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Trello vs comparison

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Buyer's Guide
Trello vs.
July 2022
Find out what your peers are saying about Trello vs. and other solutions. Updated: July 2022.
620,600 professionals have used our research since 2012.
Quotes From Members
We asked business professionals to review the solutions they use.
Here are some excerpts of what they said:
"The free version provides all the utilities that I need.""We love how we can create boards specifically focused on one topic and have all tasks and projects pertaining to that in one place.""The date, timeline, and task management features are great.""The value is that provides us with an overall picture of how much work a teammate has.""We use less paper thanks to this product.""The automations are fantastic for rewarding progress.""Being able to see your own personal specific projects makes it that much more accessible a program and is great for work productivity.""I really really like the sort by name or dates functions as they toggle and make being able to offer super-quick organization a breeze, especially when client-facing."

More Pros →

"I can see everything on one page, like sticky notes. It's very, very easy to use and very straightforward.""The solution is very easy to use.""I think task management, prioritization, rankings, and collaboration features are useful.""The installation was extremely straightforward.""I like how user-friendly, visual, and intuitive it is. It doesn't take a lot of time to figure out how to make it work for you.""Project management and work collaboration solution with amazing scalability and stability. Its user interface is modern and easy to understand, with drag and drop functionality.""Another feature that impressed me is the clear Kanban board, as it provides a clear view of to-to tasks, assuring the team not to forget anything."

More Trello Pros →

"Not a suitable solution for complex projects.""It would be great to have better email integration so that you could have all of your inboxes consolidated there.""While great, the shareable boards lack some features that normal boards possess and that’s a big burden for us.""We'd like to see less downtime.""The web page can be a bit buggy at times, especially after I switch to a different tab and then come back to the Monday site after leaving it idle for a few minutes.""I do wish that admins could edit everything, no matter who created a post/board/subitems, etc.""It would be quite cool if it could connect to my Outlook calendar and put the project deadlines in there.""The new Apple Mac Book Pro lineup was launched more than two years ago and still, this platform is not compatible with the Mac App."

More Cons →

"Having more integration with third party tools is an area for improvement in Trello. It would also be nice if it has a voice messaging functionality similar to what you have in WhatsApp, for quicker communication with colleagues.""It's really simple, which is a good thing, but it only does one thing for us.""As a team board it did not work well for us.""Trello could add an analytic tool that allows me to see the performance of each team member, answering questions like whether they meet the deadline or miss the deadline.""There aren't as many tracking tools.""If there are pre-done templates or suggested templates for various fields, they would be helpful for me as a coach.""Pricing can be improved."

More Trello Cons →

Pricing and Cost Advice
  • "I wasn't involved with the licensing, but I believe it's negotiable."
  • "The solution is quite inexpensive. For example, we pay $8,500 for 75 users. It's somewhere around $100 a user, approximately."
  • "The project manager would be responsible for any licensing fees. As an end-user, we just follow suit."
  • "Fees are paid monthly per user."
  • "The price is reasonable for the number of users we have."
  • "I am using its free version."
  • "We tell others it's about $2200 for a ten-person plan and it can be adjusted; it's easy to scale."
  • More Pricing and Cost Advice →

  • "Maybe it would be better if they offered some extra tiers, so you don't have to go all the way up to the pro level."
  • "I use the free version of Trello, which is sufficient for my day to day use."
  • "I am tinkering with the free version."
  • "The free version of Trello covers all of the bases and all of our needs, so there's no cost involved for us. This is surprising for such a quality platform with no limitations on the key functionalities, though it also has a paid version."
  • More Trello Pricing and Cost Advice →

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    Answers from the Community
    Netanya Carmi
    Islam Bayraktar - PeerSpot reviewerIslam Bayraktar
    Real User

    Hi Netanya, 

    If you want to reach a quick-wins at the portfolio level with an intelligent algorithmic and automated approach please look at my favourite tool called Aangine. 

    It gives you capabilities to run multiple What-if scenarios at the portfolio level, considering various constraints on capacity, budgets, timing and prioritization. It helps PMOs/SPMs very quickly to perform risk & value analysis and run impacts analysis to see what happens if suddenly priorities/capacity/budget will be changed. Visibility on future horizons, possibly bottlenecks and risks gives you the opportunity to compare and run an intelligent algorithm to optimise your future portfolio within a new reality immediately. As an outcome, in the first couple of quarters, you will get significant results on your execution side of the way of working.

    Regarding the execution part of the delivery for the corporate customers, I would recommend Micro Focus PPM review.

