Microsoft Project vs monday.com comparison

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Microsoft Project

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Executive SummaryUpdated on Jun 3, 2026

monday.com and Microsoft Project are two strong contenders in the project management software category. While monday.com appeals more to creative teams for its flexibility and ease of use, Microsoft Project stands out for its comprehensive project tracking and scheduling capabilities, potentially giving it an upper hand for complex projects.

Features: monday.com offers user-friendly tools for managing workspaces, tables, and timelines, along with automation features that contribute to its appeal to creative teams. On the other hand, Microsoft Project is recognized for its intricate scheduling and resource management functionalities, which provide superior insights for managing large projects.

Room for Improvement: Users of monday.com suggest enhancing its automation capabilities, improving mobile functionalities, and expanding integrations, such as those with QuickBooks and Google Sheets. Meanwhile, users indicate Microsoft Project could benefit from increased ease of use, better integration with other Microsoft products, enhanced reporting, and support for Agile methodologies.

Ease of Deployment and Customer Service: Deployment is straightforward with monday.com, offering versatility on both Private and Public Clouds and a responsive customer service team, although direct support could be expanded. Microsoft Project, while providing varied deployment options on On-premises, Public, and Hybrid Clouds, can be cumbersome, particularly during the initial setup, with its support deemed efficient yet lacking in accessibility for complex issues.

Pricing and ROI: monday.com is viewed as affordable with accessible packages and an excellent ROI due to time savings and increased productivity, despite potential cost increases with enterprise plans. Microsoft's offering, although higher in cost per license, is valued for its detailed project tracking capabilities, which many users find justifies the investment.

To learn more, read our detailed Microsoft Project vs. monday.com Report (Updated: June 2026).

Microsoft Project vs. monday.com

June 2026

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Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

ROI

Sentiment score

7.0

Microsoft Project improves efficiency and transparency, reduces costs, and consolidates tools, providing significant financial and time savings.

Sentiment score

6.6

monday.com enhances productivity, efficiency, and collaboration, offering significant value through time savings and improved task management despite ROI calculation challenges.

If I can eliminate delays, I achieve good ROI because resources can be utilized to their maximum capacity.

For more quotes and insights, download the Microsoft Project report

Domain Consultant at a consultancy with 501-1,000 employees

Microsoft Project does help save time and money due to its completeness as a project management solution.

Rod Organ

Principal: Cyber Security, Information Security Management, Data Privacy at Astrum

We have about 14% of time savings on average on a given project and about 17 to 18% in cost savings as well.

For more quotes and insights, download the monday.com report

Vice President, Finance and Operations at Fruitist

It efficiently helps to centralize planning, tracking, and collaboration.

reviewer2794440

HITRUST and GRC Consultant at a consultancy with 11-50 employees

I have seen a return on investment with monday.com, specifically time saved.

Randolf Jay Tiposo

Technical Consulting Manager at a retailer with 201-500 employees

Customer Service

Sentiment score

6.4

Microsoft Project's technical support is mixed; users value resource documentation, but some experience delays and expert accessibility issues.

Sentiment score

7.3

Monday.com's customer service is responsive and efficient, with users appreciating quick, professional support despite room for personalized improvements.

Currently, there are more support personnel who speak English, and Microsoft has increased its Spanish language support compared to previous years.

Desarrollo de negocios at SEGEN GROUP SAS

There is a website and a connection to AI for support.

For more quotes and insights, download the Microsoft Project report

Management Design Civil Structure at Malaysia Airports Holdings Bhd

I would give somewhere around 10 for my overall experience with support.

reviewer1487187

Associate Director at a consultancy with 10,001+ employees

I would rate the customer support on a scale of one to ten as a ten

Sasha Kerbel

Head of Consulting at a consultancy with 1,001-5,000 employees

I would rate their customer service a ten.

FabioPereira1

Head of Financial Team at resolutte

We only had one issue with logging in a few months back and we were able to get on monday.com customer support and get the resolution for our issue within an hour, which was great.

For more quotes and insights, download the monday.com report

Vice President, Finance and Operations at Fruitist

Scalability Issues

Sentiment score

6.9

Microsoft Project is scalable, supports various project sizes and needs, but requires understanding for adaptation and licensing considerations.

Sentiment score

7.8

Monday.com is adaptable and scalable for teams of all sizes, supporting growth, customization, and efficient project management across departments.

No quotes available

For more quotes and insights, download the Microsoft Project report

Within about four to five months of rolling this out across teams, we got usage rates up to anywhere between 70 to 85% of members within each of the teams that we rolled out using monday.com on a daily basis or a few times a week.

