution is expensive."

"Smartsheet only requires licenses for project managers. When we were using Asana, we had to purchase a license for everyone who wanted to access their tasks and use the system. That gets costly fast. It was one of the main reasons we left Asana. As Asana and these other tools scale, they become way more expensive."

"The solution is reasonably priced."

"I would assume there is a licensing fee. I don't think that it is free."

"Its licensing is on a yearly basis. I was responsible for negotiating the price with the Smartsheet team, but I don't remember what the price was. Its standard license probably was around 5,000 to 6,000 a year. The enterprise version is significantly more expensive."

"It is less expensive than Microsoft Project for enterprise or Oracle Primavera by an order of magnitude. If you buy a Microsoft Project license, it's probably $300 or so by itself, whereas Smartsheet is probably less than $50 per head."

"I believe a licensed user costs between 300 to 400 euros."

"There's a license for Smartsheet, and the enterprise plan comes down to about $750. My company also pays an extra $60 monthly apart from the standard licensing fee."

More Smartsheet pricing and cost advice

See which vendors are best for you

Use our free recommendation engine to learn which Project Portfolio Management solutions are best for your needs.

See recommendations

856,873 professionals have used our research since 2012.

Top Industries

By visitors reading reviews

Manufacturing Company

18%

Energy/Utilities Company

15%

Computer Software Company

10%

Financial Services Firm

Educational Organization

29%

Manufacturing Company

Healthcare Company

Government

Company Size

By reviewers

Large Enterprise

Midsize Enterprise

Small Business

Questions from the Community

What is your experience regarding pricing and costs for Planisware?

I don't have any specific details, however, it might be expensive.

See all answers

What needs improvement with Planisware?

I haven't had the time to work with any other TPM tools, so I can't compare it to other tools just yet.

See all answers

What is your primary use case for Planisware?

We actually use it for project planning and estimating the cost for the projects, in resource management, and as a timecard application. Users can log their time using the timesheet.

See all answers

Has anyone moved from Microsoft Project to Smartsheet? How has your experience been with Smartsheet?

Hi @Eire Zimmermann, I helped an organization evaluate both MS-Project and Smartsheet when they were conducting their PM tool RFP. The short of it is this, MS Project is not caught up with the mo...

See all answers

What do you like most about Smartsheet?

The tool creates shareable dashboards. These dashboards allow us to display project deliverables' status, their position in the queue, expected delivery timelines, and more. The best part is that t...

See all answers

What is your experience regarding pricing and costs for Smartsheet?

The pricing is great and reasonable enough that I maintained my copy and bought it for my team independently.

See all answers

Comparisons

Jira vs Planisware

Compared 16% of the time

Microsoft Project vs Planisware

Compared 10% of the time

Asana vs Planisware

Compared 9% of the time

Planview PPM Pro vs Planisware

Compared 8% of the time

SAP Portfolio and Project Management vs Planisware

Compared 7% of the time

More Planisware Competitors

ServiceNow Strategic Portfolio Management vs Smartsheet

Compared 10% of the time

Broadcom Clarity vs Smartsheet

Compared 9% of the time

Adobe Workfront vs Smartsheet

Compared 8% of the time

Microsoft Project vs Smartsheet

Compared 7% of the time

monday.com vs Smartsheet

Compared 6% of the time

More Smartsheet Competitors

Product Reports

Buyer's Guide

Planisware

May 2025

Download Planisware product report

Buyer's Guide

Smartsheet

May 2025

Download Smartsheet product report

Overview

Resource and cost scheduling, time tracking, risk and document management in a collaborative environment. Software solution that supports the end-to-end governance of company portfolios, from finance and resource planning, to the life cycle management of products.

Planisware

Smartsheet is a dynamic platform with features like real-time data sharing, Gantt charts, and integration with Jira and Microsoft Teams, offering valuable tools for efficient task management.

Smartsheet combines Excel-like functionality with cloud accessibility, making it efficient for tracking, reporting, and workflow management. Users benefit from its scalability and robust security, making it ideal for enterprise-level projects. However, improvements in data visibility, real-time collaboration, and user-friendliness can enhance its utility. Customizable dashboards, project management features, and seamless integrations offer great flexibility, though there is a demand for better automation, API enhancements, and new templates.

What are Smartsheet's most important features?

Real-time Data Sharing: Facilitates seamless collaboration between users.
Project Management Tools: Includes Gantt charts and task prioritization for efficient project tracking.
Integration: Works with major platforms like Jira and Microsoft Teams for comprehensive data flow.
Automation Capabilities: Reduces manual work with robust automation functionalities.
Customizable Dashboards: Allows users to tailor dashboards to meet specific needs.

What benefits or ROI should users look for in reviews?

Efficiency: Streamlines workflows with tools that enhance project tracking and collaboration.
Scalability: Supports growing enterprise demands with its scalable architecture.
Security: Provides robust, secure environments for data management.
Adaptability: Offers flexibility to customize workflows for improved resource management.

Smartsheet is utilized by organizations in industries like engineering, education, and IT for project management, task tracking, and data integration. It enables planning, scheduling, and team collaboration, facilitating dashboard creation and automation of processes. Its flexibility in customizing workflows is appealing to those managing projects and programs.

Smartsheet

Sample Customers

Apotex, Alstom Transport, HP, Stryker, Rexam, Jotun, Gelita, Kraton Performance Polymers, Abbvie, Rio Tinto Alcan, Maruho, Teva, SK Chemicals

Sony Music, ESPN, Hilton, Unisource, Colliers, Extreme Networks, Groupon, Netflix

Buyer's Guide

Planisware vs. Smartsheet

June 2025

Free Report: Planisware vs. Smartsheet

Find out what your peers are saying about Planisware vs. Smartsheet and other solutions. Updated: June 2025.

DOWNLOAD NOW

856,873 professionals have used our research since 2012.

See our Planisware vs. Smartsheet report.

See our list of best Project Portfolio Management vendors and best Project Management Software vendors.

We monitor all Project Portfolio Management reviews to prevent fraudulent reviews and keep review quality high. We do not post reviews by company employees or direct competitors. We validate each review for authenticity via cross-reference with LinkedIn, and personal follow-up with the reviewer when necessary.