Microsoft Office SharePoint Server vs OpenText Content Management comparison

Microsoft and OpenText are both solutions in the Content Collaboration Platforms category. Microsoft is ranked #5 with an average rating of 8.4, while OpenText is ranked #13 with an average rating of 9.0. Microsoft holds a 3.5% mindshare in CCP, compared to OpenText’s 2.9% mindshare. Additionally, 82% of Microsoft users are willing to recommend the solution, compared to 96% of OpenText users who would recommend it.

Microsoft Office SharePoint...

Read 40 Microsoft Office SharePoint Server reviews

2,729 Views
2,183 Comparison Views

82% willing to recommend

OpenText Content Management

Read 22 OpenText Content Management reviews

6,222 Views
996 Comparison Views

96% willing to recommend

Microsoft Office SharePoint...

OpenText Content Management

Comparison Buyer's Guide

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Executive SummaryUpdated on Mar 29, 2026

Microsoft Office SharePoint Server and OpenText Content Management are competing products in the content management solutions category. SharePoint seems to have the upper hand in pricing and support due to more competitive pricing and reliable support, while OpenText stands out with a superior feature set for comprehensive enterprise capabilities.

Features: SharePoint's features include efficient document management, collaboration tools, and seamless integration with Microsoft Office applications. OpenText offers advanced workflow automation, robust compliance features, and extensive enterprise integration.

Room for Improvement: SharePoint could enhance its features by adding more advanced workflow capabilities, improving customization options, and strengthening its compliance features. OpenText can improve by simplifying its user interface, streamlining its deployment process, and reducing its complexity for easier onboarding.

Ease of Deployment and Customer Service: SharePoint offers a streamlined deployment process and robust technical support from Microsoft, aiding smooth implementation for organizations. OpenText presents a more complex deployment model, requiring comprehensive customer service to tackle deployment challenges and ensure successful implementation.

Pricing and ROI: SharePoint is attractive for budget-conscious companies with lower initial setup costs leading to quicker ROI. OpenText, despite higher initial costs, offers significant long-term value through its extensive feature set, providing substantial ROI for businesses requiring comprehensive content management functionalities.

To learn more, read our detailed Microsoft Office SharePoint Server vs. OpenText Content Management Report (Updated: June 2026).

Buyer's Guide

Microsoft Office SharePoint Server vs. OpenText Content Management

June 2026

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Helped 908,858 peers since 2012

Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Categories and Ranking

Microsoft Office SharePoint...

Ranking in Content Collaboration Platforms

5th

Average Rating

7.8

Reviews Sentiment

4.3

Number of Reviews

Ranking in other categories

No ranking in other categories

OpenText Content Management

Ranking in Content Collaboration Platforms

13th

Average Rating

8.0

Reviews Sentiment

6.6

Number of Reviews

Ranking in other categories

Enterprise Content Management (8th)

Mindshare comparison

As of August 2026, in the Content Collaboration Platforms category, the mindshare of Microsoft Office SharePoint Server is 3.5%, down from 5.9% compared to the previous year. The mindshare of OpenText Content Management is 2.9%, up from 1.5% compared to the previous year. It is calculated based on PeerSpot user engagement data.

Content Collaboration Platforms Mindshare Distribution
Product	Mindshare (%)
Microsoft Office SharePoint Server	3.5%
OpenText Content Management	2.9%
Other	93.6%

Content Collaboration Platforms

Featured Reviews

Daniel Giacomelli

Security and Compliance at a outsourcing company with 1,001-5,000 employees

Has transformed how I manage documents through metadata and automation while enabling structured collaboration

Microsoft should restore some functionalities from older versions of Microsoft Office SharePoint Server 2003 and 2010. Specifically, bringing back something similar to SharePoint Designer would be beneficial. SharePoint Designer was both advantageous and challenging - developers found it limiting and preferred Visual Studio, while non-developers struggled to use it effectively. A new tool for configuring webpage design and development for content pages would be valuable. The current system is too basic. While integration of filtered lists and libraries is possible, it requires knowledge of Python or jQuery. A WYSIWYG editor would be preferable to requiring programming knowledge or Visual Studio.

