Airtable vs Notion comparison

Airtable and Notion are both solutions in the Project Management Software category. Airtable is ranked #14 with an average rating of 8.4, while Notion is ranked #10 with an average rating of 8.3. Airtable holds a 1.1% mindshare in PMS, compared to Notion’s 2.1% mindshare. Additionally, 100% of Airtable users are willing to recommend the solution, compared to 94% of Notion users who would recommend it.

Airtable

Read 14 Airtable reviews

488 Views
332 Comparison Views

100% willing to recommend

Notion

Read 15 Notion reviews

887 Views
488 Comparison Views

94% willing to recommend

Airtable

Notion

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Executive SummaryUpdated on Dec 19, 2024

Airtable and Notion are both prominent productivity tools within the digital workspace. While Airtable is preferred for its collaborative capabilities, Notion stands out for its creative flexibility.

Features: Airtable is notable for its robust automation features, extensive database functionalities, and wide-ranging integrations. It is ideal for tasks that require detailed data management and seamless collaboration. Notion offers versatility in note-taking, supports unlimited hierarchies, and enables users to customize and create interconnected documents, making it suitable for a variety of applications from project management to personal journaling.

Room for Improvement: Airtable could enhance its user interface further to make it even more intuitive and accessible to non-technical users. Additional customization features would also be beneficial for tailoring the product to specific workflows. Integration with more tools could increase its utility. Notion might improve by enhancing its offline capabilities to ensure seamless access regardless of connectivity. More advanced database functionalities could strengthen its data management offerings. Adding in-depth analytics features could make it more competitive for business use cases.

Ease of Deployment and Customer Service: Airtable has a straightforward deployment model with comprehensive guides and multiple support channels. It caters well to professional environments with technical datasets. Notion features an easy setup with useful templates for quick adoption and emphasizes community-driven support in addition to its help center, making it smooth for teams and individual users prioritizing simplicity.

Pricing and ROI: Airtable offers tiered pricing based on database size and features, which could result in a higher ROI for businesses that require extensive data management and collaboration. Notion's pricing model is more accessible with significant value in its free tier, supporting small teams and individuals pursuing varied tasks with flexible features. Notion's approach suits users seeking cost-effective solutions, while Airtable's structured plans benefit organizations focused on workflow-centric applications.

To learn more, read our detailed Airtable vs. Notion Report (Updated: July 2025).

Buyer's Guide

Airtable vs. Notion

July 2025

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Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Categories and Ranking

Airtable

Ranking in Project Management Software

14th

Average Rating

8.8

Reviews Sentiment

7.0

Number of Reviews

Ranking in other categories

Product Management Software (1st)

Notion

Ranking in Project Management Software

10th

Average Rating

8.2

Reviews Sentiment

7.2

Number of Reviews

Ranking in other categories

Knowledge Management Software (2nd), Document Automation Software (3rd)

Mindshare comparison

As of July 2025, in the Project Management Software category, the mindshare of Airtable is 1.1%, up from 0.9% compared to the previous year. The mindshare of Notion is 2.1%, up from 1.2% compared to the previous year. It is calculated based on PeerSpot user engagement data.

Project Management Software

Featured Reviews

Ashwini Ramanisankar

Airtable Administrator at a manufacturing company with 51-200 employees

User-friendly, quick implementation, and effortless database creation

The interfaces provided by the company have certainly undergone significant improvements since their earlier versions. The growth and progress have been remarkable. I have personally shared numerous feedback points and observed the prompt implementation of changes within a few months, which is highly commendable. However, I must admit that I have encountered several challenges with their interfaces. In terms of the interface, there are certain improvements I would suggest. For instance, a global search feature is currently absent, which would greatly enhance usability. Additionally, incorporating a search function within automation would be highly beneficial. The current limitation of fifty automation per base is insufficient for our needs and could be expanded. Moreover, there is a need for a longer native time delay in automation to allow for more flexible syncing. Currently, the syncing time is set at approximately three to five minutes, which could be increased for smoother operations.

