Hive vs Smartsheet comparison

Read 42 Smartsheet reviews

2,832 Views
1,841 Comparison Views

93% willing to recommend

Hive

Comparison Buyer's Guide

Download the report

Executive SummaryUpdated on Dec 19, 2024

Smartsheet and Hive are project management solutions. Smartsheet seems to have the upper hand in ease of learning and adaptability, while Hive is preferred for its superior team communication features.

Features: Smartsheet stands out with its spreadsheet-like grid interface, seamless integration with enterprise tools, and capabilities like task tracking, reporting automation, and sharing. Hive is recognized for real-time collaboration, customizable workflows, and integrated messaging that enhances team interaction.

Ease of Deployment and Customer Service: Smartsheet is commended for straightforward setup and extensive support documentation, aiding efficient onboarding. Hive offers personalized support and guided onboarding, providing interactive user assistance that boosts user satisfaction.

Pricing and ROI: Smartsheet offers a scalable pricing model focused on extensive features, making it appealing to larger teams seeking detailed analytics and reporting. Hive provides competitive pricing and high ROI with its collaborative tools, suitable for smaller teams prioritizing communication and task alignment.

To learn more, read our detailed Hive vs. Smartsheet Report (Updated: July 2025).

Download the complete report

Hive vs. Smartsheet

July 2025

Helped 865,384 peers since 2012

Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Categories and Ranking

Hive

Ranking in Project Management Software

23rd

Average Rating

9.0

Reviews Sentiment

7.4

Number of Reviews

Ranking in other categories

No ranking in other categories

Smartsheet

Ranking in Project Management Software

5th

Average Rating

8.0

Reviews Sentiment

7.1

Number of Reviews

Ranking in other categories

Project Portfolio Management (3rd)

Mindshare comparison

As of August 2025, in the Project Management Software category, the mindshare of Hive is 0.7%, up from 0.4% compared to the previous year. The mindshare of Smartsheet is 4.6%, down from 5.1% compared to the previous year. It is calculated based on PeerSpot user engagement data.

Project Management Software

Featured Reviews

Satya Raju

Archtect - software engineering at Innominds

A versatile and scalable data warehousing with SQL-like querying capabilities on large datasets stored in Hadoop, offering ease of use, flexibility and compatibility with various data formats

If the use case involves creating a data warehousing solution with complex functionality, data analytics, and extensive querying requirements, especially if there's a need for a data lake, then opting for Hadoop and Spark is advisable. In this scenario, Hadoop with technologies like Hive and Spark can provide the necessary capabilities. On the other hand, if the application's primary focus is on handling large volumes of data without the requirement for complex features, data warehousing, or advanced querying, and if dashboarding visibility is not a priority, then MongoDB could be a suitable choice. Overall, I would rate it nine out of ten.

Read full review

PaulDiaz

Project Manager at Amgen

Needs to improve baselines and changing dates can be frustrating

I like the dashboarding feature best, as it lets me assemble a workspace with source sheets, dashboards, and reports simultaneously. The standard reports and worksheets are most useful for team collaboration. People look at dashboards during presentations, but they go to the sheets to update projects, add comments, or make notifications. It's automated, so changes come to me or whoever needs to see them. I can send notifications from specific line items. The worksheet is key for tracking project progress, though we track it at a higher level rather than detailed work breakdown structures. Subject matter experts say when they'll deliver things, and that's what we track.

Read full review

Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Pros

"It excels in handling diverse data formats and is particularly beneficial for constructing a data lake for companies with mixed data types, such as videos and structured data."

"It is a good solution for us when it comes to metadata implementation. It's beneficial to have metadata stored in Hive."

"I like the dashboarding feature best, as it lets me assemble a workspace with source sheets, dashboards, and reports simultaneously. The standard reports and worksheets are most useful for team collaboration. People look at dashboards during presentations, but they go to the sheets to update projects, add comments, or make notifications. It's automated, so changes come to me or whoever needs to see them. I can send notifications from specific line items."

"The ability to build a quick dashboard and give management insight into the progress of the project itself is probably one of the most beneficial pieces."

"The solution has subtasks and a rollup."

"For doing project plans what was really valuable is the ability to do a predecessor."

"I prefer Smartsheet for its flexibility."

"The deployment is very easy. All you need to do is log in."

