M-Files vs SharePoint comparison

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294 views|203 comparisons
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8,328 views|6,692 comparisons
Comparison Buyer's Guide
Executive Summary

We performed a comparison between M-Files and SharePoint based on real PeerSpot user reviews.

Find out what your peers are saying about Box, DocuWare, Hyland and others in Document Management Software.
To learn more, read our detailed Document Management Software Report (Updated: March 2024).
765,234 professionals have used our research since 2012.
Featured Review
Quotes From Members
We asked business professionals to review the solutions they use.
Here are some excerpts of what they said:
Pros
"Using M-Files means anybody on the executive team to go in and immediately look at a dashboard and know the status of a contract."

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"For any organization with more than one person in it, if they are trying to organize things to let people in the company know what others are doing, then this solution is good for them.""The most valuable features of SharePoint Online are content management, document management, and approval processes. Additionally, there are a number of features that provide integration with multiple Office services and external services.""The ability to quickly and easily create team sites has been great.""No code and low code, scalable, and stable collaboration platform. Straightforward to set up. Its support system is good and offers fast issue resolution.""It keeps our company organized and everything is in one place.""Its functionality is enormous.""The workflow feature is valuable because it enables us to cascade responsibilities.""It offers an easy way to store unstructured content (.pdf, .doc, .xls, images) and to tag them with metadata."

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Cons
"The integration with other products needs to be improved."

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"It is too heavy. MS should not have paid foreign coders dollars per each row of code. They wasted the stability and reliability in the end.""It does not integrate despite being part of the Microsoft family.""During uptime under our network, it is hard to find info when content is hefty.""This solution would benefit from the implementation of enhanced online forms and template development capabilities.""There's a challenge with desktop applications synchronizing with online documents in real-time. If someone is working on a document in the desktop version of Excel, for example, and someone else is editing the same document online, the changes won't sync immediately. That's the only real challenge we've encountered.""Needs improvement on the user interface.""The limitations and boundaries must be extended.""Annoyingly, many new Office 365 apps always end up being only US locale for the first year of their life. Microsoft needs to realise that most of their customers are not in the USA."

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Pricing and Cost Advice
  • "They have an Optical Character Scanning module but we didn't buy it because it's ridiculously expensive."
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  • "As usual, Microsoft’s licensing structures don’t really seem to fit the needs of their products. This leads to always paying for a project you will never use fully or always be adding to."
  • "Licensing can be by server or by seat."
  • "It is very expensive.​"
  • "The data classification and search elements are cheap."
  • "The replacement costs for it are cheaper if you use only SharePoint."
  • "We have purchased add-ons to handle multiple site collections, form creation, and design."
  • "The cost is expensive, but worthwhile."
  • "The pricing works for us."
  • More SharePoint Pricing and Cost Advice →

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    Comparison Review
    Anonymous User
    At Mediacurrent we often get requests to compare Drupal to other platforms used for intranet sites and social business platforms (like https://dev.twitter.com/ for example). This is often referred to as “Social Business Software”, which has grown in popularity in recent years. I decided to do a round-up of a couple of the more well known platforms and compare their products to Drupal. In this roundup we will be comparing Jive, Sharepoint and Drupal Commons. Drupal Commons is a popular distribution created by Acquia to compete with some of these other proprietary platforms. There are many other options out there, commercial and otherwise, to compare with Drupal but I want to focus on Jive and Sharepoint for a couple of reasons. I chose Jive because it is one of the leading competitors in this space in respect to market share. Next, I chose Sharepoint because I have some history with Sharepoint. This experience dates back to when I built www.adhe.edu with Sharepoint 2007 a few years ago. I subsequently wrote this blog entry about my experience shortly after joining Mediacurrent. This roundup will also act as a refresher for those who read my original “Drupal vs. Sharepoint” blog. Yammer, which was recently bought by Microsoft and is the tool we currently use for office communication will also get some mentions throughout this article. As I went through and tested each of these tools I used three main criteria in my evaluation Cost Ability to Customize Overall features… Read more →
    Questions from the Community
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    Top Answer:Alfresco scores are high on all features of an ECM solution and tools.   Back office processing, rated as 3.36 good.  Business Process Application 3.55 Good to excellent.  Document Management 4.12… more »
    Top Answer:The pricing is competitive. That's why almost all the companies are using SharePoint. I rate the pricing a ten out of ten. When we buy the license, the person buying must be well-educated on how the… more »
    Ranking
    Views
    294
    Comparisons
    203
    Reviews
    0
    Average Words per Review
    0
    Rating
    N/A
    Views
    8,328
    Comparisons
    6,692
    Reviews
    17
    Average Words per Review
    562
    Rating
    8.2
    Comparisons
    OpenText Extended ECM logo
    Compared 11% of the time.
    OpenText Documentum logo
    Compared 11% of the time.
    IBM FileNet logo
    Compared 11% of the time.
    Microsoft OneDrive logo
    Compared 6% of the time.
    Alfresco logo
    Compared 6% of the time.
    Citrix ShareFile logo
    Compared 13% of the time.
    Microsoft OneDrive logo
    Compared 9% of the time.
    Dropbox logo
    Compared 7% of the time.
    Box logo
    Compared 7% of the time.
    Also Known As
    SharePoint 2007, SharePoint 2010
    Learn More
    Overview

