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Alfresco vs SharePoint comparison

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2,936 views|2,206 comparisons
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20,224 views|17,196 comparisons
Q&A Highlights
Question: Would Alfresco give an organization more benefits in terms of cost, features & security as compared to Sharepoint?
Answer: Hi. I would suggest Ezofis which has a lot of customization and ease of use features compared to Alfresco. Even the pricing is better compared to ECM products in the market.
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Enterprise Content Management
June 2022
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Quotes From Members
We asked business professionals to review the solutions they use.
Here are some excerpts of what they said:
Pros
"The most valuable feature is the flexibility of the searching elements of the metadata."

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"For SharePoint, I believe the most valuable feature is the customization and allowing you to share and edit files and documents. Being able to share externally and the precise administration of the files in terms of giving permissions and controlling who has access to what is a very good feature.""What I like about SharePoint is that they keep up with a lot of updates, and they bring out new features. I also like that the system is integrated with the Microsoft 365 suite of apps.""Ability to store files of any type.""No code and low code, scalable, and stable collaboration platform. Straightforward to set up. Its support system is good and offers fast issue resolution."

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Cons
"I think the presentation layer could be improved - currently, it's too complex, and there are too many features cluttered all over the screen."

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"Document management and the ability to easily integrate single sign-on (SSO) are areas for improvement in SharePoint.""It has worked very well for me. It seems like they've improved everything. I don't have any cons about it as such, but I don't think they have a talk-to-text, speech-to-text, or speech-to-type. That would be cool for accessibility.""Integration needs to be more straightforward, particularly with Azure. SharePoint also needs a more comprehensive introductory course for users.""The solution lacks collaboration features."

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Pricing and Cost Advice
  • "The license for Alfresco is expensive - not the maximum, but close. There are also extra costs once you start building integrations, as implementation seems to be very costly."
  • More Alfresco Pricing and Cost Advice →

  • "It is pretty reasonable. It is $5 per month per user. We have 12 users now, so it is about $60 per month."
  • "Any extended support from Microsoft is expensive."
  • More SharePoint Pricing and Cost Advice →

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    Answers from the Community
    Avigail Sugarman
    it_user77661 - PeerSpot reviewerit_user77661 (Consultant)
    Vendor

    I fully agree with dylan's view.
    In France it will be easier to find SharePoint competencies than Alfresco's.
    Note that real high level SP competencies are very busy.
    Fundamentally, I would say : if you have internal tech team with strong Java skills, alfresco could be a good choice; if not, prepare a strong budget with an integrator.
    Out of the box without technical development, SP remains more powerfull and let users and power users realize sites they could not realize with Alfresco.
    By the way, you should choose ten enterprise version of Alfreco, Community version is only for testing or for very small projects.

    it_user131535 - PeerSpot reviewerit_user131535 (Senior ECM Specialist at a tech services company with 501-1,000 employees)
    Consultant

    I fully agree with the Dylan's view. It all depends on what your specific requirements are. The best way to go about comparing the two is to do a request for proposal based on a scenario and to see what the vendors propose.

    it_user143376 - PeerSpot reviewerit_user143376 (Consultant with 201-500 employees)
    Vendor

    What features are you needing and what skills does the organisation have? Alfresco and SharePoint customisation are quite difference skill sets. In terms of cost, both have a free edition (Alfresco Community Edition & SharePoint 2013 Foundation Edition), but only enterprise editions contain the records management features.

    Critically SharePoint is a platform with no compliance whereas Alfresco is a product with DoD 5015.2 compliance, The SharePoint philosophy is to unite all legacy systems in a web interface that can be accessed from anywhere. To that end almost any data can be connected to SharePoint - as opposed to replicated which would increase storage costs and system complexity - and used in business process automation.

    The enterprise edition of Alfresco features records management, but in SharePoint you also get features such as e-Discovery of both SharePoint and Exchange data.

    In most geographic areas it's easier to get SharePoint resources than Alfresco, and that also affects costs. On the other hand, Alfresco's interface is often preferred to SharePoint and that can affect adoption. Adoption is usually the biggest problem regardless of the technology choice.

    Alfresco aggregates various search providers, but SharePoint has custom search verticals and people directory search built-in, using existing Active Directory data. The search configuration in Alfresco is via XML files but via the web interface in SharePoint: Both are easy but you would need access to the server console to change it in Alfresco which might bridge security boundaries in large organisations.

