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Procore Project Management vs Trello comparison

 

Comparison Buyer's Guide

Executive Summary

Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Categories and Ranking

Procore Project Management
Ranking in Project Management Software
18th
Average Rating
8.4
Reviews Sentiment
6.8
Number of Reviews
3
Ranking in other categories
No ranking in other categories
Trello
Ranking in Project Management Software
5th
Average Rating
8.4
Reviews Sentiment
6.2
Number of Reviews
48
Ranking in other categories
No ranking in other categories
 

Mindshare comparison

As of July 2026, in the Project Management Software category, the mindshare of Procore Project Management is 0.8%, down from 1.6% compared to the previous year. The mindshare of Trello is 2.0%, down from 2.7% compared to the previous year. It is calculated based on PeerSpot user engagement data.
Project Management Software Mindshare Distribution
ProductMindshare (%)
Trello2.0%
Procore Project Management0.8%
Other97.2%
Project Management Software
 

Featured Reviews

CB
Project manager at CTS Electronic Components
Centralized project documents have improved remote collaboration but task workflows remain confusing
Regarding Procore Project Management's task scheduling feature for reducing project delays, I did not use the task management feature very much because it seemed difficult to set up. I did not care for the platform from a user-friendly perspective because I am more of a construction professional than a computer professional. Some of the features were hard to navigate through. I also found that true with some of the Whole Foods employees who were trying to use it. They were confused on how to approve things and get things completed in the task management. Additionally, some of the change order approval processes were unclear. They did not know how to approve them. When uploading a task, it was confusing to identify who was the approver of that document because the responsibility was doubled up. The task management section and the distribution list along with the project approval person designation were difficult and confusing to navigate through.
reviewer2837325 - PeerSpot reviewer
Research Assistant at a university with 10,001+ employees
Visual task boards have structured academic research projects and improve team coordination
There are several areas where Trello could be improved based on our academic research and team project usage. One improvement would be more advanced built-in analytics, such as better progress tracking dashboards or productivity insights without relying on third-party tools. Another area is scalability for complex projects where boards get very large with many cards and dependencies. It can become harder to manage without additional structure or hierarchy features. Overall, it works very well, but these enhancements would make it even stronger for larger or long-term projects. One additional area of improvement in Trello is automation and integrations. While Trello does support basic automation through Butler, more advanced and flexible automation rules would be helpful, especially for academic research workflows where tasks often move between stages in more complex forms. It would help if automation rules were easier to set up and more flexible for different project workflows. Additionally, smoother integrations with tools such as Google Drive or other study applications would save time and reduce switching between platforms. I think one additional improvement for Trello would be support for larger projects with many tasks and team members. As boards grow, they can become crowded and harder to navigate. More advanced filtering, reporting, and project overview features would help users manage complex projects more efficiently.

Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Pros

"The coordination between the field and the office without the need to print or physically transport drawings is very valuable."
"What I appreciate about using Procore Project Management is the convenience of putting everything in one location, where pictures, schedules, blueprints, drawings, change orders, and all documents are accessible in one platform."
"The financial side of Procore Project Management is better."
"Other companies have been using it for years, and it is a very stable platform."
"Just being able to manage tasks very easily is one of the best features Trello offers."
"I'd advise people interested in trying the solution to just jump in and start using it as it is very effective and simple to use."
"The solution is great for project management."
"Trello is quite easy to learn. The features that are available in the current version are enough to do your basic documentation and management."
"Trello has positively impacted my organization as it saves us about one hour a week, and it's really good to have a product such as Trello just to organize it."
"The most valuable feature is the fact that I can see everything on one page, like sticky notes, and everything is set up, and it's pretty easy to use."
"There is a huge community to help us with the issues we face while using the product."
"It helped us to organize project information and assign tasks to team members properly."
 

Cons

"It would be nice if the tool can reduce its operational cost. It would make it more competitive."
"I did not care for the platform from a user-friendly perspective because I am more of a construction professional than a computer professional."
"It takes time to use it. It is not entirely intuitive, so there are areas for improvement."
"Trello has become complex over the years."
"Trello could improve from a UI and UX standpoint and should consider adding enhanced functionality from a release management standpoint."
"It is not a scalable product."
"I would like to see improvement in onboarding back-office team members."
"The product is not easy to use."
"Many more categories could be enabled."
"Reporting features could be improved."
"It could have a bit more customization, especially for organizations that may want to integrate it into their own systems."
 

Pricing and Cost Advice

"The tool is cheap and I would rate it a ten out of ten."
"The solution pricing is okay. The pricing is subscription-based and depends on the features that you need. If you need more features then you will need to pay more. You can use the basic features to lead your project management."
"The free version of Trello covers all of the bases and all of our needs, so there's no cost involved for us. This is surprising for such a quality platform with no limitations on the key functionalities, though it also has a paid version."
"We pay $10 per user per month for the product."
"We are using the open-source version of Trello."
"I use the free version of Trello, which is sufficient for my day to day use."
"It is free."
"We didn't need to pay for the solution."
"Its pricing is good. It is about $6 per license for what we use, but then there are other plans as well, such as $12 a month. I would rate it a nine out of ten in terms of pricing."
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Top Industries

By visitors reading reviews
Construction Company
15%
Energy/Utilities Company
11%
Manufacturing Company
8%
Real Estate/Law Firm
7%
Construction Company
13%
Financial Services Firm
12%
Manufacturing Company
8%
Outsourcing Company
7%
 

Company Size

By reviewers
Large Enterprise
Midsize Enterprise
Small Business
No data available
By reviewers
Company SizeCount
Small Business36
Midsize Enterprise10
Large Enterprise12
 

Questions from the Community

What is your experience regarding pricing and costs for Procore Project Management?
Regarding the pricing difference between Procore Project Management and Microsoft Project, I think Microsoft Project is quite expensive. I think Procore and Smartsheets are more in line with what c...
What needs improvement with Procore Project Management?
Regarding Procore Project Management's task scheduling feature for reducing project delays, I did not use the task management feature very much because it seemed difficult to set up. I did not care...
What is your primary use case for Procore Project Management?
I have experience using Procore Project Management, which I have used with companies like Whole Foods and Hill Phoenix. At Whole Foods, they required me to use their platform for project management...
What needs improvement with Trello?
Maybe some AI enhancements would be beneficial, but in terms of how we use Trello here, a lot of people seem to be really happy with Trello and that is always the go-to. Most people will just immed...
What is your primary use case for Trello?
I mostly do software development. I am building a SaaS platform for business process automation, so I mostly work with software now. That is why Trello is mentioned. I am not working much with netw...
 

Overview

 

Sample Customers

Consigli,Doran,Harvey,HITT,Mortenson construction,Robins and Morton
Pixar, Google, PayPal, Kickstarter, National Geographic, Viewbox Holdings
Find out what your peers are saying about Procore Project Management vs. Trello and other solutions. Updated: June 2026.
902,988 professionals have used our research since 2012.