    M-Files is the leading platform for knowledge work automation. With the M-Files platform, knowledge workers can find information faster, work smarter, and achieve more. M-Files features an innovative metadata-driven architecture, embedded workflow engine, and advanced artificial intelligence. This enables customers to eliminate information chaos, improve process efficiency, and automate security and compliance. For more information, visit www.m-files.com.

    SharePoint is a Microsoft-based platform for building web applications. It covers a widerange of capabilities and while it is appropriate for experienced webdevelopers, even non-technical minded users can easily navigate through thesystem and execute functions such as collaborating data, managing documents andfiles, creating websites, managing social networking solutions, and automatingworkflow.

    Major areas that SharePoint deals with are websites,communities, content, search, insights, and composites. The purpose is to give usersthe ability to create or develop these key business components on their owneven without technical knowledge of, for example, how to build a website or howto integrate coding. Configuring SharePoint into a business's system is meantto cut out all of the complicated steps, and pave the way for easierimplementation all around.

    Sample Customers
    OMV, Caverion, SAS Institute, TK Elevator
    Toyota, Aeroports de Paris, ASBBank Ltd., Barking, Havering and Redbridge University Hospitals, CambridgeshireConstabulary, D&M Group, NPL Construction Company, and The Regional Municipality of Niagara.
    Top Industries
    VISITORS READING REVIEWS
    Educational Organization19%
    Computer Software Company12%
    Government11%
    Comms Service Provider8%
    REVIEWERS
    Financial Services Firm13%
    Energy/Utilities Company8%
    University8%
    Comms Service Provider8%
    VISITORS READING REVIEWS
    Government12%
    Computer Software Company11%
    Financial Services Firm9%
    Manufacturing Company7%
    Company Size
    VISITORS READING REVIEWS
    Small Business23%
    Midsize Enterprise33%
    Large Enterprise44%
    REVIEWERS
    Small Business41%
    Midsize Enterprise20%
    Large Enterprise39%
    VISITORS READING REVIEWS
    Small Business26%
    Midsize Enterprise14%
    Large Enterprise60%
    Buyer's Guide
    Document Management Software
    March 2024
    Find out what your peers are saying about Box, DocuWare, Hyland and others in Document Management Software. Updated: March 2024.
    765,234 professionals have used our research since 2012.

    M-Files is ranked 8th in Document Management Software while SharePoint is ranked 1st in Enterprise Content Management with 146 reviews. M-Files is rated 9.0, while SharePoint is rated 7.8. The top reviewer of M-Files writes "Good workflows, and it is easy to use with a dashboard that improves contract visibility". On the other hand, the top reviewer of SharePoint writes "Good integrations, helps with collaboration, and increases visibility". M-Files is most compared with OpenText Extended ECM, OpenText Documentum, IBM FileNet, Microsoft OneDrive and Alfresco, whereas SharePoint is most compared with Citrix ShareFile, Microsoft OneDrive, Dropbox, Box and OpenText Content Manager.

    We monitor all Document Management Software reviews to prevent fraudulent reviews and keep review quality high. We do not post reviews by company employees or direct competitors. We validate each review for authenticity via cross-reference with LinkedIn, and personal follow-up with the reviewer when necessary.