Hive vs Smartsheet comparison

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Hive

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Executive SummaryUpdated on Dec 19, 2024

Smartsheet and Hive are project management solutions. Smartsheet seems to have the upper hand in ease of learning and adaptability, while Hive is preferred for its superior team communication features.

Features: Smartsheet stands out with its spreadsheet-like grid interface, seamless integration with enterprise tools, and capabilities like task tracking, reporting automation, and sharing. Hive is recognized for real-time collaboration, customizable workflows, and integrated messaging that enhances team interaction.

Ease of Deployment and Customer Service: Smartsheet is commended for straightforward setup and extensive support documentation, aiding efficient onboarding. Hive offers personalized support and guided onboarding, providing interactive user assistance that boosts user satisfaction.

Pricing and ROI: Smartsheet offers a scalable pricing model focused on extensive features, making it appealing to larger teams seeking detailed analytics and reporting. Hive provides competitive pricing and high ROI with its collaborative tools, suitable for smaller teams prioritizing communication and task alignment.

To learn more, read our detailed Hive vs. Smartsheet Report (Updated: June 2025).

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Hive vs. Smartsheet

June 2025

Helped 860,592 peers since 2012

Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Categories and Ranking

Hive

Ranking in Project Management Software

24th

Average Rating

9.0

Reviews Sentiment

7.4

Number of Reviews

Ranking in other categories

No ranking in other categories

Smartsheet

Ranking in Project Management Software

5th

Average Rating

8.0

Reviews Sentiment

7.2

Number of Reviews

Ranking in other categories

Project Portfolio Management (3rd)

Mindshare comparison

As of July 2025, in the Project Management Software category, the mindshare of Hive is 0.7%, up from 0.4% compared to the previous year. The mindshare of Smartsheet is 4.6%, down from 5.2% compared to the previous year. It is calculated based on PeerSpot user engagement data.

Project Management Software

Featured Reviews

Satya Raju

Archtect - software engineering at Innominds

A versatile and scalable data warehousing with SQL-like querying capabilities on large datasets stored in Hadoop, offering ease of use, flexibility and compatibility with various data formats

If the use case involves creating a data warehousing solution with complex functionality, data analytics, and extensive querying requirements, especially if there's a need for a data lake, then opting for Hadoop and Spark is advisable. In this scenario, Hadoop with technologies like Hive and Spark can provide the necessary capabilities. On the other hand, if the application's primary focus is on handling large volumes of data without the requirement for complex features, data warehousing, or advanced querying, and if dashboarding visibility is not a priority, then MongoDB could be a suitable choice. Overall, I would rate it nine out of ten.

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PaulDiaz

Project Manager at Amgen

Needs to improve baselines and changing dates can be frustrating

I like the dashboarding feature best, as it lets me assemble a workspace with source sheets, dashboards, and reports simultaneously. The standard reports and worksheets are most useful for team collaboration. People look at dashboards during presentations, but they go to the sheets to update projects, add comments, or make notifications. It's automated, so changes come to me or whoever needs to see them. I can send notifications from specific line items. The worksheet is key for tracking project progress, though we track it at a higher level rather than detailed work breakdown structures. Subject matter experts say when they'll deliver things, and that's what we track.

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Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Pros

"It is a good solution for us when it comes to metadata implementation. It's beneficial to have metadata stored in Hive."

"It excels in handling diverse data formats and is particularly beneficial for constructing a data lake for companies with mixed data types, such as videos and structured data."

"Enables coordination and sharing of information that is relatively inexpensive."

"This solution provides easy collaboration and allows non-building users to use the system without requiring a license."

"I like the dashboarding feature best, as it lets me assemble a workspace with source sheets, dashboards, and reports simultaneously. The standard reports and worksheets are most useful for team collaboration. People look at dashboards during presentations, but they go to the sheets to update projects, add comments, or make notifications. It's automated, so changes come to me or whoever needs to see them. I can send notifications from specific line items."

"The management aspect is the most valuable. You can also prioritize tasks and then view tasks by priorities as passports."

"The solution is scalable."

"For doing project plans what was really valuable is the ability to do a predecessor."

"It's stable and simple to use."

"The ability to update in real-time before meetings is great."

More Smartsheet pros

Cons

"In future releases, I would also like to see AI implementation."

"For smaller datasets, it may not be as suitable, and its performance might not be optimal."

"The long-term timelines could be improved, especially the visuals on the projection Gantt chart."

"It would be beneficial to enhance user-friendliness and make it less complex while maintaining its overall excellence as a product."

"Maybe the solution could be a little bit more flexible."

"An area for improvement in Smartsheet is that if you're in the government or you're a regulated customer, you're not allowed to use APIs due to internal restrictions, so there are specific things that you cannot connect to it. Another area for improvement in the solution is that because there's a capacity of how many records you can have, and there's a capacity of how many functions you can apply, Smartsheet has set up their system where they can force people into purchasing a $20,000 additional module that is called Control Center, that will create documents for them on the fly, so they don't use so many functions and automation. Smartsheet also needs to improve on training, because the training that is out there is very little. The solution requires a steeper learning curve. You have to do your own training and you have to work on your own solution."

"You were forced to create a new tab rather than add another sheet."

"They should improve the solution's integration with API."

"More intuitive access without constant logins would be beneficial."

"Areas for improvement in Smartsheet include better integration capabilities with other technologies through APIs and addressing limitations in reporting functionalities."

More Smartsheet cons

Pricing and Cost Advice

"It is an open-source solution."

"It is less expensive than Microsoft Project for enterprise or Oracle Primavera by an order of magnitude. If you buy a Microsoft Project license, it's probably $300 or so by itself, whereas Smartsheet is probably less than $50 per head."

