Planisware vs Smartsheet comparison

Planisware and Smartsheet are both solutions in the Project Portfolio Management category. Planisware is ranked #5 with an average rating of 8.1, while Smartsheet is ranked #3 with an average rating of 7.6. Planisware holds a 10.2% mindshare in PPM, compared to Smartsheet’s 8.8% mindshare. Additionally, 93% of Planisware users are willing to recommend the solution, compared to 93% of Smartsheet users who would recommend it.

Planisware

Read 16 Planisware reviews

2,625 Views
1,391 Comparison Views

93% willing to recommend

Smartsheet

Read 42 Smartsheet reviews

3,235 Views
1,423 Comparison Views

93% willing to recommend

Planisware

Smartsheet

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Executive SummaryUpdated on Nov 4, 2024

Planisware and Smartsheet compete in the project management software space, each bringing unique strengths to the table. Smartsheet tends to be favored for its intuitive interface and flexible platform, which may give it an advantage for teams seeking accessible collaboration tools. Meanwhile, Planisware shines with its portfolio management and analytical capabilities crucial for expansive enterprise environments.

Features: Planisware offers advanced project portfolio management tools, comprehensive analytics, and strong integration capabilities guided towards extensive project oversight. Smartsheet, in contrast, provides a spreadsheet-like interface, simple yet effective collaboration features, and the adaptability to suit various workflows.

Room for Improvement: Planisware's complexity can hinder user interface experiences, and its comprehensive features demand a steep learning curve. Enhancing offline documentation could be beneficial for onboarding new users, and optimizing the user interface would significantly enhance intuitiveness. Smartsheet could improve by expanding workflow automation features, offering more advanced analytical tools, and refining integration capabilities with other project management software for enhanced functionality.

Ease of Deployment and Customer Service: Smartsheet offers a straightforward cloud-based deployment model, encouraging rapid adoption with support from ample online resources and an accessible customer service team. Planisware, conversely, provides robust customer support but often requires considerable initial implementation efforts due to its extensive and complex feature set.

Pricing and ROI: Smartsheet offers a scalable pricing model, facilitating a quicker ROI with lower initial investments suited for businesses of all sizes due to its quick setup. Planisware might involve higher setup costs, but it delivers significant ROI for businesses needing comprehensive project and resource tracking, thanks to its detailed suite of tools aimed to maximize project efficiency.

To learn more, read our detailed Planisware vs. Smartsheet Report (Updated: July 2025).

Buyer's Guide

Planisware vs. Smartsheet

July 2025

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Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Categories and Ranking

Planisware

Ranking in Project Portfolio Management

5th

Average Rating

8.0

Reviews Sentiment

5.8

Number of Reviews

Ranking in other categories

No ranking in other categories

Smartsheet

Ranking in Project Portfolio Management

3rd

Average Rating

8.0

Reviews Sentiment

7.2

Number of Reviews

Ranking in other categories

Project Management Software (5th)

Mindshare comparison

As of July 2025, in the Project Portfolio Management category, the mindshare of Planisware is 10.2%, up from 8.0% compared to the previous year. The mindshare of Smartsheet is 8.8%, up from 7.2% compared to the previous year. It is calculated based on PeerSpot user engagement data.

Project Portfolio Management

Featured Reviews

Avinash Padmanabhan

Solution Architect | Planisware Consultant at Schlumberger

Efficient project management and resource allocation, but agile capabilities need improvement

One drawback with Planisware is that it doesn't have good features for test management or agile; it lacks many concepts in agile such as retrospective, velocity planning, and backlog view. Some features are still missing because they have introduced these agile modules only in version seven and are still improving that product, so I see a good roadmap on those modules from Planisware's end. I find Planisware's collaboration tools to be good but not great as they still have certain restrictions. It can interact with Jira, it can interact with ADO, and you can have APIs created to interact with your internal HR systems or other systems for data flow. However, the error messages or fail scenarios don't provide good visibility of what is happening, why errors occur, or why something is not working. Regarding scenario planning, I haven't explored much on that side. We have the strategic module, strategic planning module, but we haven't explored much on the other side, so I don't have much experience or exposure to scenario planning.

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PaulDiaz

Project Manager at Amgen

Needs to improve baselines and changing dates can be frustrating

I like the dashboarding feature best, as it lets me assemble a workspace with source sheets, dashboards, and reports simultaneously. The standard reports and worksheets are most useful for team collaboration. People look at dashboards during presentations, but they go to the sheets to update projects, add comments, or make notifications. It's automated, so changes come to me or whoever needs to see them. I can send notifications from specific line items. The worksheet is key for tracking project progress, though we track it at a higher level rather than detailed work breakdown structures. Subject matter experts say when they'll deliver things, and that's what we track.

