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ClickUp vs Microsoft Project comparison

 

Comparison Buyer's Guide

Executive SummaryUpdated on Dec 19, 2024

Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Categories and Ranking

ClickUp
Ranking in Project Management Software
11th
Average Rating
7.8
Reviews Sentiment
7.2
Number of Reviews
18
Ranking in other categories
No ranking in other categories
Microsoft Project
Ranking in Project Management Software
3rd
Average Rating
8.0
Reviews Sentiment
7.0
Number of Reviews
81
Ranking in other categories
No ranking in other categories
 

Mindshare comparison

As of May 2025, in the Project Management Software category, the mindshare of ClickUp is 2.0%, up from 1.4% compared to the previous year. The mindshare of Microsoft Project is 7.8%, down from 11.5% compared to the previous year. It is calculated based on PeerSpot user engagement data.
Project Management Software
 

Featured Reviews

VarchasSubrahmanya - PeerSpot reviewer
A stable solution that offers it users a choice to opt for a streamlined approach to task management
From a product management function perspective, it can be challenging to measure whether ClickUp improves efficiency on a month-to-month basis. However, I believe that using ClickUp helps maintain our efficiency levels. If we were to stop using it, I am 100% sure that our efficiency would decrease. That being said, just because we are using ClickUp does not automatically mean our efficiency will increase. We have reached a point where we understand how to use ClickUp effectively, and without it, it would definitely be a problem. However, using it alone does not make us better every day. The absence of ClickUp would definitely cause a problem. But, since we are using ClickUp, we don't get to improve 10% on a month-by-month or a year-on-year basis. So, that's very difficult to measure. Introducing automation and AI would greatly benefit ClickUp by reducing manual work. Currently, team members need to update tasks and communicate issues, which requires me to read through each task and comment to understand the situation. However, if AI could assist in making faster decisions, it would greatly improve efficiency. I need to intervene at a minute level to discover if someone is facing a problem, but AI could help detect issues faster. The success of AI implementation can be seen in how ChatGPT has utilized AI.
Nurul Asyikin Wahab - PeerSpot reviewer
Efficient project management with robust data tracking and an easy setup
When I have too many elements or items in a project, it becomes cumbersome, especially during printing. Non-technical users do not need all the data, so it's primarily for technical personnel. Without guidance, it's challenging to use the app. With guidance and expert knowledge, it becomes manageable, however, it's not for non-technical teams. The worst part is handling too many items, like 1,000 items, which Microsoft Project struggles with, especially when printing. Printing on A3 size is quite burdensome, so I prefer viewing it on a tablet or computer. On a tablet or phone, I can see the full project elements depending on the screen size.

Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Pros

"Everything in one place is the biggest benefit. I also like the diagramming tools, where you can create DFDs, structure charts, and more. That makes things easier."
"So when I take a note, I have the ability to highlight text and have it transform into a specific part of the note as a task."
"It gives reminders for important project dates and when a particular task is about to close."
"The most valuable feature of ClickUp is its AI recommendation."
"We found it very simple and intuitive to use...The initial setup is straightforward."
"ClickUp offers a relatively user-friendly experience, especially when it comes to its fundamental features."
"The simplicity of the tool is valuable because it has categories and subcategories."
"The tool is pretty intuitive."
"It served the purpose. It was pretty user-friendly."
"The reporting features are quite strong. Being able to do team reports and find out what work is pending, what work needs to be done are key in my day-to-day management of the team. The earned value analysis capabilities and critical path capabilities inside the tool help me make sure that I'm keeping the projects on track."
"It is very stable. I haven't had any kind of issues with it. It is also very scalable."
"Microsoft Project is used to track the project delivery and the project management."
"It is easy to check project costs in the solution."
"The solution is stable."
"The user interface is very clean."
"The solution is stable."
 

