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OpenText Project and Portfolio Management vs SAP Portfolio and Project Management comparison

OpenText and SAP are both solutions in the Project Portfolio Management category. OpenText is ranked #11 with an average rating of 8.7, while SAP is ranked #9 with an average rating of 8.0. OpenText holds a 2.3% mindshare in PPM, compared to SAP’s 5.4% mindshare. Additionally, 100% of OpenText users are willing to recommend the solution, compared to 100% of SAP users who would recommend it.
OpenText Project and Portfo...
Read 27 OpenText Project and Portfolio Management reviews
  • 875 Views
  • 420 Comparison Views
100% willing to recommend
SAP Portfolio and Project M...
Read 5 SAP Portfolio and Project Management reviews
  • 1,136 Views
  • 579 Comparison Views
100% willing to recommend
 

Comparison Buyer's Guide

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Executive SummaryUpdated on Aug 24, 2025

SAP Portfolio and Project Management and OpenText Project and Portfolio Management are competitors in enterprise project management solutions. User satisfaction data shows SAP Portfolio and Project Management leading in support services, while OpenText impresses with feature-rich offerings, explaining its higher cost for greater capabilities.

Features: SAP stands out with integration capabilities for seamless SAP module connections and enhanced workflow management. OpenText excels in document management and collaboration tools, appealing to teams focused on communication and documentation. SAP is ideal for corporate environments with integrated systems, while OpenText offers flexible collaboration features.

Room for Improvement: SAP could improve by expanding collaboration features and enhancing user interface customization. Its document management remains secondary to OpenText. OpenText should streamline deployment processes and reduce configuration complexity. Enhancements in integration with third-party tools and simplifying workflow procedures would be beneficial.

Ease of Deployment and Customer Service: SAP Portfolio and Project Management is known for a straightforward deployment process and strong customer support, crucial for fast enterprise adaptation. OpenText provides flexible deployment but faces challenges with complex configurations. Despite this, customer service remains responsive and robust.

Pricing and ROI: SAP's costs are justified by seamless integration with other SAP systems, offering a quicker ROI through improved processes. OpenText’s initial costs may be higher, but returns are realized in productivity gains for teams prioritizing document management and collaboration. This makes SAP cost-effective for existing SAP users and OpenText a better choice for specific project management needs.

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To learn more, read our detailed OpenText Project and Portfolio Management vs. SAP Portfolio and Project Management Report (Updated: September 2025).
Buyer's Guide
OpenText Project and Portfolio Management vs. SAP Portfolio and Project Management
September 2025
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Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Categories and Ranking

OpenText Project and Portfo...
Ranking in Project Portfolio Management
11th
Average Rating
7.8
Reviews Sentiment
7.0
Number of Reviews
27
Ranking in other categories
No ranking in other categories
SAP Portfolio and Project M...
Ranking in Project Portfolio Management
9th
Average Rating
8.8
Reviews Sentiment
6.1
Number of Reviews
5
Ranking in other categories
No ranking in other categories
 

Mindshare comparison

As of October 2025, in the Project Portfolio Management category, the mindshare of OpenText Project and Portfolio Management is 2.3%, up from 2.2% compared to the previous year. The mindshare of SAP Portfolio and Project Management is 5.4%, down from 6.4% compared to the previous year. It is calculated based on PeerSpot user engagement data.
Project Portfolio Management Market Share Distribution
ProductMarket Share (%)
SAP Portfolio and Project Management5.4%
OpenText Project and Portfolio Management2.3%
Other92.3%
Project Portfolio Management
 

Featured Reviews

Aphiwat Leetavorn. - PeerSpot reviewer
Useful for resource and financial management but needs to change Oracle database
The solution helps with tech management. It has a work plan similar to Microsoft Project for tracking progress anywhere. It can synchronize with Microsoft Projects for updating and rebooting tasks. They can also assign tasks to team members who can update progress using timesheets without a sheet. It includes a Project dashboard for managing multiple projects simultaneously and program management for overseeing groups of projects. It offers various data metrics. It has project entities for controlling risks, issues, and protections. It can calculate costs based on resource tasks and compare actual and planned costs. The tool has features for scenario comparison, allowing us to optimize scenarios based on various factors. Additionally, we can manually optimize by managing resource availability, creating staffing profiles, and making payments to optimize in any situation.
Read full review
Nalin Kumar - PeerSpot reviewer
End-to-end project management capabilities and offers seamless vendor and client contract alignment
The system is old, so there are several issues that arise when we fetch data from integrated systems. Sometimes the data gets stuck, and there are instances where we need to access multiple pieces of information simultaneously. This creates problems that I have personally experienced. Therefore, these aspects need to be much more free-flowing and seamless. If something gets stuck, it takes time to resolve, and during the contract phase, we have Service Level Agreements (SLAs). If those SLAs are breached, it becomes problematic. Given that there are approximately 3000 projects running concurrently worldwide, utilizing the system with a vast database and numerous activities taking place. It could benefit from decentralization. Currently, it operates as a central system, but if it could be centralized for specific subsidiaries, it would be easier for us to manage.
Read full review

Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Pros

"There are so many different pieces of functionality, and we use almost every single piece from deployment to demand, project, resource, and time management."
"Overall, they have a very strong workflow management capability. That's a very strong feature because then you can model any process easily. Whether it is a demand management process, a pipeline management process, or your project delivery methodology, it is much easier because of their workflow management capability."
"The most valuable feature of OpenText Project and Portfolio Management is its workflow."
"Has a powerful workflow engine that allows creation of workflow complexities and processes."
"I like the automated calculations, especially on the resource side. When project managers enter their resource requirements into their staffing profiles, they are automatically translated into labor forecast calculations. PPM automates a significant portion of the forecast calculations. Timesheets are also built-in. We automatically process time sheets and bill them accordingly."
"The portfolio management and the resource management are the key features."
"Micro Focus PPM is flexible and easy to use. It's simple to customize and configure workflows."
"Resource management: The resource management module is very complete and covers most of the time all needs of customers."
More OpenText Project and Portfolio Management pros
"SAP is gradually introducing more flexibility and customization options to the system, allowing users to adapt it to their specific needs."
"The integration portion with SAP models is valuable."
"It improves productivity, cash flow management, and inventory control for clients."
 

Cons

"Micro Focus PPM should be less dependent on coding. It could also benefit from some updates to the software architecture. These have been on the roadmap for years now, but they haven't been released."
"Sometimes features in PPM don't work as expected, or our users request a new feature. Typically, our partner vendor can deploy those changes. But there have been a few instances when we had to raise it with Micro Focus because it's beyond the ability of our partner vendor. When we raise the issue with Micro Focus, it sometimes takes time because it needs support from other customers using PPM, not just our bank. It goes through a voting system. Other customers need to vote for the feature. The features that get the most votes will possibly be added."
"Portfolio scenarios: This is a very powerful feature. However, it’s limited to analyses."
"The user interface is very, very old and is missing some functions, such as, for example, re-do, follow, and share functions. The UI is not good."
"They can make its UI better. Currently, the UI is a bit clunky."
"OpenText Project and Portfolio Management should move their database from Oracle."
"I would also like to see improvement in PPM's reporting and alerts. PPM has reporting capabilities, including HTML reports and portlets. But a majority of clients will build their own reporting platforms, or they will use external reporting platforms like Tableau and QlikView."
"User interface continues to be poor. The product does not have a similar view in the different modules, e.g., staffing vs financial management, it looks like you are working with a different product and it is not easy to use or intuitive."
More OpenText Project and Portfolio Management cons
"It would be valuable if SAP integrated seamlessly with some products like Jira and Bitbucket."
"The platform's support structure needs improvement."
"The system is old, so there are several issues that arise when we fetch data from integrated systems. Sometimes the data gets stuck, and there are instances where we need to access multiple pieces of information simultaneously."
 

Pricing and Cost Advice

"Now, we also received an increase in the support license prices, without any advanced notice. At this point, switching to unify all our licensing under HPE and customer support has been poor."
"HPE PPM SaaS model is comprehensive, however, the base fee component has customer resistance to its recurring setup,"
"Support and license management are two hurdles for us. Every time we purchase new licenses, it has taken us half a year to implement those."
"We have an annual license, and it is fairly priced in comparison to that of other solutions."
"It is SaaS without a base fee."
"A large organization will find Micro Focus PPM affordable, but it may be a bit costly for a small or medium-sized company. The license is based on the number of users."
"There is an additional cost for product support"
"The product pricing varies based on whether the client is new or existing and the complexity of their business processes."
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Top Industries

By visitors reading reviews
Government
13%
Financial Services Firm
9%
University
8%
Manufacturing Company
8%
Energy/Utilities Company
13%
Computer Software Company
11%
Manufacturing Company
10%
Retailer
8%
 

