Top 8 Project Portfolio Management

monday.comServiceNow Strategic Portfolio ManagementSmartsheetPlanview PortfoliosBroadcom Clarity PPMPlanview PPM ProMicrosoft Project ServerMicro Focus Project and Portfolio Management (PPM)
  1. leader badge is an excellent tool to follow your project timeline to see where you are and where you want to go. It's super flexible. Thanks to all the automation, you can do practically anything with
  2. leader badge
    The most valuable feature of ServiceNow Strategic Portfolio Management is incident management.You don't need a lot of plugins.
  3. Buyer's Guide
    Project Portfolio Management
    June 2023
    Find out what your peers are saying about, ServiceNow, Smartsheet and others in Project Portfolio Management. Updated: June 2023.
    708,461 professionals have used our research since 2012.
  4. leader badge
    One of the most valuable features of Smartsheet is its dashboards.This solution provides easy collaboration and allows non-building users to use the system without requiring a license.
  5. The Kanban board has really helped us be more agile and we can keep track of everything that is ongoing.In my opinion, the financial planning feature is the most valuable feature of Planview Enterprise One.
  6. It is a scalable, easy-to-deploy, and user-friendly solution for enterprise businesses.The most valuable features of Broadcom Clarity PPM are demand, project, and product management.
  7. The product's deployment is straightforward. Has good visibility.
  8. report
    Use our free recommendation engine to learn which Project Portfolio Management solutions are best for your needs.
    708,461 professionals have used our research since 2012.
  9. I like being able to manage the capacity in terms of the resources. I also like being able to share documents and information between teams. It's the best solution for collaboration.
  10. Micro Focus PPM is flexible and easy to use. It's simple to customize and configure workflows. I like the automated calculations, especially on the resource side. When project managers enter their resource requirements into their staffing profiles, they are automatically translated into labor forecast calculations. PPM automates a significant portion of the forecast calculations. Timesheets are also built-in. We automatically process time sheets and bill them accordingly.

Advice From The Community

Read answers to top Project Portfolio Management questions. 708,461 professionals have gotten help from our community of experts.
Cheryl Joseph - PeerSpot reviewer
Cheryl Joseph
Enterprise Architecture Project and Portfolio Management - EPMO Domain Architect at Progressive Insurance
I work in Enterprise Architecture Project and Portfolio Management at a large insurance company.  I want to know what's out there, what's good, and get real user input about strategic project portfolio management solutions. 
Read More »
Mark McGregor - PeerSpot reviewer
Mark McGregorHi @Cheryl Joseph ​Looking at the crossover between Project and Portfolio… more »
6 Answers

Project Portfolio Management Articles

Syed S - PeerSpot reviewer
Syed S
Program Manager - Information Security at Gulf International Bank
Have you ever wondered how effective project management can really help you with your Cyber security projects? In recent times, cybersecurity has become an increasingly important issue worldwide. Every year, businesses spend more time and effort protecting their data. Gartner forecasted that glo...
Read More »
BorisVishnevsky - PeerSpot reviewer
BorisVishnevskyCybersecurity had been recognized as a Fifth War Domain a while back: Land, Sea… more »
1 Comment
Evgeny Belenky - PeerSpot reviewer
Evgeny Belenky
PeerSpot (formerly IT Central Station)
Hi dear community members, In this edition of PeerSpot's Community Spotlight, you can find out what your peers are discussing and join in the conversation. Ask and answer questions on the topics that interest you most! Read and respond to articles or contribute your own! Trending The...
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Evgeny Belenky - PeerSpot reviewer
Evgeny BelenkyThank you to all the community members who share their knowledge with other… more »
1 Comment
it_user85101 - PeerSpot reviewer
Consultant at a tech services company
System, Value, and Decision failures bring the grinding wheel to a halt As put by a Quality guru, People in general, more than 80% of the team are, in fact, productive and efficient. The problem then is with the chosen few who have an efficient short-term view but high-risk performance focus. By...
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PraveenKambhampati - PeerSpot reviewer
Owner at Thought Leaders Management Consulting
A lot depends on the size of the organization number of Projects that need to be migrated, the number of Project Managers, Programs, Portfolios, and so on. While the schedule and timeline are critical for the Assignment or Change Management Project, the cost of migration is usually ignored citing...
Read More »
Ben Arbeit - PeerSpot reviewer
Ben Arbeit@PraveenKambhampati,​ great post, thank u.
1 Comment

Project Portfolio Management Topics

Is PPM a software?

