Microsoft Office SharePoint Server vs OpenText Content Management comparison

Why PeerSpot?

Microsoft and OpenText are both solutions in the Content Collaboration Platforms category. Microsoft is ranked #6 with an average rating of 8.4, while OpenText is ranked #13 with an average rating of 9.0. Microsoft holds a 3.6% mindshare in CCP, compared to OpenText’s 2.9% mindshare. Additionally, 82% of Microsoft users are willing to recommend the solution, compared to 96% of OpenText users who would recommend it.

Microsoft Office SharePoint...

Read 40 Microsoft Office SharePoint Server reviews

3,591 Views
2,729 Comparison Views

82% willing to recommend

OpenText Content Management

Read 22 OpenText Content Management reviews

7,292 Views
1,385 Comparison Views

96% willing to recommend

Microsoft Office SharePoint...

OpenText Content Management

Comparison Buyer's Guide

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Executive SummaryUpdated on Mar 29, 2026

Microsoft Office SharePoint Server and OpenText Content Management are competing products in the content management solutions category. SharePoint seems to have the upper hand in pricing and support due to more competitive pricing and reliable support, while OpenText stands out with a superior feature set for comprehensive enterprise capabilities.

Features: SharePoint's features include efficient document management, collaboration tools, and seamless integration with Microsoft Office applications. OpenText offers advanced workflow automation, robust compliance features, and extensive enterprise integration.

Room for Improvement: SharePoint could enhance its features by adding more advanced workflow capabilities, improving customization options, and strengthening its compliance features. OpenText can improve by simplifying its user interface, streamlining its deployment process, and reducing its complexity for easier onboarding.

Ease of Deployment and Customer Service: SharePoint offers a streamlined deployment process and robust technical support from Microsoft, aiding smooth implementation for organizations. OpenText presents a more complex deployment model, requiring comprehensive customer service to tackle deployment challenges and ensure successful implementation.

Pricing and ROI: SharePoint is attractive for budget-conscious companies with lower initial setup costs leading to quicker ROI. OpenText, despite higher initial costs, offers significant long-term value through its extensive feature set, providing substantial ROI for businesses requiring comprehensive content management functionalities.

To learn more, read our detailed Microsoft Office SharePoint Server vs. OpenText Content Management Report (Updated: September 2026).

Buyer's Guide

Microsoft Office SharePoint Server vs. OpenText Content Management

September 2026

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Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Categories and Ranking

Microsoft Office SharePoint...

Ranking in Content Collaboration Platforms

6th

Average Rating

7.8

Reviews Sentiment

4.3

Number of Reviews

Ranking in other categories

No ranking in other categories

OpenText Content Management

Ranking in Content Collaboration Platforms

13th

Average Rating

8.0

Reviews Sentiment

6.6

Number of Reviews

Ranking in other categories

Enterprise Content Management (8th)

Mindshare comparison

As of November 2026, in the Content Collaboration Platforms category, the mindshare of Microsoft Office SharePoint Server is 3.6%, down from 4.2% compared to the previous year. The mindshare of OpenText Content Management is 2.9%, up from 2.0% compared to the previous year. It is calculated based on PeerSpot user engagement data.

Content Collaboration Platforms Mindshare Distribution
Product	Mindshare (%)
Microsoft Office SharePoint Server	3.6%
OpenText Content Management	2.9%
Other	93.5%

Content Collaboration Platforms

Featured Reviews

Tom Runar Lauritzen

Enterprise Architect at Veidekke

Creating internal architecture content has become smoother but embedding linked diagrams still needs work

I'm not currently working with IBM, IBM Controller, or other IBM tools. I still do a little bit of work with my previous company, but it's very minor. I don't work with any software or solutions outside of personal productivity suites such as Microsoft Office and things of that nature. I use Microsoft suite, Exchange, Teams, and so on. Microsoft Office SharePoint Server is more accessible for the average user, but it lacks certain features that more advanced users would look for, making it seem unnecessarily complicated to do simple things or things one expects to be simple. I'm not directly involved in pricing and licensing, but I work closely with people who are, and my company has a third party to help manage licensing. I don't have the impression that Microsoft is regarded as particularly expensive. The product was licensed directly from Microsoft. I would give Microsoft Office SharePoint Server a rating of seven points on a scale from zero to ten, where ten is the best.

