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Alfresco vs Microsoft OneDrive for Business comparison

 

Comparison Buyer's Guide

Executive Summary

Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Categories and Ranking

Alfresco
Average Rating
7.6
Reviews Sentiment
6.4
Number of Reviews
14
Ranking in other categories
Enterprise Content Management (7th), Document Management Software (1st)
Microsoft OneDrive for Busi...
Average Rating
8.4
Reviews Sentiment
4.8
Number of Reviews
34
Ranking in other categories
Content Collaboration Platforms (5th)
 

Mindshare comparison

Alfresco and Microsoft OneDrive for Business aren’t in the same category and serve different purposes. Alfresco is designed for Enterprise Content Management and holds a mindshare of 7.8%, up 7.8% compared to last year.
Microsoft OneDrive for Business, on the other hand, focuses on Content Collaboration Platforms, holds 7.3% mindshare, down 11.0% since last year.
Enterprise Content Management Market Share Distribution
ProductMarket Share (%)
Alfresco7.8%
SharePoint11.3%
OpenText Content Management8.0%
Other72.9%
Enterprise Content Management
Content Collaboration Platforms Market Share Distribution
ProductMarket Share (%)
Microsoft OneDrive for Business7.3%
Office 36510.2%
Google Workspace9.3%
Other73.2%
Content Collaboration Platforms
 

Featured Reviews

JM
Country Head Spain at Apiux
Maintaining document integrity with persistent linking and customizable workflows
Currently, documents in Alfresco are stored on a file server, which, while good for performance, is a security risk. Clients, especially large enterprises such as banks, are concerned about document security if someone breaches the server. It would be beneficial if Alfresco offers different options for document storage, such as databases or cloud solutions. Also, it would be helpful if Alfresco's viewer could be easily embedded in other systems, as its integration is currently complex.
AM
Technology Analyst at Infosys
Positive features enhance collaboration but room for improvement in file syncing
Regarding Microsoft OneDrive for Business's versioning control, sometimes there are syncing problems. Microsoft OneDrive for Business is available on the cloud as well as on my local machine. When we put a file in Microsoft OneDrive for Business on the local machine, it takes some time to sync, and sometimes it gives an error, which is a specific issue I have encountered. If Microsoft works on the syncing part of Microsoft OneDrive for Business, it would greatly enhance its functionality. Sometimes we update a file, and it isn't showing on another end, which requires us to run a sync again for it to appear. That part, if addressed by Microsoft, would be great. I love SharePoint more, so I will provide feedback in relation to that. SharePoint has only one folder, and we must create multiple folders within that to store files. If they introduce a categorized option, similar to SharePoint where we have team site differentiators, and options for creating communication sites, that would be fantastic for Microsoft OneDrive for Business.

Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Pros

"The product allows engineering teams and developers to introduce new things in a seamless and easy way."
"Alfresco's technical support is very fast and professional."
"The most valuable feature is the flexibility of the searching elements of the metadata."
"You can meet your users' expected features without having Alfresco's involvement."
"Alfresco allows broad searches with many index fields that you can search on, although the created fields and their values may not be intuitive."
"The most valuable features of Alfresco include its integration with the scanning solution, the ability to search, and the capability to store and index to capture metadata."
"I like the ease of use, sections, and calendar."
"Document repository."
"It was extremely easy to setup."
"I recommend Microsoft OneDrive to others because everyone in my office uses it, the Microsoft products are in my environment, we use Microsoft, and all my customers use Microsoft, many people use Microsoft, and it is a universal tool, which is what other options may lack."
"The feature that I have found the most valuable is that Microsoft OneDrive works with any Enterprise Cloud Solutions Office app. You can edit a document on the cloud, share documents with your colleagues, and monitor changes. You can access your work almost anywhere. You can also sync Microsoft OneDrive with your workstation so that whatever you are working on gets automatically backed up to the cloud at regular intervals. So even if your system crashes, you still have a copy of your documents in the cloud, which I found very useful."
"Microsoft OneDrive for Business is easier to use because it has all the tools integrated with SharePoint and Teams, and Microsoft Office is already inside the office, making it the least problematic to implement."
"The most valuable feature is to be able to modify the file online and keep it stored on the cloud, since it is not necessary to download it to make modifications."
"My advice to others is that since Microsoft OneDrive for Business is portable, you can access it anywhere from any devices if you have an account with Microsoft."
"The advantage with Microsoft OneDrive for Business storage is that wherever you are, your data is available on that machine, so your work effectively moves to the other machine once it is saved in Microsoft OneDrive for Business."
"With this solution, the sharing of documents if very easy to do. There's a lot of collaboration you can do with your colleagues."
 

