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M-Files vs Microsoft OneDrive comparison

 

Comparison Buyer's Guide

Executive Summary

Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Categories and Ranking

M-Files
Average Rating
9.0
Number of Reviews
2
Ranking in other categories
Document Management Software (7th)
Microsoft OneDrive
Average Rating
8.2
Reviews Sentiment
4.9
Number of Reviews
22
Ranking in other categories
Content Collaboration Platforms (11th)
 

Mindshare comparison

M-Files and Microsoft OneDrive aren’t in the same category and serve different purposes. M-Files is designed for Document Management Software and holds a mindshare of 9.0%, up 6.4% compared to last year.
Microsoft OneDrive, on the other hand, focuses on Content Collaboration Platforms, holds 9.6% mindshare, down 12.9% since last year.
Document Management Software
Content Collaboration Platforms
 

Featured Reviews

LN
Good workflows, and it is easy to use with a dashboard that improves contract visibility
My advice for anybody who is looking into implementing this product is to do a pilot first. After you do your research, do an actual pilot before you commit because everyone has nuances and you might find out that it is not what you want, or that it doesn't really do what you think it's going to do. It is not the simplest product to use but because of the robustness of its feature set in the ability with the workflows, and the APIs, to do just about anything you can imagine with it, that's very valuable. I wish it was a little easier to use because we have to spend more time than I'd like with new users, teaching them how it works. We try to hide all that from them but the setup time to get everything the way we wanted was probably two months. That is two months in one resource working on it half time a week, but it just took a lot of work to get the metadata set up, to get the workflows set up, and to get all the documents added to the repository. Now we've got versioning and we know where everything's at, the dashboard is great, but don't assume when they tell you that you'll be up and running in two weeks, that that is the truth. It takes much longer than you think. I would rate this solution an eight out of ten.
Victor Bayouwa - PeerSpot reviewer
I love the backup capabilities and the offline sync
We use OneDrive to share documents throughout the organization and collaborate. It is also used for backups.  The backup capability is one feature I love about OneDrive. I also like how it syncs when you're working offline. Everything is updated once you connect again. It takes too long for…

Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Pros

"Using M-Files means anybody on the executive team to go in and immediately look at a dashboard and know the status of a contract."
"It's quite easy to use and then of course it is quite well integrated to the rest of Office 365."
"It's pretty easy to learn. Once someone taught me, I was able to navigate it quite easily."
"Scalability is good just because it is a cloud-based product."
"It is good as a central hub for the storage of documents and sharing among team members."
"The backup capability is one feature I love about OneDrive. I also like how it syncs when you're working offline. Everything is updated once you connect again."
"We use Microsoft OneDrive for file sharing without the need for additional hardware (such as flash drives or external hard drives)."
"It is simple to use and it allows me to give me the opportunity to access anything I want from any device."
"The stability of Microsoft OneDrive is very good, it is reliable. There were multiple instances where I had lost my valuable data on hard drives in several other places. However, with Microsoft OneDrive, I've never lost a single file."
 

Cons

"The integration with other products needs to be improved."
"Technical support is not very impressive and is typical of large company software support."
"The initial setup is a bit clunky."
"The initial setup is not easy."
"It is not very stable because there are a lot of bugs."
"The online application is quite limited, for this and other Office offerings."
"I think it should be more user-friendly with more tutorials on the full scale of the program."
"The area that can be improved is to be able to share easily with folks outside the organization and with folks who don't have an office account. Sometimes, when you send a link, you might have some form of repetition. If you don't know how to share it properly, whoever you are sharing it with will have issues using it. Also, the link that you use to share a document can be made a bit shorter. It doesn't have to be long. Typically, when you want to share a document, it has everything, such as the name of the organization, SharePoint, etc. A short URL will be easier to use, and it will just make life easier, especially because a lot of people are now going mobile. I'm not sure if there's a mobile version of Microsoft OneDrive, similar to Google Drive. If they don't have a mobile app, it would also be nice to have a mobile app because that would help in checking out your documents. It would be easy to check your documents on the go on your phone."
"The scalability has room for improvement."
 

Pricing and Cost Advice

"They have an Optical Character Scanning module but we didn't buy it because it's ridiculously expensive."
"The price of Microsoft OneDrive is reasonable and compatible with competitors."
"It is free if you are using Office 365, and you get a terabyte of storage with your account."
"Using this software, it has had an amazing impact moneywise on our business. It allows us to share documents without the need of extra hardware."
"Costwise, it is a great option. In most cases, it is a free space, which will be more than enough for most customers."
"The licensing is expensive and on a yearly basis."
"OneDrive comes with Microsoft 365 so it is just an added part of that package."
"This is a pricy solution, given that we are only using it at 50% capacity."
"We pay a lot for the Enterprise version, but it is a premium service."
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Top Industries

By visitors reading reviews
Manufacturing Company
10%
Computer Software Company
9%
Government
8%
Financial Services Firm
8%
Educational Organization
13%
Financial Services Firm
12%
Computer Software Company
10%
Government
6%
 

Company Size

By reviewers
Large Enterprise
Midsize Enterprise
Small Business
No data available
 

Also Known As

No data available
MS OneDrive
 

Overview

 

Sample Customers

Crowe UK, Stearns Bank, Head Energy, OMV, TK Elevator
Chevron, Accenture, Booz Allen Hamilton, DBS, Nestle, Lowe's, MGM Resorts, Textron, MGM Resorts
Find out what your peers are saying about OpenText, DocuWare, Hyland and others in Document Management Software. Updated: July 2025.
861,481 professionals have used our research since 2012.