In most cases, yes, PPM is a software. The best PPM solutions are software or even SaaS in today's fast-growing, ever-changing marketplace. In fact, many solutions are even moving toward more cloud-based options, as that is what the industry is demanding.

What is the difference between project management and portfolio management?

Project management commonly involves the general daily tasks concerning project planning, such as status, surveillance, inquiry, etc. The focus is on immediate goals and priorities: what activities are to be completed today, by whom, etc. These tools are available to help teams clarify daily goals, maintain budgets and timekeeping, and celebrate daily accomplishments and successes.

Project portfolio management is created for long-term far-reaching projects, processes, or product development. A worthwhile PPM will assist enterprise organizations in better understanding how a planned project, process, or new product development may affect the overall organization's performance and impact current resources. The PPM will show a comprehensive perspective of each and every project or process and how the new anticipated project or process may affect the relationships and dependencies between the processes throughout the entire enterprise. Managers, clients, and all stakeholders will have access to the PPM perspective, which will ensure all parties involved are aware of the anticipated success or potential challenges an enterprise may experience and provide direction for course correction.

Why are PPM tools used?

PPM tools provide direction for an organization to ensure the success of an anticipated project or process. PPM tools provide insight and facilitate the establishment of realistic long-term goals, planning processes, and strategic perspectives. Using the goals and guidelines set forth by a PPM tool, organizations can avoid unnecessary predictable disasters, prevent significant financial loss, save money, and maintain the highest levels of productivity and profitability.

What are the three tools in portfolio management?

The basic tools in portfolio management are:

  • Predictive analysis: A value-added portfolio management will offer some form of predictive analysis. Users will get a complete analysis of the objective and goals of the project or process. Every step will be broken down, itemized, and prioritized to ensure the best ROI and guarantee success.

  • Collaboration: The success of any project relies heavily on the ability of team members, executives, participants, and stakeholders to openly communicate and collaborate on the status of a project. Real-time feedback and input are extremely important to keep a project or process moving forward according to established goals and guidelines. All approved parties should have equal open access to keep communication lines open and foster an environment of teamwork and shared success.

  • Risk assessment: A highly-regarded factor of portfolio management is risk assessment. Users should be privy to potential risks or problems outlined by portfolio management that would make a project or the process difficult to complete successfully. This helps decision-makers decide if the project is cost-effective and if a profitable outcome can be achieved.
Project Portfolio Management Software Benefits

Benefits of PPM software include:

  • Improved decision-making: A highly-regarded PPM tool will provide complete visibility both backward and forward to help design a successful strategic plan to achieve the highest profitable outcome. Past projects and processes will be reviewed with regard to costs, time management, resources used, outcomes, etc., and determine the best possible methods to move forward with success and achieve even more profitable outcomes.

  • Maintain organizational goals: A winning PPM tool will help ensure that every project chosen is aligned with the organization's directives, strategies, and goals. If a project does not meet the criteria to help move an organization forward in its stated goals, then it may result in wasted resources, unnecessary financial strain, and affect the organization's profitability and standing with clients, employees, and stakeholders.

  • Increase profitability: A PPM tool will improve the opportunity for an organization to choose the appropriate projects and ensure they are completed in a timely and successful manner. The PPM will ensure that there are trained staff and necessary resources available to achieve the best cost-saving outcomes and deliver the highest profitability and ROI.
Project Portfolio Management Software Features

When choosing PPM software for your company, look for the following features:

  • Gantt Chart: Gantt charts are fundamental in team workflow planning. This friendly, visually stimulating, easy-to-understand chart is very effective in helping teams recognize, record, and designate the appropriate amount of time and resources needed to complete a project/task in a timely manner. A Gantt chart is a desirable, necessary feature to expect in a PPM solution.

  • Adjustable workflows: The PPM software selected should offer the flexibility to adjust workflows as needed. Every organization will have unique processes, objectives, or criteria, and changes may be necessary to deliver an effective, successful outcome for each specific organization.

  • Enhanced productivity: Every participant in the process will have an individual personalized dashboard that keeps everyone updated on progress. The PPM should provide a real-time status view, invite open collaboration, and present how everyone’s contributions relate to the overall success of the project. This way everyone understands the priorities and objectives and is encouraged to do their very best to achieve group success. All contributors, participants, and stakeholders are continually aware of the progress being made, what is expected of all participants, and the timeline of when the project or process is to be completed.
Buyer's Guide
Project Portfolio Management
June 2023
Find out what your peers are saying about, ServiceNow, Smartsheet and others in Project Portfolio Management. Updated: June 2023.
708,461 professionals have used our research since 2012.