Cons

"If you don't have proper governance, things can go wrong. You have to make rules, such as one folder should not have more than 5,000 subfolders or children."
"The configuration of Alfresco is a big challenge."
"I would like them to consider document capture functionality."
"The setup process for Alfresco was complex."
"Alfresco could improve workflow digitalization and enhance artificial intelligence capabilities."
"Currently, documents in Alfresco are stored on a file server, which, while good for performance, is a security risk."
"I think the presentation layer could be improved - currently, it's too complex, and there are too many features cluttered all over the screen."
"Metadata, auto class, disposition log, and legal hold."
"Support has not been the same since the beginning of COVID lockdowns."
"The scalability has room for improvement."
"I would advice not storage sensitive information since it could be prone to hacking."
"The user interface sometimes fails and when it cannot connect, it does not give the reason why."
"Performance is an issue when sharing a large number of files in a single folder."
"The technical support is really very bad."
"Technical support is not very impressive and is typical of large company software support."
"The area that can be improved is to be able to share easily with folks outside the organization and with folks who don't have an office account. Sometimes, when you send a link, you might have some form of repetition. If you don't know how to share it properly, whoever you are sharing it with will have issues using it. Also, the link that you use to share a document can be made a bit shorter. It doesn't have to be long. Typically, when you want to share a document, it has everything, such as the name of the organization, SharePoint, etc. A short URL will be easier to use, and it will just make life easier, especially because a lot of people are now going mobile. I'm not sure if there's a mobile version of Microsoft OneDrive, similar to Google Drive. If they don't have a mobile app, it would also be nice to have a mobile app because that would help in checking out your documents. It would be easy to check your documents on the go on your phone."
 

Pricing and Cost Advice

"If you buy Alfresco through a partner, there is usually a OEM licensing option."
"It is cheaper compared to head-to-head competitors."
"There are costs for any upgrade or additional functions."
"The license for Alfresco is expensive - not the maximum, but close. There are also extra costs once you start building integrations, as implementation seems to be very costly."
"Costwise, it is a great option. In most cases, it is a free space, which will be more than enough for most customers."
"It is free if you are using Office 365, and you get a terabyte of storage with your account."
"The licensing is expensive and on a yearly basis."
"We pay a lot for the Enterprise version, but it is a premium service."
"This is a pricy solution, given that we are only using it at 50% capacity."
"The price of Microsoft OneDrive is reasonable and compatible with competitors."
"Using this software, it has had an amazing impact moneywise on our business. It allows us to share documents without the need of extra hardware."
"OneDrive comes with Microsoft 365 so it is just an added part of that package."
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Top Industries

By visitors reading reviews
Financial Services Firm
16%
Government
10%
Computer Software Company
9%
Comms Service Provider
7%
Financial Services Firm
10%
Computer Software Company
8%
Manufacturing Company
8%
Government
7%
 

Company Size

By reviewers
Large Enterprise
Midsize Enterprise
Small Business
By reviewers
Company SizeCount
Small Business15
Midsize Enterprise1
Large Enterprise4
By reviewers
Company SizeCount
Small Business9
Midsize Enterprise8
Large Enterprise15
 

Questions from the Community

What is your experience regarding pricing and costs for Alfresco?
The pricing of Alfresco starts at $100,000, which can be expensive for small projects. There is often a transition from the community version to the licensed version, which incurs migration costs. ...
What needs improvement with Alfresco?
Currently, the challenge is the general availability to users. Initially, they had poor documentation, but over the years, their documentation has highly improved. Initially, we had challenges find...
What is your primary use case for Alfresco?
This is mainly for unstructured document management systems with workflow and data classification.
What needs improvement with Microsoft OneDrive?
I don't have any problems with Microsoft online products such as Word, Excel, and PowerPoint or with Microsoft OneDrive for Business, and I wouldn't change anything.
What is your primary use case for Microsoft OneDrive?
In this company, we use Microsoft OneDrive for Business for around one year. The use is for storing files automatically when the machine goes down. If I have a local machine and lose information, w...
What is your experience regarding pricing and costs for Microsoft OneDrive?
I don't know the pricing for Microsoft OneDrive as I am just an end user. In my company, another person manages this, so I don't have access to pricing information.
 

Also Known As

No data available
MS OneDrive
 

Overview

 

Sample Customers

Over 1,300 companies from 180 different countries. Including EuroStar, Saks Fifth Avenue, NASA Langley Research Center, and KLM.
Chevron, Accenture, Booz Allen Hamilton, DBS, Nestle, Lowe's, MGM Resorts, Textron, MGM Resorts
Find out what your peers are saying about Microsoft, IBM, OpenText and others in Enterprise Content Management. Updated: February 2026.
881,733 professionals have used our research since 2012.