Microsoft Project vs monday.com comparison

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Microsoft Project

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Executive SummaryUpdated on Jan 11, 2026

monday.com and Microsoft Project compete in the project management software category. monday.com appears to have the upper hand in ease of use and flexible scalability, while Microsoft Project is favored for its comprehensive features for managing large-scale projects.

Features: User reviews note that monday.com offers valuable tools like automation, task management, and collaboration capabilities with simplicity in setup and flexibility in scaling. Microsoft Project is noted for its robust tools for resource allocation and dependency management, making it more suitable for complex, enterprise-level needs.

Room for Improvement: Users suggest that monday.com could enhance its notification and integration features, with requests for better automation rules and more customization options. Feedback indicates Microsoft Project needs better integration with modern tools, a more intuitive interface, and improved real-time collaboration features.

Ease of Deployment and Customer Service: monday.com is cloud-based, offering quick access and adaptability, leading to positive feedback for ease of use and deployment. Microsoft Project provides both cloud and on-premises options, fitting traditional and enterprise usage but potentially adding complexity. Both receive praise for customer service, yet there's a call for faster response times and personalized support.

Pricing and ROI: monday.com is recognized for offering valuable features at a competitive price, with a strong return on investment due to increased team productivity. In contrast, Microsoft Project is often criticized for its higher cost and complex licensing structure, though it offers significant ROI for large enterprises by managing complex tasks and providing organizational oversight.

To learn more, read our detailed Microsoft Project vs. monday.com Report (Updated: March 2026).

Microsoft Project vs. monday.com

March 2026

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Helped 884,122 peers since 2012

Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

ROI

Sentiment score

7.4

Microsoft Project optimizes resource use and efficiency, enhancing project management, reducing costs, and improving transparency and completion timelines.

Sentiment score

6.7

monday.com boosts productivity, streamlines workflows, enhances task management, and improves team performance with significant operational benefits.

If I can eliminate delays, I achieve good ROI because resources can be utilized to their maximum capacity.

For more quotes and insights, download the Microsoft Project report

Domain Consultant at a consultancy with 501-1,000 employees

Microsoft Project does help save time and money due to its completeness as a project management solution.

Rod Organ

Principal: Cyber Security, Information Security Management, Data Privacy at Astrum

Being able to auto-create, auto-close, and many other automated functions makes it easier to follow processes and make fewer mistakes.

Project Engineer at Unilever

We have about 14% of time savings on average on a given project and about 17 to 18% in cost savings as well.

Vice President, Finance and Operations at Fruitist

Some of the advantages or returns on investment we've seen since we started using monday.com include the time savings from automating tedious tasks, making team catch-ups quicker.

For more quotes and insights, download the monday.com report

Sr. Project Manager at GlaxoSmithKline

Customer Service

Sentiment score

6.4

Microsoft Project support receives mixed reviews, with responsiveness varying by location, support type, and specific customer needs.

Sentiment score

7.4

monday.com's customer service is praised for responsiveness and helpfulness, though some desire more proactive support and faster responses.

Currently, there are more support personnel who speak English, and Microsoft has increased its Spanish language support compared to previous years.

Desarrollo de negocios at SEGEN GROUP SAS

There is a website and a connection to AI for support.

For more quotes and insights, download the Microsoft Project report

Management Design Civil Structure at Malaysia Airports Holdings Bhd

I would give somewhere around 10 for my overall experience with support.

reviewer1487187

Associate Director at a consultancy with 10,001+ employees

I would rate their customer service a ten.

FabioPereira1

Head of Financial Team at resolutte

The customer support is very proactive, responsive, and easy to reach.

Sr. Project Manager at GlaxoSmithKline

monday.com is very cost-effective and it has great customer support.

For more quotes and insights, download the monday.com report

Project Engineer at Unilever

Scalability Issues

Sentiment score

6.9

Microsoft Project is scalable and adaptable, integrating well with Microsoft tools but needing better external system integration.

Sentiment score

7.9

Monday.com efficiently scales from small to large organizations with customizable features, enhancing multitasking and usability for various needs.

