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Microsoft Project Server vs Planview PPM Pro comparison

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Comparison Buyer's Guide
Executive Summary

We performed a comparison between Microsoft Project Server and Planview PPM Pro based on real PeerSpot user reviews.

Find out in this report how the two Project Portfolio Management solutions compare in terms of features, pricing, service and support, easy of deployment, and ROI.

To learn more, read our detailed Microsoft Project Server vs. Planview PPM Pro report (Updated: August 2022).
634,590 professionals have used our research since 2012.
Featured Review
Quotes From Members
We asked business professionals to review the solutions they use.
Here are some excerpts of what they said:
Pros
"The feature which I found most valuable is the "My Work" section.""I like planning out steps within an item with dates.""The solution offers the simplicity of use with no need for 'experts' to build a suitable product for us (like Salesforce does, for example).""The ability to export to Excel has been huge for us.""I am able to keep much better track of all current projects and each aspect of individual projects, which has helped to make team meetings a breeze.""I mostly like automation and recently added custom automation so we can brainstorm and find the best fit for our particular use-case.""We have many different automations set up for different use cases.""I love being able to set up alerts."

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"The usability is excellent.""Project schedule management is very good. Basically, it sits on SharePoint. So, every time we create a project, a new project site is created within that SharePoint environment, which is a very good document repository. It allows us to create issues and risks lists and additional functionality to keep track of what's going on with projects.""The stability of the 2019 version is quite good.""The solution is stable.""The scheduling and the customization are very powerful.""The technical support for Microsoft Project Server and the support is very good. Microsoft support is working very well.""The solution has easy integration with Excel.""The ability to look at the resource loading is most valuable."

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"It is certainly the resource management feature that is most valuable for us. It is the supply and demand. Like most companies, one of the hardest nuts to crack is understanding where your people are and getting them to do the right thing at the right time. So, certainly, out of all the functionality, this has been the saving grace for us because it now provides us with the insight to do future planning and stop taking on more work than we are physically capable of doing as a company.""The solution is great for viewing projects and timelines.""Daptiv is a project management tool, so it's pretty straightforward. The ability to manage projects and programs has been beneficial for us.""You can easily align strategic management and the portfolios within your organization. It helps you visualize all your strategic plans and the KPIs. It provides that information on a unified dashboard, in which you can track all your resources and the portfolios. It helps senior stakeholders and executives with clear reporting about project intake and demands, in real time.""The timesheet & staffing management function gives us clarity in terms of how capacity planning has to happen and how much actual effort is going into the programs. The risk and project status information gets captured in the project gives more clarity for stakeholders to understand how the programs are running. We have only explored a portion of the application features so far.""It has a nice dashboard view, so you can analyze the progress on a project from a single place. It provides a nice graphical representation of all the project management with visualizations of Gantt chart and customized reports. You can easily track all your progress on project tasks and flag any issues.""I've worked at many different companies, and the customer service and the support from Daptiv are unlike anything I've encountered before. They far excel any other company I've worked with. I always say to people that Daptiv is like a sub-department in your company. You don't realize they're a vendor. It feels like you're working with somebody who is part of your own company."

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Cons
"The new Apple Mac Book Pro lineup was launched more than two years ago and still, this platform is not compatible with the Mac App.""It would be nice to have more custom automation and also to simplify some steps to better manage a team and a workload for projects.""I work with many internet tabs open and would prefer having Monday.com as a separate program - not opened via the website.""Often we receive technical difficulties on the platform and the entire website will be down.""The tool is beneficial for some businesses yet prohibitively expensive for others.""Email notifications from Monday.com can sometimes not lead to the relevant update I am being notified about, which can be frustrating.""Having easier access to training videos on how all features can interact with one another would be helpful.""We'd like to have the ability to start a screen record or screen grab that a user can initiate from Monday.com."

