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Nintex Process Platform vs OpenText ProVision comparison

 

Comparison Buyer's Guide

Executive SummaryUpdated on Dec 18, 2024

Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Categories and Ranking

Nintex Process Platform
Ranking in Business Process Management (BPM)
14th
Average Rating
7.8
Reviews Sentiment
6.8
Number of Reviews
25
Ranking in other categories
Process Automation (11th), Workload Automation (15th)
OpenText ProVision
Ranking in Business Process Management (BPM)
45th
Average Rating
6.4
Reviews Sentiment
7.2
Number of Reviews
3
Ranking in other categories
Enterprise Architecture Management (28th)
 

Mindshare comparison

As of January 2026, in the Business Process Management (BPM) category, the mindshare of Nintex Process Platform is 1.6%, down from 2.1% compared to the previous year. The mindshare of OpenText ProVision is 0.6%, up from 0.2% compared to the previous year. It is calculated based on PeerSpot user engagement data.
Business Process Management (BPM) Market Share Distribution
ProductMarket Share (%)
Nintex Process Platform1.6%
OpenText ProVision0.6%
Other97.8%
Business Process Management (BPM)
 

Featured Reviews

Hafiz Muhammad Usama - PeerSpot reviewer
Manager Mobility & Digitalization at Fatima group
Have experienced challenges integrating with other systems but have benefited from improved process automation
There are multiple areas that need improvement. Nintex Process Platform needs integration with other platforms such as Salesforce and other CRM platforms. There should be actions available so we can directly integrate with these systems. Additionally, there is a gap in mathematical actions and logical actions. We need to parse data, and if we receive data in JSON, there is no action available in Nintex Process Platform to parse the data and extract data from that JSON string. Such actions and logical actions must be available in Nintex Process Platform to increase its capability. For us, Nintex Process Platform is configurable with SQL Server, but there is no configuration option available with Oracle. We also use Oracle in multiple processes, but we have found no way to directly configure Nintex Process Platform with Oracle. We have to use SQL Server in between. We have to create a link server within SQL Server as a bypass to retrieve or post data into Oracle. There were multiple improvement points available.
reviewer1944672 - PeerSpot reviewer
Senior Director, Head of Process & Functional Architecture, Intelligent Automation at a real estate/law firm with 10,001+ employees
Good attribute attachment but problems with collaboration
I primarily use OpenText ProVision to create our end-to-end process repository and library for different parts of the organization, capturing the collaboration process to get the right inputs OpenText ProVision's best feature is the capability to attach a variety of attributes and extract and…

Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Pros

"It is very easy to use events. K2 has useful tools."
"The workflow engine of K2 is its main strength. Its workflow engine is probably one of the best, and that's the reason why Nintex bought K2. It can clearly handle any complex process or scenario. K2 is almost low-code. It is a no-code or low-code solution. You don't have to read a whole lot of code. It is pretty much GUI based. Their support is also excellent. The biggest advantage of K2 is SmartObjects, which allow you to separate the data from the application. It is a standalone application that allows you to build a data source from different places, which a lot of other applications also do. It is called SmartObjects technology, which is pretty powerful. If I have data from different applications, such as JD and ServiceNow, I can just create a SmartObject based on a data source and use it. I have some forms that have six, seven, or eight applications in a single form with data from different places."
"It can scale well."
"It saves time as tasks are automated."
"The Vizio-style designer that runs in the browser is, to me, by far the most valuable feature of the solution. It means that the customer doesn’t have to install any client tools to create powerful workflows."
"The product's primary advantage is its low-code nature which allows for rapid development without extensive coding."
"It creates workflows to handle business processes. It allows us to route approvals to users without human intervention."
"I think the initial setup is fine."
"The stability of the product is very good."
"All the features come as part of a standard license."
"OpenText ProVision's best feature is the capability to attach a variety of attributes and extract and analyze that information."
 

Cons

"I would also like to see the BPM features from Pega implemented, that have to do with the implementation of AI, and the robotics."
"Converting a document from PDF to MS Word, or vice versa, needs to be improved."
"User interface could use some improvement. Perhaps integration with Visual Studio or SharePoint Designer would be useful."
"There is room for improvement in the user experience in the forms."
"Because Microsoft announced that they will stop supporting Nintex Process Platform and Nintex Process Platform stopped supporting it as well, I will never recommend Nintex Process Platform Workflows or Forms in the near future, but Nintex K2 can be an option."
"Heavy, cumbersome and inflexible."
"We would like to have access to an on-premises solution. In our country, we have a relationship with Central Bank of Egypt, which do noes not allow cloud solutions to be used. They should offer an on-prem solution with a flexible price license."
"Nintex seems to be very server intensive. It is one of the reasons that we are moving to a different product on the SharePoint 2016 platform."
"OpenText ProVision's collaboration management is quite complicated and difficult to use."
"Integrating with or interfacing with other tools like data management tools would be very helpful."
"Lacks the ability to have your own in-house developments."
 

Pricing and Cost Advice

"We pay on a yearly basis. It's my understanding that we pay approximately $11,000/year."
"The initial investment in K2 is heavy. Currently, the expenditure is $28,000 for a year. After we go to the cloud, it is going to be per seat and probably cheaper. Currently, there are unlimited users."
"For the initial hundred users, the cost is $21,000 per year, which I find too high."
"It's more suited for enterprise level, not for small or medium-sized businesses (SMBs)."
"Nintex Workflow is more expensive than Microsoft's native products, but it is still considered moderately priced when compared to higher-end products such as K2."
"Our maintenance costs are reduced."
"Nintex products are expensive, but valuable. Licensing in on-premise was historically based on a perpetual model, where you’d license per Web front-end. However, they are switching exclusively to a consumption (subscription) model, where you purchase the number of workflows you think you’ll use in your environment, and can scale up from there."
"The price of this solution is affordable but the problem in Algeria is our community is a bit slower. The new clients might feel the solution is a bit expensive."
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Top Industries

By visitors reading reviews
Financial Services Firm
18%
Computer Software Company
16%
Manufacturing Company
10%
Educational Organization
5%
No data available
 

Company Size

By reviewers
Large Enterprise
Midsize Enterprise
Small Business
By reviewers
Company SizeCount
Small Business17
Midsize Enterprise6
Large Enterprise25
No data available
 

Questions from the Community

What do you like most about K2?
The latest version of Nintex has many features. We have a clear roadmap and the necessary application to integrate it into our platform.
What is your experience regarding pricing and costs for K2?
Nintex Process Platform is expensive. Prices relate to both features and the professional services necessary due to our lack of an implementation team.
What needs improvement with K2?
There are multiple areas that need improvement. Nintex Process Platform needs integration with other platforms such as Salesforce and other CRM platforms. There should be actions available so we ca...
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Also Known As

K2 blackpearl, K2 Five, Nintex Workflow
Metastorm ProVision
 

Overview

 

Sample Customers

SEA Corp, Omnicom Group, Verizon, STIHL
Delta Technology, Export Development Canada, Rompetrol, Salt River Project, AMEC, U.S. Air Force, HP Consulting & Integration
Find out what your peers are saying about Nintex Process Platform vs. OpenText ProVision and other solutions. Updated: December 2025.
881,114 professionals have used our research since 2012.