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Microsoft Project vs Procore Project Management comparison

 

Comparison Buyer's Guide

Executive Summary

Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Categories and Ranking

Microsoft Project
Ranking in Project Management Software
8th
Average Rating
8.0
Reviews Sentiment
6.9
Number of Reviews
86
Ranking in other categories
No ranking in other categories
Procore Project Management
Ranking in Project Management Software
18th
Average Rating
8.4
Reviews Sentiment
6.8
Number of Reviews
3
Ranking in other categories
No ranking in other categories
 

Mindshare comparison

As of May 2026, in the Project Management Software category, the mindshare of Microsoft Project is 2.2%, down from 7.8% compared to the previous year. The mindshare of Procore Project Management is 0.9%, down from 1.6% compared to the previous year. It is calculated based on PeerSpot user engagement data.
Project Management Software Mindshare Distribution
ProductMindshare (%)
Microsoft Project2.2%
Procore Project Management0.9%
Other96.9%
Project Management Software
 

Featured Reviews

Jacob-George - PeerSpot reviewer
Domain Consultant at a consultancy with 501-1,000 employees
Improved project scheduling has maximized resource utilization and has reduced delays
I think the licensing structure presents a significant area for improvement. The full features are not offered on the standard E4 license. This becomes problematic when distributing the project plan. I can export the plan as Excel and CSV files, but then I lose all the rich features, including dependency mapping. To recreate all that functionality without proper licensing is challenging. Microsoft Project offers a light version available for free, but when I try to distribute a project plan, it requires separate licensing. Microsoft Project Central used to be more of an enterprise product. Microsoft Project currently focuses on very low-level task management, and it could do much more. I do not see significant advancement happening because there is confusion about where Microsoft Project is heading. I believe Microsoft should bundle the license with Outlook, Teams, Word, Excel, and PowerPoint. This approach would result in more people using Microsoft Project. That is my opinion on how to improve adoption and the product offering.
CB
Project manager at CTS Electronic Components
Centralized project documents have improved remote collaboration but task workflows remain confusing
Regarding Procore Project Management's task scheduling feature for reducing project delays, I did not use the task management feature very much because it seemed difficult to set up. I did not care for the platform from a user-friendly perspective because I am more of a construction professional than a computer professional. Some of the features were hard to navigate through. I also found that true with some of the Whole Foods employees who were trying to use it. They were confused on how to approve things and get things completed in the task management. Additionally, some of the change order approval processes were unclear. They did not know how to approve them. When uploading a task, it was confusing to identify who was the approver of that document because the responsibility was doubled up. The task management section and the distribution list along with the project approval person designation were difficult and confusing to navigate through.

Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Pros

"I use Microsoft Project to manage project timelines."
"The most valuable feature of the solution is planning."
"The solution is very complete, it makes it a great option for project managers and they can use it extensively in almost any organizational setup."
"The tool has a simple and excellent approach."
"With well-constructed templates that include milestones that allow upper management to effectively measure progress, the dependencies between project and external activities that often diminish project success can be mitigated."
"Microsoft Project integrates well with the Microsoft Office family of applications. It has plugins that interact with it and you can use it with Microsoft Teams. We can use plugins to communicate with JIRA, Projectplace, and Planview. It's not widely used in the company, of course, but it's something that can interact with the official tools that we have."
"MS Project is good for anyone working on project planning and looking for a handy tool to manage everything."
"We use Microsoft Project for its timeline and task management capabilities. The primary advantage is the easy application of tasks in sequence, confirming dependencies, and establishing relationships between tasks. It simplifies handling conditions, significant dates, and dependencies between various tasks."
"What I appreciate about using Procore Project Management is the convenience of putting everything in one location, where pictures, schedules, blueprints, drawings, change orders, and all documents are accessible in one platform."
"The coordination between the field and the office without the need to print or physically transport drawings is very valuable."
"The financial side of Procore Project Management is better."
"Other companies have been using it for years, and it is a very stable platform."
 

