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Planisware vs Smartsheet comparison

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5,467 views|3,243 comparisons
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Comparison Buyer's Guide
Executive Summary

We performed a comparison between Planisware and Smartsheet based on real PeerSpot user reviews.

Find out in this report how the two Project Portfolio Management solutions compare in terms of features, pricing, service and support, easy of deployment, and ROI.

To learn more, read our detailed Planisware vs. Smartsheet report (Updated: August 2022).
634,325 professionals have used our research since 2012.
Featured Review
Quotes From Members
We asked business professionals to review the solutions they use.
Here are some excerpts of what they said:
Pros
"The feature that I have found most valuable is the boards on Monday which allow for allocation, time tracking, and storing of important information.""We can remove, add, and modify a project or task charter easily.""With multiple team members working on multiple fast-moving briefs, tasks, and projects - often remotely and in different timezones - Monday.com has become our reliable source of truth to oversee and manage everything that's going on.""The newest feature of "My Work" is my favorite.""The initial setup is very easy.""The solution is more of a streamlined Slack.""Timeline and countdown systems have been great for us as well as the ability to "@" team members in comment sections to have collaborative conversations, give feedback, and share files.""Shareable boards are a great solution for clients who want to track the progress of their work orders without checking in with us directly."

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"The solution is performance-oriented and easily customized accordingly to many areas, such as performance KPI.""We have a variety of different modules, but it is mainly used for costs, risks, and resources.""There are two things in particular that I enjoy. The first is the portfolio planning section. Another advantage is that it is highly customizable."

More Planisware Pros →

"Smartsheet does a really good job of creating Gantt charts. Export to Excel feature was also very useful.""The fact that you can have different access groups is definitely a pro for Smartsheet. It also has the ability to integrate with a lot of tools.""Enables coordination and sharing of information that is relatively inexpensive.""The dashboard feature is the most valuable aspect of the solution.""The ability to build a quick dashboard and give management insight into the progress of the project itself is probably one of the most beneficial pieces.""Smartsheet is stable.""The most valuable feature of Smartsheet is it can be highly customized.""What I found most valuable in Smartsheet is its project customization feature. It's a great solution because you can add in your own WBS. You can see it in Jira style, Kanban, and you can even do Agile and Waterfall. Another feature that's valuable in the solution is when you have those connections, you have that API, you have a sandbox, and you can make a solution, it's a tremendous product because you can pull data."

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Cons
"They need to improve the user interface of the automation/integrations.""It spams my inbox with many unwanted emails.""Sometimes automation is delayed, which can lead to duplicate items being created.""Monday could be improved if it could be linked with Google Calendar.""I'd like better CRM integrations.""We'd like to see less downtime.""Automation is often glitchy for us. Maybe we have too many automations set up?""When replying to colleagues, it would be useful to see the formatting options (bold, bullets, etc.)."

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"They do not have anything that can assist customers with multi-year roadmap planning.""Its stability should be improved. Its stability is the main issue, but we sometimes also have issues with calculations.""More integration is needed with other kinds of products for better collaboration."

More Planisware Cons →

"There are some pain points for me. Other people use it a little differently, but I would like to be able to do a little more with it. I would like database functionality with it wherein if I bring in several Excel spreadsheets of data and load them into Smartsheets, I should be able to make a correlation between an index field and run a report against those two. I can do it, but it's a little clunky. So, I need a little more experience to feel comfortable doing that.""You were forced to create a new tab rather than add another sheet.""The integration with Microsoft products should be improved.""Maybe the solution could be a little bit more flexible.""Smartsheet could improve by having seamless integration with Azure Board.""They provide a limited number of sheets which is not enough.""If there was some way to store more complex files in the system, or if there was a back-end structure where you could store files, that would be ideal.""I would like if Smartsheet allowed more formulas in its sheets. I don't think working with formulas is as intuitive as it is in Excel. I use Vlookups and index matches in some of my sheets, and I had to find an outside consultant to help me build out those formulas."

More Smartsheet Cons →

Pricing and Cost Advice
  • "I wasn't involved with the licensing, but I believe it's negotiable."
  • "The solution is quite inexpensive. For example, we pay $8,500 for 75 users. It's somewhere around $100 a user, approximately."
  • "The project manager would be responsible for any licensing fees. As an end-user, we just follow suit."
  • "Fees are paid monthly per user."
  • "The price is reasonable for the number of users we have."
  • "I am using its free version."
  • "We tell others it's about $2200 for a ten-person plan and it can be adjusted; it's easy to scale."
  • More monday.com Pricing and Cost Advice →

  • "The solution could be less expensive and the cost of scaling is expensive too."
  • "There are training and certification costs."
  • More Planisware Pricing and Cost Advice →

