Personio vs Workday comparison

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Personio

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Executive Summary

We performed a comparison between Personio and Workday based on real PeerSpot user reviews.

Find out in this report how the two Cloud HCM solutions compare in terms of features, pricing, service and support, easy of deployment, and ROI.

To learn more, read our detailed Personio vs. Workday Report (Updated: April 2026).

Personio vs. Workday

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Helped 893,244 peers since 2012

Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Categories and Ranking

Personio

Ranking in Cloud HCM

20th

Average Rating

5.6

Reviews Sentiment

5.0

Number of Reviews

Ranking in other categories

Applicant Tracking and Recruiting Software (7th), HR Analytics Software (8th)

Workday

Ranking in Cloud HCM

1st

Average Rating

8.2

Reviews Sentiment

6.7

Number of Reviews

Ranking in other categories

Benefits Administration (1st), Talent Management (1st), Talent Acquisition (1st)

Mindshare comparison

As of May 2026, in the Cloud HCM category, the mindshare of Personio is 0.9%, up from 0.5% compared to the previous year. The mindshare of Workday is 9.2%, down from 18.5% compared to the previous year. It is calculated based on PeerSpot user engagement data.

Cloud HCM Mindshare Distribution
Product	Mindshare (%)
Workday	9.2%
Personio	0.9%
Other	89.9%

Cloud HCM

Featured Reviews

Ruben Tieken

Global Talent Acquisition Lead at Career Break

Offers strong HR features but recruiting module needs essential improvements

The analytics and reporting aspect in Personio for the recruiting part was below expectations compared to some other applicant tracking systems. It is clunky and cannot be tailored to specific needs. The reporting and analytics for the recruiting part are insufficient. The ability to filter applications based on filtering questions added to applications was missing in recruiting. Other recruiting software performs this function much better. Keyword searches within applicants' resumes in the database within recruiting were not possible. I brought this up with the Personio account manager and was told it was on the development list, but these are essential features for any recruiter. I would advise companies looking for an ATS and considering Personio to get a separate recruiting piece of software that can interface with Personio instead.

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Eslam Abo Elnaga

Senior people and systems analyst at B_labs & Mylo

Has improved HR process efficiency through intuitive workflows and responsive support

There is something that could be improved in Workday, specifically in the time tracking module. While I am not working on Workday now, I was a regional HRIS working for Egypt, Malta, India, and China. I mention these countries to relate to high population countries and companies. In our company, we use assigned work schedules for our teams. Because we work with the time tracking module, we need to assign shifts. In the manufacturing industry, we might need to change shifts every day or week. Manufacturing teams are huge, approximately 50 to 200 people in one team. If this team has one leader, the leader needs to assign a work schedule for each person individually. While there is mass upload functionality where we can load shifts for all people or specific groups, we need to select multiple people and assign them to a schedule from the interface itself. I have requested this functionality many times. When extracting business processes awaiting actions report, I can select different processes in one box, hit okay, and the report comes up. However, the same functionality does not work for work schedule assigning. If implemented, it would help many people in companies with high populations and big teams.

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Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Pros

"As an HR tool, Personio is really good; it is straightforward adding your organizational structure through it with the accounting codes so you can interface with many accounting modules and payroll modules."

"Personio provides an opportunity to set up structure with certain steps, creating a clear interviewing process, which resulted in hiring better candidates faster because having a system in place is better than having none."

"It stores everything for the employee. It has also been able to store the information that we use for our payroll demand."

"The platform itself is very robust and I generally like the reporting and analytics capability."

"It was more efficient for the agents for their performance reviews, but when it came to HR and the recruitment team, it sometimes worked, and sometimes, it didn't work."

"The most valuable feature of Workday is the ease of use which is overall user-friendly."

"First time users, understanding accessibility and consolidated data is fairly easy. The solution improves productivity for users and reduces the need to switch between different tools."

"We use Workday for HR services and found the software to be very user-friendly compared to the previous software."

