Trello alternatives and competitors

It is a complete project planning software where you can work collaboratively with your team members.

This solution is cloud-based so we do not have to worry about installing it on the client location or at our location on-premises. Anybody can use it. We just need to give access to our team members. They log into that application, then work simultaneously. It helps in improving our overall business efficiency, team management, and stakeholder management because it provides timely reports and project data.

It is deployed centrally. The solution is used by different users across the geography. It is also used by different departments and divisions, e.g., in IT marketing and sales accounts. We have deployed it and provided credentials to particular users for it, like support for the admin users, general users, and basic users. We provided credentials according to their access and strength.

We have a very large team of around 150 team members who are dispersed in different geographic locations. We are working in India, but our locations are in the Asia-Pacific regions as well. We have very distributed team members. We need to manage a project, while working with the client, for timely project delivery. We need to get the status of every project milestone along with the client's timeline set in the software. We need to monitor all our tasks as well as subtasks within the application. The solution improves our daily work, day-to-day operations, and milestones. It maintains those milestones in an efficient way. 

Almost all the features are valuable. You can track a project's progress: milestones, timelines, and flag any issues. You can access the solution anywhere from any part of the world. It is a real-time project monitoring software as well. So, it is very good for project planning and reporting.

The overall user interface is fantastic. It has been very easy to learn and use. Any non-technical person with some initial training can work on it from day one, which is very good. The learning material is very good and easy to learn. There is no need to spend additional money on the training.

During the pandemic, team members were deployed in very different geographic locations. This was a great choice for this situation since we just needed to provide credentials for them to start working. We could track their progress and monitor from any part of the world. This is a very good functionality that they provide.

It needs some improvement in the project planning reports, ad hoc reports, and some big file transfers are a challenge. If you were going to transfer some 10 MB or 12 MB document with your team members, then it might have some problems in uploading and sharing those files. The overall dashboard view needs some advancement in its visualizations and uploading a large file size is a challenge.

Sometimes it requires a higher Internet bandwidth. If you are working on a low Internet bandwidth, with low Internet capacity in your organization, or working from home, then it might be a challenge since it requires a good, higher Internet bandwidth.

I have been using it for approximately two years.

The stability is perfect. 

The scalability is good. We have 100 to 200 simultaneously and 50 team members using the solution. Apart from them, scalability is not a big issue for us. Also, they provide scalability because it is cloud-based.

Some improvement is needed in the customer support services. Sometimes, the user will face an issue and the customer support, which handles Level 1 issues, does not respond in a timely manner, then users are stuck with their queries. Their support sometimes needs 24 to 48 hours to respond back, but sometimes that user needs a faster response. 

Apart from some high-level issues, their customer service team is highly responsive. If you have some basic queries or day-to-day issues, then the customer service is also very good.

Technical support is good. I would rate them as eight out of 10.

Positive

We have used Microsoft Project and the other applications along with Jira for service management, project management, and bulk management. We use these tools in parallel.

We have been using Microsoft Project on-premises because it is not available as of yet in the cloud. We have been using Jira within our different departments, but not within the overall organization. 

We did a trial version of this Planview solution. We found it suitable, then we deployed it to be fully functional.

I was involved in the initial planning and deployment of the software as well on the budgeting part. I helped the business leader to deploy this product. The initial setup is straightforward because it is a cloud-based deployment. Everything is managed by Planview. All the services and updates are managed by them. It is a managed service, so nothing that we faced was very difficult or tricky. The deployment was completely fine. We deployed it within a month.

No maintenance is required from our end because it is cloud-based. Therefore, everything is managed by them, which comes under the subscription.

There were some small tasks that were initially required for us to do and deploy: 

• Product requirement gathering from the user and what they required.
• Project analysis.
• Which features to add.
• The things that we would require in any module.

The company helped us with the implementation. Overall, the deployment and implementation are supported well by the company.

If you are using a project management tool, like Planview Projectplace, to manage your project in a defined manner, then you can manage your project, your team's tasks, sprint meetings, daily meetings, ad hoc meetings, and provide a timely status to senior stakeholders. That will always be a return on investment for any organization. 

Planview Projectplace helps us provide timely updates and management of all our projects as well as flag any issues. We are notified whenever timelines are reached, which helps us to know what task and timelines are approaching. It helps us to manage the overall project, which provides us with a positive return on investment.

Pricing might be a challenge because it costs around $29 to $30 per user a month. If you have a large user base, around 100 to 200 users, then it might be costly for an organization. For organizations who do not have a comprehensive overall budget, it might be a challenge.

