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Microsoft Project Server vs Notion comparison

 

Comparison Buyer's Guide

Executive Summary

Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

ROI

Sentiment score
5.1
Microsoft Project Server offers positive ROI, varying by organization type, with benefits of time savings and improved reporting.
Sentiment score
5.3
Notion enhances productivity, reduces costs, and improves organization efficiency, though some users lack metrics or express uncertainty.
Microsoft Project provides significant return on investment through time savings, enhanced visibility, real-time reporting, and risk mitigation for projects.
Project Manager at Digital Research Alliance of Canada
I would say per document, Notion saves at least ten minutes because of easy organization and sharing skills.
Automation Engineer at a tech services company with 1-10 employees
I have seen a return on investment with Notion; it probably cuts our time in half for post-meeting review.
Analyst at a renewables & environment company with 51-200 employees
I have seen a return on investment using Notion because I became more organized as I can track easily all the things that I need to do.
Software developer 2 at a tech vendor with 10,001+ employees
 

Customer Service

Sentiment score
4.4
Microsoft Project Server support is decent but inconsistent; users rely on external resources and partners for comprehensive assistance.
Sentiment score
5.5
Notion's customer service is praised for responsiveness, though some users feel its intuitive design reduces the need for support.
It's challenging to navigate, often making it necessary to search for solutions externally.
Project Manager at Digital Research Alliance of Canada
Their support tends to decline when not supporting cloud solutions.
Managing Director at Knights Innovation Support Centre
Communication with two people, one was knowledgeable while the other was learning.
Independent Business Consultant at Freelance
Customer support for Notion is actually great; they are really responsive.
Head of Product at a educational organization with 201-500 employees
The customer support I receive from Notion is super helpful.
Customer Service Team Lead at Backbone Art
I do use the YouTube page to learn more.
Analyst at a renewables & environment company with 51-200 employees
 

Scalability Issues

Sentiment score
7.5
Microsoft Project Server is scalable for large projects, though performance may vary based on version and infrastructure costs.
Sentiment score
7.1
Notion is praised for scalability, handling varied datasets, but may face minor performance issues and higher costs with growth.
The desktop version does not have scalability.
Independent Business Consultant at Freelance
Microsoft Project Server is fully scalable and is widely used in many industries.
Project Manager at Marvell Technology Group
It works really well because it can be used across different departments and different teams with everyone having their own dedicated page and subpages within that.
Head of Product at WERULE
Notion's scalability is 10 out of 10.
Head Of Product & Engineering (Cpto) at a real estate/law firm with 11-50 employees
Notion is heavily scalable, and we did not have a problem with scalability at all.
CEo at CloudPositive
 

Stability Issues

Sentiment score
7.1
Microsoft Project Server is stable and robust, with minor delays, improved in newer versions, especially the cloud version.
Sentiment score
7.8
Notion is stable with minor glitches; users rate its reliability highly despite occasional delays with large databases or mobile apps.
I have never had to reach out to their support because the product works as expected.
Project Manager at Digital Research Alliance of Canada
Notion is stable; everything is there when I need it to be there.
Analyst at a renewables & environment company with 51-200 employees
I encountered a problem once when there was an outage for a couple of days.
Founder at AppCritic
Sometimes, Notion can be slow, especially if there is too much information or during peak times.
Founder at a tech services company with 1-10 employees
 

Room For Improvement

Microsoft Project Server requires better integration, customization, user-friendliness, cloud functionality, and agile methodologies to compete with alternatives.
To improve, Notion should enhance offline mode, scalability, privacy, UI, search features, integrations, and collaboration tools.
Exporting data from Microsoft Project, especially Gantt charts, is overly complex and not user-friendly.
Project Manager at Digital Research Alliance of Canada
The lack of collaboration capabilities on the desktop version, unlike the cloud version, is a limitation.
Independent Business Consultant at Freelance
Microsoft has become increasingly expensive, and there seems to be a push towards cloud solutions which can be challenging for some.
Managing Director at Knights Innovation Support Centre
Notion has one big downside: the lack of an offline mode.
Founder at a tech services company with 1-10 employees
I know from my friend that when the database becomes large, it becomes very slow and laggy.
Automation Engineer at a tech services company with 501-1,000 employees
I really think that the transcription of the conversation is very important because when you're going to ask a question with AI, you need that more than the resume.
Project Manager, AI, Digital & Innovation at a marketing services firm with 11-50 employees
 

Setup Cost

Microsoft Project Server offers flexible pricing, with on-premise and cloud options, potentially costing enterprises $120,000 to $150,000 annually.
Notion is valued for affordability with limited user selective upgrades, though pricing is reasonable for teams and essential features.
Microsoft Project Server is on the expensive side due to high licensing costs.
Project Manager at Marvell Technology Group
Microsoft's products are expensive for individuals.
Independent Business Consultant at Freelance
Considering the infrastructure commitments to SharePoint and SQL, the implementation costs are low if already set up.
Managing Director at Knights Innovation Support Centre
However, inviting additional users can become costly.
Founder at AppCritic
Generally, it is not cheap.
Head of Product at a educational organization with 201-500 employees
From what I've seen so far, the pricing looks fair for teams or more advanced features.
AI Engineer at a tech services company with 11-50 employees
 