For more quotes and insights, download the monday.com report

Vice President, Finance and Operations at Fruitist

monday.com's scalability is great.

Randolf Jay Tiposo

Technical Consulting Manager at a retailer with 201-500 employees

Regarding scalability, monday.com is easy to scale up as my needs change.

Sasha Kerbel

Head of Consulting at a consultancy with 1,001-5,000 employees

Stability Issues

Sentiment score

7.9

Microsoft Project is stable and reliable but may face challenges with large projects and complex dependencies.

Sentiment score

7.9

Monday.com is praised for stability and reliability, with rare issues quickly resolved, ensuring seamless project management.

Microsoft Project is a stable tool, and when using it in different projects, it works perfectly.

Desarrollo de negocios at SEGEN GROUP SAS

Microsoft Project is a stable product.

For more quotes and insights, download the Microsoft Project report

Domain Consultant at a consultancy with 501-1,000 employees

I would rate the stability of Microsoft Project as an eight out of ten.

SanjeevKumar26

Project Lead at ABB

We got on the phone with our rep and the IT support team and we were able to get our issues resolved within an hour.

For more quotes and insights, download the monday.com report

Vice President, Finance and Operations at Fruitist

Their support team is very helpful, so even if there is an issue or a question, they answer quickly.

Ulkar Gorzen

Sr. Analyst at a tech vendor with 1,001-5,000 employees

Room For Improvement

Microsoft Project requires enhanced intuitiveness, integration, agile support, user-friendliness, training resources, licensing flexibility, and cost-effective collaboration tools.

Users seek better integration, automation, templates, reporting, time tracking, notifications, task management, collaboration, and enhanced performance in monday.com.

The worst part is handling too many items, like 1,000 items, which Microsoft Project struggles with, especially when printing.

For more quotes and insights, download the Microsoft Project report

Management Design Civil Structure at Malaysia Airports Holdings Bhd

It would be beneficial to see enhanced reporting functionalities in future versions.

SanjeevKumar26

Project Lead at ABB

Microsoft Project tends to become very unstable on large project plans with more than 400 lines.

Rod Organ

Principal: Cyber Security, Information Security Management, Data Privacy at Astrum

The need for a stable connection is critical as there are network issues that slow our processes down.

Alan Chiou

PM at Galaxy Software Services

I would like to have the ability to create more than two levels of subtasks in monday.com.

PAULINE Wanjiku

Project manager at WITS

Role-based access control is the main thing I would identify when it comes to needed improvements for monday.com.

reviewer2783439

DevOps at a marketing services firm with 51-200 employees

For more quotes and insights, download the monday.com report

Setup Cost

Microsoft Project offers flexible pricing for cloud and on-premise licenses, starting around $30, with favorable enterprise reviews.

monday.com provides scalable, cost-effective project management solutions with transparent pricing, valued for adaptability despite potential high enterprise costs.

The issue with Microsoft is that the license is per personnel, making it expensive.

Management Design Civil Structure at Malaysia Airports Holdings Bhd

I believe it's usually included in the Microsoft 365 package.

Desarrollo de negocios at SEGEN GROUP SAS

Microsoft Project is affordable, but the standalone Project license should be included in the Office price to increase adoption.

For more quotes and insights, download the Microsoft Project report

Domain Consultant at a consultancy with 501-1,000 employees

It is quite expensive.

FabioPereira1

Head of Financial Team at resolutte

The basic, standard, and pro plans range from $12 to $24 per user per month.

Kavya S

Data Engineer at a outsourcing company with 201-500 employees

Licensing being somewhat challenging, having to choose which users we had and such things.

Sasha Kerbel

Head of Consulting at a consultancy with 1,001-5,000 employees

For more quotes and insights, download the monday.com report

Valuable Features

Microsoft Project offers a familiar interface, robust tools, and integrations enhancing project management through scheduling, tracking, and collaboration.

Monday.com enhances productivity through automation, customizable dashboards, intuitive task management, seamless integrations, and user-friendly interfaces.

This tool is the most accurate project management tool, allowing me to run a full set of project activities without having to switch between different tools for scheduling and other tasks.

Rod Organ

Principal: Cyber Security, Information Security Management, Data Privacy at Astrum

The collaboration features are valuable for controlling the project and transmitting information to other team members when working in a team.

Desarrollo de negocios at SEGEN GROUP SAS

The most valuable features are in the successor and predecessor determination and the tracking tools, such as obtaining data on the S curve financial curve.

For more quotes and insights, download the Microsoft Project report

Management Design Civil Structure at Malaysia Airports Holdings Bhd

monday.com saves time and gets everyone on the same page within my team.

