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Airtable vs Trello comparison

 

Comparison Buyer's Guide

Executive SummaryUpdated on Dec 19, 2024

Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

ROI

Sentiment score
7.1
Airtable's automation enhanced efficiency and cost savings, eliminating manual tasks and showcasing its potential beyond basic functions.
Sentiment score
4.4
Trello enhances task organization and communication efficiency, resulting in significant perceived value and time savings for users, despite ROI challenges.
I can automate the process so it automatically populates data into the Airtable base and performs any necessary calculations.
Sometimes we can have a back-and-forth conversation in the comments, which helps minimize some meetings.
 

Customer Service

Sentiment score
6.0
Airtable's support is responsive and polite, but response times vary, with better service for enterprise clients.
Sentiment score
2.1
Most Trello users find it user-friendly, with satisfactory support, except occasional delays causing frustration for some.
 

Scalability Issues

Sentiment score
6.1
Airtable handles small to medium data well, but faces limitations with large sets, ideal for mid-sized structured projects.
Sentiment score
6.2
Trello suits small to medium teams with flexibility but lacks features needed for larger teams, prompting some to switch.
 

Stability Issues

Sentiment score
8.3
Airtable is generally reliable, with high ratings, though some users note downtime and speed issues with extensive usage.
Sentiment score
6.8
Trello is stable and reliable with minor slowdowns, good for handling multiple users with room for timeline flexibility.
 

Room For Improvement

Airtable users seek improved API call limits, data storage, loading speeds, flexible pricing, automation, interfaces, documentation, and tutorials.
Trello requires enhanced time tracking, better integration, simplified onboarding, flexible pricing, improved performance, and intuitive UI with robust features.
If they show step-by-step guides for automations, this will help them attract more clients who are willing to learn and use their system.
It would be beneficial to have a search system that can pull up topics using keywords or AI-driven capabilities, making it easier to find relevant cards.
More control over email notifications would also be helpful.
Each card move or addition results in a new email, so a digest or a better way to receive notifications would be helpful.
 

Setup Cost

Airtable offers flexible pricing by plan and user count, starting with a free plan and additional costs for advanced features.
Trello offers fair pricing with a scalable free version, though opinions on the value of paid plans vary.
 

Valuable Features

Airtable offers user-friendly features, automation, no-code apps, intuitive navigation, seamless interface, and extensive integration for efficient task management.
Trello offers intuitive, versatile task management with features like Kanban boards, facilitating collaboration and productivity across devices.
Everybody has a particular base for different purposes, so you add information to those bases, and anybody can access it at any point in time anywhere in the world.
It was effective for easy reporting and data on our user feedback.
Trello's interface is aesthetically pleasing for project management, and it enhances collaboration with other team members.
It replaces ping-ponging emails back and forth with a board where people can follow a task from start to finish and see when it's done.
The ability to tag different team members in both the description and the comments, and the due dates feature are handy.
 

Categories and Ranking

Airtable
Ranking in Project Management Software
14th
Average Rating
8.8
Reviews Sentiment
7.0
Number of Reviews
14
Ranking in other categories
Product Management Software (1st)
Trello
Ranking in Project Management Software
7th
Average Rating
8.4
Reviews Sentiment
6.2
Number of Reviews
45
Ranking in other categories
No ranking in other categories
 

Mindshare comparison

As of August 2025, in the Project Management Software category, the mindshare of Airtable is 1.1%, up from 1.0% compared to the previous year. The mindshare of Trello is 2.5%, down from 2.6% compared to the previous year. It is calculated based on PeerSpot user engagement data.
Project Management Software
 

Featured Reviews

Ashwini Ramanisankar - PeerSpot reviewer
User-friendly, quick implementation, and effortless database creation
The interfaces provided by the company have certainly undergone significant improvements since their earlier versions. The growth and progress have been remarkable. I have personally shared numerous feedback points and observed the prompt implementation of changes within a few months, which is highly commendable. However, I must admit that I have encountered several challenges with their interfaces. In terms of the interface, there are certain improvements I would suggest. For instance, a global search feature is currently absent, which would greatly enhance usability. Additionally, incorporating a search function within automation would be highly beneficial. The current limitation of fifty automation per base is insufficient for our needs and could be expanded. Moreover, there is a need for a longer native time delay in automation to allow for more flexible syncing. Currently, the syncing time is set at approximately three to five minutes, which could be increased for smoother operations.
Ariel Lindenfeld - PeerSpot reviewer
Customizable labels and the ability to modify cards streamline task management and save time
There can be bugs sometimes. When more than one person tries to edit the description at the same time, it can do some unexpected things. I would like to see that improved. Sometimes they add new features, which can be either welcome or odd. More control over email notifications would also be helpful.
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Top Industries

By visitors reading reviews
Financial Services Firm
17%
Educational Organization
9%
Construction Company
8%
Non Profit
6%
Educational Organization
11%
Insurance Company
10%
Computer Software Company
8%
Retailer
8%
 

Company Size

By reviewers
Large Enterprise
Midsize Enterprise
Small Business
 

Questions from the Community

What do you like most about Airtable?
The product helps us track activities, address complaints, and make improvements.
What needs improvement with Airtable?
I would love them to improve by adding tutorials, especially for scripting, and provide good documentation. We need comprehensive documentation for Airtable. If they show step-by-step guides for au...
What do you like most about Trello?
The solution is very user-friendly, where you have everything you need.
What is your experience regarding pricing and costs for Trello?
I do not have information on pricing, setup cost, and licensing for Trello because it was set up by my manager and staff.
What needs improvement with Trello?
Having special fields for users such as members, testers, and verifiers would be beneficial, as it would be much easier for us than adding three people in a row as members.
 

Comparisons

 

Overview

 

Sample Customers

Cole Haan, Expedia, BuzzFeed, Medium, Shopify, Box, JetBlue
Pixar, Google, PayPal, Kickstarter, National Geographic, Viewbox Holdings
Find out what your peers are saying about Airtable vs. Trello and other solutions. Updated: July 2025.
865,576 professionals have used our research since 2012.