KeyedIn Projects vs Planview Portfolios comparison

KeyedIn Solutions and Planview are both solutions in the Project Portfolio Management category. KeyedIn Solutions is ranked #15, while Planview is ranked #4 with an average rating of 8.5. KeyedIn Solutions holds a 2.3% mindshare in PPM, compared to Planview’s 6.2% mindshare. Additionally, 100% of KeyedIn Solutions users are willing to recommend the solution, compared to 91% of Planview users who would recommend it.

KeyedIn Projects

Read 2 KeyedIn Projects reviews

1,701 Views
646 Comparison Views

100% willing to recommend

Planview Portfolios

Read 71 Planview Portfolios reviews

7,199 Views
3,024 Comparison Views

91% willing to recommend

KeyedIn Projects

Planview Portfolios

Comparison Buyer's Guide

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Executive SummaryUpdated on Jun 3, 2026

Planview Portfolios and KeyedIn Projects compete in project management software solutions. Planview Portfolios is noted for its comprehensive features, whereas KeyedIn Projects offers better cost efficiency and user satisfaction, making it perceived as worth its price.

Features: Planview Portfolios provides robust project portfolio management, resource allocation, and detailed analytics, making it suitable for complex project needs. KeyedIn Projects focuses on ease of use, agile project management, and delivers simplicity with agility that caters to smaller teams.

Ease of Deployment and Customer Service: Planview Portfolios involves a more complex deployment process aimed at larger organizations that prioritize customization. In contrast, KeyedIn Projects ensures a simpler, quicker deployment with strong ongoing support, making it more user-friendly and perfect for smaller teams through responsive customer service.

Pricing and ROI: Planview Portfolios has higher setup costs but provides significant ROI for organizations needing advanced capabilities and offers greater long-term value for extensive project management. KeyedIn Projects presents a more accessible price point, offering strong ROI due to its efficient project execution, serving as a rapid return option for those prioritizing budget and efficiency.

To learn more, read our detailed KeyedIn Projects vs. Planview Portfolios Report (Updated: August 2026).

Buyer's Guide

KeyedIn Projects vs. Planview Portfolios

August 2026

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Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Categories and Ranking

KeyedIn Projects

Ranking in Project Portfolio Management

15th

Average Rating

8.0

Reviews Sentiment

6.9

Number of Reviews

Ranking in other categories

Project Management Software (29th)

Planview Portfolios

Ranking in Project Portfolio Management

4th

Average Rating

8.0

Reviews Sentiment

6.8

Number of Reviews

Ranking in other categories

Enterprise Architecture Management (8th)

Mindshare comparison

As of August 2026, in the Project Portfolio Management category, the mindshare of KeyedIn Projects is 2.3%, up from 1.1% compared to the previous year. The mindshare of Planview Portfolios is 6.2%, down from 7.6% compared to the previous year. It is calculated based on PeerSpot user engagement data.

Project Portfolio Management Mindshare Distribution
Product	Mindshare (%)
Planview Portfolios	6.2%
KeyedIn Projects	2.3%
Other	91.5%

Project Portfolio Management

Featured Reviews

it_user490518

Operations Manager at a tech services company with 51-200 employees

It streamlined our project management and resource management process.

I think the functionality with the reporting capability can be improved and I know there's a new version of KeyedIn coming out. I haven't had the opportunity yet to look at the new version, but I would say that reporting is actually one are for improvement. The way their functionality is set could be improved because, basically, what it does is: you can pull a resourcing report and you can pull a financial report, and it seems like they pull from different databases. You're not always able to compile all the data into one report. You have to pull separate reports to look at different data. That's one thing that I found that has been kind of hard with KeyedIn, because you can't view all the data you want into one report. It's not that flexible. You have to work with two separate reports in order to come to look at the data that you want. I would say that's one area for improvement: You're just not able to filter all the same data into one report. I'm also looking for integration here. Integration with, for example, a BI platform. We're implementing a BI platform here. I know that in KeyedIn, there's no real data connector that connects straight – although you can still connect via API - but KeyedIn does not have a data connector right now. I talk to the rep each week and that's something that I think would be a big win for KeyedIn. If it had a data connector already, it would be easier to integrate with other platforms.

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Monabi Kingsley

Project Manager at 3M

Centralized planning has improved resource visibility and supports data‑driven financial decisions

The best features Planview Portfolios offers are visibility enhancement, robust system performance, and comprehensive resource management. This enhanced visibility in Planview Portfolios ensures that all users can easily track progress, identify bottlenecks, and make informed decisions to optimize workflow efficiency. When discussing robust system performance, the system's robust performance in meeting our various work requirements effectively and efficiently stands out. It is very stable and reliable, contributing to a seamless user experience, which enables users to focus on their tasks without disruptions. I also love the financial breakdown, planning and prioritization, and attribute collection on projects in Planview Portfolios. Planview Portfolios has positively impacted my organization since I started using it. It has enabled me to gain insights into the full scope of work consuming resources. I am able to know where the resources are being consumed more, especially which resources are consuming the most. I have been able to leverage resources management and resource time reporting, which enabled the generation of $90 million in annual revenue through labor billing to customers.