Thankfully, we have a separate budget for all our software and tools in the IT infrastructure budget. We have procured the Planview software in our budget because we have different budget criteria for that. We have around 50 to 100 users simultaneously using the software. While it is a bit costly, it is fine because we have the budget for it. 

If an organization has the budget for deploying this kind of application, then this solution would be a great choice.

As an overall comprehensive solution, this is one of the best solutions that we have found for medium to large enterprises. We also evaluated Microsoft Project, Jira, Asana, Zoho Projects, and Trello.

We tried other applications like Trello, Zoho, and Microsoft Project, but they are not focusing on a large userbase group. According to our requirements, this solution was better.

I would rate this product as nine out of 10. I would highly recommend it to prospective buyers if you require this type of project management software to be SaaS. Planview is a perfect choice because it handles all your requirements in a unified way. It provides analytics, data reports,  and ad hoc reports in a few clicks. It provides all the features that an organization requires.

There are a lot of project management tools. If you just Google it, you will find a lot of tools. However, if you are practically managing your project management on a day-to-day basis, your requirements are high, and you are approaching change management in a high-level manner, then this would be a great solution.

Overall, it is a very good software. It needs some improvements that I have previously mentioned. Overall, I haven't found any particular issues or problems with it. Hopefully, other prospective buyers will find it as suitable as we have according to our experiences. 

We’ve used a variety of media platforms to increase the brand awareness of our clients and are endorsed by the retailers we partner with. True to our entrepreneurial approach, we are always on the lookout for exciting and innovative opportunities to grow and develop the businesses of our clients.

We required a system to assist us in various areas of our company. From managing new project roll-outs for our new media solutions to tracking our advertising campaign status and installations as well as giving us a complete and transparent view of our sales pipeline. Monday.com has given us that and more. We use Monday.com for the below areas:

• Project management (managing the roll-out of our new in-store solutions and new online system roll-outs)
• Sales pipeline (managing and reporting our sales pipeline)
• Campaign Tracking (tracking the implementation and status of all our campaigns)
• Accounts (keeping track of our billing and accounts information)
• Meeting Minutes (we keep our meeting notes and minutes on Monday.com by using Monday.com docs)
• Work forms and surveys for Adhoc purposes
• Marketing campaigns. We recently started using Monday.com to manage our marketing campaigns and calendar

I use Monday.com to manage my project roll-outs, keep everyone updated on my progress by using the quick chart/graph view, manage ongoing campaign installations and progress, and track the status of our campaigns from the sales pipeline stage to operations and implementation to the final stages of the campaigns and then billing/accounts. 

I will also use the system for Adhoc purposes (ie. the surveys and work forms). I absolutely love this functionality and it is so easy to use. We specialize in and sell in-store media space in retail stores across South Africa (both static and digital media) and we have become in-store advertising experts in the pharmacy environment working closely with Dis-Chem to provide an effective offering to advertisers. We also have a training application where we train pharmacists and employees in the retail stores and educate them on all the products in-store. 

To say I am passionate about Monday.com is an understatement. I only wish there were more hours in the day for me to work on this amazing system. What I love the most is how customizable everything is. That is what everyone wants and needs - to make a system their own and be able to work for them. Every company is different and this is why Monday.com is the difference. I have tried ClickUp, Trello, and Favro and nothing quite compares to Monday.com.

We are a lot more organized, and have transparency throughout key areas of our business thanks to this solution. I have everything on Monday.com from my meetings minutes to all my campaigns and the progress of our installations, store lists with our current advertising media campaigns, etc. I have also on-boarded my entire team to use Monday.com and encouraged them to use Monday for their sales pipeline view/progress and reporting and for daily tasks and activities. I also use the dashboards and charts for easy reporting with my team. 

The boards offer an amazing and clear view of my tasks, campaigns, and progress. 

Automations especially with Slack and Outlook help with keeping my team up-to-date always. 

Graphs and charts are valuable for reporting purposes and to track progress made. 

Workforms/surveys are valuable and a very cool added feature. 

My team uses all of these features. I have a huge passion for Monday.com. What I love the most is how customizable everything is. 

I would love it if the milestones could appear in bold. Seeing this would help me so much. I would also like charts to have a bit more functionality without me having to purchase the 3rd party analytics and reports app. 

Automations could also be a bit more flexible. I find that I cannot customize my automations for Slack as much as I need. For example, I would like to send a notification to my team on Slack when a certain date arrives and only if the "probability rating" is at 3 stars (using the rating column).

I've used the solution for one year and three months.

Compared to other sites the solution is very stable. Now and then automation may not work immediately, or, when amended too often, it won't change. However, that is often due to connectivity or confusing the system too much.

I have no doubt Monday.com will only improve regularly and eventually become one of the most powerful online tools out there.