Read full review

Alejandro Stromer

Director Consulting SAP OpenText en Entelgy at DCL Consultores EIM SL

Has provided deep integration with business applications and supported full content lifecycle management

OpenText Content Management has a feature that is unique in the market, which is the deep integration with leading applications, allowing reflection of the connections between different processes and objects in applications such as SAP, SuccessFactors, or Salesforce, visible inside the document management application. Without connecting to the leading application, for example SAP, you can navigate between all documentation, having a full 360-degree view of all information related to the process. This means that when you create some action regarding an object that has a connected document in the content management system, you can automatically see additional information connected, managed and controlled by the leading application, with automatic reflection in the document management system. This is a unique advantage that OpenText Content Management has, which is not found in the market. Another unique feature is the integration with Office 365, where you can work with different folders or binders in the document management system and connect to Teams in a simple way, making all this information available in the Teams you are working with. Digital Asset Management is a big part of the content management solution within OpenText Content Management, allowing full integration of all documentation, pictures, plans, and technical documentation if you have asset management inside SAP. It connects similarly to other modules of SAP but includes a special feature for asset management from a technical point of view and connects with the engineering department, providing the full life cycle from development through deployment to maintenance. This means you have the full life cycle from the beginning when you define the solution, construct it, and finally transfer it to maintenance to keep all information updated easily, avoiding risks and ensuring access to accurate information at the right moment.

Read full review

Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Pros

"Ability to collaborate with others in one location."

"The most valuable aspect of the solution is the fact that it doesn't require coding. You just need to configure it. You don't need to code before getting something running. It makes it very fast."

"The ability to work through a web browser without requiring installation on devices is particularly beneficial."

"Enhanced user access management features fully integrated with Active Directory allowed us to gain the trust of the users and they use SharePoint to store and share all company digital content created by them."

"The feature that I value the most about Microsoft Office SharePoint Server is the ability to have multiple persons in a file at the same time, which was not possible when we started using computers."

"The most valuable feature of this solution is the Communication Site."

"The forms aspect of the solution, for example, the creation of surveys, is its most valuable aspect."

"It is a decent tool for collaboration, especially if you are already using other Office products."

More Microsoft Office SharePoint Server pros

"Simplicity to roll out, features available, customization options."

"No, Content Server is highly scalable, both horizontally and vertically."

"The ability to add metadata and use that to categorize information is a valuable feature of OpenText Extended ECM."

"OpenText Content Management has a feature that is unique in the market, which is the deep integration with leading applications, allowing reflection of the connections between different processes and objects in applications such as SAP, SuccessFactors, or Salesforce, visible inside the document management application."

"All the information is now stored in a central repository that is accessible to everyone."

"We use Core Share to share documents with external auditors or with vendors, and that prevents them from being able to get into the whole system. It is useful."

"OpenText is a very strong offering from the engineering management side, as well with its SAP integration."

"We can configure the solution with any industry's products per customer requirements."

Cons

"The only complaint we have is about the lack of OCR capability."

"I would like to see the integration with Teams reinforced."

"The Branding and User Interface Design and CK Editor should be improved, as well as the upgrade process."

"The Microsoft support is not great."

"The search functionality on the on-premises version is not very good."

"Microsoft Office SharePoint Server is a mega, giga tool, which means there are some cumbersome aspects because it can be complicated at times to migrate a list to a group in Teams."

"Searching information internally in Microsoft Office SharePoint Server could be better because when we get a lot of information, it is difficult to find."

"The solution needs to be more collaborative. I believe they are just coming up with the themes for this right now."

More Microsoft Office SharePoint Server cons

"There are no additional features that I would like to see. I am pretty happy with it, but their support could be a bit better."

"When it comes to addressing complex use cases, three or four years ago, we ended up purchasing an additional OpenText product called AppWorks because we started to run into some limitations with the workflow that can be done in Extended ECM. It was a little limiting, so we ended up getting another product."

"The initial setup can get really complicated, and it takes time."

"Initially there can be stability issues due to unknown factors such as usage of the system, quantity of documents ingested, load during peak hours."

"The tool's documentation is not proper and has missing information like steps."

"I have not used it enough to start running into issues. Some of my technical guys could name a couple of things, but in terms of support, we did have challenges getting good responses from them."

"A dashboard with information would be nice to see."