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Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Pros

"It is a practical and useful tool which benefits both us and our clients."

"KeyedIn has been very valuable in helping us streamline our process here in terms of project management and resource management."

"The most valuable features are the resource management, the time sheet entry and usage, and the financial planning. With our projects, we primarily focus on resource assignments, as far as determining the actual forecast and actuals of our projects. A lot of it is based off of the resources utilized on those projects. The time based helps us capture the actuals. The amount of time people are spending on working on their project tasks. Because they've built this into the schedule, so we can build the forecast. With financial planning, we're able to look back on what our variance is and if there is anything between the scheduled forecasted hours, dollars against the actual hours, and the costs that they utilize."

"You can definitely tell that they are listening to customers and trying to do everything they can to build the best in show product in this space."

"With the lifecycles, it helps us step through our processes easier. We'll take a process and create it in Visio, then we'll go and implemented in Planview. Anytime that we have to do a new process, this is what we use. We just step it through the lifecycles and the configure screens are very easy to use. The fields that you need are easy to use."

"We are able to take up the right work and invest in the highest value ideas."

"Enterprise One has improved my organization with the ability to look at the hours that people track, and as we grow within Enterprise One, we're able to pull reporting to see how much time it takes for each individual person or a team to perform a task to complete a project, so we can build estimation models that improve forecasting and reduce the amount of time project managers spend building project plans."

"Once you get a good grasp of the principles of Planview, it is a really powerful tool."

"The most valuable features are the control and visibility that you have for portfolio management in terms of projects and capacity planning for resources along with strategies and outcomes, etc. It's so easy to access information for sharing analytics and reporting."

"Troux has an easily extensible meta model and UI which other tools don't have."

More Planview Portfolios pros

Cons

"I would say that reporting is actually one area for improvement. You're just not able to filter all the same data into one report."

"It was more complicated than it needed to be, but with a KeyedIn implementation manager it was not an issue."

"I would like to see more documentation pieces. Right now, they do have the content repository. I would like to see more out-of-the-box features with document repository capabilities."

"One of the reasons why we've upgraded so many times is because of performance standards. We've just run into issues where we've had performance problems. Maybe they are not upgrading, but they're adding more horsepower. Then, we do go upgrade and lose that horsepower, which is frustrating from my perspective as an admin to lose that horsepower. Hopefully, that'll change."

"We have had some difficulties with trying to get the financial component of it to work the way that we want it to."

"The content management definitely needs to improve."

"My experience with pricing, setup cost, and licensing reveals that the cost is a bit not affordable for a small organization, but for medium and large enterprises, I would say it is very cost-effective and affordable."

"We had issues with the data rephrasing."

"While Planview Management provides robust reporting and analytics capabilities, further enhancements could include more advanced data visualization options, predictive analytics features, and customizable dashboards to provide deeper insights into project performance and trends."

"Recently, we have gotten on a newer version. We're currently on version 15. Some of the things that we've been running into roadblocks on, it looks like the solutions will be coming out in versions 17 or 18. So, we have to upgrade before somethings can get completed."

More Planview Portfolios cons

Pricing and Cost Advice

Information not available

"Planview is a little pricey. From a licensing perspective, for just a simple timesheet user who does nothing in the system but reports time, the licensing is a little pricey, but you have to look at it from what it is that you get. We have 6,000 users, and I don't manage the system at all. I just have to do add them to the system. The servers, maintenance, OS levels, security patching for the OS, and all other things are not something that we maintain. So, you have to look at it from an operational perspective. It is not just the product itself. A holistic view has to be taken when you look at the product and how you're going to support it. I would have to hire an entire operation staff to bring it in-house, and at the end of the day, that might cost me more."

"When we went through that process, I believe it is competitive with others on the market. However, there are less expensive options available. It's a more premium offering at a higher price."

"Our licensing fees are approximately $50,000 USD annually."

"I don't know about the actual pricing. I have not come across any costs in addition to the standard licensing fees."

"We have unlimited licenses for all of our functionalities. Since we went global, we went with that model."

"With the costs, they were very understanding. Knowing that we were an existing customer, they were very much willing to work with us to make sure that we were able to transition to Enterprise One from PPM Pro."

"Our licensing costs are about a quarter of a million dollars per year."

"The cost of other pieces and integrating them in needs improvement."