FabioPereira1

Head of Financial Team at resolutte

monday.com has impacted my organization positively by reducing the amount of work we do to keep track of information and making it easier to maintain records.

reviewer2783439

DevOps at a marketing services firm with 51-200 employees

Automation has had the biggest impact on my workflow because we are able to automate small, tedious, and time-consuming tasks, thereby saving a lot of time.

Hanah Benta

Project Manager at AT&T

For more quotes and insights, download the monday.com report

Categories and Ranking

Microsoft Project

Ranking in Project Management Software

7th

Average Rating

8.0

Reviews Sentiment

6.9

Number of Reviews

Ranking in other categories

No ranking in other categories

monday.com

Ranking in Project Management Software

2nd

Average Rating

9.4

Reviews Sentiment

7.3

Number of Reviews

238

Ranking in other categories

CRM (4th), Project Portfolio Management (3rd), Marketing Management (3rd), Opportunity Management (4th)

Mindshare comparison

As of June 2026, in the Project Management Software category, the mindshare of Microsoft Project is 2.0%, down from 7.2% compared to the previous year. The mindshare of monday.com is 3.4%, down from 5.9% compared to the previous year. It is calculated based on PeerSpot user engagement data.

Project Management Software Mindshare Distribution
Product	Mindshare (%)
monday.com	3.4%
Microsoft Project	2.0%
Other	94.6%

Project Management Software

Featured Reviews

Improved project scheduling has maximized resource utilization and has reduced delays

Domain Consultant at a consultancy with 501-1,000 employees

I think the licensing structure presents a significant area for improvement. The full features are not offered on the standard E4 license. This becomes problematic when distributing the project plan. I can export the plan as Excel and CSV files, but then I lose all the rich features, including dependency mapping. To recreate all that functionality without proper licensing is challenging. Microsoft Project offers a light version available for free, but when I try to distribute a project plan, it requires separate licensing. Microsoft Project Central used to be more of an enterprise product. Microsoft Project currently focuses on very low-level task management, and it could do much more. I do not see significant advancement happening because there is confusion about where Microsoft Project is heading. I believe Microsoft should bundle the license with Outlook, Teams, Word, Excel, and PowerPoint. This approach would result in more people using Microsoft Project. That is my opinion on how to improve adoption and the product offering.

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Centralized workflows have boosted cross-team collaboration and made complex projects manageable

Vice President, Finance and Operations at Fruitist

monday.com can continue to improve their AI capabilities. When comparing monday.com to several alternatives when I was evaluating a project and project management, product road mapping, and workflow management platform for us, I looked at competitors such as Asana, ClickUp, SmartSheet, Airtable, and Notion. In my opinion, competitors such as Airtable and SmartSheet, especially followed by Asana and ClickUp, have worked on their AI and generative AI roadmap to combine database functionality with a very user-friendly interface for knowledge management and project tracking, essentially combining both worlds. Their AI is more sophisticated than what monday.com has released thus far. They provide a cleaner task-focused workflow management platform and I think that monday.com can still improve on this core piece of their technology. I think monday.com could also seek to be more process-oriented and intuitive. Other alternatives such as Asana and SmartSheet offer that approach. There is a steeper learning curve to learn monday.com in my opinion compared to Airtable, Asana, and others because I have also used those tools and platforms at other organizations. There is a bit of a learning curve with new users on monday.com because it is not as streamlined as I have experienced with competitors such as SmartSheet or Airtable. The capability sets are great, however, you may need to be hand-held via a monday.com rep when you get started within your organization or view the library of tutorials that monday.com has available. You can also view them on YouTube and that will help you get started on monday.com.

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Top Industries

By visitors reading reviews

Construction Company

13%

Financial Services Firm

10%

Manufacturing Company

10%

Aerospace/Defense Firm

Construction Company

12%

Manufacturing Company

10%

Outsourcing Company

Financial Services Firm

Company Size

By reviewers

Large Enterprise

Midsize Enterprise

Small Business

By reviewers
Company Size	Count
Small Business	31
Midsize Enterprise	15
Large Enterprise	42

By reviewers
Company Size	Count
Small Business	181
Midsize Enterprise	28
Large Enterprise	32

Questions from the Community

Has anyone moved from Microsoft Project to Smartsheet? How has your experience been with Smartsheet?

Hi @Eire Zimmermann, I helped an organization evaluate both MS-Project and Smartsheet when they were conducting their PM tool RFP. The short of it is this, MS Project is not caught up with the mo...

What is your experience regarding pricing and costs for Microsoft Project?

I would say Microsoft Project is affordable, but the standalone Project license should be included in the Office price to increase adoption.

