Microsoft Project Server vs SAP Portfolio and Project Management comparison

Microsoft and SAP are both solutions in the Project Portfolio Management category. Microsoft is ranked #4 with an average rating of 8.1, while SAP is ranked #9 with an average rating of 8.0. Microsoft holds a 6.1% mindshare in PPM, compared to SAP’s 6.3% mindshare. Additionally, 87% of Microsoft users are willing to recommend the solution, compared to 100% of SAP users who would recommend it.

Microsoft Project Server

Read 61 Microsoft Project Server reviews

1,462 Views
746 Comparison Views

87% willing to recommend

SAP Portfolio and Project M...

Read 5 SAP Portfolio and Project Management reviews

1,243 Views
646 Comparison Views

100% willing to recommend

Microsoft Project Server

SAP Portfolio and Project M...

Comparison Buyer's Guide

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Executive SummaryUpdated on Nov 4, 2024

SAP Portfolio and Project Management and Microsoft Project Server compete in the portfolio and project management category. SAP offers superior integration capabilities while Microsoft's strengths lie in ease of use and adaptability.

Features: SAP Portfolio and Project Management offers robust data integration, advanced analytics, and cross-functional capabilities, ideal for large-scale operations. Microsoft Project Server provides seamless integration with Microsoft Office, advanced scheduling tools, and comprehensive reporting features that enhance adaptability.

Room for Improvement: SAP could improve user interface complexity, reduce setup time, and enhance scalability for smaller businesses. Microsoft Project Server may benefit from enhanced integration with non-Microsoft products, better customization options, and more robust enterprise-level analytics.

Ease of Deployment and Customer Service: SAP requires a more complex setup that may extend deployment time but provides strong enterprise-level support. Microsoft Project Server offers quicker deployment due to compatibility with existing Microsoft infrastructure, backed by extensive documentation and community support.

Pricing and ROI: SAP Portfolio and Project Management entails higher initial setup costs, offering strong ROI for large organizations with complex needs. Microsoft Project Server tends to be more cost-effective initially and offers significant ROI through integration with other Microsoft products, appealing to those seeking efficient deployment and cost savings.

To learn more, read our detailed Microsoft Project Server vs. SAP Portfolio and Project Management Report (Updated: July 2025).

Buyer's Guide

Microsoft Project Server vs. SAP Portfolio and Project Management

July 2025

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Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Categories and Ranking

Microsoft Project Server

Ranking in Project Portfolio Management

4th

Average Rating

8.0

Reviews Sentiment

6.9

Number of Reviews

Ranking in other categories

No ranking in other categories

SAP Portfolio and Project M...

Ranking in Project Portfolio Management

9th

Average Rating

8.8

Reviews Sentiment

6.1

Number of Reviews

Ranking in other categories

No ranking in other categories

Mindshare comparison

As of July 2025, in the Project Portfolio Management category, the mindshare of Microsoft Project Server is 6.1%, down from 8.8% compared to the previous year. The mindshare of SAP Portfolio and Project Management is 6.3%, down from 6.8% compared to the previous year. It is calculated based on PeerSpot user engagement data.

Project Portfolio Management

Featured Reviews

Mouloud Fourali

Project Manager at Digital Research Alliance of Canada

Visual project planning enhances collaboration and proactive management

The dependency management in Microsoft Project is highly valuable, as it visually maps dependencies and impacts within a project plan. The online version facilitates easy collaboration without having to share multiple versions of the file. The Gantt chart is also a very powerful tool for a visual presentation of sequences, critical paths, and execution processes, which simplifies comprehension for users.

Read full review

Nalin Kumar

Quality Assurance Group Lead at Samsung

End-to-end project management capabilities and offers seamless vendor and client contract alignment

The system is old, so there are several issues that arise when we fetch data from integrated systems. Sometimes the data gets stuck, and there are instances where we need to access multiple pieces of information simultaneously. This creates problems that I have personally experienced. Therefore, these aspects need to be much more free-flowing and seamless. If something gets stuck, it takes time to resolve, and during the contract phase, we have Service Level Agreements (SLAs). If those SLAs are breached, it becomes problematic. Given that there are approximately 3000 projects running concurrently worldwide, utilizing the system with a vast database and numerous activities taking place. It could benefit from decentralization. Currently, it operates as a central system, but if it could be centralized for specific subsidiaries, it would be easier for us to manage.