"There is a lot to like about it. I really enjoy the business process framework. It's something that's really seamless. It allows you to have people within the flow. They get assigned a task to complete something to approve, etc. That's a really good piece of functionality that Workday offers. Their out-of-the-box reporting framework is also really powerful in terms of what it provides. These would be two things that I would highlight."

"Workday is highly intuitive from a customer experience perspective, and it was effortless for us to understand what to do even though we didn't have any related training, making it easy to use without guidance."

More Workday pros

Cons

"Personio is not scalable as an ATS, and I struggle to work with it."

"The analytics and reporting aspect in Personio for the recruiting part was below expectations compared to some other applicant tracking systems."

"The solution can be improved by speeding up the load time when pulling up information."

"There could be a web-based application for making payments to the employees."

"We would like to see improvement in the mobile app variant of this solution. The time sheet entry and approval, and the geo-tagging features all need to have their functionality updated, in order to be comparable with other products on the market."

"The solution has some features missing when you put them in the test studio or Confluence Studio. I would like the tool’s coding to be easier to understand and automated. Most of the coding these days is automated. Any query given can pull the answer directly which can make the solution easier to understand."

"Payroll integration is terrible. It has a lot of limitations."

"Workday has several helpful features. It has categorized payroll processes into sections, such as CTC separation and pay slips. It also provides detailed information on promotions and salary hikes, showing changes from the previous year to the current year. This includes a clear view of the new CTC and the monthly paycheck breakdown."

"In a future release we could like to have access to asset, supply and treasury management functionalities."

"They could provide a web chatbot feature in the dashboard for Workday."

More Workday cons

Pricing and Cost Advice

Information not available

"I would rate the solution’s pricing a six out of ten."

"It is on a yearly basis."

"I need to pay for a license. It is expensive."

"I rate the product’s pricing a ten out of ten."

"With a bigger budget, I would recommend SAP."

"It's very, very expensive."

"The pricing for this solution is fairly high. It is not affordable for small and mid-sized companies."

"Workday is moderately priced - I'd rate its pricing three out of five."

More Workday pricing and cost advice

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Top Industries

By visitors reading reviews

Comms Service Provider

21%

Financial Services Firm

19%

Construction Company

10%

Manufacturing Company

10%

Manufacturing Company

10%

Financial Services Firm

University

Government

Company Size

By reviewers

Large Enterprise

Midsize Enterprise

Small Business

No data available

By reviewers
Company Size	Count
Small Business	17
Midsize Enterprise	6
Large Enterprise	42

Questions from the Community

What is your experience regarding pricing and costs for Personio?

I cannot provide information about the setup costs as I am not responsible for the financial aspects.

What needs improvement with Personio?

The screening of candidates in the ATS part is quite complicated. In Greenhouse, you can have a CV of one person on one page at a time, zoomed in immediately for easy screening. In Personio, it req...

What is your primary use case for Personio?

I'm a consultant, so I do in-house recruiting, embedded recruiting for various clients, and one of my clients is using Personio as their ATS, so that's how I work with it. As a recruiter, I primari...

What are the biggest differences between Workday, Oracle Cloud and SAP SuccessFactors?

Differences between Workday, Oracle Cloud,w and SAP SuccessFactors:w Oracle: "simple interface and deep customization to suit the purpose." SAP: Multiple functionalities that increase process effi...

How easy is to maintain Workday, Oracle Cloud, and SuccessFactors?

I implemented Workday in 2024 and without having previous Workday experience, it was very challenging. I spent most of 2025 putting out fires and cleaning up the business processes that came with l...

What do you like most about Workday?

I like its UI and UX. When we were using Oracle or SAP, the UI/UX wasn't very user-friendly for the employees.

