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Airtable vs Trello comparison

 

Comparison Buyer's Guide

Executive SummaryUpdated on Dec 19, 2024

Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

ROI

Sentiment score
7.1
Airtable's automation enhanced efficiency and cost savings, eliminating manual tasks and showcasing its potential beyond basic functions.
Sentiment score
4.4
Trello saves time, organizes tasks effectively, and improves workflow, though precise ROI is often undetermined by users.
I can automate the process so it automatically populates data into the Airtable base and performs any necessary calculations.
Sometimes we can have a back-and-forth conversation in the comments, which helps minimize some meetings.
 

Customer Service

Sentiment score
6.0
Airtable's support is responsive and polite, but response times vary, with better service for enterprise clients.
Sentiment score
2.1
Trello's intuitive interface and effective online resources minimized the need for direct technical support, despite some email response delays.
 

Scalability Issues

Sentiment score
6.1
Airtable handles small to medium data well, but faces limitations with large sets, ideal for mid-sized structured projects.
Sentiment score
6.2
Trello is ideal for small to medium teams, but larger enterprises often choose alternatives due to scalability limitations.
 

Stability Issues

Sentiment score
8.3
Airtable is generally reliable, with high ratings, though some users note downtime and speed issues with extensive usage.
Sentiment score
6.8
Trello is highly stable with minimal issues, reliable performance, rare downtime, and supports multiple users efficiently in various scenarios.
 

Room For Improvement

Airtable users seek improved API call limits, data storage, loading speeds, flexible pricing, automation, interfaces, documentation, and tutorials.
Trello needs enhanced time-tracking, communication tools, integration, scalability, mobile app features, pricing, onboarding, AI, and task management.
If they show step-by-step guides for automations, this will help them attract more clients who are willing to learn and use their system.
More control over email notifications would also be helpful.
A way to manage an overall project with all the specifications, and then managing all the sub-cards related to that project.
It would be beneficial to have a search system that can pull up topics using keywords or AI-driven capabilities, making it easier to find relevant cards.
 

Setup Cost

Airtable offers flexible pricing by plan and user count, starting with a free plan and additional costs for advanced features.
Trello's free version suffices for many, but paid plans start at $6, offering a cost-effective balance of features.
 

Valuable Features

Airtable offers user-friendly features, automation, no-code apps, intuitive navigation, seamless interface, and extensive integration for efficient task management.
Trello excels in task management with its intuitive interface, seamless collaboration, automation, and integration, enhancing team productivity.
Everybody has a particular base for different purposes, so you add information to those bases, and anybody can access it at any point in time anywhere in the world.
It was effective for easy reporting and data on our user feedback.
Trello's interface is aesthetically pleasing for project management, and it enhances collaboration with other team members.
It replaces ping-ponging emails back and forth with a board where people can follow a task from start to finish and see when it's done.
Trello has impacted my organization positively by keeping everything very organized and allowing people to keep track of their tasks.
 

Categories and Ranking

Airtable
Ranking in Project Management Software
17th
Average Rating
8.8
Reviews Sentiment
7.0
Number of Reviews
14
Ranking in other categories
Product Management Software (2nd)
Trello
Ranking in Project Management Software
7th
Average Rating
8.4
Reviews Sentiment
6.2
Number of Reviews
46
Ranking in other categories
No ranking in other categories
 

Mindshare comparison

As of October 2025, in the Project Management Software category, the mindshare of Airtable is 1.1%, up from 1.0% compared to the previous year. The mindshare of Trello is 2.3%, down from 2.9% compared to the previous year. It is calculated based on PeerSpot user engagement data.
Project Management Software Market Share Distribution
ProductMarket Share (%)
Trello2.3%
Airtable1.1%
Other96.6%
Project Management Software
 

Featured Reviews

Ashwini Ramanisankar - PeerSpot reviewer
User-friendly, quick implementation, and effortless database creation
The interfaces provided by the company have certainly undergone significant improvements since their earlier versions. The growth and progress have been remarkable. I have personally shared numerous feedback points and observed the prompt implementation of changes within a few months, which is highly commendable. However, I must admit that I have encountered several challenges with their interfaces. In terms of the interface, there are certain improvements I would suggest. For instance, a global search feature is currently absent, which would greatly enhance usability. Additionally, incorporating a search function within automation would be highly beneficial. The current limitation of fifty automation per base is insufficient for our needs and could be expanded. Moreover, there is a need for a longer native time delay in automation to allow for more flexible syncing. Currently, the syncing time is set at approximately three to five minutes, which could be increased for smoother operations.
Ariel Lindenfeld - PeerSpot reviewer
Customizable labels and the ability to modify cards streamline task management and save time
There can be bugs sometimes. When more than one person tries to edit the description at the same time, it can do some unexpected things. I would like to see that improved. Sometimes they add new features, which can be either welcome or odd. More control over email notifications would also be helpful.
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Top Industries

By visitors reading reviews
Financial Services Firm
16%
University
8%
Educational Organization
8%
Construction Company
8%
Educational Organization
9%
Insurance Company
8%
Media Company
7%
Computer Software Company
7%
 

Company Size

By reviewers
Large Enterprise
Midsize Enterprise
Small Business
By reviewers
Company SizeCount
Small Business10
Large Enterprise3
By reviewers
Company SizeCount
Small Business38
Midsize Enterprise11
Large Enterprise11
 

Questions from the Community

What needs improvement with Airtable?
I would love them to improve by adding tutorials, especially for scripting, and provide good documentation. We need comprehensive documentation for Airtable. If they show step-by-step guides for au...
What is your primary use case for Airtable?
I use Airtable as a database to store information and perform automation with scripting. I use Airtable to get leads from my Pipedrive account to store in the Airtable base. I use it to track speed...
What do you like most about Trello?
The solution is very user-friendly, where you have everything you need.
What is your experience regarding pricing and costs for Trello?
I do not know about the pricing, setup cost, and licensing for Trello because this part was handled by another coworker, and I never worked with that part.
What needs improvement with Trello?
I would like to see Trello improved with more options for integration with other platforms, a way to manage an overall project with all the specifications, and then managing all the sub-cards relat...
 

Comparisons

 

Overview

 

Sample Customers

Cole Haan, Expedia, BuzzFeed, Medium, Shopify, Box, JetBlue
Pixar, Google, PayPal, Kickstarter, National Geographic, Viewbox Holdings
Find out what your peers are saying about Airtable vs. Trello and other solutions. Updated: September 2025.
869,160 professionals have used our research since 2012.