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Alejandro Stromer

Director Consulting SAP OpenText en Entelgy at DCL Consultores EIM SL

Has provided deep integration with business applications and supported full content lifecycle management

OpenText Content Management has a feature that is unique in the market, which is the deep integration with leading applications, allowing reflection of the connections between different processes and objects in applications such as SAP, SuccessFactors, or Salesforce, visible inside the document management application. Without connecting to the leading application, for example SAP, you can navigate between all documentation, having a full 360-degree view of all information related to the process. This means that when you create some action regarding an object that has a connected document in the content management system, you can automatically see additional information connected, managed and controlled by the leading application, with automatic reflection in the document management system. This is a unique advantage that OpenText Content Management has, which is not found in the market. Another unique feature is the integration with Office 365, where you can work with different folders or binders in the document management system and connect to Teams in a simple way, making all this information available in the Teams you are working with. Digital Asset Management is a big part of the content management solution within OpenText Content Management, allowing full integration of all documentation, pictures, plans, and technical documentation if you have asset management inside SAP. It connects similarly to other modules of SAP but includes a special feature for asset management from a technical point of view and connects with the engineering department, providing the full life cycle from development through deployment to maintenance. This means you have the full life cycle from the beginning when you define the solution, construct it, and finally transfer it to maintenance to keep all information updated easily, avoiding risks and ensuring access to accurate information at the right moment.

Read full review

Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Pros

"The most valuable features for us are their document management list and hybrid forms. and We also use third party ad-dons to achieve workflows and other recent apps."

"The solution's most valuable feature is its document management, which allows sharing with external users and integrates well with Office apps and Microsoft Flow."

"The most valuable feature of this solution is the Communication Site."

"There is a lot more flexibility in the cloud, especially for mobile development."

"Document management and records management features are the most valuable."

"Because of the integration of documents stored in SharePoint to be edited by any of the Office Suite products, that overpowers and is a greater good than what DocuShare brought to the company."

"Ability to collaborate with others in one location."

"The online version doesn't have any bugs or glitches, doesn't crash or fail, doesn't need any infrastructure or virtual machine as it's completely online, and the cloud keeps it very stable."

More Microsoft Office SharePoint Server pros

"It's a very good solution."

"OpenText is a very strong offering from the engineering management side, as well with its SAP integration."

"Most of our customers are very fond of the upgraded smart user interface."

"The engineering document management system is one of the most valuable features."

"The version controls and the business workspace part integrate well with SAP and OpenText, providing granular level control over who accesses the workspace."

"Retention is useful. I have been pleased with the search functionality and the extensibility for tying it into integrations with other systems and building workflows on top of it."

"It is a very stable system, and we are using it to store billions of customer documents which are readily available for search and browsing."

"We use Core Share to share documents with external auditors or with vendors, and that prevents them from being able to get into the whole system. It is useful."

Cons

"Regarding the setup for Microsoft Office SharePoint Server, I have to rate it lower, maybe a seven out of 10, as it is a little bit more complex and not so easy to use in some use cases."

"Searching information internally in Microsoft Office SharePoint Server could be better because when we get a lot of information, it is difficult to find."

"The solution requires a lot of hardware capacity for high availability and performance."

"It is a bit restrictive to develop in the cloud version."

"The user interface needs improvement because there is a lot of stuff in there."

"The solution needs to enable better sharing capabilities between users and external users. Several users also have problems with linking their emails to their Microsoft account."

"With SharePoint, if you change the location of a file or you change its name, you are breaking those links."

"I would like to see the integration with Teams reinforced."

More Microsoft Office SharePoint Server cons

"The annotation tool needs improvement. In other tools, such as Hyland OnBase, you can easily do annotation. You can easily merge documents. You can easily compare documents, whereas with OpenText, it seems to be a challenge."

"User interface needs improvement (at least in the version we are using, desktop client)."

"Pricing could be improved and the stability or the performance needs improvement, which is very important."

"We had some issues with scalability in the production. So, I would rate it a five out of ten."

"The tool's documentation is not proper and has missing information like steps."

"We are looking for new, advanced UI features. Currently, the UI does not look great."

"More out-of-the-box automation features should be added to OpenText Extended ECM."

"The initial setup can get really complicated, and it takes time."

Pricing and Cost Advice

"There are some aggressive discounts offered by Microsoft for organizations that are not for profit, which we are, and it makes it quite attractive to consider."

"Pricing plans may be flexible depending on volume usage and your corporate relationship with Microsoft."

"One of the reasons why we don't recommend the cloud version of SharePoint is the cost. With the on premise version, you pay for the license once. For the cloud version, there is a recurring fee. It is very expensive. They expect everyone to pay $20 or $30 per user per month."