More Personio Competitors

Comparisons

P&I LogaHR vs Personio

Compared 12% of the time

UKG vs Personio

Compared 11% of the time

Greenhouse vs Personio

Compared 10% of the time

Sprout HR vs Personio

Compared 9% of the time

HiBob vs Personio

Compared 9% of the time

SAP SuccessFactors vs Workday

Compared 22% of the time

UKG vs Workday

Compared 8% of the time

Oracle HCM Cloud vs Workday

Compared 7% of the time

SAP HCM vs Workday

Compared 6% of the time

Dayforce HCM vs Workday

Compared 4% of the time

More Workday Competitors

Product Reports

Cloud HCM

Download Personio product report

Download Workday product report

Overview

Personio is an HR software designed to streamline core HR and recruitment processes, making it ideal for small to medium-sized companies looking to manage employee-related tasks efficiently.

Personio offers a robust platform that integrates numerous HR functions including payroll, recruiting, talent management, and employee development. Known for its user-friendliness, Personio's fully integrated platform allows for seamless operations and increased productivity. Its design caters to the specific needs of HR departments, ensuring that daily tasks are simplified through automation and centralization.

What are Personio's most valuable features?

Employee Management: Centralized data for easy access and updates.
Recruiting: Simplified applicant Tracking System for better hiring decisions.
Onboarding: Efficiently manage new hires with automated workflows.
Payroll: Accurate processing and compliance with regulations.
Time Tracking: Easy recording and evaluation of working hours.

What benefits can users expect?

Efficiency: Automates repetitive tasks, saving time and resources.
Accuracy: Minimizes errors with data consistency across processes.
Scalability: Adapts to growing business needs without complications.
Employee Engagement: Enhances communication and transparency.

Personio is used across industries such as technology, retail, and education. Companies in tech leverage Personio for managing rapid growth and complex onboarding processes. Retailers use it for efficient payroll management during fluctuating staffing needs. In education, it helps streamline recruitment and performance tracking.

Personio

Workday provides a cloud-based platform offering robust human capital management features, emphasizing security, user-friendliness, and operational efficiency through workflow automation.

Workday is utilized by organizations for human capital management, supporting everything from employee recruitment to retirement, payroll processing, and performance tracking. It centralizes HR operations to increase efficiency and manage employee data effectively. Its business process framework allows for drag-and-drop functionality, which along with real-time reporting, enriches the user experience. Workday's modules cover talent, compensation, benefits, and learning, enhancing the workforce management approach. Though integration with external systems can be complex, its usability and flexible configuration support adaptability. Users seek enhancements in customization, reporting, interface usability, and speed, particularly in financial, timekeeping, and payroll modules. Expanding automation, API connectors, language support, and introducing country and industry-specific modules would significantly boost its capabilities. Pricing remains a concern among users.

What are Workday's most important features?

Security: Ensures data protection with robust measures.
User-Friendliness: Intuitive design for ease of use.
Centralized Data Management: Consolidates employee information in one platform.
Real-Time Reporting: Delivers up-to-the-minute insights for decision-making.
Workflow Automation: Streamlines processes to reduce manual tasks.

What benefits should be evaluated when considering Workday?

Operational Efficiency: Automation streamlines HR processes and reduces redundancies.
Enhanced Usability: Integrated modules improve user interaction and efficiency.
Scalability: Adaptable configurations meet diverse business requirements.
Integration Capabilities: Connections with other systems bolster functionality.

Workday is implemented in a range of industries, including finance, healthcare, and technology, offering specialized HR management solutions tailored to each sector's unique requirements. These implementations improve workforce management and align HR strategies with organizational goals, showcasing its adaptability across different business landscapes.

Sample Customers

Orderbird, HelloFresh, Stylight, TURCK, HolidayCheck, ZenMate, Amorelie, UNU, raisin

AAA, Allied Global, Avago Technologies Limited, Aviva, Cardinal Health, CareFusion, Chiquita Brands International, Equifax, Flextronics, HP, Life Time Fitness, McKee Foods, MGM Resorts International, Sanofi, ServiceSource International, Symantec, TripAdvisor, Yahoo!

Personio vs. Workday