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Microsoft Project Server vs Notion comparison

 

Comparison Buyer's Guide

Executive Summary

Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Categories and Ranking

Microsoft Project Server
Average Rating
8.0
Reviews Sentiment
6.5
Number of Reviews
62
Ranking in other categories
Project Portfolio Management (5th)
Notion
Average Rating
8.2
Reviews Sentiment
7.2
Number of Reviews
15
Ranking in other categories
Project Management Software (9th), Knowledge Management Software (2nd), Document Automation Software (3rd)
 

Featured Reviews

Mouloud Fourali - PeerSpot reviewer
Visual project planning enhances collaboration and proactive management
The dependency management in Microsoft Project is highly valuable, as it visually maps dependencies and impacts within a project plan. The online version facilitates easy collaboration without having to share multiple versions of the file. The Gantt chart is also a very powerful tool for a visual presentation of sequences, critical paths, and execution processes, which simplifies comprehension for users.
Iván Fanego - PeerSpot reviewer
Creates customizable systems and improve team collaboration
Notion is a very flexible and customizable platform, allowing users to create whatever they need. The most impactful feature for project management is the ability to invite multiple client stakeholders without complication. Once I understand the basics, it's easy to use despite an initial learning curve. It also significantly improves team collaboration through customized views and visualizations of data.

Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Pros

"The solution offers excellent resource allocation tools and is flexible, particularly in portfolio management."
"This is a scalable solution. It is easy to set up and to add clusters to your environment."
"It is easily adaptable. In addition, it is easily used on mobile applications."
"It is well-established, reliable, and compatible."
"I would recommend Microsoft Project Server to other organizations and would rate the solution ten out of ten."
"Project schedule management is very good. Basically, it sits on SharePoint. So, every time we create a project, a new project site is created within that SharePoint environment, which is a very good document repository. It allows us to create issues and risks lists and additional functionality to keep track of what's going on with projects."
"We use Microsoft Project Server for project management."
"The product is user-friendly."
"Notion has a lot of integrations."
"The product has a valuable feature for databases. It has a table and a calendar view and saves various documents in the system."
"We can install it on mobile phones, making it feasible to manage productivity."
"It is easy to use, and I love its UI."
"Notion is a very flexible and customizable platform, allowing users to create whatever they need."
"Notion is an all-in-one product, allowing us to do many things in a single place."
"I like the high level of customization in Notion."
"It is easy to use and very intuitive compared to Microsoft Project."
 

Cons

"The cost could be lower."
"Microsoft doesn't always have all the answers, and they rely more on communities. Their support tends to decline when not supporting cloud solutions, and there is often an attempt to upsell alternate products rather than solve problems."
"I'd like it if we could divide out the project calendars. On one project server, we might follow five projects or more at one time, and we'd like to see all of the items at once so that it becomes a long loop, but one where we can identify different projects in tandem and then focus on which we need to at the time. While I only have visibility into one, I'd like to see several at a time."
"This solution could improve by adding integration with Primavera schedules to allow the reading and management of them."
"We are on the on-prem version. The cloud, however, gives more regular updates that we can take advantage of."
"We think that calculations are not working correctly, and there is a need to enter data a couple of times in order to give the correct calculations."
"We sometimes need support from the IT department for installing and deploying the Microsoft Project Server. It is not user-friendly, and users cannot install it themselves."
"The deployment aspect of the product is a bit tedious."
"User management needs improvement. It's difficult to determine what information is private. It's a bit complicated for me."
"The main problem with Notion is that it's not flexible enough for all of the use cases we intend to address. For instance, it is challenging to focus on a single KPI as it's mandatory to have a chart for this purpose, complicating some of our use cases."
"If the internet or Notion's servers are down, I cannot access information. This is a big disadvantage."
"The only problem I experience is that it often hangs. I might find myself trying to load a new page, but I am unable to move from one page to another due to frequent hanging."
"It can be difficult to contact the people at Notion."
"The only problem I experience is that it often hangs."
"The platform's documentation feature needs improvement."
"Adding more color options to the application would enhance its usability and flexibility, allowing users to better customize their content"
 

Pricing and Cost Advice

"It is on the expensive side."
"There are some payments related to the licensing cost of Microsoft Project Server."
"We pay an annual licensing fee for the solution."
"There is an annual license required for this solution."
"Microsoft Project Server is relatively cheaper than other products."
"The product is expensive."
"A standard license is cheaper, but if you want more features, then there is a premium license or professional license."
"The licensing was procured before my involvement."
"It's pretty affordable."
"Notion is free to use."
"The product is affordable compared to other platforms."
"I rate the product's pricing a three out of ten. We only need to pay for it if we use it in the workspace."
"Notion offers a free plan that covers most functionalities. Clients are only prompted to upgrade if they require AI capabilities, priced at $10 for unlimited usage, or if they need to add team members, typically around $10 per member."
"I pay around $100 per year."
"The solution's pricing can seem steep, especially when you work with a lot of people. If you are working on your own or for another business, the solution's price won't affect you much."
"The pricing structure is quite reasonable, and the basic plan covers the most essential features."
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Top Industries

By visitors reading reviews
Computer Software Company
14%
Manufacturing Company
13%
Government
9%
Energy/Utilities Company
6%
Computer Software Company
15%
University
8%
Comms Service Provider
8%
Media Company
6%
 

Company Size

By reviewers
Large Enterprise
Midsize Enterprise
Small Business
 

Questions from the Community

What do you like most about Microsoft Project Server?
The ability to track a project's progress using Microsoft Project Server is the most valuable aspect. It depends, especially when managing multiple projects.
What is your experience regarding pricing and costs for Microsoft Project Server?
The pricing for Microsoft Project Server is standard, around $200-$250, but I think it's actually $80 to $100 per year. The pricing for Microsoft Project Server is relative; I would say it is cheap.
What needs improvement with Microsoft Project Server?
In order to improve Microsoft Project Server, collaborative features could be enhanced, as it is possible to improve it in a collaborative way similar to other office products, for example, using c...
What do you like most about Notion?
I like the high level of customization in Notion.
What is your experience regarding pricing and costs for Notion?
The licensing and setup cost for Notion is affordable for us as a small company.
What needs improvement with Notion?
The main problem with Notion is that it's not flexible enough for all of the use cases we intend to address. For instance, it is challenging to focus on a single KPI as it's mandatory to have a cha...
 

Also Known As

MS Project Server
No data available
 

Overview

 

Sample Customers

Magnachip, Gwinnett County Schools, CLEAResult, Medbit Oy, Intelbras S.A., ETS, CORE Construction, Keller Foundations
Startups like Loom, Mixpanel, Blinkist, Adobe, Deel and Education facilities such as USC, Dartmouth and The University of Chicago.
Find out what your peers are saying about Microsoft Project Server vs. Notion and other solutions. Updated: July 2025.
865,384 professionals have used our research since 2012.