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ClickUp vs Trello comparison

 

Comparison Buyer's Guide

Executive SummaryUpdated on Dec 19, 2024

Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Categories and Ranking

ClickUp
Ranking in Project Management Software
11th
Average Rating
7.8
Reviews Sentiment
7.2
Number of Reviews
18
Ranking in other categories
No ranking in other categories
Trello
Ranking in Project Management Software
8th
Average Rating
8.4
Reviews Sentiment
6.9
Number of Reviews
43
Ranking in other categories
No ranking in other categories
 

Mindshare comparison

As of May 2025, in the Project Management Software category, the mindshare of ClickUp is 2.0%, up from 1.4% compared to the previous year. The mindshare of Trello is 3.0%, up from 2.7% compared to the previous year. It is calculated based on PeerSpot user engagement data.
Project Management Software
 

Featured Reviews

VarchasSubrahmanya - PeerSpot reviewer
A stable solution that offers it users a choice to opt for a streamlined approach to task management
From a product management function perspective, it can be challenging to measure whether ClickUp improves efficiency on a month-to-month basis. However, I believe that using ClickUp helps maintain our efficiency levels. If we were to stop using it, I am 100% sure that our efficiency would decrease. That being said, just because we are using ClickUp does not automatically mean our efficiency will increase. We have reached a point where we understand how to use ClickUp effectively, and without it, it would definitely be a problem. However, using it alone does not make us better every day. The absence of ClickUp would definitely cause a problem. But, since we are using ClickUp, we don't get to improve 10% on a month-by-month or a year-on-year basis. So, that's very difficult to measure. Introducing automation and AI would greatly benefit ClickUp by reducing manual work. Currently, team members need to update tasks and communicate issues, which requires me to read through each task and comment to understand the situation. However, if AI could assist in making faster decisions, it would greatly improve efficiency. I need to intervene at a minute level to discover if someone is facing a problem, but AI could help detect issues faster. The success of AI implementation can be seen in how ChatGPT has utilized AI.
Akshat Prakash - PeerSpot reviewer
Offers not just a free version but also a mobile version that is easy to use
The product has features to support project management workflows and team collaborations. I was using a free version for my personal use and for managing my private activities, and both times, I saw that the tool did the job. I used Trello's board and card system of training with Kanban task management format to handle work in progress and to see whether it has already been completed. I would say that the tool was decent in the aforementioned area. I used the product's mobile version and the handheld device version, and I can say that it was easy to use. In general, the tool's app was quite easy to use. It is definitely a product which is quite highly rated by others. The mobile application functionality affected my productivity in a good way. It is quite good because, if I remember correctly, I could set some reminders for pending tasks. The tool did improve my productivity. The tool did help me deal with my personal backlog and to-do activities. As a beginner-level user, I found the tool very helpful and intuitive. From my friends, I came to know that it is an application that can be used in a wide enterprise setup. If you have an option, you can try it. I rate the overall tool a nine to ten out of ten.

Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Pros

"So when I take a note, I have the ability to highlight text and have it transform into a specific part of the note as a task."
"The simplicity of the tool is valuable because it has categories and subcategories."
"We can update tasks and track projects."
"We found it very simple and intuitive to use...The initial setup is straightforward."
"It is great for visualization and project task assignments to team members."
"Stability-wise, I rate the solution a ten out of ten."
"The tool is pretty intuitive."
"It is a useful tool for office management. The solution includes automation and makes it easy to share information with teams. I like its automation ability, which helps automate workflows."
"Trello's user interface is really good, making it easy for us to maintain and monitor."
"The Trello board is very intuitive and simple to comprehend."
"The most valuable features of the solution are that it is easy to use and flexible while offering the ease of use of drag-and-drop functionality for each task."
"The most valuable feature of Trello stems from the fact of how easy it was with it to see large visual aspects, especially when people were getting their workflow in order."
"Our teams deployed Trello to gain a comprehensive overview of pre-sales activity, monitor project progress, create detailed task lists, and track action items - all critical components for streamlining our organization's operations."
"I like the user interface's graphics and the general features and functionalities."
"Trello's most valuable feature is its visuals. You can customize your board with covers and pictures. There are no restrictions in workflow columns as in Jira. It is a powerful solution to organize work. Jira is process-oriented and restrictive."
"Project management and work collaboration solution with amazing scalability and stability. Its user interface is modern and easy to understand, with drag and drop functionality."
 