"It can be expensive for on-premises deployments, especially when you have to support SQL Server as your backend database. That's where the cost comes into play. SQL Server has its own licensing, which Microsoft keeps on changing. Therefore, it can become costly. In the earlier versions of SharePoint, version 2007 or 2010, they had an express version where the SQL Server licensing was free. It wasn't like a full-blown SharePoint. It was only a slimmed-down version. It used to be whatever your hardware costs. You would install the free software and work with it, but you were very limited in what you could do in SharePoint. If you wanted the SharePoint Enterprise Server with all the bells and whistles, then you had to pay more to get the SQL Server license based on the number of users or servers. The subscription model is different for cloud deployments. Licensing is per user and per month. The cost also depends on the storage required. If you have a lot of sites or documents, then you need to expand it based on your needs."

"The product is pricey."

"The pricing is costly. It's costly to integrate with Office 365 and to go back and forth with the sales team."

"The total cost of the product will vary on the capabilities required"

"OpenText Extended ECM is an expensive solution."

"It is a little more expensive than our previous solution, but because of the fact that it has become a rallying point for different groups to come under, it might end up paying off better in the long run by not having seven siloed solutions. Even though this one solution is a little pricey, it might eliminate other ones."

"Both Open Text ECM and IBM File share are expensive."

"The licensing is not that complex for the core products, but it becomes more complicated for some additional modules."

"The solution is expensive."

More OpenText Content Management pricing and cost advice

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Top Industries

By visitors reading reviews

Construction Company

14%

Financial Services Firm

Computer Software Company

Comms Service Provider

Financial Services Firm

12%

Manufacturing Company

10%

Government

10%

Energy/Utilities Company

Company Size

By reviewers

Large Enterprise

Midsize Enterprise

Small Business

By reviewers
Company Size	Count
Small Business	13
Midsize Enterprise	13
Large Enterprise	17

By reviewers
Company Size	Count
Small Business	13
Midsize Enterprise	4
Large Enterprise	11

Questions from the Community

What is your experience regarding pricing and costs for Microsoft Office SharePoint Server?

I am not aware of the pricing, so I cannot say if the solution is expensive or quite affordable.

See all answers

What needs improvement with Microsoft Office SharePoint Server?

My expectation when I start using a Microsoft product is that it would be easy to incorporate diagrams and such from other Microsoft Office products. Incorporating a diagram I've embedded in a slid...

See all answers

What is your primary use case for Microsoft Office SharePoint Server?

I produce content about the work I'm doing inside the company, making information about IT architecture, work processes within IT architecture, and security reviews of applications or infrastructur...

See all answers

What is your experience regarding pricing and costs for OpenText Content Suite Platform?

OpenText Content Management has changed the licensing concept to one license that includes all features. Although this may make the final license price a little higher in the market, considering al...

See all answers

What needs improvement with OpenText Content Suite Platform?

There are some areas in OpenText Content Management that could be improved, particularly regarding the way you define and extend the solution with different metadata. Another important aspect is th...

See all answers

What is your primary use case for OpenText Content Suite Platform?

We are partners of OpenText Content Management in the area of content management and in another area of SAP solutions, with OpenText Content Management solution related to SAP platforms.

See all answers

Comparisons

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Compared 14% of the time

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Compared 9% of the time

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Compared 6% of the time

LucidLink vs Microsoft Office SharePoint Server

Compared 6% of the time

Datto Workplace vs Microsoft Office SharePoint Server

Compared 4% of the time

More Microsoft Office SharePoint Server Competitors

SharePoint vs OpenText Content Management

Compared 11% of the time

Alfresco vs OpenText Content Management

Compared 10% of the time

Hyland OnBase vs OpenText Content Management

Compared 8% of the time

IBM FileNet vs OpenText Content Management

Compared 8% of the time

OpenText Documentum Content Management vs OpenText Content Management

Compared 6% of the time

More OpenText Content Management Competitors

Product Reports

Buyer's Guide

Microsoft Office SharePoint Server

July 2026

Microsoft Office SharePoint Server report

Download Microsoft Office SharePoint Server product report

Buyer's Guide

OpenText Content Management

July 2026

Download OpenText Content Management product report

Also Known As

Office SharePoint Server, MS Office SharePoint Server

OpenText Content Suite Platform, OpenText Core Share

Overview

Microsoft Office SharePoint Server enhances collaboration, document management, and version control while integrating seamlessly with Office apps, Teams, and OneDrive for efficient communication and content sharing.