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Iván Fanego

Founder at AppCritic

Creates customizable systems and improve team collaboration

Notion is a very flexible and customizable platform, allowing users to create whatever they need. The most impactful feature for project management is the ability to invite multiple client stakeholders without complication. Once I understand the basics, it's easy to use despite an initial learning curve. It also significantly improves team collaboration through customized views and visualizations of data.

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Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Pros

"I am impressed with the product's user interface and integrations. It helps me to ship products very fast."

"The scripting extension enhances the things that you can do with Airtable."

"I appreciated the ability to configure a graphical interface for a database, which was quite novel at the time."

"The product helps us track activities, address complaints, and make improvements."

"It is easy to design workflows with, and we don't have to spend tons of money on somebody to write codes."

"The solution makes it easy to structure data into simple data tables."

"Airtable stands out for its exceptional user-friendliness, making it accessible to users of all skill levels. Its intuitive navigation ensures a smooth experience, allowing users to easily explore and comprehend its functionalities. Moreover, Airtable offers powerful automation capabilities that enhance efficiency. One particularly advantageous aspect is the seamless linking of databases, enabling the effortless creation of relational databases. Overall, this feature has proven to be immensely valuable and has been the primary focus of my usage."

"The sorting of the data is the best feature of Airtable. In a Google sheet I have to insert some data and Airtable provides the default option of doing it automatically."

More Airtable pros

"Notion is a very flexible and customizable platform, allowing users to create whatever they need."

"I like the high level of customization in Notion."

"It is easy to use, and I love its UI."

"The initial setup is easy."

"The product has a valuable feature for databases. It has a table and a calendar view and saves various documents in the system."

"The most valuable feature of the solution is its flexibility...The initial setup of Notion is easy."

"Notion is heavily used in my workflow."

"Notion has a lot of integrations."

More Notion pros

Cons

"They should allow us to duplicate the data to share it with others."

"The user interface should be more intuitive."

"The cost structure of Airtable presents a challenge. When you invite a user, you have to pay for that user."

"The template library is huge. I have a few suggestions with respect to that. But to complete automation, I think a bit more documentation around that would be really helpful because there are a lot of features in that which common people explore them less"

"Some of the issues associated with the tool were related to some misunderstanding regarding the instructions mentioned in the documentation part of the product."

"I believe that the company I worked for did not utilize it to its full potential."

"The product is slow when I try to add data to a table using API. There is also a limit on the databases."

"The interfaces provided by the company have certainly undergone significant improvements since their earlier versions. The growth and progress have been remarkable. I have personally shared numerous feedback points and observed the prompt implementation of changes within a few months, which is highly commendable. However, I must admit that I have encountered several challenges with their interfaces."

More Airtable cons

"There are a lot of things, but one thing that is absolutely necessary is the mobile application."

"Adding more color options to the application would enhance its usability and flexibility, allowing users to better customize their content"

"Notion's UI could be better."

"User management needs improvement. It's difficult to determine what information is private. It's a bit complicated for me."

"It is complicated to connect Notion with external systems."

"The only problem I experience is that it often hangs."

"There could be an automation feature included in the product."

"User management needs improvement."

More Notion cons

Pricing and Cost Advice

"The product's price is good."

"For basic usage, Airtable is an open-source tool but if you need premium features like script automation, then you need to pay for it. As my clients provide me access after buying the subscription I do not have much knowledge about pricing."

"The product would be expensive for customers with only one application or database."

"Airtable's pricing depends on the plan that you're on."

"The tool's pricing is based on the number of users. The product's pricing is okay for personal use. For large organizations, pricing can be a pain. As per the first-rate plan, you need to pay 10 USD per user. The next plan would cost you 20 USD per user. If you are looking for enterprise-type plans, then you need to contact the sales team."

"The product is a little bit expensive."

"The solution is not expensive."

"We are utilizing the free version of the software, which adequately meets most of our requirements. As we explore the higher-end versions, we have noticed that the primary distinctions lie in the number of records and usage limitations. However, the free version offers comprehensive functionality, and the disparity between the free and paid versions is minimal, with only a few minor differences."

More Airtable pricing and cost advice

"The product's pricing depends on the usage plans."

"The product has good pricing."

"I pay around $100 per year."

"Notion is free to use."