No quotes available

For more quotes and insights, download the Microsoft Project report

Within about four to five months of rolling this out across teams, we got usage rates up to anywhere between 70 to 85% of members within each of the teams that we rolled out using monday.com on a daily basis or a few times a week.

Vice President, Finance and Operations at Fruitist

monday.com is very scalable because we can work with multiple projects at a time from different departments, and it can handle all of that.

For more quotes and insights, download the monday.com report

Project Engineer at Unilever

Stability Issues

Sentiment score

7.9

Microsoft Project is generally stable and reliable, with occasional issues in complex projects, rated 8-9 for stability.

Sentiment score

7.9

monday.com's stability and reliability are praised, with minimal downtime and quick resolutions enhancing team collaboration and performance.

Microsoft Project is a stable tool, and when using it in different projects, it works perfectly.

Desarrollo de negocios at SEGEN GROUP SAS

Microsoft Project is a stable product.

For more quotes and insights, download the Microsoft Project report

Domain Consultant at a consultancy with 501-1,000 employees

I would rate the stability of Microsoft Project as an eight out of ten.

SanjeevKumar26

Project Lead at a tech vendor with 10,001+ employees

We got on the phone with our rep and the IT support team and we were able to get our issues resolved within an hour.

Vice President, Finance and Operations at Fruitist

monday.com is very stable.

For more quotes and insights, download the monday.com report

Project Engineer at Unilever

Room For Improvement

Microsoft Project users seek improved usability, integration, real-time data, reporting, automation, collaboration features, and better pricing with Office apps.

Users desire more integrations, UI improvements, automation, better mobile functionality, QuickBooks integration, enhanced reporting, and customizable features.

The worst part is handling too many items, like 1,000 items, which Microsoft Project struggles with, especially when printing.

For more quotes and insights, download the Microsoft Project report

Management Design Civil Structure at Malaysia Airports Holdings Bhd

It would be beneficial to see enhanced reporting functionalities in future versions.

SanjeevKumar26

Project Lead at a tech vendor with 10,001+ employees

Microsoft Project tends to become very unstable on large project plans with more than 400 lines.

Rod Organ

Principal: Cyber Security, Information Security Management, Data Privacy at Astrum

The need for a stable connection is critical as there are network issues that slow our processes down.

Alan Chiou

PM at Galaxy Software Services

I would like to have the ability to create more than two levels of subtasks in monday.com.

PAULINE Wanjiku

Project manager at WITS

The integration with Google Sheets is also not working very well.

For more quotes and insights, download the monday.com report

Sr. Project Manager at GlaxoSmithKline

Setup Cost

Microsoft Project offers varied pricing; value in bundles but standalone licenses may be costly, seen as competitive overall.

Monday.com offers value through its automation capabilities; Pro Plan provides cost-effective efficiency despite escalating licensing costs.

The issue with Microsoft is that the license is per personnel, making it expensive.

Management Design Civil Structure at Malaysia Airports Holdings Bhd

I believe it's usually included in the Microsoft 365 package.

Desarrollo de negocios at SEGEN GROUP SAS

Microsoft Project is affordable, but the standalone Project license should be included in the Office price to increase adoption.

For more quotes and insights, download the Microsoft Project report

Domain Consultant at a consultancy with 501-1,000 employees

It is quite expensive.

FabioPereira1

Head of Financial Team at resolutte

The pricing is cost-effective, especially for my organization, helping us manage a lot of projects efficiently.

For more quotes and insights, download the monday.com report

Sr. Project Manager at GlaxoSmithKline

The basic, standard, and pro plans range from $12 to $24 per user per month.

Kavya Kavya

Data Engineer at a outsourcing company with 201-500 employees

Valuable Features

Microsoft Project offers intuitive scheduling, resource management, and integration with Office Suite for streamlined and efficient project planning.

monday.com is praised for its intuitive project management features, automation, integrations, and customizable tools enhancing team productivity and collaboration.

This tool is the most accurate project management tool, allowing me to run a full set of project activities without having to switch between different tools for scheduling and other tasks.

