No more typing reviews! Try our Samantha, our new voice AI agent.

Sciforma vs Smartsheet comparison

 

Comparison Buyer's Guide

Executive SummaryUpdated on Nov 4, 2024

Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Categories and Ranking

Sciforma
Ranking in Project Portfolio Management
12th
Ranking in Project Management Software
26th
Average Rating
9.6
Reviews Sentiment
7.5
Number of Reviews
3
Ranking in other categories
No ranking in other categories
Smartsheet
Ranking in Project Portfolio Management
5th
Ranking in Project Management Software
9th
Average Rating
8.0
Reviews Sentiment
7.1
Number of Reviews
43
Ranking in other categories
No ranking in other categories
 

Mindshare comparison

As of May 2026, in the Project Portfolio Management category, the mindshare of Sciforma is 3.8%, up from 3.5% compared to the previous year. The mindshare of Smartsheet is 5.1%, down from 8.5% compared to the previous year. It is calculated based on PeerSpot user engagement data.
Project Portfolio Management Mindshare Distribution
ProductMindshare (%)
Smartsheet5.1%
Sciforma3.8%
Other91.1%
Project Portfolio Management
 

Featured Reviews

CD
Consultant at The Project ConneXion
A project management solution that can be automated to suit your needs
I rate the initial setup a seven out of ten because it's easy. We had to really understand the solution because it's huge, and we had to know which sections to bite off first. I might even rate the initial setup a nine out of ten if you know what you've got. Once we had all our data and our migration plan, it was quite easy. The challenge lies more with the organization than the system itself. Sciforma is one of the easiest tools to get going with from a technical point of view, but knowledge is key. Deploying the solution takes from six months to a year, depending on the level of data wanted. While deploying the solution, we have to first compile the user's requirements. Then we have to drop a baseline specification in parallel with a concept rollout. Based on what's in the concept, we pick from what the client understands to be the relevant portions, the minimum requirements. Then I convert it into a project execution plan and then execute the plan. After that, we have initial data collection for configuration and then final live data. Then we have the sign-off processes of different departments. There's a lot of upfront work to get the data prepared for transmission, and that is a big challenge. We did almost a thousand projects per year, so there were quite a lot of decisions to speed up the deployment process. The biggest challenge was to get our internal data organized and map it.
DS
Project Manager at a university with 1,001-5,000 employees
Automation simplifies manual tasks and facilitates team communication
There are many useful features in Smartsheet. One can easily share plans with the entire team, and it functions similarly to Microsoft Project. Creating dependencies across all tasks is smooth, and team members can make adjustments if necessary. Automation helps by simplifying some manual work, saving time and facilitating communication.

Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Pros

"It makes it more fun to work with a modern designed and easy-to-use solution as a team and not add or analyze data alone. Internal, external, home office, remote work, desktop, mobile (available on iOS and Android), are always connected to One2Team."
"ONE2TEAM revolutionizes the way of working: The cloud based solution for project and portfolio management with very strong collaboration functionality lets executives and team members access their work environment anytime, anywhere to monitor program status, act, and complete a personalized checklist of tasks without the need to send emails or create presentations, simply working together in a dashboard."
"I find Sciforma's customizability valuable."
"The integrated portfolio and project management approach is the most valuable feature of Sciforma."
"Enables coordination and sharing of information that is relatively inexpensive."
"The tool creates shareable dashboards. These dashboards allow us to display project deliverables' status, their position in the queue, expected delivery timelines, and more. The best part is that these dashboards can be shared with our clients without a license."
"The dashboard and the layouts are quite good."
"It actually worked way better than a shared drive."
"The ability to have users without a license has helped us a lot, allowing stakeholders to access all the resources based only on my license and making it very useful compared to anything else that we had, any other solutions that we had."
"This solution provides easy collaboration and allows non-building users to use the system without requiring a license."
"It's stable and simple to use."
"We keep all our timelines and projections on the software, so it's very effective for us."
 