  • "This licensing is straightforward and they charge per user."
  • "Its licensing is on a yearly basis. I was responsible for negotiating the price with the Smartsheet team, but I don't remember what the price was. Its standard license probably was around 5,000 to 6,000 a year. The enterprise version is significantly more expensive."
  • "Smartsheet only requires licenses for project managers. When we were using Asana, we had to purchase a license for everyone who wanted to access their tasks and use the system. That gets costly fast. It was one of the main reasons we left Asana. As Asana and these other tools scale, they become way more expensive."
  • "There would be more extensive usage if the solution were cheaper. It's really expensive right now, and that's why we provide a few licenses for admins. The rest of them are just users without admin privileges."
  • "I would assume there is a licensing fee. I don't think that it is free."
  • "It is less expensive than Microsoft Project for enterprise or Oracle Primavera by an order of magnitude. If you buy a Microsoft Project license, it's probably $300 or so by itself, whereas Smartsheet is probably less than $50 per head."
  • "For a normal license, like the one I had: I had my own Smartsheet because I wanted to play with it and I didn't want to mess with what I was doing in Verizon, so I paid $200 monthly, and it gave me all the same functionalities, so I could do whatever I wanted for $200. The problem is if you have anyone else working on it or deploying on it, it's $200 a month for every single person who's deployed on it, that's working on it as an owner or an administrator, so owners and administrators are the only ones who can change, edit, and add data to worksheets and columns. Depending on the size of your organization, Smartsheet can be costly. As for implementing its Control Center, Smartsheet forces you to have three people come in: it's a minimum of three people from Smartsheet for three months who will provide you the solutions for the Control Center side, and that's $150 an hour, so it can become very expensive. For my company, not having the Control Center would save on the setup fees and then the $20,000 a year, because the Control Center of Smartsheet is a yearly subscription of $20,000."
  • "Smartsheet has many licensing models. You need to add the package that best suits your requirements. The license is paid per user and it is monthly. The cost was approximately $7 per PC, $15 for professional, and $33 for the enterprise plan."
  • More Smartsheet Pricing and Cost Advice →

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    Questions from the Community
    Top Answer:Monday.com is one of the best project management softwares available on the market. It lets you create and customize the… more »
    Top Answer:We have project overviews to keep track of each client and project and I can also see what the other managers are doing… more »
    Top Answer:Monday could be improved if it could be linked with Google Calendar. This way, I can add deadlines directly on Monday… more »
    Top Answer:I'm not aware of any pricing. Planisware sells the tool; prices vary depending on the customer. There are training and… more »
    Top Answer:They do not have anything that can assist customers with multi-year roadmap planning. A feature that allows you to… more »
    Top Answer:Planisware is used for project management, resource planning, and effort trackings such as time sheets. You can use it… more »
    Top Answer:Hi @Eire Zimmermann,  I helped an organization evaluate both MS-Project and Smartsheet when they were conducting their… more »
    Top Answer:Smartsheet offers more than Project because it's similar to a table-based, database-type system. It's like a hybrid… more »
    Top Answer:The cost varies based on the number of users and the commitment that we gave them. I think it was reasonable. I can't… more »
    Comparisons
    Also Known As
    DaPulse
    Learn More
    Planisware
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    Smartsheet
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    Overview

    monday.com is a cloud-based platform that allows teams to design their own work management software and applications. monday.com is a basic yet intuitive work operating system that facilitates teamwork in these ways:

    • Allows teams to define workflows

    • Adapts to changing demands

    • Establishes transparency

    • Allows for collaboration

    • Eliminates manual grunt work

    monday.com is extremely adaptable and may be utilized in any sector and for any workflow. You can build your apps to match your specific operational needs and modify your boards, dashboards, and documents to fit your team properly. It may be used for anything, including projects and procedures, and it can be used across teams, departments, leaders, and organizations.

    Here are a few examples of how monday.com software can be put to good use:

    • Marketing pipelines
    • Recruitment procedures
    • Video production planning
    • Tracking progress
    • Product timelines
    • Business management
    • Design planning
    • Bug tracking
    • Event planning
    • Construction planning

    monday.com Features

    monday.com has many valuable features. Some of the most useful ones include:

    • Customized workflows
    • Task prioritizing
    • File sharing
    • Drag-and-drop
    • Context-aware communication
    • Progress and milestone monitoring

    The most popular key features include:

    • Work scheduling: monday.com’s Workload feature allows you to accurately assign and schedule team members at any given time. Check who's available and who isn't so you may reschedule or reassign work as needed to meet all of your project deadlines.
    • Tracking time for tasks: It's crucial to know where your time goes, especially if you're invoicing clients by the hour. Greater work precision is achieved by having a clear grasp of how much time is spent on each task because you’re able to make more informed decisions about how you spend your time.
    • Automated processes: Automations eliminate the need for manual labor in the completion of repetitive tasks.
    • At-a-glance dashboards: Dashboards are an excellent method to quickly see what's essential. They make it simple to gather useful information, manage project progress, predict effort, and keep track of budgets. They also keep your team focused and engaged on the high-level objectives that drive progress.
    • Integration with external tools: With two-click integrations, you can easily make monday.com your primary work hub. Integrate popular external apps like Jira and Slack, as well as Gmail and Mailchimp, to optimize your workflow even further.
    • Varied options for viewing data with Views: monday.com provides a number of ways to examine the data in your boards, including Gantt Chart View for project plans and Chart View for progress tracking. Views helps you to take a fresh perspective on things and obtain crucial insights that you might not have gotten otherwise.