Rod Organ

Principal: Cyber Security, Information Security Management, Data Privacy at Astrum

The collaboration features are valuable for controlling the project and transmitting information to other team members when working in a team.

Desarrollo de negocios at SEGEN GROUP SAS

The most valuable features are in the successor and predecessor determination and the tracking tools, such as obtaining data on the S curve financial curve.

For more quotes and insights, download the Microsoft Project report

Management Design Civil Structure at Malaysia Airports Holdings Bhd

monday.com saves time and gets everyone on the same page within my team.

FabioPereira1

Head of Financial Team at resolutte

monday.com has positively impacted my organization because automation helps us automate a lot of time-consuming and tedious tasks, and we've been able to save about 80% of our time.

Sr. Project Manager at GlaxoSmithKline

Through automation of tasks which were previously time-consuming and tedious, we've been able to save a lot of time and cost.

For more quotes and insights, download the monday.com report

Project Engineer at Unilever

Categories and Ranking

Microsoft Project

Ranking in Project Management Software

3rd

Average Rating

8.0

Reviews Sentiment

6.9

Number of Reviews

Ranking in other categories

No ranking in other categories

monday.com

Ranking in Project Management Software

2nd

Average Rating

9.4

Reviews Sentiment

7.3

Number of Reviews

235

Ranking in other categories

CRM (5th), Project Portfolio Management (3rd), Marketing Management (4th), Opportunity Management (4th)

Mindshare comparison

As of March 2026, in the Project Management Software category, the mindshare of Microsoft Project is 2.8%, down from 8.1% compared to the previous year. The mindshare of monday.com is 4.2%, down from 6.3% compared to the previous year. It is calculated based on PeerSpot user engagement data.

Project Management Software Mindshare Distribution
Product	Mindshare (%)
monday.com	4.2%
Microsoft Project	2.8%
Other	93.0%

Project Management Software

Featured Reviews

Improved project scheduling has maximized resource utilization and has reduced delays

Domain Consultant at a consultancy with 501-1,000 employees

I think the licensing structure presents a significant area for improvement. The full features are not offered on the standard E4 license. This becomes problematic when distributing the project plan. I can export the plan as Excel and CSV files, but then I lose all the rich features, including dependency mapping. To recreate all that functionality without proper licensing is challenging. Microsoft Project offers a light version available for free, but when I try to distribute a project plan, it requires separate licensing. Microsoft Project Central used to be more of an enterprise product. Microsoft Project currently focuses on very low-level task management, and it could do much more. I do not see significant advancement happening because there is confusion about where Microsoft Project is heading. I believe Microsoft should bundle the license with Outlook, Teams, Word, Excel, and PowerPoint. This approach would result in more people using Microsoft Project. That is my opinion on how to improve adoption and the product offering.

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Centralized workflows have boosted cross-team collaboration and made complex projects manageable

Vice President, Finance and Operations at Fruitist

monday.com can continue to improve their AI capabilities. When comparing monday.com to several alternatives when I was evaluating a project and project management, product road mapping, and workflow management platform for us, I looked at competitors such as Asana, ClickUp, SmartSheet, Airtable, and Notion. In my opinion, competitors such as Airtable and SmartSheet, especially followed by Asana and ClickUp, have worked on their AI and generative AI roadmap to combine database functionality with a very user-friendly interface for knowledge management and project tracking, essentially combining both worlds. Their AI is more sophisticated than what monday.com has released thus far. They provide a cleaner task-focused workflow management platform and I think that monday.com can still improve on this core piece of their technology. I think monday.com could also seek to be more process-oriented and intuitive. Other alternatives such as Asana and SmartSheet offer that approach. There is a steeper learning curve to learn monday.com in my opinion compared to Airtable, Asana, and others because I have also used those tools and platforms at other organizations. There is a bit of a learning curve with new users on monday.com because it is not as streamlined as I have experienced with competitors such as SmartSheet or Airtable. The capability sets are great, however, you may need to be hand-held via a monday.com rep when you get started within your organization or view the library of tutorials that monday.com has available. You can also view them on YouTube and that will help you get started on monday.com.

