Try our new research platform with insights from 80,000+ expert users

Asana vs Microsoft Project comparison

 

Comparison Buyer's Guide

Executive SummaryUpdated on Jul 27, 2025

Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

ROI

Sentiment score
6.6
Organizations improved productivity and saved time with Asana, but ROI varied when combined with other tools.
Sentiment score
7.4
Microsoft Project boosts ROI through better resource use, quicker timelines, and centralized management, streamlining workflow and reducing costs.
However, due to its pricing, I need to be careful about adding each user and feature.
Microsoft Project does help save time and money due to its completeness as a project management solution.
 

Customer Service

Sentiment score
6.1
Asana's support is generally praised but receives mixed reviews for responsiveness, community resources, and technical support effectiveness.
Sentiment score
6.5
Users experience mixed tech support, balancing onsite/offshore models, community forums, and improved language availability; average rating is 7/10.
The technical support is of high quality.
Currently, there are more support personnel who speak English, and Microsoft has increased its Spanish language support compared to previous years.
There is a website and a connection to AI for support.
I would give somewhere around 10 for my overall experience with support.
 

Scalability Issues

Sentiment score
6.9
Asana is scalable for small to medium teams, but challenges and costs arise with larger implementations and complex projects.
Sentiment score
7.0
Microsoft Project supports large-scale users and complex tasks, with noted challenges in version differences and cloud integration.
 

Stability Issues

Sentiment score
8.0
Asana is considered reliable with few issues, though occasional outages occur; users appreciate its real-time status updates.
Sentiment score
7.9
Microsoft Project is stable and reliable, with users reporting minimal issues, consistent performance, and positive usability experiences.
Asana is quite stable; it is a tool I can trust.
Microsoft Project is a stable tool, and when using it in different projects, it works perfectly.
I would rate the stability of Microsoft Project as an eight out of ten.
 

Room For Improvement

Asana users seek improved usability, better integration, enhanced features, and scalability to address interface and workflow challenges.
Microsoft Project needs enhanced UI, better integration, collaboration features, streamlined reporting, improved training resources, and more affordable pricing.
It would be easier if I could assign tasks directly from my email without needing to open Asana.
It would be beneficial to have a native option for Asana to create tickets so we could move away from our main ticketing tool.
It would be beneficial to see enhanced reporting functionalities in future versions.
The worst part is handling too many items, like 1,000 items, which Microsoft Project struggles with, especially when printing.
Microsoft Project tends to become very unstable on large project plans with more than 400 lines.
 

Setup Cost

Asana's pricing offers free and paid tiers with enhanced features, perceived as competitively priced against rivals like Microsoft Project.
Microsoft Project offers cost-effective pricing, but expenses rise with plugins and users, bundled within Microsoft 365 subscriptions.
To add one user is expensive, which makes me cautious about upgrading or adding more users.
The issue with Microsoft is that the license is per personnel, making it expensive.
I believe it's usually included in the Microsoft 365 package.
 

Valuable Features

Asana offers intuitive task tracking, customizable templates, and multiple views for efficient project management with robust collaboration and integrations.
Microsoft Project is praised for its detailed scheduling, integration, and user-friendly interface, supporting complex plans with robust features.
Asana's automation allows me to automate deadlines and send notifications to the right people about approaching deadlines.
Asana provides automation because we receive these updates the moment they happen without anyone needing to tell us they completed tasks or moved on to others.
The collaboration features are valuable for controlling the project and transmitting information to other team members when working in a team.
This tool is the most accurate project management tool, allowing me to run a full set of project activities without having to switch between different tools for scheduling and other tasks.
The scheduling part of Microsoft Project is easy; if you change one of the dates, the rest of the dates automatically get changed based on the dependency.
 

Categories and Ranking

Asana
Ranking in Project Management Software
4th
Average Rating
8.2
Reviews Sentiment
7.0
Number of Reviews
49
Ranking in other categories
No ranking in other categories
Microsoft Project
Ranking in Project Management Software
3rd
Average Rating
8.0
Reviews Sentiment
6.9
Number of Reviews
84
Ranking in other categories
No ranking in other categories
 

Mindshare comparison

As of September 2025, in the Project Management Software category, the mindshare of Asana is 4.7%, down from 9.1% compared to the previous year. The mindshare of Microsoft Project is 5.7%, down from 10.0% compared to the previous year. It is calculated based on PeerSpot user engagement data.
Project Management Software Market Share Distribution
ProductMarket Share (%)
Microsoft Project5.7%
Asana4.7%
Other89.6%
Project Management Software
 