"It operates as an enhanced and versatile version of Excel, offering a wide range of capabilities that allow you to accomplish various tasks and operations."

"Smartsheet does a really good job of creating Gantt charts. Export to Excel feature was also very useful."

More Smartsheet pros

Cons

"For smaller datasets, it may not be as suitable, and its performance might not be optimal."

"In future releases, I would also like to see AI implementation."

"The integration with Microsoft products should be improved."

"Areas for improvement in Smartsheet include better integration capabilities with other technologies through APIs and addressing limitations in reporting functionalities."

"The only reason we migrated to another application was the full integration available in other solutions. We never used the integration capabilities of Smartsheet."

"Asana has a modern look and feel, particularly its agile project management interface featuring movable cards between columns."

"The downside of Smartsheet is that there are some security concerns. We were able to restrict people from sharing sheets with anyone who was not in our domain, but it could be easier. We also found it hard to restrict certain user groups from adding attachments to sheets."

"I want to improve baselines, predecessor-successor relationships, and the ability to use manual starts and stops while keeping relationships intact. Changing dates and durations can be convoluted, unlike in Microsoft Project. There are many things I'm used to in other software that don't happen in Smartsheet. It's offset by how easy it is to link sheets and pull data at higher levels, but figuring out why I can't change data sometimes can be frustrating."

"Every feature for text mining, even process mining, would be a plus. We have about two hundred contract management events daily. First, I share specific documents. I talk about the search function because we assume it has a thorough search when we read the catalog. But when you test it, you realize it doesn't search within attachments. So, it's a great search function, but you need the brand folder. It has many options and can become complex."

"Initially, there were issues like dropdowns. Those have been overcome."

More Smartsheet cons

Pricing and Cost Advice

"It is an open-source solution."

"Its licensing is on a yearly basis. I was responsible for negotiating the price with the Smartsheet team, but I don't remember what the price was. Its standard license probably was around 5,000 to 6,000 a year. The enterprise version is significantly more expensive."

"The solution is reasonably priced."

"Smartsheet can be low-priced, with personal subscriptions around eight dollars a month, but I imagine it gets pricier for enterprise systems. Microsoft Project can be more expensive."

"There's a license for Smartsheet, and the enterprise plan comes down to about $750. My company also pays an extra $60 monthly apart from the standard licensing fee."

"I believe a licensed user costs between 300 to 400 euros."

"For a normal license, like the one I had: I had my own Smartsheet because I wanted to play with it and I didn't want to mess with what I was doing in Verizon, so I paid $200 monthly, and it gave me all the same functionalities, so I could do whatever I wanted for $200. The problem is if you have anyone else working on it or deploying on it, it's $200 a month for every single person who's deployed on it, that's working on it as an owner or an administrator, so owners and administrators are the only ones who can change, edit, and add data to worksheets and columns. Depending on the size of your organization, Smartsheet can be costly. As for implementing its Control Center, Smartsheet forces you to have three people come in: it's a minimum of three people from Smartsheet for three months who will provide you the solutions for the Control Center side, and that's $150 an hour, so it can become very expensive. For my company, not having the Control Center would save on the setup fees and then the $20,000 a year, because the Control Center of Smartsheet is a yearly subscription of $20,000."

"The solution is too expensive."

"Smartsheet only requires licenses for project managers. When we were using Asana, we had to purchase a license for everyone who wanted to access their tasks and use the system. That gets costly fast. It was one of the main reasons we left Asana. As Asana and these other tools scale, they become way more expensive."

More Smartsheet pricing and cost advice

See which vendors are best for you

Use our free recommendation engine to learn which Project Management Software solutions are best for your needs.

See recommendations

865,384 professionals have used our research since 2012.

Top Industries

By visitors reading reviews

No data available

Manufacturing Company

14%

Government

10%

Healthcare Company

University

Company Size

By reviewers

Large Enterprise

Midsize Enterprise

Small Business

No data available

Questions from the Community

What do you like most about Hive?

It excels in handling diverse data formats and is particularly beneficial for constructing a data lake for companies with mixed data types, such as videos and structured data.

What is your experience regarding pricing and costs for Hive?

It is an open-source solution.

What needs improvement with Hive?

For smaller datasets, it may not be as suitable, and its performance might not be optimal.