Technical support is excellent. They understood me and helped me as soon as I needed help.

Positive

We did use Trello. Whilst the KanBan feature is important in some cases I definitely needed a lot more functionality and options for my site to be more customizable. I gave ClickUp a trial and try as well and although they have a similar concept as Monday.com I didn't enjoy the the look and feel and still find Monday.com more user-friendly. 

The initial setup is very straightforward. I know the system backward and forward.

I handled the setup in-house. I myself completed the onboarding with the team.

In exchange for managing projects easier and keeping my colleagues and boss happy and up-to-date, as well being more efficient, it's hard to put a monetary value on it. However, there is definitely an increase in productivity and in completing tasks efficiently. 

The solution works amazing for me and my team. I am very happy with the amount of automation and functionality we receive on the professional model package.

I did look at ClickUp, Trello, and Favro.

I'd like the solution to please kindly make milestones appear in bold. If we were given the option for our tasks to appear in italic as well - that would also be amazing as we could then easily differentiate between urgent tasks and milestones. We want more customizable charts.

We used it in my previous organization for project management, product management, and release management. In my current organization, where I started working a week ago, we are using Jira strictly for help-desk tickets. We are using DevOps for our release management. So, we've got DevOps, Jira, and some homegrown stuff, and I'm trying to figure out what's going to work best for this new organization.

I've used Jira and Confluence previously, and this is my first time using the help-desk ticketing system. It is cool and not a whole lot different than SolarWinds or Zendesk, except the appearance of it is more Jira.

We were using Microsoft OneNote for systems engineering and network engineering. It was being used for our documentation, environments, and services, and it was a nightmare. We transitioned everybody and copied everything into Confluence. We were then able to tag specific tickets to the notes, and there were links between what work was recently done and the most updated notes in Confluence.

The roadmap feature and the ability to integrate with Power BI are probably the most valuable features in it. It is a great solution. I absolutely love it. It is a tool that was designed for project management, and it has been awesome to work with it so far. I also love Confluence.

They can maybe dumb down the directions for building the automation a little bit because to be able to build out the automation, I had to play around with it and learn what all the fields meant and what they were referencing. I don't have an IT background originally. My background is in biology, and I got into project management by chance. I am good at it, but I haven't really worked with coding languages. In terms of writing automation, it is easier for devs because they intuitively know what they're being asked, but as a PM who originally didn't have IT experience, it was a little bit daunting at first.

It could also have an extra hierarchy to be able to allow tasks under stories. It could be the way it is set up at our organization, but currently, under stories, you can have sub-tasks, but you can't create a task. Being able to customize your hierarchy a little bit more would be beneficial because sometimes, the devs would say, "Well, here's a story, and now we need sub-tasks," but as we were building out the sub-tasks, sometimes we had to go a step lower to dig in a little bit more, and we couldn't do that.

I have been using this solution for two years.

It has never gone down for me. It was always reliable, even from the mobile app.

It was fine. It seemed to integrate with all of our systems with ease. At my previous organization, there were probably 500 or 600 people using Jira. There were many different roles including product management, project management, VPs of IT and Ops, IT data services, developers, network engineers, systems engineers, and CBAs. It was a full scale of IT professionals.

At my current organization, where I started working a week ago, we are using Jira, but there are only a handful of people who are actually using it. It is strictly for help-desk tickets. I am trying to implement it and roll it out to the organization on a much larger scale, and I'm going to have to talk to them about pricing and other things. In this new organization, there are probably about 500 or 600 employees in total. Assuming I get the buy-in from everyone, which I don't think would be a problem, I would probably need at least a hundred licenses for users and then expand from there as needed.

I haven't interacted with their technical support, but I bet they would have been awesome.

I have used Smartsheet, MS Project, and Trello. Jira is more software-development-specific and a much easier tool to use.

In my previous organization, I believe its initial setup was complex. I was not at the administrative user level. I was given admin privileges for certain projects but not for the whole Jira. This is the first time I actually have admin privileges over all of Jira, and it was set up for me.

It probably took a few days. It would have also involved a lot of conversations and other stuff.

It would have been in-house. In terms of maintenance, it didn't seem to need maintenance from our side.

I would advise going with the entire Atlassian suite. Don't just use one aspect of Jira, unless you have a very specific need for using bits and pieces. Jira is better when Confluence and everything can be integrated, and you have source code management and all of that from the same software or platform.

I would rate Jira a ten out of ten. I love Jira. It has the ability to just do everything, and it is a one-stop shop for all of your IT software development needs.

