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Microsoft Project vs monday.com comparison

 

Comparison Buyer's Guide

Executive SummaryUpdated on Oct 5, 2025

Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

ROI

Sentiment score
7.4
Microsoft Project optimizes resource use and efficiency, enhancing project management, reducing costs, and improving transparency and completion timelines.
Sentiment score
6.8
Users report enhanced productivity, efficiency, and ROI with monday.com, citing time savings, workflow improvements, and project management optimization.
If I can eliminate delays, I achieve good ROI because resources can be utilized to their maximum capacity.
Domain Consultant at a consultancy with 501-1,000 employees
Microsoft Project does help save time and money due to its completeness as a project management solution.
Principal: Cyber Security, Information Security Management, Data Privacy at Astrum
 

Customer Service

Sentiment score
6.4
Microsoft Project support receives mixed reviews, with responsiveness varying by location, support type, and specific customer needs.
Sentiment score
7.4
Monday.com's customer service is responsive and professional, though users seek more personalized support and improved live chat options.
Currently, there are more support personnel who speak English, and Microsoft has increased its Spanish language support compared to previous years.
Desarrollo de negocios at SEGEN GROUP SAS
I would give somewhere around 10 for my overall experience with support.
Associate Director at a consultancy with 10,001+ employees
There is a website and a connection to AI for support.
Management Design Civil Structure at Malaysia Airports Holdings Bhd
I would rate their customer service a ten.
Head of Financial Team at resolutte
 

Scalability Issues

Sentiment score
6.9
Microsoft Project is scalable and adaptable, integrating well with Microsoft tools but needing better external system integration.
Sentiment score
8.0
Monday.com is scalable and customizable, suitable for various team sizes, but may be costly for smaller businesses.
 

Stability Issues

Sentiment score
7.9
Microsoft Project is generally stable and reliable, with occasional issues in complex projects, rated 8-9 for stability.
Sentiment score
7.9
Monday.com is reliable with minimal outages, quickly resolved issues, and consistent performance, improving through updates and support.
Microsoft Project is a stable tool, and when using it in different projects, it works perfectly.
Desarrollo de negocios at SEGEN GROUP SAS
Microsoft Project is a stable product.
Domain Consultant at a consultancy with 501-1,000 employees
I would rate the stability of Microsoft Project as an eight out of ten.
Project Lead at a tech vendor with 10,001+ employees
 

Room For Improvement

Microsoft Project users seek improved usability, integration, real-time data, reporting, automation, collaboration features, and better pricing with Office apps.
Monday.com users desire enhanced customization, better tool integration, improved UI, faster performance, and a more intuitive mobile app.
The worst part is handling too many items, like 1,000 items, which Microsoft Project struggles with, especially when printing.
Management Design Civil Structure at Malaysia Airports Holdings Bhd
It would be beneficial to see enhanced reporting functionalities in future versions.
Project Lead at a tech vendor with 10,001+ employees
Microsoft Project tends to become very unstable on large project plans with more than 400 lines.
Principal: Cyber Security, Information Security Management, Data Privacy at Astrum
The need for a stable connection is critical as there are network issues that slow our processes down.
PM at Galaxy Software Services
I would like to have the ability to create more than two levels of subtasks in monday.com.
Project manager at WITS
 

Setup Cost

Microsoft Project offers varied pricing; value in bundles but standalone licenses may be costly, seen as competitive overall.
monday.com offers customizable project management, providing good value for enterprises, despite higher costs justified by features and scalability.
The issue with Microsoft is that the license is per personnel, making it expensive.
Management Design Civil Structure at Malaysia Airports Holdings Bhd
Microsoft Project is affordable, but the standalone Project license should be included in the Office price to increase adoption.
Domain Consultant at a consultancy with 501-1,000 employees
I believe it's usually included in the Microsoft 365 package.
Desarrollo de negocios at SEGEN GROUP SAS
It is quite expensive.
Head of Financial Team at resolutte
 

Valuable Features

Microsoft Project offers intuitive scheduling, resource management, and integration with Office Suite for streamlined and efficient project planning.
monday.com offers efficient project management with automation, customizable dashboards, visual tools, and real-time updates for enhanced team collaboration.
The collaboration features are valuable for controlling the project and transmitting information to other team members when working in a team.
Desarrollo de negocios at SEGEN GROUP SAS
This tool is the most accurate project management tool, allowing me to run a full set of project activities without having to switch between different tools for scheduling and other tasks.
Principal: Cyber Security, Information Security Management, Data Privacy at Astrum
The most valuable features are in the successor and predecessor determination and the tracking tools, such as obtaining data on the S curve financial curve.
Management Design Civil Structure at Malaysia Airports Holdings Bhd
monday.com saves time and gets everyone on the same page within my team.
Head of Financial Team at resolutte
monday.com helps in quick decision-making by facilitating communication on the go through the comment section and email alerts when someone comments.
Project manager at WITS
monday.com makes it very easy to input any information.
PM at Galaxy Software Services
 