"The solution is reasonably priced."

"The solution is too expensive."

"For a normal license, like the one I had: I had my own Smartsheet because I wanted to play with it and I didn't want to mess with what I was doing in Verizon, so I paid $200 monthly, and it gave me all the same functionalities, so I could do whatever I wanted for $200. The problem is if you have anyone else working on it or deploying on it, it's $200 a month for every single person who's deployed on it, that's working on it as an owner or an administrator, so owners and administrators are the only ones who can change, edit, and add data to worksheets and columns. Depending on the size of your organization, Smartsheet can be costly. As for implementing its Control Center, Smartsheet forces you to have three people come in: it's a minimum of three people from Smartsheet for three months who will provide you the solutions for the Control Center side, and that's $150 an hour, so it can become very expensive. For my company, not having the Control Center would save on the setup fees and then the $20,000 a year, because the Control Center of Smartsheet is a yearly subscription of $20,000."

"There's a trial version and a free version. Each license costs a decent amount, $25 per month or something."

"I pay $ 120 or $ 128 a month for two to three users."

"I would assume there is a licensing fee. I don't think that it is free."

"I believe a licensed user costs between 300 to 400 euros."

More Smartsheet pricing and cost advice

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Top Industries

By visitors reading reviews

No data available

Educational Organization

21%

Manufacturing Company

10%

Government

Healthcare Company

Company Size

By reviewers

Large Enterprise

Midsize Enterprise

Small Business

No data available

Questions from the Community

What do you like most about Hive?

It excels in handling diverse data formats and is particularly beneficial for constructing a data lake for companies with mixed data types, such as videos and structured data.

What is your experience regarding pricing and costs for Hive?

It is an open-source solution.

What needs improvement with Hive?

For smaller datasets, it may not be as suitable, and its performance might not be optimal.

Has anyone moved from Microsoft Project to Smartsheet? How has your experience been with Smartsheet?

Hi @Eire Zimmermann, I helped an organization evaluate both MS-Project and Smartsheet when they were conducting their PM tool RFP. The short of it is this, MS Project is not caught up with the mo...

What do you like most about Smartsheet?

The tool creates shareable dashboards. These dashboards allow us to display project deliverables' status, their position in the queue, expected delivery timelines, and more. The best part is that t...

What is your experience regarding pricing and costs for Smartsheet?

The pricing is great and reasonable enough that I maintained my copy and bought it for my team independently.

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Comparisons

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Product Reports

Project Management Software

May 2025

Download Hive product report

Download Smartsheet product report

June 2025

Overview

Hive is a project management tool focused on streamlining team collaboration and enhancing productivity through its unique blend of task tracking, communication, and data visualization capabilities.

Hive addresses the demands of teams with its robust project management features. It brings together task automation, time tracking, and in-app communication to facilitate smoother operations. Its analytics provide insights to optimize team performance, making it ideal for businesses looking to improve efficiency. While it offers a comprehensive set of tools, users suggest enhancing its mobile application and expanding integration options.

What are Hive's most important features?

Task Automation: Automate repetitive tasks to save time and reduce errors.
Time Tracking: Monitor the time spent on tasks for effective resource management.
In-App Messaging: Communicate directly within the platform to minimize email reliance.
Analytics and Reporting: Access detailed insights for informed decision-making.
Gantt Charts: Visualize project timelines to track progress efficiently.

What benefits or ROI should users look for in reviews?

Enhanced Productivity: Streamlined workflows lead to more efficient task completion.
Improved Communication: A centralized platform for all project discussions.
Resource Optimization: Better time management and resource allocation.
Data-Driven Decisions: Comprehensive reports support strategic planning.

Hive has been adopted across industries like marketing, tech development, and consulting. Marketing teams leverage its campaign tracking features, while tech developers use task automation to manage complex projects. Consulting firms benefit from its robust analytics for client reporting.

Hive Technology

Smartsheet is a dynamic platform with features like real-time data sharing, Gantt charts, and integration with Jira and Microsoft Teams, offering valuable tools for efficient task management.

Smartsheet combines Excel-like functionality with cloud accessibility, making it efficient for tracking, reporting, and workflow management. Users benefit from its scalability and robust security, making it ideal for enterprise-level projects. However, improvements in data visibility, real-time collaboration, and user-friendliness can enhance its utility. Customizable dashboards, project management features, and seamless integrations offer great flexibility, though there is a demand for better automation, API enhancements, and new templates.

What are Smartsheet's most important features?

Real-time Data Sharing: Facilitates seamless collaboration between users.
Project Management Tools: Includes Gantt charts and task prioritization for efficient project tracking.
Integration: Works with major platforms like Jira and Microsoft Teams for comprehensive data flow.
Automation Capabilities: Reduces manual work with robust automation functionalities.
Customizable Dashboards: Allows users to tailor dashboards to meet specific needs.

What benefits or ROI should users look for in reviews?

Efficiency: Streamlines workflows with tools that enhance project tracking and collaboration.
Scalability: Supports growing enterprise demands with its scalable architecture.
Security: Provides robust, secure environments for data management.
Adaptability: Offers flexibility to customize workflows for improved resource management.

Smartsheet is utilized by organizations in industries like engineering, education, and IT for project management, task tracking, and data integration. It enables planning, scheduling, and team collaboration, facilitating dashboard creation and automation of processes. Its flexibility in customizing workflows is appealing to those managing projects and programs.

Sample Customers

Information Not Available

Sony Music, ESPN, Hilton, Unisource, Colliers, Extreme Networks, Groupon, Netflix