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"We are on the on-prem version. The cloud, however, gives more regular updates that we can take advantage of.""We need to be able to compare milestones, calls, and other variables regarding the projects we are working on. I have to contract developers to make reports, which is where things get complicated. They need to develop personal and custom fields for us.""Project Server could be improved by simplifying how tasks are assigned and reviewed on a daily basis.""The reporting aspects can be improved, which is one of the reasons why I'm using Qlik Sense. In the older on-prem versions, reporting was lackluster, to say the least. Project Online has a better handle on that. However, we will still be using Qlik Sense. We're also looking at an add-on app from a company called OnePlan that adds some additional functionality where Microsoft is not as clean in its approach for things such as portfolio management and some of the trends analysis.""Collaboration within the tool is lacking when you compare it to online or cloud-based tools.""We think that calculations are not working correctly, and there is a need to enter data a couple of times in order to give the correct calculations.""The cost could be lower.""The user interface looks quite old and needs to be improved."

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"PPM Pro requires a great deal of internet bandwidth because it's a cloud-based solution. This can present a problem if a team member is working in a remote area where they can't access high-speed internet or experience outages. They may face challenges logging in or updating tasks. If the internet connection is inadequate, it may not sync with the solution.""The resource management tab is clunky, inefficient, and slow. And from a portfolio manager perspective, it would be nice if there were an easier way to view enterprise-wide resourcing to manage my team more effectively.""There should be the ability to store historical functions, but this is not just for this tool. It is applicable to many tools. It would be great if we were able to store specific historical data, such as risk management.""The calculated field area needs improvement. There are a lot of formulas and functions available to make a calculated field, but it is still not comprehensive. We process the data to represent it through a report or dashboard. Due to the current constraints, for complex calculations, we do the data processing outside PPM Pro.""Training documentation improvement is required because there are some high-level words in that material, terms that a non-technical person is unable to understand.""The downside to the way the solution tracks time is if your project manager doesn't add you to the project, you won't see it on your timesheet, even if you did do work.""The agile functionality can be improved. The tool was definitely built around the waterfall PMBOK PRINCE2 methodology, and although there are great functions within the tool for agile, it is often compared to dedicated tools like LeanKit or Jira. At the moment, the only integration we would have is to Jira itself, not to another Planview product. I believe that's coming in 2022 at some point."

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Pricing and Cost Advice
  • "I wasn't involved with the licensing, but I believe it's negotiable."
  • "The solution is quite inexpensive. For example, we pay $8,500 for 75 users. It's somewhere around $100 a user, approximately."
  • "The project manager would be responsible for any licensing fees. As an end-user, we just follow suit."
  • "Fees are paid monthly per user."
  • "The price is reasonable for the number of users we have."
  • "I am using its free version."
  • "We tell others it's about $2200 for a ten-person plan and it can be adjusted; it's easy to scale."
  • More monday.com Pricing and Cost Advice →

  • "It is on the expensive side."
  • "There is a licensing cost."
  • "There is an annual license required for this solution."
  • "I cannot comment on the price as I was not responsible for purchasing the solution."
  • "I'm not quite sure about the licensing costs. We're probably paying somewhere in the neighborhood of about 80,000 to 90,000 a year for our current on-prem because we handle our own licensing. As far as Project Online is concerned, we're still trying to get a good handle on that. It looks like it is going to be in a neighborhood of about 120,000 to 150,000 a year, but we're getting a lot more capability out of it."
  • "The price of the Microsoft Project Server could improve, it is expensive here in Africa. When comparing Microsoft Project Server to Oracle Primavera for us, Microsoft Project Server is quite cost-effective."
  • "It's not subscription-based, we purchased the on-premises version."
  • "There is a subscription model for different types of users for different types of roles."
  • More Microsoft Project Server Pricing and Cost Advice →

  • "Our current license is from 2019 to 2022. So for that three-year subscription, it was $60,000 for the subscription, users, platform, and connections. Then there were some add-ons. Connecting to some of our other systems like HR for that period cost us around $12,000."
  • "The pricing for me is more about understanding your own needs in the company because it is one license for one person model. So, you have to really understand how many licenses you need and what may be the influx of your staff. The good thing about Daptiv is that we just need a quick telephone call to our customer success manager if we want to increase our licensing. It takes a day or two to do. So, we can upscale very quickly. We've never downscaled, but I'm guessing if we had to, we'd have to wait till the contract completes or renegotiate a different licensing cost. So, you definitely need to understand what different types of licenses provide from a functionality point of view, and then order 10% more than you need based on the influx of staff in the company. There are costs in addition to the standard licensing fees. We have the report functionality for which we pay separately for 10 hours per month."
  • "They could improve on the pricing. They are charging $25 to $30 per user per month. It varies according to the access a user has, such as admin, developer, contributor, or owner."
  • "The licensing model is simple. Planview has plans at different levels, so you can pick one according to your budget and user base. They also have customized plans."
  • More Planview PPM Pro Pricing and Cost Advice →