Featured Reviews

Carlos Alas - PeerSpot reviewer
Efficient workflows and real-time updates boost productivity
What I appreciate about Asana is the easy way to get the data we need for the reports because we are moving all our tickets. We are making a copy from our main ticket system to Asana because our main ticket system is not giving us what we are looking for, so we need to process everything in Asana. We get the dashboard and analytical reports, so we can have a summary of what has been done in which department we are working with or helping. We can see how many requests for each department we are having. The easy way to get all the analytics at the end of the month or year is the most important feature, and that's why we are still with Asana. The benefits I see with Asana are the main tools because of the integration this tool has. For example, we are making tickets but receiving requests through email, and we have the integration with Outlook and Google. We have the add-ins, so we are making the ticket on our main system while replying to the mail, and simultaneously taking this mail to complete our ticket for our Asana project. The time we are investing through departments with Asana is valuable because we are receiving requests or updates for projects without investing time in meetings or writing emails. Because of the integration we have, we just create a project and everyone with specific tasks moves on their tasks, and we receive the updates. We created a bot that gives us updates automatically. Asana provides automation because we receive these updates the moment they happen without anyone needing to tell us they completed tasks or moved on to others. Asana's cloud deployment has been beneficial for our remote or hybrid team operations. If someone is onsite and someone is working from home, everyone can work on the same project through automation. The person from home doesn't need to be on an infinite call with management or coworkers. They can work in real time, and once someone completes a prerequisite task from home, the people onsite will know it and get the green flag to continue their assigned tasks. It has benefits for anyone, including personal uses.
Nurul Asyikin Wahab - PeerSpot reviewer
Efficient project management with robust data tracking and an easy setup
When I have too many elements or items in a project, it becomes cumbersome, especially during printing. Non-technical users do not need all the data, so it's primarily for technical personnel. Without guidance, it's challenging to use the app. With guidance and expert knowledge, it becomes manageable, however, it's not for non-technical teams. The worst part is handling too many items, like 1,000 items, which Microsoft Project struggles with, especially when printing. Printing on A3 size is quite burdensome, so I prefer viewing it on a tablet or computer. On a tablet or phone, I can see the full project elements depending on the screen size.
report
Use our free recommendation engine to learn which Project Management Software solutions are best for your needs.
867,349 professionals have used our research since 2012.
 

Top Industries

By visitors reading reviews
Computer Software Company
12%
Manufacturing Company
9%
Financial Services Firm
9%
Healthcare Company
7%
Computer Software Company
11%
Manufacturing Company
11%
Government
8%
Aerospace/Defense Firm
8%
 

Company Size

By reviewers
Large Enterprise
Midsize Enterprise
Small Business
By reviewers
Company SizeCount
Small Business38
Midsize Enterprise7
Large Enterprise6
By reviewers
Company SizeCount
Small Business31
Midsize Enterprise14
Large Enterprise41
 

Questions from the Community

What do you like most about Asana?
The solution's user interface is very good.
What is your experience regarding pricing and costs for Asana?
The pricing of Asana is slightly high. To add one user is expensive, which makes me cautious about upgrading or adding more users.
What needs improvement with Asana?
The capacity planning in Asana is working pretty decently, but there are some opportunities there for sorting, such as determining which project has the highest resources, as their sorting doesn't ...
Has anyone moved from Microsoft Project to Smartsheet? How has your experience been with Smartsheet?
Hi @Eire Zimmermann, I helped an organization evaluate both MS-Project and Smartsheet when they were conducting their PM tool RFP. The short of it is this, MS Project is not caught up with the mo...
What do you like most about Microsoft Project?
The product's initial setup phase is easy.
What is your experience regarding pricing and costs for Microsoft Project?
The company typically pays for the Microsoft Project licensing. I'm not certain about the exact cost of the licenses, but I believe it's usually included in the Microsoft 365 package.
 

Also Known As

No data available
Project Pro, MS Project
 

Overview

 

Sample Customers

Uber, Vodaphone, NASA, Spotify, Lyft, Baggu, Udacity, Patreon, Flipboard, Dropbox, Intel, Samsung, Airbnb, SFMoma, Hubspot, Trivago
Aston Martin, ABANCA, Airbus Group, Capita, Cardiff University, City of Saskatoon, Intel, Pegasus Airlines, South Australia Power Network (SAPN), Israeli Ministry of Construction and Housing
Find out what your peers are saying about Asana vs. Microsoft Project and other solutions. Updated: September 2025.
867,349 professionals have used our research since 2012.