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Microsoft Project vs comparison

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Comparison Buyer's Guide
Executive Summary

We performed a comparison between Microsoft Project and based on real PeerSpot user reviews.

Find out in this report how the two Project Management Software solutions compare in terms of features, pricing, service and support, easy of deployment, and ROI.

To learn more, read our detailed Microsoft Project vs. report (Updated: August 2022).
633,572 professionals have used our research since 2012.
Featured Review
Quotes From Members
We asked business professionals to review the solutions they use.
Here are some excerpts of what they said:
"Microsoft Project's integrated timeline is tied to the project plan almost seamlessly, and you add whatever action item or milestone you choose. All you have to do is set up a column and click on the timeline. It will automatically put it in there and allow you to choose the type, whether it's a bar or if it's a milestone, just pointing out that single milestone""The ability to break down project phases is most valuable. Being able to align the tasks and reporting with project milestones and progress is also valuable.""I like that I can change the task and include different resources related to the task.""The most valuable features of Microsoft Project are the availability of being online and within Teams. My entire team can use it and see it, versus the full Microsoft Projects, such as Project Professional, you need to have a license.""The most valuable feature of Microsoft Project is scheduling. The solution is useful on a daily basis.""The user interface is simple and it helps me in planning what needs to be accomplished.""It served the purpose. It was pretty user-friendly.""I especially like the reporting tools, which are visual tools and offer visual reports."

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"Marking the status of deliverables is the most useful aspect.""The analytics view is very powerful with Gantt charts and multiple chart visualizations.""In short - it keeps a remote asynchronous team in sync.""The feature that I have found the most valuable is the project labels and organizational tools.""The ability to export to Excel has been huge for us.""Since Monday is so flexible, it allows us to maintain projects in our own way.""Timeline and countdown systems have been great for us as well as the ability to "@" team members in comment sections to have collaborative conversations, give feedback, and share files.""The free version provides all the utilities that I need."

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"Microsoft Project could improve the dates. Sometimes the dates are not aligned. This occurs even when you auto-schedule the dates. We have to go and define the schedule daily this should more easily accessible.""Microsoft Project has much room for improvement. The solution is still stuck where it was in 2013. Not much has changed since then. There is a lot that can be changed in the enterprise segment.""I am not that close to it anymore, but I know that there were some cut and paste issues when we were trying to move one group of roles to another, and they used to muck up the interdependencies between the tiers, rows, and other things.""Collaboration is an area that needs improvements.""The solution could be more flexible when it comes to integration.""It would be better if Microsoft Project were included in the DevOps stack. That is, I'd like to see this tool integrated to a different stack of the applications that we normally use in DevOps, such as in Jira, for example, to deploy a different version related to the different tasks that are included in Microsoft Project.""Its price can be improved.""In a future release, the dashboard should improve because there isn't one, I had to create my own."

More Microsoft Project Cons →

"The Graphic User Interface (GUI) needs improvement.""Sometimes, I had difficulty moving items from board to board and would have to move them twice to get them to successfully move.""Automation is often glitchy for us. Maybe we have too many automations set up?""I wish the Time Tracking features were a little more robust.""Some of the automation is having some technical difficulties.""We would like to have more open boards at one time and more CRM functionalities.""There was one time that I had used CTRL + C to copy one of the text fields, and accidentally pasted it into all other rows/projects. I know there is an "undo" button you can click on for a few seconds, however, it would be helpful if you could undo it even after it's been a few minutes/hours.""BCC Outlook integrations could be better."

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Pricing and Cost Advice
  • "It gets expensive when having to add all of the plugins and everything that you need."
  • "It probably was $30 per license on a monthly basis. There is no additional fee."
  • "I do not remember the exact cost we paid but usually, they charge per user per month."
  • "Its price could be reduced a little."
  • "It was a three-year license deal that was reconciled on a quarterly basis. It is a reasonably priced product, and I consider that we got good value for money."
  • "Licensing costs vary depending on the user volume. The pricing is good, I'd rate it four out of five."
  • "You only need a Team's license in order to use Microsoft Project within Teams, which is very helpful."
  • More Microsoft Project Pricing and Cost Advice →

  • "I wasn't involved with the licensing, but I believe it's negotiable."
  • "The solution is quite inexpensive. For example, we pay $8,500 for 75 users. It's somewhere around $100 a user, approximately."
  • "The project manager would be responsible for any licensing fees. As an end-user, we just follow suit."
  • "Fees are paid monthly per user."
  • "The price is reasonable for the number of users we have."
  • "I am using its free version."
  • "We tell others it's about $2200 for a ten-person plan and it can be adjusted; it's easy to scale."
  • More Pricing and Cost Advice →

    Use our free recommendation engine to learn which Project Management Software solutions are best for your needs.
    633,572 professionals have used our research since 2012.
    Questions from the Community
    Top Answer:Hi @Eire Zimmermann,  I helped an organization evaluate both MS-Project and Smartsheet when they were conducting their PM tool RFP. The short of it is this, MS Project is not caught up with the… more »
    Top Answer:The standard project planning features and charts are most valuable.
    Top Answer:I don't deal directly with sales or licensing. I can't speak to the exact cost or licensing structure of the product itself. It's not an aspect I deal with directly. We likely have a support contract… more »
    Top is one of the best project management softwares available on the market. It lets you create and customize the tools you need to run every aspect of your work. I particularly favor it… more »
    Top Answer:We have project overviews to keep track of each client and project and I can also see what the other managers are doing.
    Top Answer:Monday could be improved if it could be linked with Google Calendar. This way, I can add deadlines directly on Monday for my whole 3D team and they can automatically see it in their Google calendars… more »
    Average Words per Review
    Average Words per Review
    Also Known As
    Project Pro, MS Project
    Learn More

