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Visio vs WorkflowGen comparison

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Comparison Buyer's Guide

Executive SummaryUpdated on Nov 3, 2024

Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Categories and Ranking

Visio
Ranking in Business Process Design
3rd
Average Rating
7.8
Reviews Sentiment
6.9
Number of Reviews
110
Ranking in other categories
Mind Mapping Software (2nd)
WorkflowGen
Ranking in Business Process Design
25th
Average Rating
7.6
Reviews Sentiment
6.6
Number of Reviews
3
Ranking in other categories
Business Process Management (BPM) (37th), Process Automation (41st), Rapid Application Development Software (32nd), Low-Code Development Platforms (37th)
 

Mindshare comparison

As of October 2026, in the Business Process Design category, the mindshare of Visio is 6.9%, down from 12.5% compared to the previous year. The mindshare of WorkflowGen is 1.7%, up from 0.5% compared to the previous year. It is calculated based on PeerSpot user engagement data.
Business Process Design Mindshare Distribution
ProductMindshare (%)
Visio6.9%
WorkflowGen1.7%
Other91.4%
Business Process Design
 

Featured Reviews

NitinSharma - PeerSpot reviewer
Senior Network Specialist at a computer software company with 51-200 employees
Created detailed rack and network diagrams that streamline documentation and collaboration
For creating diagrams, I definitely use Visio for HLD, LLD, and traffic flow diagrams. Apart from Visio, I use Jira only if the customer specifically requests it; otherwise, I do not use an in-house version of Jira in my organization. One of the good features of using the Microsoft umbrella product is that if I create a big diagram and then work on the HLD or LLD in Word, I can select everything from Visio and paste it as an image without needing to resize it, which streamlines the process of creating documentation for customers. The main benefits Visio provides me include simplifying processes, saving time on manual work with diagram creation, and delivering a clean architecture, whether it is network architecture or application flow. I have created diagrams for AWS, Azure, GCP, and on-premises data centers, including rack elevation diagrams and organization charts. Modifications can be made easily and reflected immediately, and I can create PNG images to share with the executive team.
CO
SAP Solution Lead at Johnson & Johnson
Good for automatically triggering workflows, but needs to be more customizable
We use this product for many different reasons related to our business We use it a lot for creating workflows to transfer materials between plants, which is a signature part of what we do. The most valuable feature is the ability to automatically trigger the workflow. This solution needs to be…

Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Pros

"Overall, it's very easy to use, it's very intuitive and if you're documenting business processes, it does the trick."
"The feature I like most about Visio is that it acts as a facilitator of communication, as it displays information that's easier to understand."
"By utilizing Visio, we have been able to put on paper our network design, server room setup, and network connections, making it a lot easier to troubleshoot and figure out where the issues, errors, or disconnects may be happening."
"The product has a good interface and tool configuration which comes with the Microsoft Office package."
"I know it does a whole lot, and it has plenty of training."
"The most valuable feature of Visio is the credential management, endpoint manager, and active directory for Microsoft Azure for our hybrid infrastructure. Additionally, there are plenty of features available."
"It's very agile and user friendly with a lot of templates."
"Visio has improved my workflow by making it easy to create charts, diagrams, and basic illustrations that I can use in my client reports and proposals. It has saved me a lot of time I would otherwise spend creating visuals for clients by hand."
"It’s easier, more controlled and automatized checks of the budget through this system."
"Took few hours to build workflows with ready-to-use templates, so we had improved productivity."
"We use it a lot for creating workflows to transfer materials between plants, which is a signature part of what we do."
 

Cons

"With other products coming on the market, Visio is losing a little ground and as a result, I mainly use PowerPoint now and Visio much less."
"There should be more items available from a variety of other products that can be integrated."
"As a user, it would be helpful if Visio was in a native format recognized by Microsoft Word products, but that's not the case."
"It's not easy to share and modify by colleagues."
"I personally wouldn't buy Visio even if it were 10 times cheaper because I only use it at work for diagram modeling; it's not a unique product anymore."
"There is a limitation in Visio."
"In terms of features, it could provide more automation to display data flowing through architecture."
"Visio requires a lot of memory, and it is not good for a small design."
"Yes, for email notification but it could also be with company network."
"The reports for users. The reports with more details; we have to generate them by the database."
"This solution needs to be more customizable."
 

Pricing and Cost Advice

"The price could be more flexible for infrequent users. If it's your main utility that you use daily, then it's a good price."
"We're in a Visio plan that is like $15 a month per user. At the moment, it is just the standard licensing fees that I'm aware of."
"Visio is included with our Microsoft enterprise license."
"We pay annually for the Visio license and it is expensive."
"There is a licensing fee, but it is fairly priced."
"The product is inexpensive if you already have Microsoft products in your environment. The license encompasses all the required services."
"It is a free solution for us. It is integrated with our pack. We are trying to use the solutions that we already have."
"There are some cheaper as well as free solutions."
Information not available
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Top Industries

By visitors reading reviews
Financial Services Firm
12%
Manufacturing Company
12%
Outsourcing Company
7%
Construction Company
7%
Comms Service Provider
20%
Construction Company
14%
Manufacturing Company
9%
Financial Services Firm
8%
 

Company Size

By reviewers
Large Enterprise
Midsize Enterprise
Small Business
By reviewers
Company SizeCount
Small Business36
Midsize Enterprise19
Large Enterprise61
No data available
 

Questions from the Community

How easy is it to migrate process flow charts (modeled using tools like Visio) into Bizagi?
I have been using Bizagi with a major project for a state government agency for about four years now. It is pretty straightforward to load in files that are BPMN 2.0 compliant. The option to load V...
What is your experience regarding pricing and costs for Visio?
The pricing is reasonable now. Whereas before, I had used it when it was paid for by my work, but then as I moved to different projects, I wasn't paying $2,000 to have it. Visio is supplied by the ...
What needs improvement with Visio?
I would have said the pricing, but the pricing is fine now, so it's a good tool and a powerful one. When you know how to use it, it's very intuitive. People who don't know how to use it might want ...
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Comparisons

 

Also Known As

Microsoft Visio
No data available
 

Overview

 

Sample Customers

Thomas College, Hamburg Port Authority, Portigon AG, Conseil G_n_ral du d_partement des Hautes-Alpes, AAA Auto a. s., Commonwealth Financial Network, ICA, Abu Dhabi National Energy Company
Comcast, Deloitte, Mitsui & Co Ltd, Sanofi Pasteur, Textron, XL Group. WorkflowGen accelerates business process adaptability in 70 countries for 500+ organizations and 1,000,000 users.
Find out what your peers are saying about Visio vs. WorkflowGen and other solutions. Updated: September 2026.
915,287 professionals have used our research since 2012.