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884,122 professionals have used our research since 2012.

Top Industries

By visitors reading reviews

Manufacturing Company

11%

Aerospace/Defense Firm

Government

Computer Software Company

Manufacturing Company

Government

Financial Services Firm

Computer Software Company

Company Size

By reviewers

Large Enterprise

Midsize Enterprise

Small Business

By reviewers
Company Size	Count
Small Business	31
Midsize Enterprise	15
Large Enterprise	41

By reviewers
Company Size	Count
Small Business	180
Midsize Enterprise	27
Large Enterprise	30

Questions from the Community

Has anyone moved from Microsoft Project to Smartsheet? How has your experience been with Smartsheet?

Hi @Eire Zimmermann, I helped an organization evaluate both MS-Project and Smartsheet when they were conducting their PM tool RFP. The short of it is this, MS Project is not caught up with the mo...

What do you like most about Microsoft Project?

The product's initial setup phase is easy.

What is your experience regarding pricing and costs for Microsoft Project?

I would say Microsoft Project is affordable, but the standalone Project license should be included in the Office price to increase adoption.

Do you recommend Monday.com?

Monday.com is one of the best project management softwares available on the market. It lets you create and customize the tools you need to run every aspect of your work. I particularly favor it bec...

What needs improvement with monday.com?

One way monday.com can be improved is by enhancing the notification system, which is not trustworthy for me, as some notifications are very overwhelming. I also see a need for more tools to input d...

What is your primary use case for monday.com?

The main use case for monday.com is to track project progress from start to finish, beginning with the sales team and continuing through the onboarding process. It helps keep our teams aligned and ...

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Product Reports

Download Microsoft Project product report

Microsoft Project

February 2026

Download monday.com product report

February 2026

Also Known As

Project Pro, MS Project

No data available

Overview

Microsoft Project helps you get started quickly and execute projects with ease. Built-in templates and familiar scheduling tools help project managers and teams stay productive.

Microsoft

Monday.com enhances project management with automation, customization, and a user-friendly design, featuring Gantt charts, real-time updates, and extensive tool integrations.

Monday.com offers automation, customization, and user-friendly interfaces to improve project management capabilities. Its features, including Gantt charts, real-time updates, and integrations with tools like Slack and Google Suite, help teams streamline workflows. Users benefit from color coding, task assignments, subitems, and dashboards for a comprehensive project overview. Notifications, file-sharing, and forms increase collaboration, while templates simplify processes. However, it requires enhancements in user experience, speed, and mobile features. Challenges include limited boards, excessive notifications, and integration issues with Google Calendar and QuickBooks. Businesses use Monday.com for CRM tasks, sales tracking, marketing, and creative projects across fields like architecture, biotech, and nonprofits.

What are the key features of Monday.com?

Automation: Automate repetitive tasks to focus on more strategic activities.
Customization: Tailor workflows with adaptable templates and settings.
Integrations: Seamlessly connect with popular tools for enhanced functionality.
Gantt Charts: Visualize project timelines and dependencies with ease.
Real-Time Updates: Receive instant updates to stay informed and agile.

What benefits or ROI should users expect?

Enhanced Efficiency: Streamlined workflows lead to better time management.
Improved Collaboration: Active communication and file-sharing reduce email dependencies.
Adaptability: Customization options cater to diverse project needs.
Comprehensive Overview: Dashboards offer clear insights into project progress.
Resource Management: Efficient scheduling and task allocation optimize resources.

In industries like architecture, biotech, and nonprofit, Monday.com facilitates communication, task tracking, and collaboration for remote teams. It is commonly utilized for CRM, sales tracking, marketing, and creative project management, ensuring workflow organization and client management are streamlined.

Sample Customers

Aston Martin, ABANCA, Airbus Group, Capita, Cardiff University, City of Saskatoon, Intel, Pegasus Airlines, South Australia Power Network (SAPN), Israeli Ministry of Construction and Housing

Raw Digital, Wix, Discovery, Frost & Sullivan, Adidas, Asos, Uber