What needs improvement with Microsoft Project?

I am not expert enough to explain areas of improvement for Microsoft Project because I have not explored it extensively or used it enough, so I am not the right person to comment on this. I have no...

Do you recommend Monday.com?

Monday.com is one of the best project management softwares available on the market. It lets you create and customize the tools you need to run every aspect of your work. I particularly favor it bec...

What needs improvement with monday.com?

I think monday.com can be improved by having more integration to other applications. Integration is needed because some of our clients want to have a native integration in their monday.com and exis...

What is your primary use case for monday.com?

My main use case for monday.com is CRM and people management. Most of what we use is as a CRM. One specific example of how I use monday.com for CRM and people management is that one of our clients ...

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Product Reports

Download Microsoft Project product report

Microsoft Project

May 2026

Download monday.com product report

May 2026

Also Known As

Project Pro, MS Project

No data available

Overview

Microsoft Project offers scheduling, resource management, and budget tracking with a user-friendly interface, integrating smoothly with Microsoft products to enhance project management efficiency across industries.

Microsoft Project delivers powerful tools for enterprise-level planning and project management, aiding in tasks like resource allocation, earned value management, and detailed tracking. With seamless integration into Microsoft Office Suite, it supports collaboration through Teams and SharePoint. Equipped with features such as Gantt charts, critical path analysis, and dependency management, it streamlines complex projects. Despite its stability and scalability, areas for improvement include simplification, enhanced integrations, and better templates.

What are the key features of Microsoft Project?

Scheduling: Helps organize tasks and timelines for efficient project flow.
Resource Management: Optimizes use of manpower and assets across projects.
Budget Tracking: Monitors financials to ensure cost-effective execution.
Integration with Microsoft Office: Aligns with Teams, SharePoint, and Power BI for enhanced collaboration.
Gantt Charts: Visualizes project timelines and dependencies efficiently.

What benefits should users look for when evaluating Microsoft Project?

Enhanced Collaboration: Integrates with Teams and SharePoint to boost team interaction.
Scalability: Supports projects of all sizes, making it adaptable to business needs.
Comprehensive Planning Tools: Offers a suite of analysis options for precise project management.
Ease of Use: Intuitive interface ensures quick user adoption and productivity.
Improved Reporting: Generates detailed insights to facilitate informed decision-making.

Microsoft Project is extensively used in industries like IT, telecommunications, and infrastructure, providing essential tools for managing internal and external projects. Its capabilities support sectors in handling timelines, dependencies, and complex reporting effectively. Integration with cloud solutions furthers its usability across enterprise environments.

Microsoft

Monday.com enhances project management with automation, customization, and a user-friendly design, featuring Gantt charts, real-time updates, and extensive tool integrations.

Monday.com offers automation, customization, and user-friendly interfaces to improve project management capabilities. Its features, including Gantt charts, real-time updates, and integrations with tools like Slack and Google Suite, help teams streamline workflows. Users benefit from color coding, task assignments, subitems, and dashboards for a comprehensive project overview. Notifications, file-sharing, and forms increase collaboration, while templates simplify processes. However, it requires enhancements in user experience, speed, and mobile features. Challenges include limited boards, excessive notifications, and integration issues with Google Calendar and QuickBooks. Businesses use Monday.com for CRM tasks, sales tracking, marketing, and creative projects across fields like architecture, biotech, and nonprofits.

What are the key features of Monday.com?

Automation: Automate repetitive tasks to focus on more strategic activities.
Customization: Tailor workflows with adaptable templates and settings.
Integrations: Seamlessly connect with popular tools for enhanced functionality.
Gantt Charts: Visualize project timelines and dependencies with ease.
Real-Time Updates: Receive instant updates to stay informed and agile.

What benefits or ROI should users expect?

Enhanced Efficiency: Streamlined workflows lead to better time management.
Improved Collaboration: Active communication and file-sharing reduce email dependencies.
Adaptability: Customization options cater to diverse project needs.
Comprehensive Overview: Dashboards offer clear insights into project progress.
Resource Management: Efficient scheduling and task allocation optimize resources.

In industries like architecture, biotech, and nonprofit, Monday.com facilitates communication, task tracking, and collaboration for remote teams. It is commonly utilized for CRM, sales tracking, marketing, and creative project management, ensuring workflow organization and client management are streamlined.

Sample Customers

Aston Martin, ABANCA, Airbus Group, Capita, Cardiff University, City of Saskatoon, Intel, Pegasus Airlines, South Australia Power Network (SAPN), Israeli Ministry of Construction and Housing

Raw Digital, Wix, Discovery, Frost & Sullivan, Adidas, Asos, Uber