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Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Pros

"A single place for all our organisation's project records."

"We are able to know what we are doing, how much we have spent, how much time we've taken, and it tells us how much money is left for the project. It also tells us whether we are below or above our expenditures, whether we are below or above our budget."

"The solution is stable."

"The most valuable features are the gantt charts. It's easy to use for me."

"The ability to track a project's progress using Microsoft Project Server is the most valuable aspect. It depends, especially when managing multiple projects."

"I found the portfolio management valuable."

"I like being able to manage the capacity in terms of the resources. I also like being able to share documents and information between teams. It's the best solution for collaboration."

"The key things are managing interactions, resource allocation, resource-leveling (enterprise) and as a collaborative tool, because we use it across multiple projects at a time."

More Microsoft Project Server pros

"SAP is gradually introducing more flexibility and customization options to the system, allowing users to adapt it to their specific needs."

"The integration portion with SAP models is valuable."

"It improves productivity, cash flow management, and inventory control for clients."

Cons

"We want to expand to the local level where we lack strong IT expertise, we are considering making it more user-friendly."

"The initial setup was complex."

"The deployment aspect of the product is a bit tedious."

"Work needs to be done on collaboration with SharePoint."

"We sometimes need support from the IT department for installing and deploying the Microsoft Project Server. It is not user-friendly, and users cannot install it themselves."

"The product's UI is not very user-friendly."

"Microsoft doesn't always have all the answers, and they rely more on communities. Their support tends to decline when not supporting cloud solutions, and there is often an attempt to upsell alternate products rather than solve problems."

"The solution should be made more collaborative."

More Microsoft Project Server cons

"The platform's support structure needs improvement."

"The system is old, so there are several issues that arise when we fetch data from integrated systems. Sometimes the data gets stuck, and there are instances where we need to access multiple pieces of information simultaneously."

"It would be valuable if SAP integrated seamlessly with some products like Jira and Bitbucket."

Pricing and Cost Advice

"I think they need more flexibility with licensing, because there are preconceived ideas that don't allow as much flexibility with the various licenses."

"It's not subscription-based, we purchased the on-premises version."

"I'm not quite sure about the licensing costs. We're probably paying somewhere in the neighborhood of about 80,000 to 90,000 a year for our current on-prem because we handle our own licensing. As far as Project Online is concerned, we're still trying to get a good handle on that. It looks like it is going to be in a neighborhood of about 120,000 to 150,000 a year, but we're getting a lot more capability out of it."

"There is an annual license required for this solution."

"Microsoft Project Server is more expensive than other solutions on the market. We purchase the license annually."

"It is on the expensive side."

"Microsoft Project Server is an expensive solution. Small businesses will not be able to afford it."

"I cannot comment on the price as I was not responsible for purchasing the solution."

More Microsoft Project Server pricing and cost advice

"The product pricing varies based on whether the client is new or existing and the complexity of their business processes."

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Top Industries

By visitors reading reviews

Computer Software Company

15%

Manufacturing Company

12%

Government

Energy/Utilities Company

15%

Manufacturing Company

12%

Computer Software Company

11%

Retailer

Company Size

By reviewers

Large Enterprise

Midsize Enterprise

Small Business

No data available

Questions from the Community

What do you like most about Microsoft Project Server?

The ability to track a project's progress using Microsoft Project Server is the most valuable aspect. It depends, especially when managing multiple projects.

See all answers

What is your experience regarding pricing and costs for Microsoft Project Server?

Microsoft Project Server is on the expensive side due to high licensing costs, but it is mainly accessible to project managers. Online tools are cheaper and present competition.

See all answers

What needs improvement with Microsoft Project Server?

The main drawback of Microsoft Project Server is that it is offline. Having it online would offer better access to other managers.

See all answers

What needs improvement with SAP Portfolio and Project Management?

