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M-Files vs Microsoft OneDrive comparison

 

Comparison Buyer's Guide

Executive Summary

Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Categories and Ranking

M-Files
Average Rating
9.0
Number of Reviews
2
Ranking in other categories
Document Management Software (7th)
Microsoft OneDrive
Average Rating
8.2
Reviews Sentiment
7.1
Number of Reviews
19
Ranking in other categories
Content Collaboration Platforms (11th)
 

Mindshare comparison

M-Files and Microsoft OneDrive aren’t in the same category and serve different purposes. M-Files is designed for Document Management Software and holds a mindshare of 9.0%, up 6.4% compared to last year.
Microsoft OneDrive, on the other hand, focuses on Content Collaboration Platforms, holds 9.6% mindshare, down 12.9% since last year.
Document Management Software
Content Collaboration Platforms
 

Featured Reviews

LN
Good workflows, and it is easy to use with a dashboard that improves contract visibility
My advice for anybody who is looking into implementing this product is to do a pilot first. After you do your research, do an actual pilot before you commit because everyone has nuances and you might find out that it is not what you want, or that it doesn't really do what you think it's going to do. It is not the simplest product to use but because of the robustness of its feature set in the ability with the workflows, and the APIs, to do just about anything you can imagine with it, that's very valuable. I wish it was a little easier to use because we have to spend more time than I'd like with new users, teaching them how it works. We try to hide all that from them but the setup time to get everything the way we wanted was probably two months. That is two months in one resource working on it half time a week, but it just took a lot of work to get the metadata set up, to get the workflows set up, and to get all the documents added to the repository. Now we've got versioning and we know where everything's at, the dashboard is great, but don't assume when they tell you that you'll be up and running in two weeks, that that is the truth. It takes much longer than you think. I would rate this solution an eight out of ten.
Victor Bayouwa - PeerSpot reviewer
I love the backup capabilities and the offline sync
We use OneDrive to share documents throughout the organization and collaborate. It is also used for backups.  The backup capability is one feature I love about OneDrive. I also like how it syncs when you're working offline. Everything is updated once you connect again. It takes too long for…

Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Pros

"Using M-Files means anybody on the executive team to go in and immediately look at a dashboard and know the status of a contract."
"Image management is great since the search is simple, and accessing images with labels is easy."
"The feature that I have found the most valuable is that Microsoft OneDrive works with any Enterprise Cloud Solutions Office app. You can edit a document on the cloud, share documents with your colleagues, and monitor changes. You can access your work almost anywhere. You can also sync Microsoft OneDrive with your workstation so that whatever you are working on gets automatically backed up to the cloud at regular intervals. So even if your system crashes, you still have a copy of your documents in the cloud, which I found very useful."
"It was extremely easy to setup."
"It is simple to use and it allows me to give me the opportunity to access anything I want from any device."
"It gives you access to important files from virtually anywhere."
"The most valuable feature of the solution is the amount of space allotted to each user that is issued a subscription."
"With this solution, the sharing of documents if very easy to do. There's a lot of collaboration you can do with your colleagues."
"It is free if you use Microsoft Office 365."
 

Cons

"The integration with other products needs to be improved."
"It takes too long for OneDrive to synchronize various applications, especially when you are saving office data. It also requires too much bandwidth."
"I would advice not storage sensitive information since it could be prone to hacking."
"Microsoft OneDrive could improve because it doesn't support backing up .PST files, which are Outlook data files, and email archives. This is a substantial setback when it comes to Microsoft OneDrive."
"The online application is quite limited, for this and other Office offerings."
"The file structure insight could be made more flexible like for creating more flexible folders."
"It is not very stable because there are a lot of bugs."
"Recent functionality changes have actually made the product more confusing to use."
"The website could be improved. Sometimes I try to login and the website has issues, I can't retrieve my documents."
 

Pricing and Cost Advice

"They have an Optical Character Scanning module but we didn't buy it because it's ridiculously expensive."
"The licensing is expensive and on a yearly basis."
"OneDrive comes with Microsoft 365 so it is just an added part of that package."
"Using this software, it has had an amazing impact moneywise on our business. It allows us to share documents without the need of extra hardware."
"Costwise, it is a great option. In most cases, it is a free space, which will be more than enough for most customers."
"This is a pricy solution, given that we are only using it at 50% capacity."
"We pay a lot for the Enterprise version, but it is a premium service."
"The price of Microsoft OneDrive is reasonable and compatible with competitors."
"It is free if you are using Office 365, and you get a terabyte of storage with your account."
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Top Industries

By visitors reading reviews
Manufacturing Company
10%
Computer Software Company
9%
Government
8%
Educational Organization
7%
Educational Organization
20%
Financial Services Firm
11%
Computer Software Company
9%
Government
6%
 

Company Size

By reviewers
Large Enterprise
Midsize Enterprise
Small Business
No data available
 

Also Known As

No data available
MS OneDrive
 

Overview

 

Sample Customers

Crowe UK, Stearns Bank, Head Energy, OMV, TK Elevator
Chevron, Accenture, Booz Allen Hamilton, DBS, Nestle, Lowe's, MGM Resorts, Textron, MGM Resorts
Find out what your peers are saying about OpenText, DocuWare, Hyland and others in Document Management Software. Updated: July 2025.
860,711 professionals have used our research since 2012.