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Airtable vs Notion comparison

 

Comparison Buyer's Guide

Executive SummaryUpdated on Dec 19, 2024

Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Categories and Ranking

Airtable
Ranking in Project Management Software
10th
Average Rating
8.8
Reviews Sentiment
7.1
Number of Reviews
13
Ranking in other categories
Product Management Software (1st)
Notion
Ranking in Project Management Software
11th
Average Rating
8.2
Reviews Sentiment
7.2
Number of Reviews
15
Ranking in other categories
Knowledge Management Software (2nd), Document Automation Software (3rd)
 

Mindshare comparison

As of May 2025, in the Project Management Software category, the mindshare of Airtable is 1.1%, up from 0.9% compared to the previous year. The mindshare of Notion is 2.5%, up from 0.9% compared to the previous year. It is calculated based on PeerSpot user engagement data.
Project Management Software
 

Featured Reviews

Ashwini Ramanisankar - PeerSpot reviewer
User-friendly, quick implementation, and effortless database creation
The interfaces provided by the company have certainly undergone significant improvements since their earlier versions. The growth and progress have been remarkable. I have personally shared numerous feedback points and observed the prompt implementation of changes within a few months, which is highly commendable. However, I must admit that I have encountered several challenges with their interfaces. In terms of the interface, there are certain improvements I would suggest. For instance, a global search feature is currently absent, which would greatly enhance usability. Additionally, incorporating a search function within automation would be highly beneficial. The current limitation of fifty automation per base is insufficient for our needs and could be expanded. Moreover, there is a need for a longer native time delay in automation to allow for more flexible syncing. Currently, the syncing time is set at approximately three to five minutes, which could be increased for smoother operations.
Iván Fanego - PeerSpot reviewer
Creates customizable systems and improve team collaboration
Notion is a very flexible and customizable platform, allowing users to create whatever they need. The most impactful feature for project management is the ability to invite multiple client stakeholders without complication. Once I understand the basics, it's easy to use despite an initial learning curve. It also significantly improves team collaboration through customized views and visualizations of data.

Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Pros

"It is easy to design workflows with, and we don't have to spend tons of money on somebody to write codes."
"It was easy to get started."
"I am impressed with the product's user interface and integrations. It helps me to ship products very fast."
"Airtable stands out for its exceptional user-friendliness, making it accessible to users of all skill levels. Its intuitive navigation ensures a smooth experience, allowing users to easily explore and comprehend its functionalities. Moreover, Airtable offers powerful automation capabilities that enhance efficiency. One particularly advantageous aspect is the seamless linking of databases, enabling the effortless creation of relational databases. Overall, this feature has proven to be immensely valuable and has been the primary focus of my usage."
"I appreciated the ability to configure a graphical interface for a database, which was quite novel at the time."
"The sorting of the data is the best feature of Airtable. In a Google sheet I have to insert some data and Airtable provides the default option of doing it automatically."
"The product helps us track activities, address complaints, and make improvements."
"The product is very easy to use and flexible."
"I rate Notion a ten out of ten."
"The product is easy to use and has good responsiveness."
"It is easy to use, and I love its UI."
"Notion is a very flexible and customizable platform, allowing users to create whatever they need."
"We can install it on mobile phones, making it feasible to manage productivity."
"It is easy to use and very intuitive compared to Microsoft Project."
"The ability to create and organize notes, plans, and technical content in a single platform is the product's most valuable feature."
"The product is easy to use and has good responsiveness."
 

Cons

"It'd be nice if the record limit of 50,000 record limit per base on pro accounts were substantially higher."
"The tool has changed the syncing time between the tables which has affected our multiple systems. I would like the product to add more calls per second to the API. It also needs to improve data storage. The tool starts to have problems after having huge amounts of data."
"I believe that the company I worked for did not utilize it to its full potential."
"Reporting, specifically anything involving exports, could be improved."
"Airtable needs improvement with the loading speed. It takes a lot of time to load."
"I haven't used it in a while, so I cannot really provide specific areas that need improvement."
"They should allow us to duplicate the data to share it with others."
"Some of the issues associated with the tool were related to some misunderstanding regarding the instructions mentioned in the documentation part of the product."
"The product could be integrated with external platforms."
"The only problem I experience is that it often hangs."
"Notion's UI could be better."
"If the internet or Notion's servers are down, I cannot access information. This is a big disadvantage."
"The main problem with Notion is that it's not flexible enough for all of the use cases we intend to address. For instance, it is challenging to focus on a single KPI as it's mandatory to have a chart for this purpose, complicating some of our use cases."
"The linked view of database, along with the sharing and permission settings, are areas with shortcomings in the solution that need improvement."
"There could be an automation feature included in the product."
"There could be an automation feature included in the product."
 

Pricing and Cost Advice

"We are utilizing the free version of the software, which adequately meets most of our requirements. As we explore the higher-end versions, we have noticed that the primary distinctions lie in the number of records and usage limitations. However, the free version offers comprehensive functionality, and the disparity between the free and paid versions is minimal, with only a few minor differences."
"The product's price is good."
"For basic usage, Airtable is an open-source tool but if you need premium features like script automation, then you need to pay for it. As my clients provide me access after buying the subscription I do not have much knowledge about pricing."
"The product is a little bit expensive."
"The tool's pricing is based on the number of users. The product's pricing is okay for personal use. For large organizations, pricing can be a pain. As per the first-rate plan, you need to pay 10 USD per user. The next plan would cost you 20 USD per user. If you are looking for enterprise-type plans, then you need to contact the sales team."
"The product would be expensive for customers with only one application or database."
"The product's price is good."
"Airtable's pricing depends on the plan that you're on."
"I pay around $100 per year."
"The product has good pricing."
"It's pretty affordable."
"Notion is free to use."
"The product has good pricing."
"The product's pricing depends on the usage plans."
"Notion offers a free plan that covers most functionalities. Clients are only prompted to upgrade if they require AI capabilities, priced at $10 for unlimited usage, or if they need to add team members, typically around $10 per member."
"The pricing structure is quite reasonable, and the basic plan covers the most essential features."
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Top Industries

By visitors reading reviews
Financial Services Firm
17%
Computer Software Company
10%
University
7%
Educational Organization
6%
Computer Software Company
17%
University
10%
Comms Service Provider
9%
Media Company
6%
 

Company Size

By reviewers
Large Enterprise
Midsize Enterprise
Small Business
 

Questions from the Community

What do you like most about Airtable?
The product helps us track activities, address complaints, and make improvements.
What needs improvement with Airtable?
I haven't used it in a while, so I cannot really provide specific areas that need improvement.
What do you like most about Notion?
I like the high level of customization in Notion.
What is your experience regarding pricing and costs for Notion?
The licensing and setup cost for Notion is affordable for us as a small company.
What needs improvement with Notion?
The main problem with Notion is that it's not flexible enough for all of the use cases we intend to address. For instance, it is challenging to focus on a single KPI as it's mandatory to have a cha...
 

Comparisons

 

Overview

 

Sample Customers

Cole Haan, Expedia, BuzzFeed, Medium, Shopify, Box, JetBlue
Startups like Loom, Mixpanel, Blinkist, Adobe, Deel and Education facilities such as USC, Dartmouth and The University of Chicago.
Find out what your peers are saying about Airtable vs. Notion and other solutions. Updated: April 2025.
853,118 professionals have used our research since 2012.