Cons

"More automation features must be added."
"The product is not user-friendly."
"It can be improved by making it more user-friendly."
"ClickUp doesn't have a roadmap vision and a proper way of planning."
"ClickUp's interface needs improvement."
"The email portion, specifically the email automation, where you can add attachments, has room for improvement."
"They should explain better how costs and licensing are distributed."
"The solution's user interface is complex and has a steep learning curve. You can't easily find the features that you are looking for."
"The packaging of Microsoft Project Professional is pretty simple as a product. But, the end-to-end enterprise is complex."
"Microsoft Project should include more visualization, queries to filter out data, and more reporting structures."
"We need more integration with Microsoft Teams and other collaboration tools."
"The setup and scalability can be somewhat difficult for new users until they gain knowledge."
"Its user experience can be improved while configuring it. Its reporting can also be better. Reporting is not very easy. Reports do not always work. I was trying to download some reports, and they didn't work. I don't know if it was related to the configuration that I was using. I didn't go too deep to check if something was missing."
"It would be ideal if the solution integrated more with Azure DevOps and other work management platforms like Jira."
"When a project plan becomes huge, it is painful to arrange and structure the project in Microsoft Project. Currently, you require a separate product for managing agile projects, and people are using Jira and Rally to manage stories in agile. Primarily, on the software development side, people are kind of moving away from Microsoft Project."
"Its reporting and its integration with some of the other related systems should be improved. It is not very easy to integrate."
 

Pricing and Cost Advice

"The product’s cost is high."
"ClickUp’s pricing is better than Jira Align’s."
"The product has good pricing."
"ClickUp is affordable."
"The price of ClickUp is reasonable. The price is approximately eight dollars per month per person."
"I don't have a lot of information about the pricing, but I know that it is fairly inexpensive."
"The product is expensive."
"It's very affordable."
"I rate the solution's pricing a three out of ten."
"The license fees for the professional version, which is estimated to be approximately $1,600, and the standard version, which is approximately $1,200, may be considered expensive by some users. This is something that could be improved to make the platform more accessible to a wider audience."
"I do not have personal experience with pricing or licensing of this product."
"It probably was $30 per license on a monthly basis. There is no additional fee."
"The cost for an on-premises-based license is a one-time fee, and the cloud-based is an annual payment plan."
"You only need a Team's license in order to use Microsoft Project within Teams, which is very helpful."
"I am not involved with this."
"I am not aware of any additional costs apart from the standard licensing fees of the solution."
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Top Industries

By visitors reading reviews
Computer Software Company
16%
Healthcare Company
13%
University
6%
Media Company
6%
Educational Organization
66%
Computer Software Company
5%
Manufacturing Company
4%
Government
3%
 

Company Size

By reviewers
Large Enterprise
Midsize Enterprise
Small Business
 

Questions from the Community

What do you like most about ClickUp?
Everything in one place is the biggest benefit. I also like the diagramming tools, where you can create DFDs, structure charts, and more. That makes things easier.
What needs improvement with ClickUp?
They should explain better how costs and licensing are distributed. They auto take money from the credit card without notification for a while.
Has anyone moved from Microsoft Project to Smartsheet? How has your experience been with Smartsheet?
Hi @Eire Zimmermann, I helped an organization evaluate both MS-Project and Smartsheet when they were conducting their PM tool RFP. The short of it is this, MS Project is not caught up with the mo...
What do you like most about Microsoft Project?
The product's initial setup phase is easy.
What is your experience regarding pricing and costs for Microsoft Project?
The issue with Microsoft is that the license is per personnel, making it expensive.
 

Comparisons

 

Also Known As

No data available
Project Pro, MS Project
 

Overview

 

Sample Customers

Information Not Available
Aston Martin, ABANCA, Airbus Group, Capita, Cardiff University, City of Saskatoon, Intel, Pegasus Airlines, South Australia Power Network (SAPN), Israeli Ministry of Construction and Housing
Find out what your peers are saying about ClickUp vs. Microsoft Project and other solutions. Updated: April 2025.
849,686 professionals have used our research since 2012.