Offering automation, workflow management, and effective metadata usage, Microsoft Office SharePoint Server improves operational efficiency. It's user-friendly with low-code and no-code capabilities, ensuring accessibility for organizations. Robust security measures and access control with Active Directory integration provide secure data handling, while real-time editing allows multiple users to collaborate productively. Its search functionality streamlines information retrieval, although enhancing this feature could further improve usability. Addressing the need for a more intuitive interface, distinct integration between Team and SharePoint sites, workflow simplification, as well as improved performance with large data handling, would add to its practicality. Better third-party application integration, enhanced document sharing, and increased licensing flexibility are areas for potential development.

What are the key features?

Collaboration: Enables seamless team collaboration with integrated Office apps and Teams.
Document Management: Advanced version control and document sharing capabilities.
Automation: Streamlines processes with workflow management and metadata usage.
Security: Robust access control with Active Directory integration.
Real-Time Editing: Allows multiple users to edit documents simultaneously.
Search Functionality: Assists in swift information retrieval.

What benefits or ROI should users consider?

Improved Productivity: Real-time editing and seamless integration enhance work efficiency.
Security Assurance: Strong access control supports safe data management.
User Accessibility: Low-code and no-code features increase ease of use.
Operational Efficiency: Automates workflows and optimizes document handling.

Microsoft Office SharePoint Server is utilized in industries such as healthcare, finance, and manufacturing for document sharing, collaboration, and internal communications. It supports project management, custom application development, and acts as an enterprise content management system. Organizations leverage its integration with Microsoft Teams for coordination and use it as a corporate portal. It facilitates data management, serves as a document library, and supports workflows with advanced capabilities like integration with Power Apps and Power BI for enhanced data visualization and interaction.

Microsoft

OpenText Content Management offers seamless document storage and advanced search features. Ideal for organizations needing integration with SAP and other applications, it enhances workflows while ensuring security and compliance across multiple platforms.

OpenText Content Management stands out with its advanced integration capabilities, allowing seamless connectivity with SAP and other applications. Its enhanced security and permission systems safeguard information, vital for industries like banking, utilities, and oil & gas. Metadata categorization and customizable workflows aid in managing complex document lifecycles. Although improvements in visibility and integration with external tools are needed, the platform provides powerful collaboration tools, enhancing productivity. Users leverage document retention and WebReports features to ensure compliance. Challenges with support, performance during peak times, and architecture complexity are noted. Automation features and analytics require enhancement, alongside more user-friendly SmartUI and record management functionalities.

What key features define OpenText Content Management?

Powerful Search Functionality: Delivers rapid, accurate search results across content repositories.
Extensive Integration: Seamlessly integrates with SAP and other applications for enhanced workflow management.
Enhanced Security Systems: Advanced security measures and permission systems protect sensitive data.
Metadata for Document Categorization: Organizes documents efficiently with metadata tagging.
Customizable Workflows: Adaptable workflow options cater to diverse organizational needs.
Collaboration Tools: Boosts team productivity through efficient document management and tagging capabilities.
WebReports and Retention: Offers robust reporting and records retention to maintain compliance.

What benefits and ROI can users expect?

Improved Productivity: Streamlined collaboration tools enhance team efficiency.
Regulatory Compliance: Comprehensive retention management ensures adherence to policies.
Enhanced Security: Advanced protective measures secure critical information.
Seamless Integration: Consolidates data flow and operational processes.
Efficient Document Management: Lifecycle management improves organization and retrieval time.

OpenText Content Management is widely utilized in sectors such as banking, utilities, and oil & gas. It is implemented to manage software development projects, engineering documents, and workflow automation. Organizations leverage OpenText Extended ECM for document lifecycle management, post-project archiving, and records retention. Integration with platforms like ServiceNow allows efficient handling of document management across global operations, supporting information governance, tax return compilation, and capital projects.

OpenText

Sample Customers

Del Monte Foods, Unicredit Leasing, Dudley Metropolitan Borough Council, Nokia Czech Republic, Perkins Eastman, JLL, ICA, óxito Software, Dorset Software, PKP Cargo, Arcapita Bank B.S.C., AVE CZ, Chesapeake Energy

ATCO Australia, MSIG Asia, Orica, Salt River Project

Buyer's Guide

Microsoft Office SharePoint Server vs. OpenText Content Management

June 2026

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