More Planview Portfolios pricing and cost advice

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Top Industries

By visitors reading reviews

Construction Company

23%

Comms Service Provider

11%

Energy/Utilities Company

11%

Financial Services Firm

10%

Manufacturing Company

15%

Construction Company

10%

Financial Services Firm

10%

Healthcare Company

Company Size

By reviewers

Large Enterprise

Midsize Enterprise

Small Business

No data available

By reviewers
Company Size	Count
Small Business	2
Midsize Enterprise	4
Large Enterprise	66

Questions from the Community

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Earn 20 points

What is your experience regarding pricing and costs for Planview Portfolios?

My experience with pricing, setup cost, and licensing has been that Planview Portfolios is one of the best and a very cost-effective tool.

See all answers

What needs improvement with Planview Portfolios?

Planview Portfolios can be improved as the user interface defaults to the last opened portfolio, which can waste a lot of time loading a large portfolio if that is not what I need at that moment. J...

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What is your primary use case for Planview Portfolios?

My main use case for Planview Portfolios is to ensure governance and decision auditability by incorporating embedded workflows, approval management, and key document retention supporting a single c...

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Compared 4% of the time

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Compared 2% of the time

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Product Reports

Buyer's Guide

Project Portfolio Management

July 2026

Download KeyedIn Projects product report

Buyer's Guide

Planview Portfolios

July 2026

Download Planview Portfolios product report

Also Known As

No data available

Planview Enterprise One, Troux

Overview

KeyedIn Projects is designed for project management professionals seeking efficient resource planning, portfolio management, and workflow automation. It offers a robust platform to improve productivity and enhance project outcomes across industries.

KeyedIn Projects provides a platform that simplifies complex project management tasks, enabling better strategic alignment and smarter resource distribution. It supports flexible solution configurations, allowing professionals to adapt it to their unique processes. With enhanced visibility into project metrics and streamlined communication tools, KeyedIn integrates seamlessly into existing operations, fostering improved collaboration and transparency among project teams.

What are the most important features of KeyedIn Projects?

Resource Management: Optimize resource allocation with real-time data.
Portfolio Management: Prioritize and manage portfolios with advanced analytics.
Workflow Automation: Simplify repetitive tasks with automated workflows.
Time Tracking: Accurate tracking to ensure timely project delivery.
Custom Reporting: Generate custom reports for detailed insights.

What should users look for in reviews regarding benefits or ROI?

Improved Efficiency: Reviews highlight enhanced productivity.
Cost Savings: Reports of reduced project costs.
Scalability: Reviews mention adaptability to company growth.
Enhanced Decision Making: Positive feedback on data-driven decisions.

KeyedIn Projects finds application across sectors such as construction, IT, and professional services, where businesses need tailored project management capabilities. In construction, it aids in managing large-scale projects efficiently; in IT, it aligns resources with strategic projects; and in professional services, it coordinates multiple client deliverables.

KeyedIn Solutions

Planview Portfolios empowers executives, finance, and portfolio leaders by enhancing strategic investments, improving market responsiveness, and connecting strategy and execution for optimal visibility.

Planview Portfolios offers comprehensive strategic and project portfolio management to organizations. Automating and scaling these processes, it enhances speed-to-value, aligns strategic objectives with execution, and connects business and technology planning for optimal funding and resource capacity. Users gain end-to-end visibility, track progress, and improve decision-making by utilizing integrated financial and capacity planning.

What key features does Planview Portfolios offer?

Strategic Alignment: Aligns objectives and OKRs with execution to ensure strategic goals are met.
End-to-End Visibility: Tracks performance across the organization to support timely decision-making.
Dynamic Planning and Funding: Utilizes scenario modeling for flexible strategic investment funding.
Flexible Capacity Planning: Balances programs and staffing levels against available capacity.
Connected Technology Strategy: Aligns technology investments with strategic digital initiatives.
Adaptive Program Management: Manages dependencies, risk, and progress through integrated planning.

What benefits can users find in reviews of Planview Portfolios?

Workflow Efficiency: Enhances efficiency by minimizing bottlenecks and optimizing execution.
Improved Decision-Making: Provides comprehensive insights for better informed strategic decisions.
Financial Insights: Offers detailed financial tracking across projects for greater transparency.
Organizational Agility: Increases productivity and adaptability through a unified platform.

Planview Portfolios is implemented across projects in industries requiring strategic planning, resource allocation, and financial tracking. Organizations manage project lifecycle and integration with ERP systems on a centralized platform, utilizing customizable workflows and reporting tools to enhance efficiency and streamline team processes.

Planview

Sample Customers

Encompass Solutions, Alliance Healthcare, City and Guilds, MavenWire, NashTech Software, Nickelfish

UPS, NatWest, Ingram Micro, Canadian Tire, Viessmann, Volvo, NASCO, UNESCO

Buyer's Guide

KeyedIn Projects vs. Planview Portfolios

August 2026

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