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Microsoft Project vs SAP Portfolio and Project Management comparison

 

Comparison Buyer's Guide

Executive Summary

Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Categories and Ranking

Microsoft Project
Average Rating
8.0
Reviews Sentiment
6.9
Number of Reviews
86
Ranking in other categories
Project Management Software (8th)
SAP Portfolio and Project M...
Average Rating
8.8
Reviews Sentiment
6.1
Number of Reviews
5
Ranking in other categories
Project Portfolio Management (10th)
 

Featured Reviews

Jacob-George - PeerSpot reviewer
Domain Consultant at a consultancy with 501-1,000 employees
Improved project scheduling has maximized resource utilization and has reduced delays
I think the licensing structure presents a significant area for improvement. The full features are not offered on the standard E4 license. This becomes problematic when distributing the project plan. I can export the plan as Excel and CSV files, but then I lose all the rich features, including dependency mapping. To recreate all that functionality without proper licensing is challenging. Microsoft Project offers a light version available for free, but when I try to distribute a project plan, it requires separate licensing. Microsoft Project Central used to be more of an enterprise product. Microsoft Project currently focuses on very low-level task management, and it could do much more. I do not see significant advancement happening because there is confusion about where Microsoft Project is heading. I believe Microsoft should bundle the license with Outlook, Teams, Word, Excel, and PowerPoint. This approach would result in more people using Microsoft Project. That is my opinion on how to improve adoption and the product offering.
Nalin Kumar - PeerSpot reviewer
Quality Assurance Group Lead at Samsung
End-to-end project management capabilities and offers seamless vendor and client contract alignment
The system is old, so there are several issues that arise when we fetch data from integrated systems. Sometimes the data gets stuck, and there are instances where we need to access multiple pieces of information simultaneously. This creates problems that I have personally experienced. Therefore, these aspects need to be much more free-flowing and seamless. If something gets stuck, it takes time to resolve, and during the contract phase, we have Service Level Agreements (SLAs). If those SLAs are breached, it becomes problematic. Given that there are approximately 3000 projects running concurrently worldwide, utilizing the system with a vast database and numerous activities taking place. It could benefit from decentralization. Currently, it operates as a central system, but if it could be centralized for specific subsidiaries, it would be easier for us to manage.

Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Pros

"Microsoft Project's integrated timeline is tied to the project plan almost seamlessly, and you add whatever action item or milestone you choose."
"In my experience, this solution is one of the best for the waterfall management model."
"Resource leveling is very useful. We like this feature. We like to be able to expand tasks and look at different resources and tasks usages. It is good at assigning tasks to teams. It is pretty compliant with the Project Management Institute approach, which is useful for being comprehensive. It allows us to make little Gantt charts and network diagrams."
"Microsoft Project integrates well with the Microsoft Office family of applications."
"Microsoft Project offers comprehensive project overviews and the ability to rate down what we have and what we need in terms of software."
"It is a complete and all-rounded enterprise product, and from a portfolio management perspective and an individual project management perspective, it is a corporate-wide project management product that can be used for resource planning, financial planning, task planning, etc."
"Microsoft Project is user-friendly and easy to use to do very complex project plans."
"The stability is good; there are no bugs or glitches, and it doesn't crash or freeze."
"It improves productivity, cash flow management, and inventory control for clients."
"The integration portion with SAP models is valuable."
"With SAP Portfolio and Project Management we were able to have a full track of project progress and get useful insights about our projects."
"The stability is good, and I have nothing bad to say about it."
"SAP is gradually introducing more flexibility and customization options to the system, allowing users to adapt it to their specific needs."
"The SAP PPM software is a very complete solution."
 

Cons

"I would like to see more integrations with another software tool."
"Microsoft Project could improve the interface, it should be more intuitive."
"The tool's deployment is complex. Integration and automation also need to be improved."
"I find that MS Project has limited control in comparison to other solutions in the same sphere."
"The new version has made it a bit more complicated."
"Microsoft Project tends to become very unstable on large project plans with more than 400 lines."
"In a future release, the dashboard should improve because there isn't one, I had to create my own."
"The product or service could be more user-friendly, and forecasting could be better."
"It would be valuable if SAP integrated seamlessly with some products like Jira and Bitbucket."
"The platform's support structure needs improvement."
"The initial support package of version 5.0 has some setup difficulties."
"The product itself could have an advanced analytics layer with an improved user interface that is adapted to the new digital era."
"It would be valuable if SAP integrated seamlessly with some products like Jira and Bitbucket."
"The system is old, so there are several issues that arise when we fetch data from integrated systems. Sometimes the data gets stuck, and there are instances where we need to access multiple pieces of information simultaneously."
 

Pricing and Cost Advice

"The license fees for the professional version, which is estimated to be approximately $1,600, and the standard version, which is approximately $1,200, may be considered expensive by some users. This is something that could be improved to make the platform more accessible to a wider audience."
"The solution is expensive."
"We have to pay for a yearly license for Microsoft Project."
"It was a three-year license deal that was reconciled on a quarterly basis. It is a reasonably priced product, and I consider that we got good value for money."
"Licensing costs vary depending on the user volume. The pricing is good, I'd rate it four out of five."
"I do not have personal experience with pricing or licensing of this product."
"I believe the licensing for the solution is based on an annual fee."
"Pricing-wise, I rate the solution a seven out of ten since I feel it is a bit costly."
"The product pricing varies based on whether the client is new or existing and the complexity of their business processes."
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Top Industries

By visitors reading reviews
Financial Services Firm
10%
Construction Company
10%
Manufacturing Company
9%
Aerospace/Defense Firm
8%
Construction Company
12%
Computer Software Company
8%
Manufacturing Company
8%
Financial Services Firm
7%
 

Company Size

By reviewers
Large Enterprise
Midsize Enterprise
Small Business
By reviewers
Company SizeCount
Small Business31
Midsize Enterprise15
Large Enterprise42
No data available
 

Questions from the Community

Has anyone moved from Microsoft Project to Smartsheet? How has your experience been with Smartsheet?
Hi @Eire Zimmermann, I helped an organization evaluate both MS-Project and Smartsheet when they were conducting their PM tool RFP. The short of it is this, MS Project is not caught up with the mo...
What is your experience regarding pricing and costs for Microsoft Project?
I would say Microsoft Project is affordable, but the standalone Project license should be included in the Office price to increase adoption.
What needs improvement with Microsoft Project?
I think the licensing structure presents a significant area for improvement. The full features are not offered on the standard E4 license. This becomes problematic when distributing the project pla...
What advice do you have for others considering SAP Portfolio and Project Management?
The platform integration with SAP finance systems has unified language and criteria, reducing the time for growth periods and ensuring international financial control and management. The resource m...
What is your experience regarding pricing and costs for SAP Portfolio and Project Management?
The product pricing varies based on whether the client is new or existing and the complexity of their business processes.
 

Also Known As

Project Pro, MS Project
Portfolio and Project Management
 

Overview

 

Sample Customers

Aston Martin, ABANCA, Airbus Group, Capita, Cardiff University, City of Saskatoon, Intel, Pegasus Airlines, South Australia Power Network (SAPN), Israeli Ministry of Construction and Housing
Joy Global Inc., Citrix, EMC Corporation, Concho Resources, Concho Resources, RZD Russian Railways, Family Dollar Stores Inc., Lenovo
Find out what your peers are saying about Microsoft Project vs. SAP Portfolio and Project Management and other solutions. Updated: April 2026.
894,738 professionals have used our research since 2012.