Cons

"If Project had a better mechanism to allow those who are not the project manager to see their own work tasks, that would be of help or of value to us."
"I find the setup a little bit cumbersome."
"I would like to see a direct integration of Microsoft Project with AutoCAD. It will make client presentations easy."
"I would like to have more access to templates and tools that could be used to teach project management best practices."
"I'd like the solution to be less expensive."
"There are a few bugs that can affect the stability. This is typical of most applications."
"I am not that close to it anymore, but I know that there were some cut and paste issues when we were trying to move one group of roles to another, and they used to muck up the interdependencies between the tiers, rows, and other things."
"I find that MS Project has limited control in comparison to other solutions in the same sphere."
"I did not care for the platform from a user-friendly perspective because I am more of a construction professional than a computer professional."
"It takes time to use it. It is not entirely intuitive, so there are areas for improvement."
"It is not entirely intuitive, so there are areas for improvement."
"It would be nice if the tool can reduce its operational cost. It would make it more competitive."
 

Pricing and Cost Advice

"The solution is expensive."
"The license is a one-time payment but it is expensive."
"It probably was $30 per license on a monthly basis. There is no additional fee."
"We purchase perpetual licenses due to the high cost of subscriptions, which are about 1,000 Australian dollars."
"You only need a Team's license in order to use Microsoft Project within Teams, which is very helpful."
"It gets expensive when having to add all of the plugins and everything that you need."
"Pricing-wise, I rate the solution a seven out of ten since I feel it is a bit costly."
"The solution has a decent annual license subscription cost, which is not high."
"The tool is cheap and I would rate it a ten out of ten."
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Top Industries

By visitors reading reviews
Construction Company
10%
Financial Services Firm
10%
Manufacturing Company
9%
Aerospace/Defense Firm
8%
Construction Company
14%
Energy/Utilities Company
12%
Real Estate/Law Firm
10%
Manufacturing Company
8%
 

Company Size

By reviewers
Large Enterprise
Midsize Enterprise
Small Business
By reviewers
Company SizeCount
Small Business31
Midsize Enterprise15
Large Enterprise42
No data available
 

Questions from the Community

Has anyone moved from Microsoft Project to Smartsheet? How has your experience been with Smartsheet?
Hi @Eire Zimmermann, I helped an organization evaluate both MS-Project and Smartsheet when they were conducting their PM tool RFP. The short of it is this, MS Project is not caught up with the mo...
What is your experience regarding pricing and costs for Microsoft Project?
I would say Microsoft Project is affordable, but the standalone Project license should be included in the Office price to increase adoption.
What needs improvement with Microsoft Project?
I am not expert enough to explain areas of improvement for Microsoft Project because I have not explored it extensively or used it enough, so I am not the right person to comment on this. I have no...
What is your experience regarding pricing and costs for Procore Project Management?
Regarding the pricing difference between Procore Project Management and Microsoft Project, I think Microsoft Project is quite expensive. I think Procore and Smartsheets are more in line with what c...
What needs improvement with Procore Project Management?
Regarding Procore Project Management's task scheduling feature for reducing project delays, I did not use the task management feature very much because it seemed difficult to set up. I did not care...
What is your primary use case for Procore Project Management?
I have experience using Procore Project Management, which I have used with companies like Whole Foods and Hill Phoenix. At Whole Foods, they required me to use their platform for project management...
 

Also Known As

Project Pro, MS Project
No data available
 

Overview

 

Sample Customers

Aston Martin, ABANCA, Airbus Group, Capita, Cardiff University, City of Saskatoon, Intel, Pegasus Airlines, South Australia Power Network (SAPN), Israeli Ministry of Construction and Housing
Consigli,Doran,Harvey,HITT,Mortenson construction,Robins and Morton
Find out what your peers are saying about Microsoft Project vs. Procore Project Management and other solutions. Updated: April 2026.
896,467 professionals have used our research since 2012.