Valuable Features

Microsoft Project Server streamlines complex project management with resource allocation, integration, and robust tools for efficient collaboration and scheduling.
Notion streamlines collaboration with customizable tools, AI, and integrations, enhancing productivity and simplifying project management.
The Gantt chart is also a very powerful tool for a visual presentation of sequences, critical paths, and execution processes, which simplifies comprehension for users.
Project Manager at Digital Research Alliance of Canada
This setup allows for comprehensive reporting and management across multiple projects and portfolios.
Managing Director at Knights Innovation Support Centre
The dashboards are amazing for data crunching and provide a project focus with upcoming predictions, including burn-up and burn-down charts.
Project Manager at Marvell Technology Group
The most impactful feature for project management is the ability to invite multiple client stakeholders without complication.
Founder at AppCritic
Notion has very strong integration capabilities.
Founder at a tech services company with 1-10 employees
Overall, it adds significant value to our project management by organizing our work efficiently.
Architect at Nexworld
 

Categories and Ranking

Microsoft Project Server
Average Rating
8.0
Reviews Sentiment
6.5
Number of Reviews
62
Ranking in other categories
Project Portfolio Management (5th)
Notion
Average Rating
8.2
Reviews Sentiment
6.4
Number of Reviews
35
Ranking in other categories
Project Management Software (4th), Knowledge Management Software (1st), Document Automation Software (2nd), AI IT Support (6th)
 

Featured Reviews

JV
Owner at CPSTECH
Collaborative task management simplifies office work, but agile methodology features need enhancement
In order to improve Microsoft Project Server, collaborative features could be enhanced, as it is possible to improve it in a collaborative way similar to other office products, for example, using cloud drives like OneDrive. Another feature is Kanban or other features such as Scrum with agile methodologies. Microsoft Project Server is limited and falls short in using agile methodologies, which is the most important issue to improve. Microsoft Project Server is a good product; it is possible to improve regarding enabling agile features because the teams in my work are using Trello and Jira products due to the blackboards, Kanban, and Scrum. To do activities and stopping activities is more comfortable and easier to use, making it more practical in my teamwork. These features do not exist in Microsoft Project Server.
Rusira Sathnindu - PeerSpot reviewer
Automation Engineer at a tech services company with 1-10 employees
Minimal workspace has organized policies and student records and improves team collaboration
One of the main frustrations I have is the pricing of Notion. It is really pricey; we even used to call it pretty pricey for an expensive notepad. Notion has a per-user pricing model, but I think if it was per-organization pricing with a flat rate for the whole organization regardless of how many new people join, that would be really awesome. But with their current pricing models, especially for a growing organization when scaling from ten to one hundred employees, it is going to cost a lot of money. It is ten dollars as I remember, but that is a lot because you have to pay it per person. Another issue is that sometimes their markdown editor has a great many features, but sometimes the markdown editor breaks. When I copy something from ChatGPT and paste it there, sometimes the content gets messy. Only sometimes, but when it gets messy, it is really hard to fix things up. I might have to delete the entire thing and do everything by hand. So there are some bugs related to the markdown editor, but that is not always the case. The main pain point I would say is the pricing model. I do not have more needed improvements to add regarding integrations, performance, or mobile experience. Those areas are good in my mind. I have not actually used the mobile app a lot, but from other sides that is all good. The main two needed improvements I would suggest are a better pricing model and fixes for some bugs in the markdown editor.
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Top Industries

By visitors reading reviews
Construction Company
11%
Financial Services Firm
9%
Marketing Services Firm
8%
Manufacturing Company
8%
Manufacturing Company
13%
Outsourcing Company
11%
Construction Company
10%
Comms Service Provider
9%
 

Company Size

By reviewers
Large Enterprise
Midsize Enterprise
Small Business
By reviewers
Company SizeCount
Small Business25
Midsize Enterprise12
Large Enterprise33
By reviewers
Company SizeCount
Small Business26
Midsize Enterprise7
Large Enterprise10
 

Questions from the Community

What is your experience regarding pricing and costs for Microsoft Project Server?
The pricing for Microsoft Project Server is standard, around $200-$250, but I think it's actually $80 to $100 per year. The pricing for Microsoft Project Server is relative; I would say it is cheap.
What needs improvement with Microsoft Project Server?
In order to improve Microsoft Project Server, collaborative features could be enhanced, as it is possible to improve it in a collaborative way similar to other office products, for example, using c...
What is your primary use case for Microsoft Project Server?
Today, the use cases for Microsoft Project Server are for office tasks, such as writing in Word processors, worksheets in Excel, Word processors with Microsoft Word, Microsoft Excel, and Microsoft ...
What is your experience regarding pricing and costs for Notion?
I am using the free version of Notion. I do not think I have any price setup and licensing costs.
What needs improvement with Notion?
For Notion right now, it would be better if there is an AI for searching documentation. This would help if new employees or anyone in the company wants to revisit the documentation, as an AI would ...
What is your primary use case for Notion?
I use Notion for welcoming onboarding employees, tracking the backlog for our sprint, tracking firmware updates like my firewall, writing documentation, and documenting everything in my job. When u...
 

Also Known As

MS Project Server
No data available
 

Overview

 

Sample Customers

Magnachip, Gwinnett County Schools, CLEAResult, Medbit Oy, Intelbras S.A., ETS, CORE Construction, Keller Foundations
Startups like Loom, Mixpanel, Blinkist, Adobe, Deel and Education facilities such as USC, Dartmouth and The University of Chicago.
Find out what your peers are saying about Atlassian, monday.com, Asana and others in Project Management Software. Updated: June 2026.
902,988 professionals have used our research since 2012.