Try our new research platform with insights from 80,000+ expert users
Microsoft OneDrive for Business Logo

Microsoft OneDrive for Business pros and cons

Vendor: Microsoft
4.2 out of 5
Badge Leader

Pros & Cons summary

Buyer's Guide

Get pricing advice, tips, use cases and valuable features from real users of this product.
Get the report

Prominent pros & cons

PROS

Microsoft OneDrive for Business is easy to set up and allows seamless file sharing without additional hardware.
The ability to modify files online while keeping them stored in the cloud is highly valuable, eliminating the need for downloads before edits.
It integrates well with Office 365, enabling collaboration, document sharing, and automatic syncing with workstations to back up data regularly.
Microsoft OneDrive for Business serves as a robust central hub for document storage and sharing, accessible from virtually anywhere.
It is included with an Office 365 subscription at no additional cost and offers reliable scalability and excellent backup capabilities.

CONS

Security concerns exist with storing sensitive information as it may be prone to hacking.
The website has login issues and sometimes documents cannot be retrieved.
Sharing files with people outside the organization is challenging, often resulting in difficulties if the sharing process is not understood clearly.
Recent functionality changes have made Microsoft OneDrive for Business more confusing to use.
The initial setup is clunky and not straightforward.
 

Microsoft OneDrive for Business Pros review quotes

reviewer1296873 - PeerSpot reviewer
Sep 27, 2020
It is well integrated with other Microsoft products.
CJ Aulisa - PeerSpot reviewer
Sep 21, 2020
It helps you keep organized.
reviewer1264041 - PeerSpot reviewer
Sep 21, 2020
It is good as a central hub for the storage of documents and sharing among team members.
Learn what your peers think about Microsoft OneDrive for Business. Get advice and tips from experienced pros sharing their opinions. Updated: October 2025.
872,008 professionals have used our research since 2012.
VN
Jul 16, 2025
What I appreciate about Microsoft OneDrive is that internet access is all you need.
reviewer1269924 - PeerSpot reviewer
Sep 21, 2020
It's pretty easy to learn. Once someone taught me, I was able to navigate it quite easily.
RV
Jul 31, 2025
The best features of Microsoft OneDrive for Business are its continuous improvement in terms of cloud capabilities, security features, and user experience as it's enhancing every day compared to the past.
Sunil Mehta - PeerSpot reviewer
May 1, 2022
The stability of Microsoft OneDrive is very good, it is reliable. There were multiple instances where I had lost my valuable data on hard drives in several other places. However, with Microsoft OneDrive, I've never lost a single file.
reviewer1361028 - PeerSpot reviewer
Aug 5, 2020
The feature that I have found the most valuable is that Microsoft OneDrive works with any Enterprise Cloud Solutions Office app. You can edit a document on the cloud, share documents with your colleagues, and monitor changes. You can access your work almost anywhere. You can also sync Microsoft OneDrive with your workstation so that whatever you are working on gets automatically backed up to the cloud at regular intervals. So even if your system crashes, you still have a copy of your documents in the cloud, which I found very useful.
GF
Aug 11, 2025
Microsoft OneDrive for Business is easier to use because it has all the tools integrated with SharePoint and Teams, and Microsoft Office is already inside the office, making it the least problematic to implement.
it_user646602 - PeerSpot reviewer
Jul 20, 2020
With this solution, the sharing of documents if very easy to do. There's a lot of collaboration you can do with your colleagues.
 

Microsoft OneDrive for Business Cons review quotes

reviewer1296873 - PeerSpot reviewer
Sep 27, 2020
There are not enough ways to assign permissions to shared folders and files.
CJ Aulisa - PeerSpot reviewer
Sep 21, 2020
Support has not been the same since the beginning of COVID lockdowns.
reviewer1264041 - PeerSpot reviewer
Sep 21, 2020
Recent functionality changes have actually made the product more confusing to use.
Learn what your peers think about Microsoft OneDrive for Business. Get advice and tips from experienced pros sharing their opinions. Updated: October 2025.
872,008 professionals have used our research since 2012.
Richard Griggs - PeerSpot reviewer
Aug 5, 2025
One of the things that I find to be challenging about Microsoft OneDrive for Business, specifically working with Windows eleven, is that it automatically tries to sync up accounts.
reviewer1269924 - PeerSpot reviewer
Sep 21, 2020
The solution has sub-folders, which are visible to various team members. If you want to ensure the information is private, you would need to have a certain level of seniority in the office.
Sunil Mehta - PeerSpot reviewer
May 1, 2022
Microsoft OneDrive could improve because it doesn't support backing up .PST files, which are Outlook data files, and email archives. This is a substantial setback when it comes to Microsoft OneDrive.
reviewer1361028 - PeerSpot reviewer
Aug 5, 2020
The area that can be improved is to be able to share easily with folks outside the organization and with folks who don't have an office account. Sometimes, when you send a link, you might have some form of repetition. If you don't know how to share it properly, whoever you are sharing it with will have issues using it. Also, the link that you use to share a document can be made a bit shorter. It doesn't have to be long. Typically, when you want to share a document, it has everything, such as the name of the organization, SharePoint, etc. A short URL will be easier to use, and it will just make life easier, especially because a lot of people are now going mobile. I'm not sure if there's a mobile version of Microsoft OneDrive, similar to Google Drive. If they don't have a mobile app, it would also be nice to have a mobile app because that would help in checking out your documents. It would be easy to check your documents on the go on your phone.
it_user646602 - PeerSpot reviewer
Jul 20, 2020
The online application is quite limited, for this and other Office offerings.
Paul Woods - PeerSpot reviewer
Jul 19, 2020
If I want to pick out certain criteria of pictures, Google enables me to do that whereas OneDrive is a bit sort of flaky.
MA
Mar 31, 2018
I would advice not storage sensitive information since it could be prone to hacking.