    Microsoft Project helps you get started quickly and execute projects with ease. Built-in templates and familiar scheduling tools help project managers and teams stay productive. is a cloud-based platform that allows teams to design their own work management software and applications. is a basic yet intuitive work operating system that facilitates teamwork in these ways:

    • Allows teams to define workflows

    • Adapts to changing demands

    • Establishes transparency

    • Allows for collaboration

    • Eliminates manual grunt work is extremely adaptable and may be utilized in any sector and for any workflow. You can build your apps to match your specific operational needs and modify your boards, dashboards, and documents to fit your team properly. It may be used for anything, including projects and procedures, and it can be used across teams, departments, leaders, and organizations.

    Here are a few examples of how software can be put to good use:

    • Marketing pipelines
    • Recruitment procedures
    • Video production planning
    • Tracking progress
    • Product timelines
    • Business management
    • Design planning
    • Bug tracking
    • Event planning
    • Construction planning Features has many valuable features. Some of the most useful ones include:

    • Customized workflows
    • Task prioritizing
    • File sharing
    • Drag-and-drop
    • Context-aware communication
    • Progress and milestone monitoring

    The most popular key features include:

    • Work scheduling:’s Workload feature allows you to accurately assign and schedule team members at any given time. Check who's available and who isn't so you may reschedule or reassign work as needed to meet all of your project deadlines.
    • Tracking time for tasks: It's crucial to know where your time goes, especially if you're invoicing clients by the hour. Greater work precision is achieved by having a clear grasp of how much time is spent on each task because you’re able to make more informed decisions about how you spend your time.
    • Automated processes: Automations eliminate the need for manual labor in the completion of repetitive tasks.
    • At-a-glance dashboards: Dashboards are an excellent method to quickly see what's essential. They make it simple to gather useful information, manage project progress, predict effort, and keep track of budgets. They also keep your team focused and engaged on the high-level objectives that drive progress.
    • Integration with external tools: With two-click integrations, you can easily make your primary work hub. Integrate popular external apps like Jira and Slack, as well as Gmail and Mailchimp, to optimize your workflow even further.
    • Varied options for viewing data with Views: provides a number of ways to examine the data in your boards, including Gantt Chart View for project plans and Chart View for progress tracking. Views helps you to take a fresh perspective on things and obtain crucial insights that you might not have gotten otherwise.

    Reviews from Real Users stands out among its competitors for a number of reasons. Two major ones are its task status feature and its ability to integrate with external apps. PeerSpot users take note of the advantages of these features in their reviews:

    Ben D., Front End Developer at a marketing services firm, writes of the product, “Their flagship feature, what used to be called the pulse, is great. Pulse offers great management. Being able to see everything at a glance and check task status, is wonderful. They use subtasks and the simple aspects of task management have been really helpful.”

    Another PeerSpot reviewer, the Head of Projects at Smart Media SA, notes, “The boards offer an amazing and clear view of my tasks, campaigns, and progress. Automations especially with Slack and Outlook help with keeping my team up-to-date always. Graphs and charts are valuable for reporting purposes and to track progress made. Workforms/surveys are valuable and a very cool added feature.”

    Learn more about Microsoft Project
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    Sample Customers
    Aston Martin, ABANCA, Airbus Group, Capita, Cardiff University, City of Saskatoon, Intel, Pegasus Airlines, South Australia Power Network (SAPN), Israeli Ministry of Construction and Housing
    Raw Digital, Wix, Discovery, Frost & Sullivan, Adidas, Asos, Uber
    Top Industries
    Financial Services Firm11%
    Healthcare Company11%
    Manufacturing Company11%
    Legal Firm7%
    Computer Software Company12%
    Comms Service Provider9%
    Manufacturing Company8%
    Marketing Services Firm18%
    Non Tech Company8%
    Real Estate/Law Firm7%
    Computer Software Company13%
    Financial Services Firm7%
    Manufacturing Company6%
    Company Size
    Small Business41%
    Midsize Enterprise15%
    Large Enterprise44%
    Small Business22%
    Midsize Enterprise14%
    Large Enterprise64%
    Small Business79%
    Midsize Enterprise12%
    Large Enterprise9%
    Small Business24%
    Midsize Enterprise14%
    Large Enterprise62%
    Buyer's Guide
    Microsoft Project vs.
    August 2022
    Find out what your peers are saying about Microsoft Project vs. and other solutions. Updated: August 2022.
    633,572 professionals have used our research since 2012.

    Microsoft Project is ranked 8th in Project Management Software with 32 reviews while is ranked 2nd in Project Management Software with 207 reviews. Microsoft Project is rated 7.8, while is rated 9.4. The top reviewer of Microsoft Project writes "Resource leveling is useful, but it is time and manpower intensive and not at all dynamic". On the other hand, the top reviewer of writes "User-friendly with great automation and sub-items". Microsoft Project is most compared with Smartsheet, Jira, Asana, Wrike and Broadcom Clarity PPM, whereas is most compared with Asana, Wrike, Jira, Smartsheet and Trello. See our Microsoft Project vs. report.

    See our list of best Project Management Software vendors.

    We monitor all Project Management Software reviews to prevent fraudulent reviews and keep review quality high. We do not post reviews by company employees or direct competitors. We validate each review for authenticity via cross-reference with LinkedIn, and personal follow-up with the reviewer when necessary.