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    634,590 professionals have used our research since 2012.
    Questions from the Community
    Top Answer:Monday.com is one of the best project management softwares available on the market. It lets you create and customize the… more »
    Top Answer:We have project overviews to keep track of each client and project and I can also see what the other managers are doing… more »
    Top Answer:Monday could be improved if it could be linked with Google Calendar. This way, I can add deadlines directly on Monday… more »
    Top Answer:A different department handled the licensing. I can't speak to exact costs. There is expense in the case of maintenance… more »
    Top Answer:We are on the on-prem version. The cloud, however, gives more regular updates that we can take advantage of. On-premises… more »
    Top Answer:PPM Pro has improved my organization through standardization. The big thing for us is that we came from a very immature… more »
    Top Answer:The key thing is to really get a good understanding of your stakeholders that are going to actually use it. It's… more »
    Top Answer:Reporting and dashboards need improvement. They've got the new beta coming out now and I've been playing around with… more »
    Comparisons
    Also Known As
    DaPulse
    MS Project Server
    Innotas
    Learn More
    Overview

    monday.com is a cloud-based platform that allows teams to design their own work management software and applications. monday.com is a basic yet intuitive work operating system that facilitates teamwork in these ways:

    • Allows teams to define workflows

    • Adapts to changing demands

    • Establishes transparency

    • Allows for collaboration

    • Eliminates manual grunt work

    monday.com is extremely adaptable and may be utilized in any sector and for any workflow. You can build your apps to match your specific operational needs and modify your boards, dashboards, and documents to fit your team properly. It may be used for anything, including projects and procedures, and it can be used across teams, departments, leaders, and organizations.

    Here are a few examples of how monday.com software can be put to good use:

    • Marketing pipelines
    • Recruitment procedures
    • Video production planning
    • Tracking progress
    • Product timelines
    • Business management
    • Design planning
    • Bug tracking
    • Event planning
    • Construction planning

    monday.com Features

    monday.com has many valuable features. Some of the most useful ones include:

    • Customized workflows
    • Task prioritizing
    • File sharing
    • Drag-and-drop
    • Context-aware communication
    • Progress and milestone monitoring

    The most popular key features include:

    • Work scheduling: monday.com’s Workload feature allows you to accurately assign and schedule team members at any given time. Check who's available and who isn't so you may reschedule or reassign work as needed to meet all of your project deadlines.
    • Tracking time for tasks: It's crucial to know where your time goes, especially if you're invoicing clients by the hour. Greater work precision is achieved by having a clear grasp of how much time is spent on each task because you’re able to make more informed decisions about how you spend your time.
    • Automated processes: Automations eliminate the need for manual labor in the completion of repetitive tasks.
    • At-a-glance dashboards: Dashboards are an excellent method to quickly see what's essential. They make it simple to gather useful information, manage project progress, predict effort, and keep track of budgets. They also keep your team focused and engaged on the high-level objectives that drive progress.
    • Integration with external tools: With two-click integrations, you can easily make monday.com your primary work hub. Integrate popular external apps like Jira and Slack, as well as Gmail and Mailchimp, to optimize your workflow even further.
    • Varied options for viewing data with Views: monday.com provides a number of ways to examine the data in your boards, including Gantt Chart View for project plans and Chart View for progress tracking. Views helps you to take a fresh perspective on things and obtain crucial insights that you might not have gotten otherwise.

    Reviews from Real Users

    monday.com stands out among its competitors for a number of reasons. Two major ones are its task status feature and its ability to integrate with external apps. PeerSpot users take note of the advantages of these features in their reviews:

    Ben D., Front End Developer at a marketing services firm, writes of the product, “Their flagship feature, what used to be called the pulse, is great. Pulse offers great management. Being able to see everything at a glance and check task status, is wonderful. They use subtasks and the simple aspects of task management have been really helpful.”

    Another PeerSpot reviewer, the Head of Projects at Smart Media SA, notes, “The boards offer an amazing and clear view of my tasks, campaigns, and progress. Automations especially with Slack and Outlook help with keeping my team up-to-date always. Graphs and charts are valuable for reporting purposes and to track progress made. Workforms/surveys are valuable and a very cool added feature.”

