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Airtable vs Microsoft Project comparison

 

Comparison Buyer's Guide

Executive SummaryUpdated on Dec 11, 2025

Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

ROI

Sentiment score
6.4
Airtable enhances efficiency and productivity with automation, offering significant ROI and valuable corporate use despite minor issues.
Sentiment score
7.4
Microsoft Project optimizes resource use and efficiency, enhancing project management, reducing costs, and improving transparency and completion timelines.
I can automate the process so it automatically populates data into the Airtable base and performs any necessary calculations.
Business automation Expert at INSTRUTECH LIMITED
I use it to monitor my performance as a freelancer, checking if I'm doing work and delivering on time.
Automation Specialist at ZapWorx
Overall, it is a good thing, and really helpful for the corporate world, product teams, support teams, and the overall operation team.
Senior Product Consultant II at Vimeo
If I can eliminate delays, I achieve good ROI because resources can be utilized to their maximum capacity.
Domain Consultant at a consultancy with 501-1,000 employees
Microsoft Project does help save time and money due to its completeness as a project management solution.
Principal: Cyber Security, Information Security Management, Data Privacy at Astrum
 

Customer Service

Sentiment score
5.2
Airtable's customer service is polite and efficient, especially for enterprise clients, despite some users desiring faster responses.
Sentiment score
6.4
Microsoft Project support receives mixed reviews, with responsiveness varying by location, support type, and specific customer needs.
We are prepared to go inside their account and impersonate the user's account to identify the root cause of their issues.
Senior Product Consultant II at Vimeo
Currently, there are more support personnel who speak English, and Microsoft has increased its Spanish language support compared to previous years.
Desarrollo de negocios at SEGEN GROUP SAS
There is a website and a connection to AI for support.
Management Design Civil Structure at Malaysia Airports Holdings Bhd
I would give somewhere around 10 for my overall experience with support.
Associate Director at a consultancy with 10,001+ employees
 

Scalability Issues

Sentiment score
5.6
Airtable suits small to medium projects, offering flexible user management, but may face limitations with larger datasets.
Sentiment score
6.9
Microsoft Project is scalable and adaptable, integrating well with Microsoft tools but needing better external system integration.
We have multiple departments, and based on my knowledge of how many clients we have on that particular table, I could say it is more than seventeen thousand clients in the whole database.
Senior Product Consultant II at Vimeo
 

Stability Issues

Sentiment score
7.8
Airtable is reliable with occasional downtime and bugs; users praise its support and report general satisfaction with performance.
Sentiment score
7.9
Microsoft Project is generally stable and reliable, with occasional issues in complex projects, rated 8-9 for stability.
There was one instance of a glitch due to AWS having issues with some regions where the app was hosted, but aside from that, Airtable is very stable and reliable.
Automation Specialist at Upwork
Microsoft Project is a stable tool, and when using it in different projects, it works perfectly.
Desarrollo de negocios at SEGEN GROUP SAS
Microsoft Project is a stable product.
Domain Consultant at a consultancy with 501-1,000 employees
I would rate the stability of Microsoft Project as an eight out of ten.
Project Lead at a tech vendor with 10,001+ employees
 

Room For Improvement

Airtable users desire faster syncing, enhanced automation, improved interfaces, better documentation, advanced CRM features, and revised pricing.
Microsoft Project users seek improved usability, integration, real-time data, reporting, automation, collaboration features, and better pricing with Office apps.
I really want to see a scenario where collaborators working on a project could easily chat, asking questions and discussing changes immediately on the project.
Automation Specialist at ZapWorx
If they show step-by-step guides for automations, this will help them attract more clients who are willing to learn and use their system.
Business automation Expert at INSTRUTECH LIMITED
The CRM features in Airtable aren't as advanced as those in Monday.com, which allows for email campaigns.
Automation Specialist at Upwork
The worst part is handling too many items, like 1,000 items, which Microsoft Project struggles with, especially when printing.
Management Design Civil Structure at Malaysia Airports Holdings Bhd
It would be beneficial to see enhanced reporting functionalities in future versions.
Project Lead at a tech vendor with 10,001+ employees
Microsoft Project tends to become very unstable on large project plans with more than 400 lines.
Principal: Cyber Security, Information Security Management, Data Privacy at Astrum
 

Setup Cost

Airtable offers scalable pricing from $10/user monthly, with free limited plans; enterprise requires consultation for custom features.
Microsoft Project offers varied pricing; value in bundles but standalone licenses may be costly, seen as competitive overall.
The issue with Microsoft is that the license is per personnel, making it expensive.
Management Design Civil Structure at Malaysia Airports Holdings Bhd
I believe it's usually included in the Microsoft 365 package.
Desarrollo de negocios at SEGEN GROUP SAS
Microsoft Project is affordable, but the standalone Project license should be included in the Office price to increase adoption.
Domain Consultant at a consultancy with 501-1,000 employees
 

Valuable Features

Airtable offers user-friendly design, automation, and customization, enabling effortless data management and integration without extensive technical knowledge.
Microsoft Project offers intuitive scheduling, resource management, and integration with Office Suite for streamlined and efficient project planning.
Everybody has a particular base for different purposes, so you add information to those bases, and anybody can access it at any point in time anywhere in the world.
Business automation Expert at INSTRUTECH LIMITED
I can integrate Airtable with other platforms; aside from the native integration where I can send notifications to Slack teams and messages to Gmail, I can also connect with Make.com to share data.
Automation Specialist at ZapWorx
We have connected our Slack channel to Airtable; any updates or changes made to Airtable will always reflect in the Slack channel.
Senior Product Consultant II at Vimeo
This tool is the most accurate project management tool, allowing me to run a full set of project activities without having to switch between different tools for scheduling and other tasks.
Principal: Cyber Security, Information Security Management, Data Privacy at Astrum
The collaboration features are valuable for controlling the project and transmitting information to other team members when working in a team.
Desarrollo de negocios at SEGEN GROUP SAS
The most valuable features are in the successor and predecessor determination and the tracking tools, such as obtaining data on the S curve financial curve.
Management Design Civil Structure at Malaysia Airports Holdings Bhd
 