Categories and Ranking

Microsoft Project
Ranking in Project Management Software
2nd
Average Rating
8.0
Reviews Sentiment
6.9
Number of Reviews
85
Ranking in other categories
No ranking in other categories
monday.com
Ranking in Project Management Software
3rd
Average Rating
9.4
Reviews Sentiment
7.3
Number of Reviews
227
Ranking in other categories
CRM (9th), Project Portfolio Management (6th), Marketing Management (6th), Opportunity Management (5th)
 

Mindshare comparison

As of January 2026, in the Project Management Software category, the mindshare of Microsoft Project is 3.1%, down from 7.8% compared to the previous year. The mindshare of monday.com is 4.3%, down from 6.7% compared to the previous year. It is calculated based on PeerSpot user engagement data.
Project Management Software Market Share Distribution
ProductMarket Share (%)
Microsoft Project3.1%
monday.com4.3%
Other92.6%
Project Management Software
 

Featured Reviews

Nurul Asyikin Wahab - PeerSpot reviewer
Management Design Civil Structure at Malaysia Airports Holdings Bhd
Efficient project management with robust data tracking and an easy setup
When I have too many elements or items in a project, it becomes cumbersome, especially during printing. Non-technical users do not need all the data, so it's primarily for technical personnel. Without guidance, it's challenging to use the app. With guidance and expert knowledge, it becomes manageable, however, it's not for non-technical teams. The worst part is handling too many items, like 1,000 items, which Microsoft Project struggles with, especially when printing. Printing on A3 size is quite burdensome, so I prefer viewing it on a tablet or computer. On a tablet or phone, I can see the full project elements depending on the screen size.
PW
Project manager at WITS
Effective project tracking enhances decision-making but requires improved subtask hierarchy
I would like to have the ability to create more than two levels of subtasks in monday.com. It was a significant challenge as I often wanted to make a task dependent on another group, but it was difficult. It would be more efficient if it were easier to establish dependencies across different groups.
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Top Industries

By visitors reading reviews
Manufacturing Company
12%
Computer Software Company
10%
Aerospace/Defense Firm
9%
Government
8%
Computer Software Company
9%
Manufacturing Company
8%
Comms Service Provider
7%
Government
7%
 

Company Size

By reviewers
Large Enterprise
Midsize Enterprise
Small Business
By reviewers
Company SizeCount
Small Business31
Midsize Enterprise15
Large Enterprise41
By reviewers
Company SizeCount
Small Business178
Midsize Enterprise25
Large Enterprise23
 

Questions from the Community

Has anyone moved from Microsoft Project to Smartsheet? How has your experience been with Smartsheet?
Hi @Eire Zimmermann, I helped an organization evaluate both MS-Project and Smartsheet when they were conducting their PM tool RFP. The short of it is this, MS Project is not caught up with the mo...
What do you like most about Microsoft Project?
The product's initial setup phase is easy.
What is your experience regarding pricing and costs for Microsoft Project?
The company typically pays for the Microsoft Project licensing. I'm not certain about the exact cost of the licenses, but I believe it's usually included in the Microsoft 365 package.
Do you recommend Monday.com?
Monday.com is one of the best project management softwares available on the market. It lets you create and customize the tools you need to run every aspect of your work. I particularly favor it bec...
What do you like most about monday.com?
The product's initial setup phase was straightforward.
What needs improvement with monday.com?
If monday.com was cheaper, that would be better because it's quite expensive.
 

Comparisons

 

Also Known As

Project Pro, MS Project
No data available
 

Overview

 

Sample Customers

Aston Martin, ABANCA, Airbus Group, Capita, Cardiff University, City of Saskatoon, Intel, Pegasus Airlines, South Australia Power Network (SAPN), Israeli Ministry of Construction and Housing
Raw Digital, Wix, Discovery, Frost & Sullivan, Adidas, Asos, Uber
Find out what your peers are saying about Microsoft Project vs. monday.com and other solutions. Updated: December 2025.
879,853 professionals have used our research since 2012.