    Microsoft Project Server 2013 is a flexible on-premises solution for project portfolio management (PPM) and everyday work. Team members, project participants, and business decision makers can get started, prioritize project portfolio investments and deliver the intended business value from virtually anywhere. Requires SharePoint 2013, sold separately.

    Planview PPM Pro provides a top down approach to project portfolio management (PPM) completely hosted in a secure cloud platform. Planview PPM Pro software provides visibility into your programs, projects, and people to enable visibility, alignment, and improved execution across your enterprise.

    Offer
    Learn more about monday.com
    Learn more about Microsoft Project Server
    Learn more about Planview PPM Pro
    Sample Customers
    Raw Digital, Wix, Discovery, Frost & Sullivan, Adidas, Asos, Uber
    Magnachip, Gwinnett County Schools, CLEAResult, Medbit Oy, Intelbras S.A., ETS, CORE Construction, Keller Foundations
    The Weather Channel, corcs, Crayola, Scan Health Plan, Vermont, Bank of the West, North West Company, University of Southern Mississippi, Jeffries, Purdue University, Chesterfield County Virginia, City of Memphis
    Top Industries
    REVIEWERS
    Marketing Services Firm18%
    Non Tech Company8%
    Real Estate/Law Firm7%
    Manufacturing Company7%
    VISITORS READING REVIEWS
    Computer Software Company13%
    Government9%
    Financial Services Firm7%
    Comms Service Provider7%
    REVIEWERS
    Computer Software Company20%
    Financial Services Firm15%
    Comms Service Provider15%
    Manufacturing Company10%
    VISITORS READING REVIEWS
    Computer Software Company17%
    Comms Service Provider16%
    Government11%
    Financial Services Firm8%
    REVIEWERS
    Financial Services Firm19%
    Manufacturing Company16%
    Government13%
    Healthcare Company13%
    VISITORS READING REVIEWS
    Computer Software Company21%
    Manufacturing Company8%
    Financial Services Firm7%
    Government7%
    Company Size
    REVIEWERS
    Small Business79%
    Midsize Enterprise12%
    Large Enterprise9%
    VISITORS READING REVIEWS
    Small Business24%
    Midsize Enterprise14%
    Large Enterprise62%
    REVIEWERS
    Small Business35%
    Midsize Enterprise18%
    Large Enterprise48%
    VISITORS READING REVIEWS
    Small Business18%
    Midsize Enterprise16%
    Large Enterprise66%
    REVIEWERS
    Small Business12%
    Midsize Enterprise18%
    Large Enterprise71%
    VISITORS READING REVIEWS
    Small Business19%
    Midsize Enterprise13%
    Large Enterprise68%
    Buyer's Guide
    Microsoft Project Server vs. Planview PPM Pro
    August 2022
    Find out what your peers are saying about Microsoft Project Server vs. Planview PPM Pro and other solutions. Updated: August 2022.
    634,590 professionals have used our research since 2012.

    Microsoft Project Server is ranked 7th in Project Portfolio Management with 16 reviews while Planview PPM Pro is ranked 4th in Project Portfolio Management with 6 reviews. Microsoft Project Server is rated 7.4, while Planview PPM Pro is rated 8.8. The top reviewer of Microsoft Project Server writes "Provides holistic reporting and allows us to keep track of what's going on with projects". On the other hand, the top reviewer of Planview PPM Pro writes "Customizable and intuitive with great task management features". Microsoft Project Server is most compared with ServiceNow Strategic Portfolio Management, Jira, Broadcom Clarity PPM, JIRA Portfolio and Planview Daptiv, whereas Planview PPM Pro is most compared with Planview Portfolios, Planisware, ServiceNow Strategic Portfolio Management, Planview AdaptiveWork and Micro Focus Project and Portfolio Management (PPM). See our Microsoft Project Server vs. Planview PPM Pro report.

    See our list of best Project Portfolio Management vendors.

    We monitor all Project Portfolio Management reviews to prevent fraudulent reviews and keep review quality high. We do not post reviews by company employees or direct competitors. We validate each review for authenticity via cross-reference with LinkedIn, and personal follow-up with the reviewer when necessary.