I work on a marketing team in a position that was created to implement a CRM Communication Program for existing customers. Because this was a new position and I was new to the company, I was tasked with collaborating with several people across multiple teams. In my experience, it's very difficult to get work done effectively without some kind of project or task management tool. After trying out various online solutions, I learned that one of our divisions was already using Asana so I figured I would give it a try.

Asana has helped me (as an individual contributor) organize my daily work and given me a way to plan for longer term objectives. I initially started using Asana just to manage day-to-day tasks, but as I became more comfortable with the software, I also began to use it as a way to capture campaign ideas so I could eventually convert them to projects and track them. I also started to use the Portfolios feature as a way to report high level statuses of all my work to my manager. Having a portfolio for him serves as an executive dashboard.

In addition to the Portfolios feature benefits, I find the ability to create custom project templates very useful. Creating projects can be time consuming, especially if they are complex (e.g., many tasks, multiple dependencies, multiple sections, etc.). Even copying a project to reuse it (which is common in a lot of other solutions) can create more work by duplicating unnecessary information. Instead, Asana allows a user to use any project as a template that can be selected when creating a new project. So, I have created base projects for various types of projects with only the tasks that would be completed and then use those as templates.

While having custom templates is a big benefit, I see a lot of opportunities for improvement in Asana's execution of the concept. A user should be able to identify an assignee for specific tasks or task types while applying the template, or at a minimum, allow for a default assignee. As it is, the template gets created with the just task dates driven by the project start and end dates inputted by the user. In my current situation, I'm assigning myself to many tasks, so I have to do that manually every time. Even if I eventually start adding other people to assign tasks, there won't be more than a handful to do. However, those few people will have multiple tasks. It would be nice to be able to select those individuals during the setup rather than having to do so manually once the project has been created.

Nine months.

I have not experienced any issues with stability.

It is very scalable.

I have not had any interaction with a support team as of yet.

I previously used Jira at a different company to manage a different kind of team.

We're not using any custom features that would require setup from the vendor.

Use of vendor services was not required.

I have not calculated an ROI tied to using this software.

Asana has two different types of structures: company vs workspace. Company is really best if all the users you plan to assign work to are all internal (have the same corporate domain in their user ID email address). Once one person signs up (even for a free account) with a corporate email address, Asana will automatically relate that person to that company, if it already exists. If you plan to use it for external collaboration as well as internal, then creating a workspace is a better approach.

Before deciding on Asana, I tried Trello, monday.com, and ClickUp.

It would be nice in the future to add the ability to customize the colors of the interface and add company branding.

We are using Wrike for defining tasks to move between different persons in our company and for managing the status of a task among different persons. We are a global company, and we use it for things like onboarding workers. We create tasks from the beginning of the process and move it from status to status. Each team gets a notification every time you change the status of a task. 

It's a very easy-to-use and flexible tool. We can easily write and create queues for different themes. It's very user-friendly.

On one side, it's very easy to create a task with text, but on the other side, it's not very well-formatted. Therefore, it's difficult to track specific data written in a task. We are making templates, but it's not enough to use a template to know the exact status of different tasks.

One thing that we are looking for in Wrike is a better workflow. Because we can only move the status of tasks, we can't really manage workflow and send a task to a specific person. This is what is really missing in Wrike as compared to other tools. We are looking to replace Wrike because we need support for workflow.

Another issue with Wrike is that they bring a lot of versions of the tool, which it's not so easy. They bring new versions very frequently, and these versions look similar. For example, we are using robots to read the tasks in the tools, which is problematic with Wrike because it is changing very frequently.

I have been using this solution for two years. 

It is stable most of the time. Sometimes, there is a problem with response time, but it's mostly stable.

It is easy to scale and expand. We have about 30 users in our company who use this tool on a daily basis. 

We have contacted technical support, and we get the answers by email. It was okay. We get the answers very quickly from technical support.

We are also using Trello, which is a very similar tool. We are using Trello on a smaller scale than Wrike. It's a free tool, and we are using the free version of Trello. 

Wrike is an enterprise tool, and it has more features than Trello. 

The initial setup was simple. It took two weeks to create all the templates and so on.

We implemented it ourselves. We don't use external help for this kind of tool. The maintenance of Wrike is automatic.

Wrike is not so expensive, but I don't know exactly how it compares with other tools. Wrike might not be so cheap when we are using it for a lot of users. 

You have a lot of tools with the same kind of functionality in the market. You should exactly define the precise requirement that you need from the tool and also think a few steps ahead in terms of the needs of the company in a few years. 

It is not enough to see the present specific requirements because sometimes, the solution we choose is not enough to grow. It's not easy to change from one solution to the other. These tools look very simple, but you have to think about what exactly you want to manage within the tool.

I would rate Wrike a seven out of ten. We are looking for real workflow support and management of tasks features.