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Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Pros

"The solution is performance-oriented and easily customized accordingly to many areas, such as performance KPI."

"Planisware offers integration with multiple tools and provides a good level of customization."

"It has an inbuilt BI tool, which can be compared to Power BI or Tableau."

"Planisware is a beautiful tool that is very efficient, clear, well-designed, and more robust than any I have used."

"Planisware has introduced Agile concepts, making it capable of Agile management similar to Jira and other Agile tools."

"There are two things in particular that I enjoy. The first is the portfolio planning section. Another advantage is that it is highly customizable."

"We have a variety of different modules, but it is mainly used for costs, risks, and resources."

"The area that could benefit from improvement in this Planisware is the project management tool. I have previously used Project Server, which is a Microsoft solution, and I found it to be more user-friendly as it included a client solution. In contrast, with this solution, the only option available is the online version, making it difficult to create activities, milestones, and other necessary components. This is in comparison to Planisware, which offers a more comprehensive solution."

More Planisware pros

"The solution is scalable."

"Smartsheet does a really good job of creating Gantt charts. Export to Excel feature was also very useful."

"The tool creates shareable dashboards. These dashboards allow us to display project deliverables' status, their position in the queue, expected delivery timelines, and more. The best part is that these dashboards can be shared with our clients without a license."

"The management aspect is the most valuable. You can also prioritize tasks and then view tasks by priorities as passports."

"The fact that you can have different access groups is definitely a pro for Smartsheet. It also has the ability to integrate with a lot of tools."

"We like Smartsheet's workflows, automation, and low-code capabilities. I don't know of any other project management tool with low-code functionality designed for project managers."

"Smartsheet is easy to use."

"It's stable and simple to use."

More Smartsheet pros

Cons

"The UI and UX of Planisware are not that advanced."

"The learning curve is steep and there could be more avenues for opening up learning materials to a broader audience, enabling individuals to gain practical experience with the tool."

"More integration is needed with other kinds of products for better collaboration."

"They do not have anything that can assist customers with multi-year roadmap planning."

"The solution's user experience and user interface need improvement because they are not that great and intuitive."

"Its stability should be improved. Its stability is the main issue, but we sometimes also have issues with calculations."

"I have experienced some issues, and that’s okay. It tends to be stable when the server's processing power and memory are adequate."

More Planisware cons

"An area for improvement in Smartsheet is that if you're in the government or you're a regulated customer, you're not allowed to use APIs due to internal restrictions, so there are specific things that you cannot connect to it. Another area for improvement in the solution is that because there's a capacity of how many records you can have, and there's a capacity of how many functions you can apply, Smartsheet has set up their system where they can force people into purchasing a $20,000 additional module that is called Control Center, that will create documents for them on the fly, so they don't use so many functions and automation. Smartsheet also needs to improve on training, because the training that is out there is very little. The solution requires a steeper learning curve. You have to do your own training and you have to work on your own solution."

"Smartsheet's export and print functions could be more seamless. Once I create the plan in Smartsheet, I need to import it into my corporate web presentations. This isn't always smooth. I have to save it in PDF format, then cut an image from the PDF version."

"Smartsheet could be improved to be a ticketing system. It would be nice to have a system to do everything."

"Every feature for text mining, even process mining, would be a plus. We have about two hundred contract management events daily. First, I share specific documents. I talk about the search function because we assume it has a thorough search when we read the catalog. But when you test it, you realize it doesn't search within attachments. So, it's a great search function, but you need the brand folder. It has many options and can become complex."

"The dashboard is not user-friendly, it needs improvement."

"Smartsheet should continue to expand the spreadsheet-type functionality because it's limited currently. Most business users are familiar with Excel and Office, so Smartsheet should adopt a similar way of navigating the program."

"They should improve the solution's integration with API."

"Smartsheet needs to improve the user interface."

More Smartsheet cons

Pricing and Cost Advice

"The solution is expensive and support is an extra cost. There are three license types to choose from, and we only pay for support and cloud services depending on our needs."

"It comes with a high cost."

"There are training and certification costs."

"The solution could be less expensive and the cost of scaling is expensive too."

"There's a trial version and a free version. Each license costs a decent amount, $25 per month or something."

"I would assume there is a licensing fee. I don't think that it is free."