    Kind regards,
    I. Bayraktar

    Jane Johnson - PeerSpot reviewerJane Johnson

    I’ve used Trello, Asana, and 

    My favorite by far is ClickUp due to following reasons:

    1. It’s inexpensive. 

    2. Support is great. 

    3. Very flexible - we do sprints with points and it’s great for this. 

    4. They are constantly launching new improvements. 

    5. Most important - my team loves ClickUp and actually uses it! We particularly like the goals feature.

    Justin Dillow - PeerSpot reviewerJustin Dillow
    Real User

    Jira is what we currently use and I have no complaints about it at all.  

    John Andrew Kossey - PeerSpot reviewerJohn Andrew Kossey
    Real User

    Since 1998 I have been using the Planisware project portfolio management solution for multiple pharma organizations. 

    The application initially had the esoteric name OPX2. For easier international name recognition, its name sensibly became Planisware in 2009 with the release of P5. Subsequent releases of Planisware P5 and Planisware P6 (or V6) and currently Planisware Enterprise (E7) have brought substantive improvements to the stakeholder community in user interface, capabilities, reporting, and performance. 

    Planisware documentation has evolved markedly with more frequent publishing of detailed functional guides, videos, and release notes, available online for customers and from within the application. For example, the fifth set of release notes for E7, specifically 7.0.4; March 2022, is 133 pages long. Planisware Academy is another tool for gaining proficiency with project and portfolio management. 

    What I especially enjoy with Planisware is unsurpassed flexibility for managing project activities--not just as list tables and Gantt charts, but also with Kanban cards, roadmaps, stage and gates, deliverables, ideas, etc. Modules for resource management and cost management have similar depth of execution. Another module for tracking risks and opportunities is selectable when needed.

    Planisware's implementation of activity types as a discrete breakdown structure facilitates the use of consistent, defined activities across projects and improves the accuracy of planning.

    Project templates and activity library features are valuable for creating new projects more efficiently.

    Data visualization is another Planisware strongpoint. It's possible to make dynamic slide presentations of working projects.

    Given the depth and breadth of Planisware modules and the software's overall capabilities, each corporate organization has to make a long-term commitment to adopting Planisware. Providing stakeholders the opportunity to gain needed proficiencies with Planisware is also essential for reaping the considerable benefits of using this fascinating enterprise solution. 

    HeshamFouad - PeerSpot reviewerHeshamFouad
    Real User

    I have experience with Asana. It's an easy-to-use and configure solution, especially for medium and non-complex plans.

    David Tate, PMP - PeerSpot reviewerDavid Tate, PMP
    Real User

    The real question is: what type of Project/Portfolio Management system do I need? 

    The Trello, Asana, and types of products tend to be a bit more lightweight. Sometimes, they lack the structure that a more robust system such as Project Online or Project for the Web can offer. 

    If the organization is small(er) and or only a few individuals will be utilizing the system, then the former may work well. If a large(r) organization and many PMs /Portfolio Managers, compliance issues, etc., a more mainstream Project? A Portfolio Management approach may be needed. Look into a bigger player in the market. 

    Take a look at the Gartner reviews for additional suggestions as to what level and type of system may be the right one for your organization.

    Questions from the Community
    Top is one of the best project management softwares available on the market. It lets you create and customize the tools you need to run every aspect of your work. I particularly favor it… more »
    Top Answer:We have project overviews to keep track of each client and project and I can also see what the other managers are doing.
    Top Answer:Monday could be improved if it could be linked with Google Calendar. This way, I can add deadlines directly on Monday for my whole 3D team and they can automatically see it in their Google calendars… more »
    Top Answer:The solution is very easy to use.
    Top Answer:Pricing can be improved. You have to pay more to unlock certain features.
    Top Answer:There aren't as many tracking tools. If you use Agile as a methodology, Trello doesn't really fit very well. It cannot run at the speed of the team or show pending tasks and backlogs as well. Those… more »
    Average Words per Review
    Average Words per Review
    Asana logo
    Compared 35% of the time.
    Wrike logo
    Compared 14% of the time.
    Microsoft Project logo
    Compared 12% of the time.
    Jira logo
    Compared 7% of the time.
    Smartsheet logo
    Compared 6% of the time.
    Asana logo
    Compared 38% of the time.
    Wrike logo
    Compared 13% of the time.
    Jira logo
    Compared 13% of the time. logo
    Compared 5% of the time.
    Microsoft Project Server logo
    Compared 4% of the time.
    Also Known As
    Learn More
    Overview is a cloud-based platform that allows teams to design their own work management software and applications. is a basic yet intuitive work operating system that facilitates teamwork in these ways:

    • Allows teams to define workflows

    • Adapts to changing demands

    • Establishes transparency

    • Allows for collaboration

    • Eliminates manual grunt work is extremely adaptable and may be utilized in any sector and for any workflow. You can build your apps to match your specific operational needs and modify your boards, dashboards, and documents to fit your team properly. It may be used for anything, including projects and procedures, and it can be used across teams, departments, leaders, and organizations.