    Reviews from Real Users

    monday.com stands out among its competitors for a number of reasons. Two major ones are its task status feature and its ability to integrate with external apps. PeerSpot users take note of the advantages of these features in their reviews:

    Ben D., Front End Developer at a marketing services firm, writes of the product, “Their flagship feature, what used to be called the pulse, is great. Pulse offers great management. Being able to see everything at a glance and check task status, is wonderful. They use subtasks and the simple aspects of task management have been really helpful.”

    Another PeerSpot reviewer, the Head of Projects at Smart Media SA, notes, “The boards offer an amazing and clear view of my tasks, campaigns, and progress. Automations especially with Slack and Outlook help with keeping my team up-to-date always. Graphs and charts are valuable for reporting purposes and to track progress made. Workforms/surveys are valuable and a very cool added feature.”

    Resource and cost scheduling, time tracking, risk and document management in a collaborative environment. Software solution that supports the end-to-end governance of company portfolios, from finance and resource planning, to the life cycle management of products.

    Smartsheet is the enterprise platform for dynamic work. A leading cloud-based platform for work management, Smartsheet empowers organizations and teams to dynamically plan, execute, and report on work at scale, resulting in more efficient processes, innovative solutions, and better business outcomes.

    Today over 90% of Fortune 100 companies and over 75% of Fortune 500 companies rely on the secure, scalable Smartsheet platform to connect the entire enterprise. The single Smartsheet platform gives people a solution flexible enough to adapt to the changing needs of dynamic work across a broad array of departments and use cases.

    Offer
    Learn more about monday.com
    Learn more about Planisware
    Learn more about Smartsheet
    Sample Customers
    Raw Digital, Wix, Discovery, Frost & Sullivan, Adidas, Asos, Uber
    Apotex, Alstom Transport, HP, Stryker, Rexam, Jotun, Gelita, Kraton Performance Polymers, Abbvie, Rio Tinto Alcan, Maruho, Teva, SK Chemicals
    Sony Music, ESPN, Hilton, Unisource, Colliers, Extreme Networks, Groupon, Netflix
    Top Industries
    REVIEWERS
    Marketing Services Firm18%
    Non Tech Company8%
    Retailer7%
    Manufacturing Company7%
    VISITORS READING REVIEWS
    Computer Software Company13%
    Government9%
    Financial Services Firm7%
    Comms Service Provider7%
    VISITORS READING REVIEWS
    Computer Software Company17%
    Comms Service Provider12%
    Manufacturing Company10%
    Pharma/Biotech Company8%
    REVIEWERS
    Financial Services Firm22%
    Pharma/Biotech Company22%
    International Affairs Institute11%
    Computer Software Company11%
    VISITORS READING REVIEWS
    Computer Software Company11%
    Healthcare Company10%
    Manufacturing Company9%
    Government8%
    Company Size
    REVIEWERS
    Small Business79%
    Midsize Enterprise12%
    Large Enterprise9%
    VISITORS READING REVIEWS
    Small Business24%
    Midsize Enterprise14%
    Large Enterprise62%
    REVIEWERS
    Small Business14%
    Midsize Enterprise14%
    Large Enterprise71%
    VISITORS READING REVIEWS
    Small Business14%
    Midsize Enterprise12%
    Large Enterprise74%
    REVIEWERS
    Small Business53%
    Large Enterprise47%
    VISITORS READING REVIEWS
    Small Business19%
    Midsize Enterprise11%
    Large Enterprise70%
    Buyer's Guide
    Planisware vs. Smartsheet
    August 2022
    Find out what your peers are saying about Planisware vs. Smartsheet and other solutions. Updated: August 2022.
    634,325 professionals have used our research since 2012.

    Planisware is ranked 9th in Project Portfolio Management with 4 reviews while Smartsheet is ranked 6th in Project Portfolio Management with 17 reviews. Planisware is rated 7.8, while Smartsheet is rated 8.2. The top reviewer of Planisware writes "Capably brings single source of truth to enterprise project portfolio management; provides consequential, flexible data display with effective visualization; integrated use of Agile, Kanban ". On the other hand, the top reviewer of Smartsheet writes "Has customization, data pulling, and cross-functional global communication features; it's a secure solution". Planisware is most compared with Planview PPM Pro, Jira, SAP Portfolio and Project Management, Broadcom Clarity PPM and Asana, whereas Smartsheet is most compared with Microsoft Project, JIRA Portfolio, ServiceNow Strategic Portfolio Management, Teamwork Projects and Wrike. See our Planisware vs. Smartsheet report.

    See our list of best Project Portfolio Management vendors.

    We monitor all Project Portfolio Management reviews to prevent fraudulent reviews and keep review quality high. We do not post reviews by company employees or direct competitors. We validate each review for authenticity via cross-reference with LinkedIn, and personal follow-up with the reviewer when necessary.