Has anyone moved from Microsoft Project to Smartsheet? How has your experience been with Smartsheet?

Hi @Eire Zimmermann, I helped an organization evaluate both MS-Project and Smartsheet when they were conducting their PM tool RFP. The short of it is this, MS Project is not caught up with the mo...

What do you like most about Smartsheet?

The tool creates shareable dashboards. These dashboards allow us to display project deliverables' status, their position in the queue, expected delivery timelines, and more. The best part is that t...

What is your experience regarding pricing and costs for Smartsheet?

The pricing is great and reasonable enough that I maintained my copy and bought it for my team independently.

monday.com for Enterprise vs Smartsheet

Comparisons

Jira vs Hive

Compared 52% of the time

Planisware vs Hive

Compared 48% of the time

More Hive Competitors

Planisware vs Smartsheet

Compared 11% of the time

Compared 10% of the time

Broadcom Clarity vs Smartsheet

Compared 8% of the time

ServiceNow Strategic Portfolio Management vs Smartsheet

Compared 8% of the time

Adobe Workfront vs Smartsheet

Compared 6% of the time

More Smartsheet Competitors

Product Reports

Project Management Software

August 2025

Download Hive product report

Download Smartsheet product report

July 2025

Overview

Hive is a project management tool focused on streamlining team collaboration and enhancing productivity through its unique blend of task tracking, communication, and data visualization capabilities.

Hive addresses the demands of teams with its robust project management features. It brings together task automation, time tracking, and in-app communication to facilitate smoother operations. Its analytics provide insights to optimize team performance, making it ideal for businesses looking to improve efficiency. While it offers a comprehensive set of tools, users suggest enhancing its mobile application and expanding integration options.

What are Hive's most important features?

Task Automation: Automate repetitive tasks to save time and reduce errors.
Time Tracking: Monitor the time spent on tasks for effective resource management.
In-App Messaging: Communicate directly within the platform to minimize email reliance.
Analytics and Reporting: Access detailed insights for informed decision-making.
Gantt Charts: Visualize project timelines to track progress efficiently.

What benefits or ROI should users look for in reviews?

Enhanced Productivity: Streamlined workflows lead to more efficient task completion.
Improved Communication: A centralized platform for all project discussions.
Resource Optimization: Better time management and resource allocation.
Data-Driven Decisions: Comprehensive reports support strategic planning.

Hive has been adopted across industries like marketing, tech development, and consulting. Marketing teams leverage its campaign tracking features, while tech developers use task automation to manage complex projects. Consulting firms benefit from its robust analytics for client reporting.

Hive Technology

Smartsheet is a dynamic platform with features like real-time data sharing, Gantt charts, and integration with Jira and Microsoft Teams, offering valuable tools for efficient task management.

Smartsheet combines Excel-like functionality with cloud accessibility, making it efficient for tracking, reporting, and workflow management. Users benefit from its scalability and robust security, making it ideal for enterprise-level projects. However, improvements in data visibility, real-time collaboration, and user-friendliness can enhance its utility. Customizable dashboards, project management features, and seamless integrations offer great flexibility, though there is a demand for better automation, API enhancements, and new templates.

What are Smartsheet's most important features?

Real-time Data Sharing: Facilitates seamless collaboration between users.
Project Management Tools: Includes Gantt charts and task prioritization for efficient project tracking.
Integration: Works with major platforms like Jira and Microsoft Teams for comprehensive data flow.
Automation Capabilities: Reduces manual work with robust automation functionalities.
Customizable Dashboards: Allows users to tailor dashboards to meet specific needs.

What benefits or ROI should users look for in reviews?

Efficiency: Streamlines workflows with tools that enhance project tracking and collaboration.
Scalability: Supports growing enterprise demands with its scalable architecture.
Security: Provides robust, secure environments for data management.
Adaptability: Offers flexibility to customize workflows for improved resource management.

Smartsheet is utilized by organizations in industries like engineering, education, and IT for project management, task tracking, and data integration. It enables planning, scheduling, and team collaboration, facilitating dashboard creation and automation of processes. Its flexibility in customizing workflows is appealing to those managing projects and programs.

Sample Customers

Information Not Available

Sony Music, ESPN, Hilton, Unisource, Colliers, Extreme Networks, Groupon, Netflix