    Here are a few examples of how software can be put to good use:

    • Marketing pipelines
    • Recruitment procedures
    • Video production planning
    • Tracking progress
    • Product timelines
    • Business management
    • Design planning
    • Bug tracking
    • Event planning
    • Construction planning Features has many valuable features. Some of the most useful ones include:

    • Customized workflows
    • Task prioritizing
    • File sharing
    • Drag-and-drop
    • Context-aware communication
    • Progress and milestone monitoring

    The most popular key features include:

    • Work scheduling:’s Workload feature allows you to accurately assign and schedule team members at any given time. Check who's available and who isn't so you may reschedule or reassign work as needed to meet all of your project deadlines.
    • Tracking time for tasks: It's crucial to know where your time goes, especially if you're invoicing clients by the hour. Greater work precision is achieved by having a clear grasp of how much time is spent on each task because you’re able to make more informed decisions about how you spend your time.
    • Automated processes: Automations eliminate the need for manual labor in the completion of repetitive tasks.
    • At-a-glance dashboards: Dashboards are an excellent method to quickly see what's essential. They make it simple to gather useful information, manage project progress, predict effort, and keep track of budgets. They also keep your team focused and engaged on the high-level objectives that drive progress.
    • Integration with external tools: With two-click integrations, you can easily make your primary work hub. Integrate popular external apps like Jira and Slack, as well as Gmail and Mailchimp, to optimize your workflow even further.
    • Varied options for viewing data with Views: provides a number of ways to examine the data in your boards, including Gantt Chart View for project plans and Chart View for progress tracking. Views helps you to take a fresh perspective on things and obtain crucial insights that you might not have gotten otherwise.

    Reviews from Real Users stands out among its competitors for a number of reasons. Two major ones are its task status feature and its ability to integrate with external apps. PeerSpot users take note of the advantages of these features in their reviews:

    Ben D., Front End Developer at a marketing services firm, writes of the product, “Their flagship feature, what used to be called the pulse, is great. Pulse offers great management. Being able to see everything at a glance and check task status, is wonderful. They use subtasks and the simple aspects of task management have been really helpful.”

    Another PeerSpot reviewer, the Head of Projects at Smart Media SA, notes, “The boards offer an amazing and clear view of my tasks, campaigns, and progress. Automations especially with Slack and Outlook help with keeping my team up-to-date always. Graphs and charts are valuable for reporting purposes and to track progress made. Workforms/surveys are valuable and a very cool added feature.”

    Trello is the visual collaboration tool that creates a shared perspective on any project. Trello’s boards, lists and cards enable you to organize and prioritize your personal and work life in a fun, flexible and rewarding way.

    Learn more about
    Learn more about Trello
    Sample Customers
    Raw Digital, Wix, Discovery, Frost & Sullivan, Adidas, Asos, Uber
    Pixar, Google, PayPal, Kickstarter, National Geographic, Viewbox Holdings
    Top Industries
    Marketing Services Firm18%
    Non Tech Company8%
    Real Estate/Law Firm7%
    Computer Software Company15%
    Comms Service Provider13%
    Manufacturing Company6%
    Computer Software Company18%
    Comms Service Provider15%
    Healthcare Company8%
    Company Size
    Small Business79%
    Midsize Enterprise12%
    Large Enterprise9%
    Small Business27%
    Midsize Enterprise14%
    Large Enterprise58%
    Small Business55%
    Midsize Enterprise27%
    Large Enterprise18%
    Small Business22%
    Midsize Enterprise15%
    Large Enterprise63%
    Buyer's Guide
    Trello vs.
    July 2022
    Find out what your peers are saying about Trello vs. and other solutions. Updated: July 2022.
    620,600 professionals have used our research since 2012. is ranked 2nd in Project Management Software with 207 reviews while Trello is ranked 10th in Project Management Software with 7 reviews. is rated 9.4, while Trello is rated 8.0. The top reviewer of writes "User-friendly with great automation and sub-items". On the other hand, the top reviewer of Trello writes "Designed for team collaboration and project management; user interface is easy to understand, with drag and drop functionality". is most compared with Asana, Wrike, Microsoft Project, Jira and Smartsheet, whereas Trello is most compared with Asana, Wrike, Jira, and Microsoft Project Server. See our Trello vs. report.

    See our list of best Project Management Software vendors and best Project Portfolio Management vendors.

    We monitor all Project Management Software reviews to prevent fraudulent reviews and keep review quality high. We do not post reviews by company employees or direct competitors. We validate each review for authenticity via cross-reference with LinkedIn, and personal follow-up with the reviewer when necessary.