"There would be more extensive usage if the solution were cheaper. It's really expensive right now, and that's why we provide a few licenses for admins. The rest of them are just users without admin privileges."

"I pay $ 120 or $ 128 a month for two to three users."

"The solution is expensive."

"Its licensing is on a yearly basis. I was responsible for negotiating the price with the Smartsheet team, but I don't remember what the price was. Its standard license probably was around 5,000 to 6,000 a year. The enterprise version is significantly more expensive."

"The solution is too expensive."

"This licensing is straightforward and they charge per user."

More Smartsheet pricing and cost advice

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Top Industries

By visitors reading reviews

Manufacturing Company

17%

Energy/Utilities Company

15%

Computer Software Company

10%

Financial Services Firm

Manufacturing Company

12%

Educational Organization

11%

Government

Healthcare Company

Company Size

By reviewers

Large Enterprise

Midsize Enterprise

Small Business

Questions from the Community

What is your experience regarding pricing and costs for Planisware?

I don't have any specific details, however, it might be expensive.

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What needs improvement with Planisware?

I haven't had the time to work with any other TPM tools, so I can't compare it to other tools just yet.

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What is your primary use case for Planisware?

We actually use it for project planning and estimating the cost for the projects, in resource management, and as a timecard application. Users can log their time using the timesheet.

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Has anyone moved from Microsoft Project to Smartsheet? How has your experience been with Smartsheet?

Hi @Eire Zimmermann, I helped an organization evaluate both MS-Project and Smartsheet when they were conducting their PM tool RFP. The short of it is this, MS Project is not caught up with the mo...

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What do you like most about Smartsheet?

The tool creates shareable dashboards. These dashboards allow us to display project deliverables' status, their position in the queue, expected delivery timelines, and more. The best part is that t...

See all answers

What is your experience regarding pricing and costs for Smartsheet?

The pricing is great and reasonable enough that I maintained my copy and bought it for my team independently.

See all answers

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Compared 7% of the time

monday.com vs Smartsheet

Compared 6% of the time

Microsoft Project vs Smartsheet

Compared 6% of the time

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Product Reports

Buyer's Guide

Planisware

June 2025

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Buyer's Guide

Smartsheet

June 2025

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Overview

Resource and cost scheduling, time tracking, risk and document management in a collaborative environment. Software solution that supports the end-to-end governance of company portfolios, from finance and resource planning, to the life cycle management of products.

Planisware

Smartsheet is a dynamic platform with features like real-time data sharing, Gantt charts, and integration with Jira and Microsoft Teams, offering valuable tools for efficient task management.

Smartsheet combines Excel-like functionality with cloud accessibility, making it efficient for tracking, reporting, and workflow management. Users benefit from its scalability and robust security, making it ideal for enterprise-level projects. However, improvements in data visibility, real-time collaboration, and user-friendliness can enhance its utility. Customizable dashboards, project management features, and seamless integrations offer great flexibility, though there is a demand for better automation, API enhancements, and new templates.

What are Smartsheet's most important features?

Real-time Data Sharing: Facilitates seamless collaboration between users.
Project Management Tools: Includes Gantt charts and task prioritization for efficient project tracking.
Integration: Works with major platforms like Jira and Microsoft Teams for comprehensive data flow.
Automation Capabilities: Reduces manual work with robust automation functionalities.
Customizable Dashboards: Allows users to tailor dashboards to meet specific needs.

What benefits or ROI should users look for in reviews?

Efficiency: Streamlines workflows with tools that enhance project tracking and collaboration.
Scalability: Supports growing enterprise demands with its scalable architecture.
Security: Provides robust, secure environments for data management.
Adaptability: Offers flexibility to customize workflows for improved resource management.

Smartsheet is utilized by organizations in industries like engineering, education, and IT for project management, task tracking, and data integration. It enables planning, scheduling, and team collaboration, facilitating dashboard creation and automation of processes. Its flexibility in customizing workflows is appealing to those managing projects and programs.

Smartsheet

Sample Customers

Apotex, Alstom Transport, HP, Stryker, Rexam, Jotun, Gelita, Kraton Performance Polymers, Abbvie, Rio Tinto Alcan, Maruho, Teva, SK Chemicals

Sony Music, ESPN, Hilton, Unisource, Colliers, Extreme Networks, Groupon, Netflix

Buyer's Guide

Planisware vs. Smartsheet

July 2025

Free Report: Planisware vs. Smartsheet

Find out what your peers are saying about Planisware vs. Smartsheet and other solutions. Updated: July 2025.

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