The platform's support structure needs improvement.

See all answers

What is your primary use case for SAP Portfolio and Project Management?

We use it for end-to-end project management as per the received requirements. There is a customized module called the Project Management System (PMS) where we receive the requirements. Once a requi...

See all answers

What do you like most about SAP Portfolio and Project Management?

SAP is gradually introducing more flexibility and customization options to the system, allowing users to adapt it to their specific needs.

See all answers

Comparisons

Microsoft Project vs Microsoft Project Server

Compared 23% of the time

ServiceNow Strategic Portfolio Management vs Microsoft Project Server

Compared 12% of the time

Oracle Primavera Portfolio Management vs Microsoft Project Server

Compared 9% of the time

Planisware vs Microsoft Project Server

Compared 9% of the time

Jira vs Microsoft Project Server

Compared 5% of the time

More Microsoft Project Server Competitors

Jira vs SAP Portfolio and Project Management

Compared 22% of the time

Microsoft Project vs SAP Portfolio and Project Management

Compared 14% of the time

EcoSys vs SAP Portfolio and Project Management

Compared 13% of the time

Planisware vs SAP Portfolio and Project Management

Compared 11% of the time

Broadcom Clarity vs SAP Portfolio and Project Management

Compared 4% of the time

More SAP Portfolio and Project Management Competitors

Product Reports

Buyer's Guide

Microsoft Project Server

June 2025

Download Microsoft Project Server product report

Buyer's Guide

Project Portfolio Management

June 2025

SAP Portfolio and Project Management report

Download SAP Portfolio and Project Management product report

Also Known As

MS Project Server

Portfolio and Project Management

Overview

Microsoft Project Server facilitates project portfolio management and everyday collaboration, enhancing decision-making processes. Its integration with SharePoint offers a flexible solution for enterprise project management, catering to complex project needs seamlessly.

Microsoft Project Server empowers project teams and managers with enhanced communication and comprehensive project visibility. It supports dynamic resource allocation, financial tracking, and risk assessment. A cloud-ready platform, it simplifies deployment and scalability, suitable for diverse project environments and needs robust integration with leading productivity tools and services.

What are the key features of Microsoft Project Server?

Resource Management: Allocate and track resources efficiently to optimize productivity.
Portfolio Analysis: Assess and prioritize projects based on strategic alignment and constraints.
Time Reporting: Streamline time tracking and reporting for accurate project insights.
Integration with Office: Seamlessly connects with Microsoft Office applications for enhanced productivity.
Security and Compliance: Ensures data security with customizable permissions and compliance standards.

What benefits can users expect from Microsoft Project Server?

Enhanced Collaboration: Facilitates communication and collaboration among project teams.
Improved Decision Making: Offers comprehensive data analytics for strategic planning.
Efficiency Gains: Streamlines project management workflows for increased productivity.
Cost Management: Enables effective budget tracking and financial control.

Industries such as construction, IT services, and pharmaceuticals leverage Microsoft Project Server for managing large-scale projects with precision. Its adaptability to different industry standards ensures specific project requirements are met while maintaining operational control and regulatory compliance.

Microsoft

Portfolio Management integrates information from existing project management, human resources, and financial systems to provide an overview of the project portfolio with easy drilldown to details for portfolio managers, project managers, and resource managers. This enables innovative and collaborative, cross-functional business processes. Project Management covers the entire range of project management activities in development and consultancy projects, from planning to implementation to project completion.

SAP

Sample Customers

Magnachip, Gwinnett County Schools, CLEAResult, Medbit Oy, Intelbras S.A., ETS, CORE Construction, Keller Foundations

Joy Global Inc., Citrix, EMC Corporation, Concho Resources, Concho Resources, RZD Russian Railways, Family Dollar Stores Inc., Lenovo

Buyer's Guide

Microsoft Project Server vs. SAP Portfolio and Project Management

July 2025

Free Report: Microsoft Project Server vs. SAP Portfolio and Project Management

Find out what your peers are saying about Microsoft Project Server vs. SAP Portfolio and Project Management and other solutions. Updated: July 2025.

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