Cons

"For the future AI (Artificial intelligence) must be part of a modern solution."
"For the future AI (Artificial intelligence) must be part of a modern solution. AI is with its unique ability to monitor patterns, is a capable assistant for project managers. Artificial intelligence is being used to help with project organization on a collection of different data from multi-data sources."
"The solution's graphical user interface (GUI) is a bit old and could be improved."
"The report developer needs a bit of streamlining."
"There would be more extensive usage if the solution were cheaper. It's really expensive right now, and that's why we provide a few licenses for admins."
"Smartsheet could improve the UI and integrations. Some of Smartsheet's competitors have more than 2,000 integrations while Smartsheet only has approximately 40 integration applications."
"They should improve the solution's integration with API."
"The only reason we migrated to another application was the full integration available in other solutions. We never used the integration capabilities of Smartsheet."
"I think that the mobile interface needs to be improved. If you cannot access it through your laptop, I'd prefer to have that option on the mobile, but I don't think that it's user-friendly and easy to navigate."
"There should be an option to minimize the amount of data on the homepage in order to ease access and downloads in areas with slow internet connection."
"I'd like to see them add more features to their automation."
"Smartsheet could be improved to be a ticketing system. It would be nice to have a system to do everything."
 

Pricing and Cost Advice

"I rate the pricing a four out of ten because Sciforma's rates are good."
"The solution's pricing is neither too expensive nor too cheap."
"It is less expensive than Microsoft Project for enterprise or Oracle Primavera by an order of magnitude. If you buy a Microsoft Project license, it's probably $300 or so by itself, whereas Smartsheet is probably less than $50 per head."
"There's a license for Smartsheet, and the enterprise plan comes down to about $750. My company also pays an extra $60 monthly apart from the standard licensing fee."
"This licensing is straightforward and they charge per user."
"I pay $ 120 or $ 128 a month for two to three users."
"The solution is too expensive."
"If I'm not mistaken, it was pretty manageable. It was about 200 bucks a seed. The business really felt a strong need for it. So, it was viewed as a safer and more straightforward cost that we were willing to pay as compared to Domo, which took some convincing."
"The solution is reasonably priced."
"There would be more extensive usage if the solution were cheaper. It's really expensive right now, and that's why we provide a few licenses for admins. The rest of them are just users without admin privileges."
report
Use our free recommendation engine to learn which Project Portfolio Management solutions are best for your needs.
894,738 professionals have used our research since 2012.
 

Top Industries

By visitors reading reviews
Financial Services Firm
21%
Construction Company
13%
Insurance Company
13%
Comms Service Provider
7%
Manufacturing Company
12%
Government
8%
Financial Services Firm
8%
University
8%
 

Company Size

By reviewers
Large Enterprise
Midsize Enterprise
Small Business
No data available
By reviewers
Company SizeCount
Small Business19
Midsize Enterprise2
Large Enterprise22
 

Questions from the Community

Ask a question
Earn 20 points
Has anyone moved from Microsoft Project to Smartsheet? How has your experience been with Smartsheet?
Hi @Eire Zimmermann, I helped an organization evaluate both MS-Project and Smartsheet when they were conducting their PM tool RFP. The short of it is this, MS Project is not caught up with the mo...
What is your experience regarding pricing and costs for Smartsheet?
Licensing might be cheaper per user. I rate it as seven or eight due to its demanding nature. For personal use, I have a monthly subscription, while the company uses an annual basis.
What needs improvement with Smartsheet?
Currently, I feel that Smartsheet fulfills all my needs. However, I need to investigate more about the product to identify specific areas for improvement.
 

Comparisons

 

Also Known As

One2team
No data available
 

Overview

 

Sample Customers

1&1, ABB, abbvie, Accor, Acoss, Actia, ALD Automotive, Airbus, Artelia, ascom
Sony Music, ESPN, Hilton, Unisource, Colliers, Extreme Networks, Groupon, Netflix
Find out what your peers are saying about Sciforma vs. Smartsheet and other solutions. Updated: April 2026.
894,738 professionals have used our research since 2012.