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Microsoft Project vs SAP Portfolio and Project Management comparison

 

Comparison Buyer's Guide

Executive Summary

Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Categories and Ranking

Microsoft Project
Average Rating
8.0
Reviews Sentiment
6.9
Number of Reviews
86
Ranking in other categories
Project Management Software (7th)
SAP Portfolio and Project M...
Average Rating
8.8
Reviews Sentiment
6.1
Number of Reviews
5
Ranking in other categories
Project Portfolio Management (11th)
 

Featured Reviews

Jacob-George - PeerSpot reviewer
Domain Consultant at a consultancy with 501-1,000 employees
Improved project scheduling has maximized resource utilization and has reduced delays
I think the licensing structure presents a significant area for improvement. The full features are not offered on the standard E4 license. This becomes problematic when distributing the project plan. I can export the plan as Excel and CSV files, but then I lose all the rich features, including dependency mapping. To recreate all that functionality without proper licensing is challenging. Microsoft Project offers a light version available for free, but when I try to distribute a project plan, it requires separate licensing. Microsoft Project Central used to be more of an enterprise product. Microsoft Project currently focuses on very low-level task management, and it could do much more. I do not see significant advancement happening because there is confusion about where Microsoft Project is heading. I believe Microsoft should bundle the license with Outlook, Teams, Word, Excel, and PowerPoint. This approach would result in more people using Microsoft Project. That is my opinion on how to improve adoption and the product offering.
Nalin Kumar - PeerSpot reviewer
Quality Assurance Group Lead at Samsung
End-to-end project management capabilities and offers seamless vendor and client contract alignment
The system is old, so there are several issues that arise when we fetch data from integrated systems. Sometimes the data gets stuck, and there are instances where we need to access multiple pieces of information simultaneously. This creates problems that I have personally experienced. Therefore, these aspects need to be much more free-flowing and seamless. If something gets stuck, it takes time to resolve, and during the contract phase, we have Service Level Agreements (SLAs). If those SLAs are breached, it becomes problematic. Given that there are approximately 3000 projects running concurrently worldwide, utilizing the system with a vast database and numerous activities taking place. It could benefit from decentralization. Currently, it operates as a central system, but if it could be centralized for specific subsidiaries, it would be easier for us to manage.

Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Pros

"Microsoft Project integrates well with the Microsoft Office family of applications. It has plugins that interact with it and you can use it with Microsoft Teams. We can use plugins to communicate with JIRA, Projectplace, and Planview. It's not widely used in the company, of course, but it's something that can interact with the official tools that we have."
"It's an easy solution to set up."
"The most valuable feature of Microsoft Project is the reminder feature. This feature allows for the system to send notifications or reminders to individuals who have a task to complete once someone has finished their task. This has been especially useful in situations where multiple people are involved in a task. For example, if I have completed my task and the next person is just beginning, the system will send them a reminder to notify them of my completion. This feature has proven to be very beneficial and convenient for me in my tasks."
"I have found that the chart reporting feature is very helpful for us currently."
"The pricing is pretty good on the enterprise agreement we have."
"My life has improved so much with Microsoft Project."
"The product's initial setup phase is easy."
"Microsoft Project integrates well with the Microsoft Office family of applications."
"The SAP PPM software is a very complete solution."
"It improves productivity, cash flow management, and inventory control for clients."
"The integration portion with SAP models is valuable."
"With SAP Portfolio and Project Management we were able to have a full track of project progress and get useful insights about our projects."
"SAP is gradually introducing more flexibility and customization options to the system, allowing users to adapt it to their specific needs."
"The stability is good, and I have nothing bad to say about it."
 

Cons

"It would be better if the solution is integrated with other communication platforms like Microsoft Teams."
"The online version of Microsoft Project lacks some functionality compared to the on-premises version."
"In a future release, the dashboard should improve because there isn't one, I had to create my own."
"There are a few bugs that can affect the stability. This is typical of most applications."
"This solution needs more templates focused on types of projects to ease setup."
"It would be better if there were more access to Agile implementations."
"The full suite would be pretty expensive."
"When a project plan becomes huge, it is painful to arrange and structure the project in Microsoft Project."
"The product itself could have an advanced analytics layer with an improved user interface that is adapted to the new digital era."
"The system is old, so there are several issues that arise when we fetch data from integrated systems. Sometimes the data gets stuck, and there are instances where we need to access multiple pieces of information simultaneously."
"It would be valuable if SAP integrated seamlessly with some products like Jira and Bitbucket."
"The platform's support structure needs improvement."
"The initial support package of version 5.0 has some setup difficulties."
 

Pricing and Cost Advice

"It probably was $30 per license on a monthly basis. There is no additional fee."
"I do not remember the exact cost we paid but usually, they charge per user per month."
"The license fees for the professional version, which is estimated to be approximately $1,600, and the standard version, which is approximately $1,200, may be considered expensive by some users. This is something that could be improved to make the platform more accessible to a wider audience."
"We have to pay for a yearly license for Microsoft Project."
"Microsoft Project is an expensive solution."
"I rate Microsoft Project's pricing a five out of ten."
"I am not involved with this."
"It gets expensive when having to add all of the plugins and everything that you need."
"The product pricing varies based on whether the client is new or existing and the complexity of their business processes."
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Top Industries

By visitors reading reviews
Construction Company
14%
Financial Services Firm
11%
Manufacturing Company
10%
Outsourcing Company
6%
Construction Company
11%
Financial Services Firm
8%
Computer Software Company
8%
Manufacturing Company
7%
 

Company Size

By reviewers
Large Enterprise
Midsize Enterprise
Small Business
By reviewers
Company SizeCount
Small Business31
Midsize Enterprise15
Large Enterprise42
No data available
 

Questions from the Community

Has anyone moved from Microsoft Project to Smartsheet? How has your experience been with Smartsheet?
Hi @Eire Zimmermann, I helped an organization evaluate both MS-Project and Smartsheet when they were conducting their PM tool RFP. The short of it is this, MS Project is not caught up with the mo...
What is your experience regarding pricing and costs for Microsoft Project?
I would say Microsoft Project is affordable, but the standalone Project license should be included in the Office price to increase adoption.
What needs improvement with Microsoft Project?
I am not expert enough to explain areas of improvement for Microsoft Project because I have not explored it extensively or used it enough, so I am not the right person to comment on this. I have no...
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Also Known As

Project Pro, MS Project
Portfolio and Project Management
 

Overview

 

Sample Customers

Aston Martin, ABANCA, Airbus Group, Capita, Cardiff University, City of Saskatoon, Intel, Pegasus Airlines, South Australia Power Network (SAPN), Israeli Ministry of Construction and Housing
Joy Global Inc., Citrix, EMC Corporation, Concho Resources, Concho Resources, RZD Russian Railways, Family Dollar Stores Inc., Lenovo
Find out what your peers are saying about Atlassian, monday.com, Asana and others in Project Management Software. Updated: July 2026.
909,725 professionals have used our research since 2012.