    Questions from the Community
    Top Answer:Hi. I would suggest Ezofis which has a lot of customization and ease of use features compared to Alfresco. Even the pricing is better compared to ECM products in the market.
    Top Answer:The most valuable feature is the flexibility of the searching elements of the metadata.
    Top Answer:The license for Alfresco is expensive - not the maximum, but close. There are also extra costs once you start building integrations, as implementation seems to be very costly.
    Top Answer:What I like about SharePoint is that they keep up with a lot of updates, and they bring out new features. I also like that the system is integrated with the Microsoft 365 suite of apps.
    Top Answer:You have to pay for a license to use SharePoint, and any extended support from Microsoft is expensive. For example: if you have SharePoint 2013 and it reaches its end of life and goes out of support… more »
    Top Answer:Document management and the ability to easily integrate single sign-on (SSO) are areas for improvement in SharePoint. Integrating SharePoint with other software is what I'd like to see in its next… more »
    Ranking
    Views
    2,936
    Comparisons
    2,206
    Reviews
    1
    Average Words per Review
    378
    Rating
    6.0
    Views
    20,224
    Comparisons
    17,196
    Reviews
    7
    Average Words per Review
    833
    Rating
    8.5
    Comparisons
    Also Known As
    SharePoint 2007, SharePoint 2010
    Learn More
    Overview

    Founded in 2005, Alfresco is a leading enterprise content management and document management platform. Alfresco allows users to easily access, manage, share, and retain content in the same way that they work i.e. in the cloud, on mobile devices, at physical locations, or even through a combination of all of these.

    Alfresco is based on open technology, making integration of the platform into the enterprise cost-effective, transparent and secure.

    These are the core benefits of using Alfresco:

    • Content control
    • Collaboration across your company
    • Easy information sharing
    • Business process automation
    • Empowerment of IT and business users
    • Compliance throughout the lifecycle of the content

    SharePoint is a Microsoft-based platform for building web applications. It covers a widerange of capabilities and while it is appropriate for experienced webdevelopers, even non-technical minded users can easily navigate through thesystem and execute functions such as collaborating data, managing documents andfiles, creating websites, managing social networking solutions, and automatingworkflow.

    Major areas that SharePoint deals with are websites,communities, content, search, insights, and composites. The purpose is to give usersthe ability to create or develop these key business components on their owneven without technical knowledge of, for example, how to build a website or howto integrate coding. Configuring SharePoint into a business's system is meantto cut out all of the complicated steps, and pave the way for easierimplementation all around.

    Offer
    Learn more about Alfresco
    Learn more about SharePoint
    Sample Customers
    Over 1,300 companies from 180 different countries. Including EuroStar, Saks Fifth Avenue, NASA Langley Research Center, and KLM.
    Toyota, Aeroports de Paris, ASBBank Ltd., Barking, Havering and Redbridge University Hospitals, CambridgeshireConstabulary, D&M Group, NPL Construction Company, and The Regional Municipality of Niagara.
    Top Industries
    VISITORS READING REVIEWS
    Computer Software Company29%
    Comms Service Provider21%
    Government7%
    Financial Services Firm6%
    REVIEWERS
    Financial Services Firm11%
    Energy/Utilities Company9%
    University9%
    Comms Service Provider7%
    VISITORS READING REVIEWS
    Computer Software Company22%
    Comms Service Provider14%
    Government11%
    Financial Services Firm6%
    Company Size
    REVIEWERS
    Small Business80%
    Midsize Enterprise7%
    Large Enterprise13%
    VISITORS READING REVIEWS
    Small Business16%
    Midsize Enterprise18%
    Large Enterprise67%
    REVIEWERS
    Small Business40%
    Midsize Enterprise20%
    Large Enterprise40%
    VISITORS READING REVIEWS
    Small Business22%
    Midsize Enterprise17%
    Large Enterprise61%
    Buyer's Guide
    Enterprise Content Management
    June 2022
    Find out what your peers are saying about Microsoft, Box, OpenText and others in Enterprise Content Management. Updated: June 2022.
    611,060 professionals have used our research since 2012.

    Alfresco is ranked 11th in Enterprise Content Management with 1 review while SharePoint is ranked 1st in Enterprise Content Management with 7 reviews. Alfresco is rated 6.0, while SharePoint is rated 8.6. The top reviewer of Alfresco writes "Flexible and customizable but lacking integration with Microsoft". On the other hand, the top reviewer of SharePoint writes "Offers great OCR capabilities, metadata storage and proficient archiving ". Alfresco is most compared with Hyland OnBase, IBM FileNet, OpenText Content Suite Platform, OpenText Documentum and Nuxeo, whereas SharePoint is most compared with Box, Citrix ShareFile, WordPress, OpenText Documentum and Oracle WebCenter.

    See our list of best Enterprise Content Management vendors.

    We monitor all Enterprise Content Management reviews to prevent fraudulent reviews and keep review quality high. We do not post reviews by company employees or direct competitors. We validate each review for authenticity via cross-reference with LinkedIn, and personal follow-up with the reviewer when necessary.