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Microsoft OneDrive for Business pros and cons

Vendor: Microsoft

4.2 out of 5

32 reviews
93% willing to recommend

Pros & Cons summary

Microsoft OneDrive for Business seamlessly integrates with Office 365, allowing users to access and modify cloud-stored files without downloading. Ideal for scalability with SharePoint and Teams support, it offers strong security and data accessibility. However, users face lengthy sharing links, lacking .PST backup, slow synchronization, and need for free version storage increase. Despite ensuring document safety, it is advised against storing sensitive data due to hacking risks. Costs are included in an Office 365 subscription.

Buyer's Guide

Get pricing advice, tips, use cases and valuable features from real users of this product.

Prominent pros & cons

PROS

Microsoft OneDrive for Business allows users to modify files online while keeping them stored in the cloud, eliminating the need for downloads.

It provides seamless integration with Office 365, allowing document editing and collaboration with colleagues from anywhere.

The backup and sync capabilities ensure data is automatically stored in the cloud, protecting against system failures.

Microsoft OneDrive for Business is included in the Office 365 subscription at no extra cost, offering substantial storage space.

The platform supports integration with SharePoint, Teams, and other tools, making it versatile for business use and file sharing.

CONS

OneDrive for Business may not be suitable for storing sensitive information as it could be prone to hacking.

Performance issues can arise when sharing a large number of files in a single folder, and there is no alert for file deletions.

OneDrive for Business lacks flexibility in security permissions compared to competitors like Dropbox, hindering the ability to share files securely.

Scalability and synchronization have room for improvement, as it takes too long to sync various applications and consumes too much bandwidth.

OneDrive for Business does not support backup of .PST files, creating setbacks for those who rely on Outlook data files and email archives.

Microsoft OneDrive for Business Pros review quotes

reviewer1296873

Implementation Specialist - Application Solutions at a music company with 1,001-5,000 employees

Sep 27, 2020

It is well integrated with other Microsoft products.

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Contact Center Consultant at okiBoe Group

Sep 21, 2020

It helps you keep organized.

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reviewer1264041

IT Analyst at a legal firm with 501-1,000 employees

Sep 21, 2020

It is good as a central hub for the storage of documents and sharing among team members.

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Microsoft OneDrive for Business

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Learn what your peers think about Microsoft OneDrive for Business. Get advice and tips from experienced pros sharing their opinions. Updated: August 2025.

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VN

Vivek Anandham Narayanan

Student at a media company with 501-1,000 employees

Jul 16, 2025

What I appreciate about Microsoft OneDrive is that internet access is all you need.

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reviewer1269924

Non Medicaid Service Coordinator at a healthcare company with 11-50 employees

Sep 21, 2020

It's pretty easy to learn. Once someone taught me, I was able to navigate it quite easily.

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RV

Founder

Jul 31, 2025

The best features of Microsoft OneDrive for Business are its continuous improvement in terms of cloud capabilities, security features, and user experience as it's enhancing every day compared to the past.

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Director, Customer Success at SAP

May 1, 2022

The stability of Microsoft OneDrive is very good, it is reliable. There were multiple instances where I had lost my valuable data on hard drives in several other places. However, with Microsoft OneDrive, I've never lost a single file.

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reviewer1361028

Information Security Manager at a tech services company with 501-1,000 employees

Aug 5, 2020

The feature that I have found the most valuable is that Microsoft OneDrive works with any Enterprise Cloud Solutions Office app. You can edit a document on the cloud, share documents with your colleagues, and monitor changes. You can access your work almost anywhere. You can also sync Microsoft OneDrive with your workstation so that whatever you are working on gets automatically backed up to the cloud at regular intervals. So even if your system crashes, you still have a copy of your documents in the cloud, which I found very useful.

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GF

Giovanni Forero

ECM Technical Consultant at Konica Minolta

Aug 11, 2025

Microsoft OneDrive for Business is easier to use because it has all the tools integrated with SharePoint and Teams, and Microsoft Office is already inside the office, making it the least problematic to implement.

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IT Officer at a manufacturing company with 201-500 employees

Jul 20, 2020

With this solution, the sharing of documents if very easy to do. There's a lot of collaboration you can do with your colleagues.

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Show 10 more reviews (out of 21)

Microsoft OneDrive for Business Cons review quotes

reviewer1296873

Implementation Specialist - Application Solutions at a music company with 1,001-5,000 employees

Sep 27, 2020

There are not enough ways to assign permissions to shared folders and files.

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Contact Center Consultant at okiBoe Group

Sep 21, 2020

Support has not been the same since the beginning of COVID lockdowns.

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reviewer1264041

IT Analyst at a legal firm with 501-1,000 employees

Sep 21, 2020

Recent functionality changes have actually made the product more confusing to use.

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Microsoft OneDrive for Business

Free Report: Microsoft OneDrive for Business Reviews and More

Learn what your peers think about Microsoft OneDrive for Business. Get advice and tips from experienced pros sharing their opinions. Updated: August 2025.

866,956 professionals have used our research since 2012.

Principal Consultant and Owner at Griggs Consulting

Aug 5, 2025

One of the things that I find to be challenging about Microsoft OneDrive for Business, specifically working with Windows eleven, is that it automatically tries to sync up accounts.

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reviewer1269924

Non Medicaid Service Coordinator at a healthcare company with 11-50 employees

Sep 21, 2020

The solution has sub-folders, which are visible to various team members. If you want to ensure the information is private, you would need to have a certain level of seniority in the office.

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Director, Customer Success at SAP

May 1, 2022

Microsoft OneDrive could improve because it doesn't support backing up .PST files, which are Outlook data files, and email archives. This is a substantial setback when it comes to Microsoft OneDrive.

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reviewer1361028

Information Security Manager at a tech services company with 501-1,000 employees

Aug 5, 2020

The area that can be improved is to be able to share easily with folks outside the organization and with folks who don't have an office account. Sometimes, when you send a link, you might have some form of repetition. If you don't know how to share it properly, whoever you are sharing it with will have issues using it. Also, the link that you use to share a document can be made a bit shorter. It doesn't have to be long. Typically, when you want to share a document, it has everything, such as the name of the organization, SharePoint, etc. A short URL will be easier to use, and it will just make life easier, especially because a lot of people are now going mobile. I'm not sure if there's a mobile version of Microsoft OneDrive, similar to Google Drive. If they don't have a mobile app, it would also be nice to have a mobile app because that would help in checking out your documents. It would be easy to check your documents on the go on your phone.

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IT Officer at a manufacturing company with 201-500 employees

Jul 20, 2020

The online application is quite limited, for this and other Office offerings.

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Founder at SDWAN Clan

Jul 19, 2020

If I want to pick out certain criteria of pictures, Google enables me to do that whereas OneDrive is a bit sort of flaky.

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MA

Geophysical Analyst at GMA Proyectos Siglo XXI C.A

Mar 31, 2018

I would advice not storage sensitive information since it could be prone to hacking.

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Show 8 more reviews (out of 18)

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Product Categories

Product Categories

Content Collaboration Platforms

Popular Comparisons

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Google Workspace vs Microsoft OneDrive for Business

OpenText Content Management vs Microsoft OneDrive for Business

Box vs Microsoft OneDrive for Business

Kiteworks vs Microsoft OneDrive for Business

Dropbox Business - Enterprise vs Microsoft OneDrive for Business

ShareFile vs Microsoft OneDrive for Business

Amazon WorkDocs vs Microsoft OneDrive for Business

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Google Drive Enterprise vs Microsoft OneDrive for Business

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