"The response time is not effective, and the staff lacks adequate knowledge."

Pricing and Cost Advice

"Pricing plans may be flexible depending on volume usage and your corporate relationship with Microsoft."

"There are some aggressive discounts offered by Microsoft for organizations that are not for profit, which we are, and it makes it quite attractive to consider."

"It can be expensive for on-premises deployments, especially when you have to support SQL Server as your backend database. That's where the cost comes into play. SQL Server has its own licensing, which Microsoft keeps on changing. Therefore, it can become costly. In the earlier versions of SharePoint, version 2007 or 2010, they had an express version where the SQL Server licensing was free. It wasn't like a full-blown SharePoint. It was only a slimmed-down version. It used to be whatever your hardware costs. You would install the free software and work with it, but you were very limited in what you could do in SharePoint. If you wanted the SharePoint Enterprise Server with all the bells and whistles, then you had to pay more to get the SQL Server license based on the number of users or servers. The subscription model is different for cloud deployments. Licensing is per user and per month. The cost also depends on the storage required. If you have a lot of sites or documents, then you need to expand it based on your needs."

"One of the reasons why we don't recommend the cloud version of SharePoint is the cost. With the on premise version, you pay for the license once. For the cloud version, there is a recurring fee. It is very expensive. They expect everyone to pay $20 or $30 per user per month."

"It is a little more expensive than our previous solution, but because of the fact that it has become a rallying point for different groups to come under, it might end up paying off better in the long run by not having seven siloed solutions. Even though this one solution is a little pricey, it might eliminate other ones."

"OpenText Extended ECM's pricing and licensing are aggressive and confusing for the end customer."

"The licensing is not that complex for the core products, but it becomes more complicated for some additional modules."

"The pricing is costly. It's costly to integrate with Office 365 and to go back and forth with the sales team."

"The product is pricey."

"OpenText Extended ECM is an expensive solution."

"The solution is expensive."

"The total cost of the product will vary on the capabilities required"

More OpenText Content Management pricing and cost advice

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Top Industries

By visitors reading reviews

Construction Company

10%

Outsourcing Company

10%

Manufacturing Company

10%

Financial Services Firm

11%

Manufacturing Company

10%

Government

Outsourcing Company

Company Size

By reviewers

Large Enterprise

Midsize Enterprise

Small Business

By reviewers
Company Size	Count
Small Business	13
Midsize Enterprise	13
Large Enterprise	17

By reviewers
Company Size	Count
Small Business	13
Midsize Enterprise	4
Large Enterprise	11

Questions from the Community

What is your experience regarding pricing and costs for Microsoft Office SharePoint Server?

I am not aware of the pricing, so I cannot say if the solution is expensive or quite affordable.

See all answers

What needs improvement with Microsoft Office SharePoint Server?

My expectation when I start using a Microsoft product is that it would be easy to incorporate diagrams and such from other Microsoft Office products. Incorporating a diagram I've embedded in a slid...

See all answers

What is your primary use case for Microsoft Office SharePoint Server?

I produce content about the work I'm doing inside the company, making information about IT architecture, work processes within IT architecture, and security reviews of applications or infrastructur...

See all answers

What is your experience regarding pricing and costs for OpenText Content Suite Platform?

OpenText Content Management has changed the licensing concept to one license that includes all features. Although this may make the final license price a little higher in the market, considering al...

See all answers

What needs improvement with OpenText Content Suite Platform?

There are some areas in OpenText Content Management that could be improved, particularly regarding the way you define and extend the solution with different metadata. Another important aspect is th...

See all answers

What is your primary use case for OpenText Content Suite Platform?

We are partners of OpenText Content Management in the area of content management and in another area of SAP solutions, with OpenText Content Management solution related to SAP platforms.

See all answers

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Compared 5% of the time

Google Drive Enterprise vs Microsoft Office SharePoint Server

Compared 4% of the time

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Compared 9% of the time

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Compared 8% of the time

Hyland OnBase vs OpenText Content Management

Compared 6% of the time

IBM FileNet vs OpenText Content Management

Compared 6% of the time

OpenText Documentum Content Management vs OpenText Content Management

Compared 6% of the time

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Product Reports

Buyer's Guide

Microsoft Office SharePoint Server

October 2026

Microsoft Office SharePoint Server report

Download Microsoft Office SharePoint Server product report

Buyer's Guide

OpenText Content Management

October 2026

Download OpenText Content Management product report

Also Known As

Office SharePoint Server, MS Office SharePoint Server

OpenText Content Suite Platform, OpenText Core Share

Overview

Microsoft Office SharePoint Server enhances collaboration, document management, and version control while integrating seamlessly with Office apps, Teams, and OneDrive for efficient communication and content sharing.

