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Smartsheet vs Trimble Project Management comparison

 

Comparison Buyer's Guide

Executive SummaryUpdated on Jan 25, 2026

Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Categories and Ranking

Smartsheet
Ranking in Project Management Software
9th
Average Rating
8.0
Reviews Sentiment
7.1
Number of Reviews
43
Ranking in other categories
Project Portfolio Management (5th)
Trimble Project Management
Ranking in Project Management Software
17th
Average Rating
8.0
Reviews Sentiment
3.6
Number of Reviews
1
Ranking in other categories
No ranking in other categories
 

Mindshare comparison

As of May 2026, in the Project Management Software category, the mindshare of Smartsheet is 2.2%, down from 4.9% compared to the previous year. The mindshare of Trimble Project Management is 1.2%, up from 0.7% compared to the previous year. It is calculated based on PeerSpot user engagement data.
Project Management Software Mindshare Distribution
ProductMindshare (%)
Smartsheet2.2%
Trimble Project Management1.2%
Other96.6%
Project Management Software
 

Featured Reviews

DS
Project Manager at a university with 1,001-5,000 employees
Automation simplifies manual tasks and facilitates team communication
There are many useful features in Smartsheet. One can easily share plans with the entire team, and it functions similarly to Microsoft Project. Creating dependencies across all tasks is smooth, and team members can make adjustments if necessary. Automation helps by simplifying some manual work, saving time and facilitating communication.
reviewer2798931 - PeerSpot reviewer
Associate VP, Engineering & Project Management at a university with 10,001+ employees
Consistent capital project workflows have improved collaboration and real-time data use
In my opinion, the best features of Trimble Project Management are that it is quite good as a database and process, and it has been working well for us. The big challenge is on the reporting side; it does not provide great dashboards and that type of functionality. Using Trimble Project Management has made our project efficiency more efficient than not having it. It is a project management information system, so it is very important to have for our organization. Trimble Project Management's real-time data integration has been a valuable feature; we have a data warehouse that it sends information to, and we use Tableau to create dashboards.

Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Pros

"Smartsheet is a really good tool for collaboration."
"To me, one of the most powerful features of Smartsheet is being able to email others."
"The most valuable features of Smartsheet are its collaboration tools, the ability to centralize and prioritize projects, and robust reporting capabilities."
"The ability to have users without a license has helped us a lot, allowing stakeholders to access all the resources based only on my license and making it very useful compared to anything else that we had, any other solutions that we had."
"I think it's a great tool."
"The product is easy to use."
"The dashboard feature is the most valuable aspect of the solution."
"We practically couldn't run our business without it at this point."
"Using Trimble Project Management has made our project efficiency more efficient than not having it."
 

Cons

"One of the improvements I'd like to see would be the ability to have attachments that could be edited within Smartsheet."
"Maybe the solution could be a little bit more flexible."
"The dashboard is not user-friendly, it needs improvement."
"The only reason we migrated to another application was the full integration available in other solutions. We never used the integration capabilities of Smartsheet."
"Smartsheet needs to improve the user interface."
"Smartsheet should continue to expand the spreadsheet-type functionality because it's limited currently."
"I want to improve baselines, predecessor-successor relationships, and the ability to use manual starts and stops while keeping relationships intact. Changing dates and durations can be convoluted, unlike in Microsoft Project. There are many things I'm used to in other software that don't happen in Smartsheet. It's offset by how easy it is to link sheets and pull data at higher levels, but figuring out why I can't change data sometimes can be frustrating."
"I think it is all going to be about APIs in the future and I don't think Smartsheet is doing a lot in that regard. They have some integrations with Jira, but you have to pay for them."
"The reporting does exist, but it is not great."
 

Pricing and Cost Advice

"Smartsheet can be low-priced, with personal subscriptions around eight dollars a month, but I imagine it gets pricier for enterprise systems. Microsoft Project can be more expensive."
"For a normal license, like the one I had: I had my own Smartsheet because I wanted to play with it and I didn't want to mess with what I was doing in Verizon, so I paid $200 monthly, and it gave me all the same functionalities, so I could do whatever I wanted for $200. The problem is if you have anyone else working on it or deploying on it, it's $200 a month for every single person who's deployed on it, that's working on it as an owner or an administrator, so owners and administrators are the only ones who can change, edit, and add data to worksheets and columns. Depending on the size of your organization, Smartsheet can be costly. As for implementing its Control Center, Smartsheet forces you to have three people come in: it's a minimum of three people from Smartsheet for three months who will provide you the solutions for the Control Center side, and that's $150 an hour, so it can become very expensive. For my company, not having the Control Center would save on the setup fees and then the $20,000 a year, because the Control Center of Smartsheet is a yearly subscription of $20,000."
"Its licensing is on a yearly basis. I was responsible for negotiating the price with the Smartsheet team, but I don't remember what the price was. Its standard license probably was around 5,000 to 6,000 a year. The enterprise version is significantly more expensive."
"This licensing is straightforward and they charge per user."
"It is less expensive than Microsoft Project for enterprise or Oracle Primavera by an order of magnitude. If you buy a Microsoft Project license, it's probably $300 or so by itself, whereas Smartsheet is probably less than $50 per head."
"There would be more extensive usage if the solution were cheaper. It's really expensive right now, and that's why we provide a few licenses for admins. The rest of them are just users without admin privileges."
"I pay $ 120 or $ 128 a month for two to three users."
"The solution is reasonably priced."
Information not available
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Top Industries

By visitors reading reviews
Manufacturing Company
13%
Government
9%
Financial Services Firm
9%
Healthcare Company
7%
Comms Service Provider
13%
Construction Company
11%
University
9%
Insurance Company
6%
 

Company Size

By reviewers
Large Enterprise
Midsize Enterprise
Small Business
By reviewers
Company SizeCount
Small Business19
Midsize Enterprise2
Large Enterprise22
No data available
 

Questions from the Community

Has anyone moved from Microsoft Project to Smartsheet? How has your experience been with Smartsheet?
Hi @Eire Zimmermann, I helped an organization evaluate both MS-Project and Smartsheet when they were conducting their PM tool RFP. The short of it is this, MS Project is not caught up with the mo...
What is your experience regarding pricing and costs for Smartsheet?
Licensing might be cheaper per user. I rate it as seven or eight due to its demanding nature. For personal use, I have a monthly subscription, while the company uses an annual basis.
What needs improvement with Smartsheet?
Currently, I feel that Smartsheet fulfills all my needs. However, I need to investigate more about the product to identify specific areas for improvement.
What needs improvement with Trimble Project Management?
The reporting does exist, but it is not great. The reporting is not optimal, but otherwise, Trimble Project Management is serving us well.
What is your primary use case for Trimble Project Management?
Our general use case involves a 350 million capital budget at the university, so we use Trimble Project Management for all aspects of the design phase and construction phase, and for project manage...
What advice do you have for others considering Trimble Project Management?
I was unable to download the Hive to e-Builder Trimble comparison, so I do not know; it was difficult to obtain. If you could send it to me, then I could provide my takeaway on it. We are consideri...
 

Also Known As

No data available
Meridian Proliance PPM, Proliance Project Portfolio Management
 

Overview

 

Sample Customers

Sony Music, ESPN, Hilton, Unisource, Colliers, Extreme Networks, Groupon, Netflix
Microsoft, Rasterex Software
Find out what your peers are saying about Atlassian, monday.com, Asana and others in Project Management Software. Updated: May 2026.
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