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Planisware vs Trello comparison

 

Comparison Buyer's Guide

Executive Summary

Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

ROI

Sentiment score
1.0
Planisware is highly valued in pharma for project management, though opinions differ on its financial benefits and effectiveness.
Sentiment score
4.4
Trello enhances task organization and communication efficiency, resulting in significant perceived value and time savings for users, despite ROI challenges.
It is primarily used for the pharma vertical and related fields, and since we were running a full ERP digital transformation project in the life sciences domain, it suited that requirement very well.
Sometimes I feel that the ROI is not optimal because we are totally dependent on Planisware's system stability.
Sometimes we can have a back-and-forth conversation in the comments, which helps minimize some meetings.
 

Customer Service

Sentiment score
2.8
Planisware's customer service is enthusiastic yet dependent on costly advanced support, with some feedback noting varied response accuracy.
Sentiment score
2.1
Most Trello users find it user-friendly, with satisfactory support, except occasional delays causing frustration for some.
The support was good, but there's more space for collaboration that we can do internally through Planisware, which was not the case.
We experienced a couple of issues, and they responded and resolved the issues and bugs promptly.
 

Scalability Issues

Sentiment score
4.9
Planisware offers stable scalability on resourceful servers, with customization on-premises and strategic modifications for extensive user environments.
Sentiment score
6.2
Trello suits small to medium teams with flexibility but lacks features needed for larger teams, prompting some to switch.
The scalability of Planisware is good, as when you want to implement changes, you need to manage the process with your collaborators.
We experienced crashes in the upcoming year, but these mostly occurred on weekends, which minimized the impact on our users.
 

Stability Issues

Sentiment score
6.4
Planisware, especially in SaaS, is stable and reliable, with minor bugs, and praised by companies like Pepsico and Ford.
Sentiment score
6.8
Trello is stable and reliable with minor slowdowns, good for handling multiple users with room for timeline flexibility.
They have made significant improvements, but still, there is a long way to go in terms of their flexibility, adaptability, and usability.
Sometimes the ROI is affected because we are totally dependent on Planisware's system stability.
 

Room For Improvement

Planisware needs enhancements in integration, UI/UX, reporting, accessibility, stability, collaboration, flexibility, and third-party system integration.
Trello requires enhanced time tracking, better integration, simplified onboarding, flexible pricing, improved performance, and intuitive UI with robust features.
The integrations to Agile are essential; we had to do a full build to accomplish that.
We have experienced crashes in Planisware and system slowdowns.
The reports should be improved because all companies now need reporting, and with tools such as Grafana or Tableau, Planisware needs to add interfaces for data lakes since all companies require this.
More control over email notifications would also be helpful.
Each card move or addition results in a new email, so a digest or a better way to receive notifications would be helpful.
It would be beneficial to have a search system that can pull up topics using keywords or AI-driven capabilities, making it easier to find relevant cards.
 

Setup Cost

Planisware is a costly tool with licensing, setup, support, and training expenses, requiring strategic management commitment.
Trello offers fair pricing with a scalable free version, though opinions on the value of paid plans vary.
 

Valuable Features

Planisware provides robust project management with resource planning, data integration, Agile support, and built-in BI tools for enhanced decision-making.
Trello offers intuitive, versatile task management with features like Kanban boards, facilitating collaboration and productivity across devices.
The tools communicate with other tools, making it effective, and when we have a new resource, we can add it and send it to the resource management team, who can view it in Planisware.
Trello's interface is aesthetically pleasing for project management, and it enhances collaboration with other team members.
It replaces ping-ponging emails back and forth with a board where people can follow a task from start to finish and see when it's done.
We are able to customize the labels, both the text and the color, so when looking at a board, we can easily filter or see cards related to specific tasks or team members.
 

Categories and Ranking

Planisware
Average Rating
7.8
Reviews Sentiment
5.6
Number of Reviews
19
Ranking in other categories
Project Portfolio Management (1st)
Trello
Average Rating
8.4
Reviews Sentiment
6.2
Number of Reviews
45
Ranking in other categories
Project Management Software (7th)
 

Featured Reviews

Avinash Padmanabhan - PeerSpot reviewer
Efficient project management and resource allocation, but agile capabilities need improvement
One drawback with Planisware is that it doesn't have good features for test management or agile; it lacks many concepts in agile such as retrospective, velocity planning, and backlog view. Some features are still missing because they have introduced these agile modules only in version seven and are still improving that product, so I see a good roadmap on those modules from Planisware's end. I find Planisware's collaboration tools to be good but not great as they still have certain restrictions. It can interact with Jira, it can interact with ADO, and you can have APIs created to interact with your internal HR systems or other systems for data flow. However, the error messages or fail scenarios don't provide good visibility of what is happening, why errors occur, or why something is not working. Regarding scenario planning, I haven't explored much on that side. We have the strategic module, strategic planning module, but we haven't explored much on the other side, so I don't have much experience or exposure to scenario planning.
Ariel Lindenfeld - PeerSpot reviewer
Customizable labels and the ability to modify cards streamline task management and save time
There can be bugs sometimes. When more than one person tries to edit the description at the same time, it can do some unexpected things. I would like to see that improved. Sometimes they add new features, which can be either welcome or odd. More control over email notifications would also be helpful.
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Top Industries

By visitors reading reviews
Manufacturing Company
18%
Energy/Utilities Company
14%
Computer Software Company
9%
Financial Services Firm
7%
Educational Organization
12%
Insurance Company
10%
Computer Software Company
8%
Retailer
8%
 

Company Size

By reviewers
Large Enterprise
Midsize Enterprise
Small Business
 

Questions from the Community

What is your experience regarding pricing and costs for Planisware?
Planisware is very costly. I can comment that it's expensive, and even the consultants from Planisware charge a very high rate for their time. Generally speaking, they are expensive.
What needs improvement with Planisware?
The tool can be improved with integrations to Agile tools. We used Azure DevOps, which I dislike. Better integrations to JIRAs and perhaps open APIs for task management would be super beneficial. A...
What is your primary use case for Planisware?
My use cases involve building out a template library based on our methodology and continuing to iterate on that. We used a template, and basically, to start this out, we built out the template libr...
What do you like most about Trello?
The solution is very user-friendly, where you have everything you need.
What is your experience regarding pricing and costs for Trello?
I do not have information on pricing, setup cost, and licensing for Trello because it was set up by my manager and staff.
What needs improvement with Trello?
Having special fields for users such as members, testers, and verifiers would be beneficial, as it would be much easier for us than adding three people in a row as members.
 

Comparisons

 

Overview

 

Sample Customers

Apotex, Alstom Transport, HP, Stryker, Rexam, Jotun, Gelita, Kraton Performance Polymers, Abbvie, Rio Tinto Alcan, Maruho, Teva, SK Chemicals
Pixar, Google, PayPal, Kickstarter, National Geographic, Viewbox Holdings
Find out what your peers are saying about Planisware vs. Trello and other solutions. Updated: July 2025.
865,384 professionals have used our research since 2012.