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Microsoft Project Server vs SAP Portfolio and Project Management comparison

 

Comparison Buyer's Guide

Executive SummaryUpdated on Nov 4, 2024

Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Categories and Ranking

Microsoft Project Server
Ranking in Project Portfolio Management
7th
Average Rating
8.0
Reviews Sentiment
6.5
Number of Reviews
62
Ranking in other categories
No ranking in other categories
SAP Portfolio and Project M...
Ranking in Project Portfolio Management
9th
Average Rating
8.8
Reviews Sentiment
6.1
Number of Reviews
5
Ranking in other categories
No ranking in other categories
 

Mindshare comparison

As of March 2026, in the Project Portfolio Management category, the mindshare of Microsoft Project Server is 3.9%, down from 6.7% compared to the previous year. The mindshare of SAP Portfolio and Project Management is 4.2%, down from 6.7% compared to the previous year. It is calculated based on PeerSpot user engagement data.
Project Portfolio Management Mindshare Distribution
ProductMindshare (%)
Microsoft Project Server3.9%
SAP Portfolio and Project Management4.2%
Other91.9%
Project Portfolio Management
 

Featured Reviews

Ipsita Seth - PeerSpot reviewer
Project Manager at Marvell Technology Group
Enables effective workload monitoring and data insights with powerful features
Microsoft Project Server is quite a powerful tool and offers a good way of seeing dependencies and interactions, along with baselines. The resource management feature allows us to monitor workload and resource load effectively. Additionally, the dashboards are amazing for data crunching and provide a project focus with upcoming predictions, including burn-up and burn-down charts.
Nalin Kumar - PeerSpot reviewer
Quality Assurance Group Lead at Samsung
End-to-end project management capabilities and offers seamless vendor and client contract alignment
The system is old, so there are several issues that arise when we fetch data from integrated systems. Sometimes the data gets stuck, and there are instances where we need to access multiple pieces of information simultaneously. This creates problems that I have personally experienced. Therefore, these aspects need to be much more free-flowing and seamless. If something gets stuck, it takes time to resolve, and during the contract phase, we have Service Level Agreements (SLAs). If those SLAs are breached, it becomes problematic. Given that there are approximately 3000 projects running concurrently worldwide, utilizing the system with a vast database and numerous activities taking place. It could benefit from decentralization. Currently, it operates as a central system, but if it could be centralized for specific subsidiaries, it would be easier for us to manage.

Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Pros

"Technical support is very responsive - particularly on critical tickets."
"The most valuable feature of the solution is that it is stable to use, especially since I work with Microsoft for an extended period."
"The stability of the 2019 version is quite good."
"I like being able to manage the capacity in terms of the resources. I also like being able to share documents and information between teams. It's the best solution for collaboration."
"It enables us to view all of our projects, and that is really great."
"Microsoft Project Professional is the best client application (and is also used in competitors’ solutions) because it has a good scheduling engine and nice reports in the latest version of the product."
"The scheduling feature is the most useful."
"Using Power BI and SQL Server, I can extract a lot more data."
"It improves productivity, cash flow management, and inventory control for clients."
"With SAP Portfolio and Project Management we were able to have a full track of project progress and get useful insights about our projects."
"The SAP PPM software is a very complete solution."
"The integration portion with SAP models is valuable."
"SAP is gradually introducing more flexibility and customization options to the system, allowing users to adapt it to their specific needs."
 

Cons

"Microsoft is going to integrate the Co-Pilot features into Microsoft Project. The AI feature is an additional feature. It can look at the plan and identify risks early on from any part of your project."
"In terms of tech support, it took a long time for them to resolve a ticket."
"I think they need more flexibility with licensing, because there are preconceived ideas that don't allow as much flexibility with the various licenses."
"We want to expand to the local level where we lack strong IT expertise, we are considering making it more user-friendly."
"We think that calculations are not working correctly, and there is a need to enter data a couple of times in order to give the correct calculations."
"Collaboration within the tool is lacking when you compare it to online or cloud-based tools."
"It may be considered expensive, but it has features that cannot be bought by other rivals, so cost does not matter."
"EPM 2010 UI seems a bit dated now that 2016 is available."
"The platform's support structure needs improvement."
"The initial support package of version 5.0 has some setup difficulties."
"It would be valuable if SAP integrated seamlessly with some products like Jira and Bitbucket."
"The product itself could have an advanced analytics layer with an improved user interface that is adapted to the new digital era."
"The system is old, so there are several issues that arise when we fetch data from integrated systems. Sometimes the data gets stuck, and there are instances where we need to access multiple pieces of information simultaneously."
 

Pricing and Cost Advice

"Microsoft Project Server is an expensive solution. Small businesses will not be able to afford it."
"I think they need more flexibility with licensing, because there are preconceived ideas that don't allow as much flexibility with the various licenses."
"Microsoft Project Server is more expensive than other solutions on the market. We purchase the license annually."
"It is an inexpensive product."
"The product is expensive."
"There is a licensing cost."
"We pay an annual licensing fee for the solution."
"I'm not quite sure about the licensing costs. We're probably paying somewhere in the neighborhood of about 80,000 to 90,000 a year for our current on-prem because we handle our own licensing. As far as Project Online is concerned, we're still trying to get a good handle on that. It looks like it is going to be in a neighborhood of about 120,000 to 150,000 a year, but we're getting a lot more capability out of it."
"The product pricing varies based on whether the client is new or existing and the complexity of their business processes."
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Top Industries

By visitors reading reviews
Manufacturing Company
13%
Marketing Services Firm
11%
Computer Software Company
10%
Government
8%
Computer Software Company
10%
Manufacturing Company
9%
Retailer
7%
Construction Company
7%
 

Company Size

By reviewers
Large Enterprise
Midsize Enterprise
Small Business
By reviewers
Company SizeCount
Small Business25
Midsize Enterprise12
Large Enterprise33
No data available
 

Questions from the Community

What do you like most about Microsoft Project Server?
The ability to track a project's progress using Microsoft Project Server is the most valuable aspect. It depends, especially when managing multiple projects.
What is your experience regarding pricing and costs for Microsoft Project Server?
The pricing for Microsoft Project Server is standard, around $200-$250, but I think it's actually $80 to $100 per year. The pricing for Microsoft Project Server is relative; I would say it is cheap.
What needs improvement with Microsoft Project Server?
In order to improve Microsoft Project Server, collaborative features could be enhanced, as it is possible to improve it in a collaborative way similar to other office products, for example, using c...
What advice do you have for others considering SAP Portfolio and Project Management?
The platform integration with SAP finance systems has unified language and criteria, reducing the time for growth periods and ensuring international financial control and management. The resource m...
What is your experience regarding pricing and costs for SAP Portfolio and Project Management?
The product pricing varies based on whether the client is new or existing and the complexity of their business processes.
 

Also Known As

MS Project Server
Portfolio and Project Management
 

Overview

 

Sample Customers

Magnachip, Gwinnett County Schools, CLEAResult, Medbit Oy, Intelbras S.A., ETS, CORE Construction, Keller Foundations
Joy Global Inc., Citrix, EMC Corporation, Concho Resources, Concho Resources, RZD Russian Railways, Family Dollar Stores Inc., Lenovo
Find out what your peers are saying about Microsoft Project Server vs. SAP Portfolio and Project Management and other solutions. Updated: March 2026.
884,933 professionals have used our research since 2012.