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Microsoft Project Server vs Notion comparison

 

Comparison Buyer's Guide

Executive Summary

Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Categories and Ranking

Microsoft Project Server
Average Rating
8.0
Reviews Sentiment
6.9
Number of Reviews
61
Ranking in other categories
Project Portfolio Management (4th)
Notion
Average Rating
8.2
Reviews Sentiment
7.2
Number of Reviews
15
Ranking in other categories
Project Management Software (14th), Knowledge Management Software (4th), Document Automation Software (3rd)
 

Featured Reviews

Sean Achim - PeerSpot reviewer
Unlock comprehensive reporting and management with robust data extraction
The major advantage for me in using Microsoft Project Server is the SQL Server component. Using Power BI and SQL Server, I can extract a lot more data. The combination of Microsoft Project with Project Server and SharePoint provides a perfect solution for me. This setup allows for comprehensive reporting and management across multiple projects and portfolios.
Iván Fanego - PeerSpot reviewer
Creates customizable systems and improve team collaboration
Notion is a very flexible and customizable platform, allowing users to create whatever they need. The most impactful feature for project management is the ability to invite multiple client stakeholders without complication. Once I understand the basics, it's easy to use despite an initial learning curve. It also significantly improves team collaboration through customized views and visualizations of data.

Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Pros

"It is easily adaptable. In addition, it is easily used on mobile applications."
"The key things are managing interactions, resource allocation, resource-leveling (enterprise) and as a collaborative tool, because we use it across multiple projects at a time."
"I would recommend Microsoft Project Server to other organizations and would rate the solution ten out of ten."
"This is a scalable solution. It is easy to set up and to add clusters to your environment."
"Microsoft Project Server is simple to use."
"I found the portfolio management valuable."
"The level of customization is significant, and there are ample resources available online about how to use it."
"The most valuable feature of the solution is that it is easy to understand and navigate."
"Notion is a great tool for note-keeping and note-sharing."
"The product is easy to use and has good responsiveness."
"The product has a valuable feature for databases. It has a table and a calendar view and saves various documents in the system."
"The initial setup is easy."
"I rate Notion a ten out of ten."
"The most valuable feature of the solution is its flexibility...The initial setup of Notion is easy."
"Notion is a very flexible and customizable platform, allowing users to create whatever they need."
"Customer support is great, effective, and easy to reach."
 

Cons

"It should be more agile and more flexible when it comes to customization."
"The main drawback of Microsoft Project Server is that it is offline. Having it online would offer better access to other managers."
"Collaboration within the tool is lacking when you compare it to online or cloud-based tools."
"Microsoft Project Server could improve by making the solution more user-friendly."
"It needs to be more collaborative from inside the application. It only does project scheduling for me. It would be good if it could do other things and be more collaborative, such as sharing tasks for users. It is not really incorporated into MS Office, so you can't copy-paste stuff. It is on its own, doing its own thing. It is only used for scheduling, and it doesn't work well with anything else."
"The user interface looks quite old and needs to be improved."
"Permission management needs improvement."
"Work needs to be done on collaboration with SharePoint."
"The linked view of database, along with the sharing and permission settings, are areas with shortcomings in the solution that need improvement."
"It can be difficult to contact the people at Notion."
"There could be an automation feature included in the product."
"Adding more color options to the application would enhance its usability and flexibility, allowing users to better customize their content"
"There could be an automation feature included in the product."
"The only problem I experience is that it often hangs."
"The main problem with Notion is that it's not flexible enough for all of the use cases we intend to address. For instance, it is challenging to focus on a single KPI as it's mandatory to have a chart for this purpose, complicating some of our use cases."
"There are a lot of things, but one thing that is absolutely necessary is the mobile application."
 

Pricing and Cost Advice

"The licensing was procured before my involvement."
"I'm not quite sure about the licensing costs. We're probably paying somewhere in the neighborhood of about 80,000 to 90,000 a year for our current on-prem because we handle our own licensing. As far as Project Online is concerned, we're still trying to get a good handle on that. It looks like it is going to be in a neighborhood of about 120,000 to 150,000 a year, but we're getting a lot more capability out of it."
"The product is expensive."
"There is an annual license required for this solution."
"I rate the pricing a one out of ten because the price is way too high."
"I think they need more flexibility with licensing, because there are preconceived ideas that don't allow as much flexibility with the various licenses."
"I would rate the price a six out of ten."
"We pay an annual licensing fee for the solution."
"The product has good pricing."
"It's pretty affordable."
"The solution's pricing can seem steep, especially when you work with a lot of people. If you are working on your own or for another business, the solution's price won't affect you much."
"The product is affordable compared to other platforms."
"The product's pricing depends on the usage plans."
"I pay around $100 per year."
"The product has good pricing."
"The pricing structure is quite reasonable, and the basic plan covers the most essential features."
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Top Industries

By visitors reading reviews
Computer Software Company
16%
Manufacturing Company
12%
Government
10%
Financial Services Firm
7%
Computer Software Company
18%
Comms Service Provider
8%
University
8%
Media Company
7%
 

Company Size

By reviewers
Large Enterprise
Midsize Enterprise
Small Business
 

Questions from the Community

What do you like most about Microsoft Project Server?
The ability to track a project's progress using Microsoft Project Server is the most valuable aspect. It depends, especially when managing multiple projects.
What is your experience regarding pricing and costs for Microsoft Project Server?
Microsoft Project Server is on the expensive side due to high licensing costs, but it is mainly accessible to project managers. Online tools are cheaper and present competition.
What needs improvement with Microsoft Project Server?
The main drawback of Microsoft Project Server is that it is offline. Having it online would offer better access to other managers.
What do you like most about Notion?
I like the high level of customization in Notion.
What is your experience regarding pricing and costs for Notion?
It's affordable and offers community support if I get stuck. I can find help through community forums like Google, where people share insights on navigating problems. Many people understand it, off...
What needs improvement with Notion?
It is easy to use, and I love its UI. The only problem I experience is that it often hangs. I might find myself trying to load a new page, but I am unable to move from one page to another due to fr...
 

Also Known As

MS Project Server
No data available
 

Overview

 

Sample Customers

Magnachip, Gwinnett County Schools, CLEAResult, Medbit Oy, Intelbras S.A., ETS, CORE Construction, Keller Foundations
Startups like Loom, Mixpanel, Blinkist, Adobe, Deel and Education facilities such as USC, Dartmouth and The University of Chicago.
Find out what your peers are saying about Microsoft Project Server vs. Notion and other solutions. Updated: April 2025.
850,028 professionals have used our research since 2012.