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ProProfs Knowledge Base vs Salesforce Service Cloud comparison

 

Comparison Buyer's Guide

Executive Summary

Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Categories and Ranking

ProProfs Knowledge Base
Ranking in Knowledge Management Software
15th
Average Rating
9.0
Reviews Sentiment
8.7
Number of Reviews
1
Ranking in other categories
No ranking in other categories
Salesforce Service Cloud
Ranking in Knowledge Management Software
4th
Average Rating
8.4
Reviews Sentiment
6.9
Number of Reviews
57
Ranking in other categories
CRM Customer Engagement Centers (1st), Help Desk Software (7th), IT Alerting and Incident Management (6th)
 

Mindshare comparison

As of April 2026, in the Knowledge Management Software category, the mindshare of ProProfs Knowledge Base is 2.1%, up from 1.5% compared to the previous year. The mindshare of Salesforce Service Cloud is 5.1%, up from 4.7% compared to the previous year. It is calculated based on PeerSpot user engagement data.
Knowledge Management Software Mindshare Distribution
ProductMindshare (%)
Salesforce Service Cloud5.1%
ProProfs Knowledge Base2.1%
Other92.8%
Knowledge Management Software
 

Featured Reviews

it_user569589 - PeerSpot reviewer
Senior Researcher at ProProfs at a tech vendor with 201-500 employees
It provides advanced authoring, enterprise security, and workflow approval.
Before implementing ProProfs knowledgebase, my support team were constantly under pressure to meet client expectations. They would have to review and resolve some of the common problems time and again, which hampered their productivity immensely. After using the ProProfs knowledge management tool, customer tickets have gone down drastically (by almost 35%) and my support team have become more productive and less stressed.
reviewer2688993 - PeerSpot reviewer
Lead Solutions Architect at a financial services firm with 11-50 employees
Leverage top-tier automation capabilities while streamlining complex naming conventions
Salesforce Service Cloud offers pre-built packages that are best in class. The automation capabilities have evolved over time, consolidating previous features into Salesforce flows. However, these work best when everything is within Salesforce Service Cloud and everyone has a license. Without an enterprise MuleSoft license, external interactions complicate automation significantly.

Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Pros

"After using the ProProfs knowledge management tool, customer tickets have gone down drastically (by almost 35%) and my support team have become more productive and less stressed."
"I would rate the support received from Salesforce of the highest caliber, as they are very responsive and helpful and even sent a Product Director on-site to work with us on a particularly difficult issue."
"We are very happy with the support team from Salesforce."
"Salesforce is much more easily configured so it can change as your business processes change; it’s extremely scalable so it can grow as your business grows, and its API is extensive so you can integrate with back office systems in a relatively straightforward way."
"It's a great tool for collaboration because it can track and share everyone's input."
"The main benefit is having it integrated with the core Salesforce."
"I love this product."
"Logging activities and creating opportunities are easier than before, and it provides visibility of the sales pipeline."
"We have improved our customer service and call-deflection rate with Service Cloud, particularly with Knowledge Base and Customer Community features"
 

Cons

"It would be a good idea if an app version of this tool is available."
"I would like to add some bot features."
"I face challenges with Salesforce Service Cloud because it requires and is difficult to customize."
"The workforce management could use improvement as my client wasn't happy with the scheduling engine."
"The pricing of the solution can be made cheaper."
"Salesforce Service Cloud should work more on the resolution side. Once a case is raised and activities are tracked, at the time of closure, they could make it more simple."
"Most of the applications are third party applications which we have to install through App-Exchange (some are paid ones)."
"The prices for storing files - like example attachments - are really high per GB."
"The pricing of the various editions could be improved."
 

Pricing and Cost Advice

Information not available
"Only enterprise businesses can afford the solution, and small companies cannot afford it."
"The price is too expensive."
"The licensing is flexible. Companies pay for what they use. However, a company with very small needs might find it difficult to justify the cost. Overall, it's in the medium price range."
"Salesforce is very cost-effective."
"The price of the solution depends on how many users need access to it"
"Salesforce Service Cloud is expensive. I worked with ExactTarget over five years ago, and it was quite pricey then. Not everyone could afford it. Salesforce has different tiers for different kinds of users. It's expensive considering their features and services, but they offer best-in-class solutions."
"Salesforce Service Cloud is a bit expensive."
"The tool is pretty expensive."
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Company Size

By reviewers
Large Enterprise
Midsize Enterprise
Small Business
No data available
By reviewers
Company SizeCount
Small Business20
Midsize Enterprise13
Large Enterprise25
 

Questions from the Community

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What is your experience regarding pricing and costs for Salesforce Service Cloud?
Regarding pricing, I would say Salesforce field service is affordable, but the cost is increasing a little bit.
What needs improvement with Salesforce Service Cloud?
While Salesforce Service Cloud is more customer-focused, I believe a little more focus on assets is necessary. Customers who are asset-heavy prefer to stay with ServiceMax and other field service a...
What is your primary use case for Salesforce Service Cloud?
I mainly use Salesforce Service Cloud for field service. Field Service Lightning is a major feature I have used in the product. It definitely assists on-site support operations.
 

Also Known As

No data available
Service Cloud
 

Overview

 

Sample Customers

Touro College, Nebraska Department of Human and Health Services
Stanley Black & Decker, Coca-Cola, Activision, Wells Fargo, Spotify, Aldo, Philips, The Red Cross, Blue Shield of California, Sprouts Farmers Market, Direct Energy Solar, Inspirato, Kiva
Find out what your peers are saying about Atlassian, Notion, Zendesk and others in Knowledge Management Software. Updated: March 2026.
885,444 professionals have used our research since 2012.