Categories and Ranking

Airtable
Ranking in Project Management Software
11th
Average Rating
8.8
Reviews Sentiment
6.6
Number of Reviews
17
Ranking in other categories
No-Code Development Platforms (9th), Product Management Software (1st), AI Data Analysis (10th), AI Sales & Marketing (1st)
Microsoft Project
Ranking in Project Management Software
3rd
Average Rating
8.0
Reviews Sentiment
6.9
Number of Reviews
85
Ranking in other categories
No ranking in other categories
 

Mindshare comparison

As of December 2025, in the Project Management Software category, the mindshare of Airtable is 1.0%, down from 1.1% compared to the previous year. The mindshare of Microsoft Project is 4.0%, down from 8.6% compared to the previous year. It is calculated based on PeerSpot user engagement data.
Project Management Software Market Share Distribution
ProductMarket Share (%)
Microsoft Project4.0%
Airtable1.0%
Other95.0%
Project Management Software
 

Featured Reviews

Favour Emosivbe - PeerSpot reviewer
Automation Specialist at ZapWorx
Has required stronger collaboration features while still supporting complex project workflows
The best features in Airtable include the flexibility and the fact that I could create relational databases. Before I started using Airtable, I was using Excel which didn't offer these capabilities. The ability to create relationships between tables and see through what's working in other departments is great for me. I can do scripting and work on large data sets on Airtable. It makes it easy for me, as working on those data sets on Excel tends to slow me down, but on Airtable, it's much faster. I can integrate Airtable with other platforms; aside from the native integration where I can send notifications to Slack teams and messages to Gmail, I can also connect with Make.com to share data. The interface on Airtable is exceptional. Working for my clients, when a client didn't want access given to all teams, we structured that on the interface and the different teams got different access to different tables. Airtable's rich field types help in organizing complex data for my team. The advanced field types work exceptionally with features such as linking records together. I can link records from other tables and see what's happening, use the lookup field, the roll-up field, and the count field to see what's occurring in other departments and generate insights. Unlike other CRMs, data cannot enter if it's not properly structured. If I want to input an email and it's not valid, it won't allow it because it expects the data to be structured appropriately.
Nurul Asyikin Wahab - PeerSpot reviewer
Management Design Civil Structure at Malaysia Airports Holdings Bhd
Efficient project management with robust data tracking and an easy setup
When I have too many elements or items in a project, it becomes cumbersome, especially during printing. Non-technical users do not need all the data, so it's primarily for technical personnel. Without guidance, it's challenging to use the app. With guidance and expert knowledge, it becomes manageable, however, it's not for non-technical teams. The worst part is handling too many items, like 1,000 items, which Microsoft Project struggles with, especially when printing. Printing on A3 size is quite burdensome, so I prefer viewing it on a tablet or computer. On a tablet or phone, I can see the full project elements depending on the screen size.
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Top Industries

By visitors reading reviews
Financial Services Firm
15%
Educational Organization
9%
Comms Service Provider
9%
Construction Company
8%
Manufacturing Company
12%
Computer Software Company
10%
Aerospace/Defense Firm
9%
Government
8%
 

Company Size

By reviewers
Large Enterprise
Midsize Enterprise
Small Business
By reviewers
Company SizeCount
Small Business11
Midsize Enterprise1
Large Enterprise4
By reviewers
Company SizeCount
Small Business31
Midsize Enterprise15
Large Enterprise41
 

Questions from the Community

What needs improvement with Airtable?
One area of Airtable that I think could be improved is the automation aspect, which is vast but limited compared to tools such as GoHighLevel, where multiple triggers can be utilized. In Airtable, ...
What is your primary use case for Airtable?
My usual use case for Airtable is for CRM management, such as lead management, and also real estate project management. I also use it for project management related to events, project management, i...
What advice do you have for others considering Airtable?
I have used Airtable's integration with third-party apps, most of the time using it as a back-end database. I get to integrate it with other apps such as ChatGPT and Squarespace, embedding Airtable...
Has anyone moved from Microsoft Project to Smartsheet? How has your experience been with Smartsheet?
Hi @Eire Zimmermann, I helped an organization evaluate both MS-Project and Smartsheet when they were conducting their PM tool RFP. The short of it is this, MS Project is not caught up with the mo...
What do you like most about Microsoft Project?
The product's initial setup phase is easy.
What is your experience regarding pricing and costs for Microsoft Project?
The company typically pays for the Microsoft Project licensing. I'm not certain about the exact cost of the licenses, but I believe it's usually included in the Microsoft 365 package.
 

Also Known As

No data available
Project Pro, MS Project
 

Overview

 

Sample Customers

Cole Haan, Expedia, BuzzFeed, Medium, Shopify, Box, JetBlue
Aston Martin, ABANCA, Airbus Group, Capita, Cardiff University, City of Saskatoon, Intel, Pegasus Airlines, South Australia Power Network (SAPN), Israeli Ministry of Construction and Housing
Find out what your peers are saying about Airtable vs. Microsoft Project and other solutions. Updated: December 2025.
879,259 professionals have used our research since 2012.