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Visio pros and cons

Vendor: Microsoft
3.9 out of 5
Badge Ranked 1

Pros & Cons summary

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Prominent pros & cons

PROS

Visio supports diagramming, swimlane features, and process mapping for efficient business function visualization.
It efficiently integrates with other Microsoft Office tools like SharePoint and Excel, boosting collaboration and productivity.
The tool provides a vast range of templates and stencils, facilitating quick creation of detailed and accurate models for diverse needs.
Visio excels in adapting to user needs through extreme flexibility, allowing comprehensive customization and use of pre-made templates.
With straightforward usability, Visio enhances workflow by simplifying the creation of charts and illustrations, effectively saving time and effort.

CONS

It needs better integration with other applications and software.
Hyperlinked narratives for page flows would improve effectiveness in demos.
Publishing on a web application is lacking compared to other market products.
Traceability to find objects across multiple sheets is necessary.
Integration with newer technologies and external data sources could be enhanced.
 

Visio Pros review quotes

it_user850341 - PeerSpot reviewer
Manager, Front End Applications at Henry Schein animal health
Apr 5, 2018
The diagramming and swimlane features allow for separating business functions.
EntArch3587 - PeerSpot reviewer
Enterprise Architect Analyst at a government with 10,001+ employees
Aug 9, 2018
The most valuable feature is the ability to draw models quickly.
VK
Assistant Manager in Strategic Consulting at Metlife
Oct 14, 2019
Visio has improved our organization through an essential collaboration with the other Microsoft applications like SharePoint and Excel. So basically in the earlier days, what used to happen, a majority of the organization captured all the as-is process, the time and motion data in the form of Excel and then they used to create process diagrams using other freeware applications. Collaboration allows easy and convenient sharing with other stakeholders, that is really helpful with Visio.
Learn what your peers think about Visio. Get advice and tips from experienced pros sharing their opinions. Updated: December 2025.
879,425 professionals have used our research since 2012.
FB
Delivery Manager at a transportation company with 51-200 employees
May 22, 2019
Putting details into the process flow and being able to link other objects into the diagrams are very helpful features.
it_user1024038 - PeerSpot reviewer
Tally Operations Manager at a financial services firm with 1,001-5,000 employees
May 29, 2019
It is easy to learn and implement.
KO
Business App Analyst at a tech services company with 1,001-5,000 employees
Jun 4, 2019
I enjoy the fact that I can go into detail with Visio. In shared communications, I can inspect for any fault in my processes.
AL
Managing Director at Optus
Nov 18, 2019
The Data Objects are hyperlinked to the Standard Operating Procedures, Letters, and Forms.
reviewer1229226 - PeerSpot reviewer
Operations Manager at a tech services company with 501-1,000 employees
Nov 18, 2019
I like to use Visio because it gives me a quick view of the things I had to put in a model for a company. I don't use it as an interface, though.
BR
Systems Engineer at Perspecta
Jul 13, 2020
It keeps track of its connections as you move things around.
MA
Managing Director at The Benchmark Company
Aug 4, 2020
The most valuable features are process mapping and identifying responsibilities.
 

Visio Cons review quotes

it_user850341 - PeerSpot reviewer
Manager, Front End Applications at Henry Schein animal health
Apr 5, 2018
It could use easier custom icon sets.
EntArch3587 - PeerSpot reviewer
Enterprise Architect Analyst at a government with 10,001+ employees
Aug 9, 2018
I would like to see traceability. It doesn't have it. You cannot find one object amongst several sheets of Visio diagrams.
VK
Assistant Manager in Strategic Consulting at Metlife
Oct 14, 2019
The one particular thing which I would like to see improved is in comparison to other products in the market, and is still lacking in Visio, is publishing on a web application. For example, there is a freeware application business process modeling tool, Bizagi.
Learn what your peers think about Visio. Get advice and tips from experienced pros sharing their opinions. Updated: December 2025.
879,425 professionals have used our research since 2012.
FB
Delivery Manager at a transportation company with 51-200 employees
May 22, 2019
I would like to be able to present diagrams in multiple ways, such as a Swimlane diagram.
it_user1024038 - PeerSpot reviewer
Tally Operations Manager at a financial services firm with 1,001-5,000 employees
May 29, 2019
It does not integrate well with other solutions.
KO
Business App Analyst at a tech services company with 1,001-5,000 employees
Jun 4, 2019
Transferring data was one of the issues that I expected Visio to have resolved. I use the older version.
AL
Managing Director at Optus
Nov 18, 2019
The Auto-Align has improved significantly from the previous release; however, it still jumbles the model if your process diagram has a fair degree of complexity.
reviewer1229226 - PeerSpot reviewer
Operations Manager at a tech services company with 501-1,000 employees
Nov 18, 2019
Something that needs to improve, is the interface interaction with other tools.
BR
Systems Engineer at Perspecta
Jul 13, 2020
System architecture could be improved.
MA
Managing Director at The Benchmark Company
Aug 4, 2020
The design and the look and feel, need to be improved.