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Microsoft Project Server vs Notion comparison

 

Comparison Buyer's Guide

Executive Summary

Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Categories and Ranking

Microsoft Project Server
Average Rating
8.0
Reviews Sentiment
6.5
Number of Reviews
62
Ranking in other categories
Project Portfolio Management (5th)
Notion
Average Rating
8.2
Reviews Sentiment
7.2
Number of Reviews
15
Ranking in other categories
Project Management Software (11th), Knowledge Management Software (2nd), Document Automation Software (4th)
 

Featured Reviews

Mouloud Fourali - PeerSpot reviewer
Visual project planning enhances collaboration and proactive management
The dependency management in Microsoft Project is highly valuable, as it visually maps dependencies and impacts within a project plan. The online version facilitates easy collaboration without having to share multiple versions of the file. The Gantt chart is also a very powerful tool for a visual presentation of sequences, critical paths, and execution processes, which simplifies comprehension for users.
Iván Fanego - PeerSpot reviewer
Creates customizable systems and improve team collaboration
Notion is a very flexible and customizable platform, allowing users to create whatever they need. The most impactful feature for project management is the ability to invite multiple client stakeholders without complication. Once I understand the basics, it's easy to use despite an initial learning curve. It also significantly improves team collaboration through customized views and visualizations of data.

Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Pros

"The scheduling and the customization are very powerful."
"It is easily adaptable. In addition, it is easily used on mobile applications."
"The ability to track a project's progress using Microsoft Project Server is the most valuable aspect. It depends, especially when managing multiple projects."
"Microsoft Project Server is quite a powerful tool and offers a good way of seeing dependencies and interactions, along with baselines."
"I found the portfolio management valuable."
"In the competitive landscape of project management and portfolio management solutions, Microsoft Project Server stands out significantly."
"Microsoft Project Server is a powerful tool I've used for years."
"The most valuable feature of the solution is that it is stable to use, especially since I work with Microsoft for an extended period."
"It is easy to use, and I love its UI."
"I rate Notion a ten out of ten."
"Customer support is great, effective, and easy to reach."
"The product is easy to use and has good responsiveness."
"We can install it on mobile phones, making it feasible to manage productivity."
"The most valuable feature of the solution is its flexibility...The initial setup of Notion is easy."
"Notion has a lot of integrations."
"The ability to structure data is one of the most essential functions of Notion."
 

Cons

"EPM 2010 UI seems a bit dated now that 2016 is available."
"The price of the solution could be reduced."
"Stability of the solution is an area with certain shortcomings where improvements are required."
"In terms of tech support, it took a long time for them to resolve a ticket."
"The reporting in the desktop version is not highly customizable or professional compared to other solutions."
"It is not updated in real-time. Sometimes it, therefore, is not accurate."
"Microsoft Project Server needs improvement in the integration of more tools and syncing of Blockly tools on time."
"It appears that Microsoft's primary goal is to migrate as much functionality as possible from the legacy on-premises Microsoft Project Server to the new cloud-based Power Apps solution."
"One area for improvement in the solution is the absence of integrated charts."
"User management needs improvement. It's difficult to determine what information is private. It's a bit complicated for me."
"The product could be integrated with external platforms."
"The main problem with Notion is that it's not flexible enough for all of the use cases we intend to address. For instance, it is challenging to focus on a single KPI as it's mandatory to have a chart for this purpose, complicating some of our use cases."
"User management needs improvement."
"There are a lot of things, but one thing that is absolutely necessary is the mobile application."
"It can be difficult to contact the people at Notion."
"There could be an automation feature included in the product."
 

Pricing and Cost Advice

"The price of the Microsoft Project Server could improve, it is expensive here in Africa. When comparing Microsoft Project Server to Oracle Primavera for us, Microsoft Project Server is quite cost-effective."
"Microsoft Project Server is an expensive solution. Small businesses will not be able to afford it."
"I would rate the price a six out of ten."
"The licensing was procured before my involvement."
"Microsoft Project Server is relatively cheaper than other products."
"The product is expensive."
"The technical assistance is expensive but the solution is an open source software."
"I cannot comment on the price as I was not responsible for purchasing the solution."
"Notion is free to use."
"The product's pricing depends on the usage plans."
"Notion offers a free plan that covers most functionalities. Clients are only prompted to upgrade if they require AI capabilities, priced at $10 for unlimited usage, or if they need to add team members, typically around $10 per member."
"I rate the product's pricing a three out of ten. We only need to pay for it if we use it in the workspace."
"The product has good pricing."
"The product is affordable compared to other platforms."
"It's pretty affordable."
"The solution's pricing can seem steep, especially when you work with a lot of people. If you are working on your own or for another business, the solution's price won't affect you much."
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Top Industries

By visitors reading reviews
Computer Software Company
15%
Manufacturing Company
13%
Government
8%
Energy/Utilities Company
7%
Computer Software Company
16%
Outsourcing Company
9%
Comms Service Provider
8%
University
8%
 

Company Size

By reviewers
Large Enterprise
Midsize Enterprise
Small Business
By reviewers
Company SizeCount
Small Business25
Midsize Enterprise12
Large Enterprise33
By reviewers
Company SizeCount
Small Business11
Midsize Enterprise2
Large Enterprise3
 

Questions from the Community

What do you like most about Microsoft Project Server?
The ability to track a project's progress using Microsoft Project Server is the most valuable aspect. It depends, especially when managing multiple projects.
What is your experience regarding pricing and costs for Microsoft Project Server?
The pricing for Microsoft Project Server is standard, around $200-$250, but I think it's actually $80 to $100 per year. The pricing for Microsoft Project Server is relative; I would say it is cheap.
What needs improvement with Microsoft Project Server?
In order to improve Microsoft Project Server, collaborative features could be enhanced, as it is possible to improve it in a collaborative way similar to other office products, for example, using c...
What do you like most about Notion?
I like the high level of customization in Notion.
What is your experience regarding pricing and costs for Notion?
The licensing and setup cost for Notion is affordable for us as a small company.
What needs improvement with Notion?
The main problem with Notion is that it's not flexible enough for all of the use cases we intend to address. For instance, it is challenging to focus on a single KPI as it's mandatory to have a cha...
 

Also Known As

MS Project Server
No data available
 

Overview

 

Sample Customers

Magnachip, Gwinnett County Schools, CLEAResult, Medbit Oy, Intelbras S.A., ETS, CORE Construction, Keller Foundations
Startups like Loom, Mixpanel, Blinkist, Adobe, Deel and Education facilities such as USC, Dartmouth and The University of Chicago.
Find out what your peers are saying about Microsoft Project Server vs. Notion and other solutions. Updated: September 2025.
869,566 professionals have used our research since 2012.