Company Size

By reviewers
Large Enterprise
Midsize Enterprise
Small Business
By reviewers
Company SizeCount
Small Business8
Midsize Enterprise2
Large Enterprise15
No data available
 

Questions from the Community

Any experience with Strategic Project Portfolio Management Solutions?
Hi, @Cheryl Joseph Micro Focus Project and Portfolio Management solution could be a good candidate, see my review on this product, or if you may need more information to drop me a message. You can...
See all answers
What is your experience regarding pricing and costs for Micro Focus Project and Portfolio Management (PPM)?
The price of this solution is reasonable. It is not overly expensive and provides a fair value for the features offered.
See all answers
What needs improvement with Micro Focus Project and Portfolio Management (PPM)?
OpenText Project and Portfolio Management could improve in several areas such as portfolio planning and resource allocation. Additionally, strategic portfolio management and investment management s...
See all answers
What needs improvement with SAP Portfolio and Project Management?
The platform's support structure needs improvement.
See all answers
What advice do you have for others considering SAP Portfolio and Project Management?
The platform integration with SAP finance systems has unified language and criteria, reducing the time for growth periods and ensuring international financial control and management. The resource m...
See all answers
What is your experience regarding pricing and costs for SAP Portfolio and Project Management?
The product pricing varies based on whether the client is new or existing and the complexity of their business processes.
See all answers
 

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Product Reports

Buyer's Guide
OpenText Project and Portfolio Management
September 2025
OpenText Project and Portfolio Management reportDownload OpenText Project and Portfolio Management product report
Buyer's Guide
Project Portfolio Management
September 2025
SAP Portfolio and Project Management reportDownload SAP Portfolio and Project Management product report
 

Also Known As

Micro Focus Project and Portfolio Management (PPM), HPE Project and Portfolio Management PPM
Portfolio and Project Management
 

Overview

OpenText Project and Portfolio Management provides user-friendly interfaces with seamless integration into tools like Jira. It enhances real-time visibility, resource planning, demand management, and workflow automation for more effective project tracking aligned with business goals.

OpenText Project and Portfolio Management offers extensive customization and reporting capabilities. It integrates effortlessly with platforms like Jira and Microsoft Project, offering real-time data visibility for improved decision-making. While its strengths in resource planning, demand management, and financial oversight stand out, users highlight the need for improved chargeback integration, enriched reporting capabilities, and more efficient license management. The platform aids in managing project delivery, investment, resource management, and financial forecasts, with modules for time tracking and reporting management ensuring transparency and governance.

What are the key features of OpenText Project and Portfolio Management?
  • Real-Time Visibility: Offers trusted data for immediate insights.
  • Resource Planning: Assists in managing team allocation effectively.
  • Demand Management: Supports balanced project prioritization.
  • Workflow Automation: Streamlines processes to improve efficiency.
  • Scenario Comparison: Evaluates different project plans for best outcomes.
  • Financial Oversight: Monitors budgets and financial predictions.
What benefits can organizations expect from OpenText Project and Portfolio Management?
  • Enhanced Decision-Making: Utilizes real-time data for better choices.
  • Improved Integration: Seamless sync with common project tools.
  • Increased Transparency: Comprehensive reporting capabilities.
  • Efficient Resource Management: Optimizes resource allocation and utilization.

OpenText Project and Portfolio Management is widely used across industries for resource and demand management, handling project delivery, capacity, and financial forecasts. Entities incorporate diverse modules like time and defect tracking to ensure governance and tailor the platform to meet project management requirements, collaborating closely with developers for effective testing and implementation.

OpenText
Portfolio Management integrates information from existing project management, human resources, and financial systems to provide an overview of the project portfolio with easy drilldown to details for portfolio managers, project managers, and resource managers. This enables innovative and collaborative, cross-functional business processes. Project Management covers the entire range of project management activities in development and consultancy projects, from planning to implementation to project completion.
SAP
 

Sample Customers

Bank Simpanan Nasional, Smart Communications, Aareon AG
Joy Global Inc., Citrix, EMC Corporation, Concho Resources, Concho Resources, RZD Russian Railways, Family Dollar Stores Inc., Lenovo
Buyer's Guide
OpenText Project and Portfolio Management vs. SAP Portfolio and Project Management
September 2025
Free Report: OpenText Project and Portfolio Management vs. SAP Portfolio and Project Management
Find out what your peers are saying about OpenText Project and Portfolio Management vs. SAP Portfolio and Project Management and other solutions. Updated: September 2025.
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