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Nintex Process Platform vs OpenText ProVision comparison

 

Comparison Buyer's Guide

Executive SummaryUpdated on Dec 18, 2024

Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Categories and Ranking

Nintex Process Platform
Ranking in Business Process Management (BPM)
17th
Average Rating
7.8
Reviews Sentiment
6.8
Number of Reviews
25
Ranking in other categories
Process Automation (18th), Workload Automation (21st)
OpenText ProVision
Ranking in Business Process Management (BPM)
44th
Average Rating
6.4
Reviews Sentiment
7.2
Number of Reviews
3
Ranking in other categories
Enterprise Architecture Management (25th)
 

Mindshare comparison

As of July 2026, in the Business Process Management (BPM) category, the mindshare of Nintex Process Platform is 1.8%, down from 2.0% compared to the previous year. The mindshare of OpenText ProVision is 0.9%, up from 0.3% compared to the previous year. It is calculated based on PeerSpot user engagement data.
Business Process Management (BPM) Mindshare Distribution
ProductMindshare (%)
Nintex Process Platform1.8%
OpenText ProVision0.9%
Other97.3%
Business Process Management (BPM)
 

Featured Reviews

Hafiz Muhammad Usama - PeerSpot reviewer
Manager Mobility & Digitalization at Fatima group
Have experienced challenges integrating with other systems but have benefited from improved process automation
There are multiple areas that need improvement. Nintex Process Platform needs integration with other platforms such as Salesforce and other CRM platforms. There should be actions available so we can directly integrate with these systems. Additionally, there is a gap in mathematical actions and logical actions. We need to parse data, and if we receive data in JSON, there is no action available in Nintex Process Platform to parse the data and extract data from that JSON string. Such actions and logical actions must be available in Nintex Process Platform to increase its capability. For us, Nintex Process Platform is configurable with SQL Server, but there is no configuration option available with Oracle. We also use Oracle in multiple processes, but we have found no way to directly configure Nintex Process Platform with Oracle. We have to use SQL Server in between. We have to create a link server within SQL Server as a bypass to retrieve or post data into Oracle. There were multiple improvement points available.
reviewer1944672 - PeerSpot reviewer
Senior Director, Head of Process & Functional Architecture, Intelligent Automation at a real estate/law firm with 10,001+ employees
Good attribute attachment but problems with collaboration
I primarily use OpenText ProVision to create our end-to-end process repository and library for different parts of the organization, capturing the collaboration process to get the right inputs OpenText ProVision's best feature is the capability to attach a variety of attributes and extract and…

Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Pros

"The solution has helped us to automate our business processes, our approval systems, and automation for quickly developing on SharePoint on-prem and SharePoint online."
"If you need to integrate into anything, K2 is very useful."
"The integration capabilities have been very useful."
"Valuable features include workflows (escalation, reminder, LazyApproval, actions, etc.) and ease of use."
"The latest version of Nintex has many features. We have a clear roadmap and the necessary application to integrate it into our platform."
"I think the initial setup is fine."
"Scalability, good performance, and the K2 designer to create workflows/screens are the most valuable features."
"The technical support provided by Nintex is very helpful."
"OpenText ProVision's best feature is the capability to attach a variety of attributes and extract and analyze that information."
"The stability of the product is very good."
"I like that all the features come as part of a standard license and that one license covers everything."
 