"I rate the product's pricing a three out of ten. We only need to pay for it if we use it in the workspace."

"The product has good pricing."

"Notion offers a free plan that covers most functionalities. Clients are only prompted to upgrade if they require AI capabilities, priced at $10 for unlimited usage, or if they need to add team members, typically around $10 per member."

"The solution's pricing can seem steep, especially when you work with a lot of people. If you are working on your own or for another business, the solution's price won't affect you much."

More Notion pricing and cost advice

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Top Industries

By visitors reading reviews

Construction Company

10%

Financial Services Firm

10%

Educational Organization

University

Computer Software Company

15%

University

Comms Service Provider

Media Company

Company Size

By reviewers

Large Enterprise

Midsize Enterprise

Small Business

Questions from the Community

What do you like most about Airtable?

The product helps us track activities, address complaints, and make improvements.

See all answers

What is your experience regarding pricing and costs for Airtable?

It is relatively cheap.

See all answers

What needs improvement with Airtable?

I would love them to improve by adding tutorials, especially for scripting, and provide good documentation. We need comprehensive documentation for Airtable. If they show step-by-step guides for au...

See all answers

What do you like most about Notion?

I like the high level of customization in Notion.

See all answers

What is your experience regarding pricing and costs for Notion?

The licensing and setup cost for Notion is affordable for us as a small company.

See all answers

What needs improvement with Notion?

The main problem with Notion is that it's not flexible enough for all of the use cases we intend to address. For instance, it is challenging to focus on a single KPI as it's mandatory to have a cha...

See all answers

Comparisons

Dovetail vs Airtable

Compared 74% of the time

Adobe Workfront vs Airtable

Compared 26% of the time

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AFFiNE vs Notion

Compared 27% of the time

Tana vs Notion

Compared 17% of the time

Zendesk vs Notion

Compared 13% of the time

Microsoft Project vs Notion

Compared 12% of the time

Zoho Projects vs Notion

Compared 10% of the time

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Product Reports

Buyer's Guide

Airtable

July 2025

Download Airtable product report

Buyer's Guide

Notion

July 2025

Download Notion product report

Overview

Airtable was founded on the belief that software shouldn't dictate how you work – you should dictate how it works. Our mission is to democratize software creation by enabling anyone to build the software tools that meet their needs. Creators and creatives around the world use Airtable to do everything from cattle tracking to filmmaking, and they have great things to say.

Our team brings experience from building and scaling products touching millions of people at Google, Facebook, Salesforce, Microsoft, Dropbox and other leading technology companies. We take pride in our product, and strive hard to provide the best possible experience for you, even if it requires creating new technologies and design paradigms along the way.

Airtable is an independent, private company headquartered in San Francisco. The company has raised over $63 million in funding from notable investors including: CRV, Caffeinated Capital, Freestyle Capital, Data Collective, Founder Collective, CrunchFund, and Box Group.

Airtable

Notion is an all-in-one workspace that enables teams to collaborate, organize, and manage their work effectively. Its primary use case is to streamline project management, knowledge sharing, and task tracking. With its versatile functionality, Notion allows users to create and customize databases, wikis, and documents, making it a powerful tool for organizing information.

The most valuable functionality of Notion lies in its flexibility and ease of use. Users can create and link various types of content, such as text, images, files, and even embed external resources. This enables teams to centralize their work and collaborate seamlessly, eliminating the need for multiple tools. Notion's drag-and-drop interface and intuitive editing features make it accessible to users of all technical backgrounds.

Notion helps organizations by fostering transparency, improving productivity, and enhancing knowledge management. By providing a centralized platform for collaboration, teams can easily access and contribute to shared projects, reducing communication gaps and ensuring everyone is on the same page.

Notion's powerful search functionality and tagging system enable efficient information retrieval, making it easier to find and share knowledge within the organization.

Notion

Sample Customers

Cole Haan, Expedia, BuzzFeed, Medium, Shopify, Box, JetBlue

Startups like Loom, Mixpanel, Blinkist, Adobe, Deel and Education facilities such as USC, Dartmouth and The University of Chicago.

Buyer's Guide

Airtable vs. Notion

July 2025

Free Report: Airtable vs. Notion

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