Offering automation, workflow management, and effective metadata usage, Microsoft Office SharePoint Server improves operational efficiency. It's user-friendly with low-code and no-code capabilities, ensuring accessibility for organizations. Robust security measures and access control with Active Directory integration provide secure data handling, while real-time editing allows multiple users to collaborate productively. Its search functionality streamlines information retrieval, although enhancing this feature could further improve usability. Addressing the need for a more intuitive interface, distinct integration between Team and SharePoint sites, workflow simplification, as well as improved performance with large data handling, would add to its practicality. Better third-party application integration, enhanced document sharing, and increased licensing flexibility are areas for potential development.

What are the key features?

Collaboration: Enables seamless team collaboration with integrated Office apps and Teams.
Document Management: Advanced version control and document sharing capabilities.
Automation: Streamlines processes with workflow management and metadata usage.
Security: Robust access control with Active Directory integration.
Real-Time Editing: Allows multiple users to edit documents simultaneously.
Search Functionality: Assists in swift information retrieval.

What benefits or ROI should users consider?

Improved Productivity: Real-time editing and seamless integration enhance work efficiency.
Security Assurance: Strong access control supports safe data management.
User Accessibility: Low-code and no-code features increase ease of use.
Operational Efficiency: Automates workflows and optimizes document handling.

Microsoft Office SharePoint Server is utilized in industries such as healthcare, finance, and manufacturing for document sharing, collaboration, and internal communications. It supports project management, custom application development, and acts as an enterprise content management system. Organizations leverage its integration with Microsoft Teams for coordination and use it as a corporate portal. It facilitates data management, serves as a document library, and supports workflows with advanced capabilities like integration with Power Apps and Power BI for enhanced data visualization and interaction.

Microsoft

OpenText Content Management deeply integrates with SAP, SuccessFactors, Salesforce, and Office 365, offering robust document storage and compliance features that make managing enterprise content efficient and secure.

OpenText Content Management offers essential tools for enterprises with its ECM for SAP connector, metadata tagging, and powerful search capabilities. Its integration capabilities allow seamless connection with key business applications like SAP, Salesforce, and Office 365. Users appreciate the intuitive Smart View interface and advanced collaboration tools that enhance workflow and productivity. Though there are areas for growth, such as improved analytics, compatibility with external tools, and better performance under high load, OpenText remains an asset for document and content manageability.

What are the key features of OpenText Content Management?

ECM for SAP Connector: Facilitates seamless integration with SAP for effective enterprise content management.
Metadata Tagging: Enables detailed content categorization and powerful search options.
Digital Asset Management: Consolidates asset management for efficient retrieval and application.
Smart View Interface: Provides a user-friendly interface that boosts productivity.
Advanced Collaboration Tools: Enhances document sharing and teamwork efficiency.

What benefits and ROI should be expected?

Improved Compliance: Ensures compliant document handling and storage processes.
Enhanced Productivity: Streamlines workflows and increases team collaboration.
Scalability: Adapts to high load and diverse business requirements efficiently.
Comprehensive Management: Offers a single source for enterprise-wide document lifecycle management.

OpenText Content Management is vital in industries such as engineering and oil and gas for managing engineering documents and procurement processes. It supports information governance and records management, facilitating integration with tools like ServiceNow, offering a unified platform for storing all finalized company documents.

OpenText

Sample Customers

Del Monte Foods, Unicredit Leasing, Dudley Metropolitan Borough Council, Nokia Czech Republic, Perkins Eastman, JLL, ICA, óxito Software, Dorset Software, PKP Cargo, Arcapita Bank B.S.C., AVE CZ, Chesapeake Energy

ATCO Australia, MSIG Asia, Orica, Salt River Project

Buyer's Guide

Microsoft Office SharePoint Server vs. OpenText Content Management

September 2026

Free Report: Microsoft Office SharePoint Server vs. OpenText Content Management

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