Cons

"ClickUp could improve by being customised to the development industry. We would like to have bug trackers and an agile approach built into the solution."
"It would be good if the solution facilitated voice calls or an option to chat directly with a person on ClickUp."
"The solution's user interface is complex and has a steep learning curve. You can't easily find the features that you are looking for."
"The cloud-based solution can get bugs in it occasionally, causing latency and loading issues."
"More automation features must be added."
"There is a need for significant improvement in the user interface to make it more intuitive and less time-consuming to become familiar with."
"ClickUp could improve by streamlining its functions and organizing them better for easier access."
"ClickUp doesn't have a roadmap vision and a proper way of planning."
"Having more integration with third party tools is an area for improvement in Trello. It would also be nice if it has a voice messaging functionality similar to what you have in WhatsApp, for quicker communication with colleagues."
"The tool should be able to predict the task completion dates based on the date assigned and sprint dates. It is also not commercial compared to competitors."
"As a team board it did not work well for us."
"Sometimes the notifications are not updated on iOS."
"It would be good if we could update the project status by email without logging into Trello."
"In terms of improvements, adding more artificial intelligence and making it more user-friendly in terms of design could be beneficial."
"Trello wasn't a tool that offered lightning-fast speed like users wanted it to be for them."
"If there are pre-done templates or suggested templates for various fields, they would be helpful for me as a coach."
 

Pricing and Cost Advice

"The product is expensive."
"This solution costs $20 per user per month. If you have 20 users, you would pay $400 per month. There are no hidden fees that we are aware of."
"The price of ClickUp is reasonable. The price is approximately eight dollars per month per person."
"The product’s cost is high."
"It's very affordable."
"I use the free version."
"The product has good pricing."
"I don't have a lot of information about the pricing, but I know that it is fairly inexpensive."
"Paying for the solution's license is worth it only if our enterprise or organization can use Trello, integrated with some other solution, and we can have good reports."
"Trello was free when we used it, but if we wanted many people looped in, we did need to pay a fee."
"The solution pricing is okay. The pricing is subscription-based and depends on the features that you need. If you need more features then you will need to pay more. You can use the basic features to lead your project management."
"We are currently using the open-source option."
"The product is cheap."
"The pricing for this solution is reasonable."
"I do believe that Trello has a licensed version, but I used the free version of the tool with limited capabilities."
"I use the free version of Trello, which is sufficient for my day to day use."
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Top Industries

By visitors reading reviews
Computer Software Company
15%
Healthcare Company
13%
University
6%
Media Company
6%
Educational Organization
75%
Computer Software Company
4%
Financial Services Firm
3%
Retailer
2%
 

Company Size

By reviewers
Large Enterprise
Midsize Enterprise
Small Business
 

Questions from the Community

What do you like most about ClickUp?
Everything in one place is the biggest benefit. I also like the diagramming tools, where you can create DFDs, structure charts, and more. That makes things easier.
What needs improvement with ClickUp?
They should explain better how costs and licensing are distributed. They auto take money from the credit card without notification for a while.
What do you like most about Trello?
The solution is very user-friendly, where you have everything you need.
What is your experience regarding pricing and costs for Trello?
The licensing is easy to scale with a number of seats. I am not directly involved with the pricing and cost aspects.
What needs improvement with Trello?
Trello could be improved by having a better notification system. Currently, notifications flood my inbox, making it hard to differentiate what I actually need to open. Each card move or addition re...
 

Comparisons

 

Overview

 

Sample Customers

Information Not Available
Pixar, Google, PayPal, Kickstarter, National Geographic, Viewbox Holdings
Find out what your peers are saying about ClickUp vs. Trello and other solutions. Updated: April 2025.
850,028 professionals have used our research since 2012.