Cons

"The solution needs more RPA and AI features."
"Currently, a notable challenge lies in the alignment of user experiences across the eight or nine applications within the suite. Transitioning between applications can be somewhat cumbersome due to varying user interfaces. However, the provider is actively addressing this concern by consistently rolling out updates every four to five months, aimed at harmonizing and streamlining the interfaces. This ongoing effort is expected to enhance the user experience over time. In terms of functionality and features, the platform stands out, offering flexibility with the option for both on-premises and cloud deployment. This flexibility extends to the RPA tool, providing clients with choices tailored to their preferences. An advantage lies in the shared security and data infrastructure across the toolset, facilitating smooth data transfer between applications. This contrasts with experiences with Oracle, where data transfer may involve complexities such as the need for intermediary file formats like TXL or SCZ."
"Nintex seems to be very server intensive. It is one of the reasons that we are moving to a different product on the SharePoint 2016 platform."
"The management server and the admin page where you can manage processes need improvement."
"The tool lacks to offer support for the Arabic language, and it needs consideration."
"It didn't calculate the designs I needed."
"Heavy, cumbersome and inflexible."
"Performance. Some customers ask why K2 is slow?"
"OpenText ProVision's collaboration management is quite complicated and difficult to use."
"My main complaint is that the solution is not open source in the sense that you can't have your own in-house developments."
"Lacks the ability to have your own in-house developments."
"Integrating with or interfacing with other tools like data management tools would be very helpful."
"There are a number of drawbacks. Mainly, the collaboration is lacking to some extent - at least when it comes to how we are using it."
 

Pricing and Cost Advice

"Certainly. Notably, in terms of cost, this solution presents a substantial advantage, being approximately forty percent more economical compared to Oracle. It offers flexibility with two deployment options, catering to both cloud and on-premises preferences. Moreover, within each deployment option, there are two variations available. For organizations with limited IT resources and relying on citizen developers—individuals from the business side comfortable with technology—the platform allows for a more hands-on approach. These users can independently implement solutions without extensive coding or custom development. In contrast, the KQ solution at Symantec is adept at addressing the needs of sectors like banking, where extensive custom development is required for seamless integration with existing applications, websites, and ensuring robust security measures."
"Nintex products are expensive, but valuable. Licensing in on-premise was historically based on a perpetual model, where you’d license per Web front-end. However, they are switching exclusively to a consumption (subscription) model, where you purchase the number of workflows you think you’ll use in your environment, and can scale up from there."
"The price of this solution is affordable but the problem in Algeria is our community is a bit slower. The new clients might feel the solution is a bit expensive."
"Nintex Workflow is more expensive than Microsoft's native products, but it is still considered moderately priced when compared to higher-end products such as K2."
"There is an initial fee when purchasing and a fee for maintenance afterward."
"The product’s price is competitive compared to other vendors."
"It's more suited for enterprise level, not for small or medium-sized businesses (SMBs)."
"Comparatively, it's expensive."
Information not available
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Top Industries

By visitors reading reviews
Financial Services Firm
18%
Manufacturing Company
10%
Construction Company
10%
Computer Software Company
6%
Manufacturing Company
15%
Construction Company
15%
Energy/Utilities Company
10%
Comms Service Provider
8%
 

Company Size

By reviewers
Large Enterprise
Midsize Enterprise
Small Business
By reviewers
Company SizeCount
Small Business17
Midsize Enterprise6
Large Enterprise26
No data available
 

Questions from the Community

What is your experience regarding pricing and costs for K2?
Nintex Process Platform is expensive. Prices relate to both features and the professional services necessary due to our lack of an implementation team.
What needs improvement with K2?
There are multiple areas that need improvement. Nintex Process Platform needs integration with other platforms such as Salesforce and other CRM platforms. There should be actions available so we ca...
What is your primary use case for K2?
Our organization is a fertilizer company where we develop workflows regarding processes occurring at the plant. Most of them are safety projects, and a few other projects include off-boarding proje...
Ask a question
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Also Known As

K2 blackpearl, K2 Five, Nintex Workflow
Metastorm ProVision
 

Overview

 

Sample Customers

SEA Corp, Omnicom Group, Verizon, STIHL
Delta Technology, Export Development Canada, Rompetrol, Salt River Project, AMEC, U.S. Air Force, HP Consulting & Integration
Find out what your peers are saying about Nintex Process Platform vs. OpenText ProVision and other solutions. Updated: June 2026.
902,988 professionals have used our research since 2012.