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Microsoft Project Server vs Notion comparison

 

Comparison Buyer's Guide

Executive Summary

Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Categories and Ranking

Microsoft Project Server
Average Rating
8.0
Reviews Sentiment
6.9
Number of Reviews
61
Ranking in other categories
Project Portfolio Management (4th)
Notion
Average Rating
8.2
Reviews Sentiment
7.2
Number of Reviews
15
Ranking in other categories
Project Management Software (10th), Knowledge Management Software (2nd), Document Automation Software (3rd)
 

Featured Reviews

Mouloud Fourali - PeerSpot reviewer
Visual project planning enhances collaboration and proactive management
The dependency management in Microsoft Project is highly valuable, as it visually maps dependencies and impacts within a project plan. The online version facilitates easy collaboration without having to share multiple versions of the file. The Gantt chart is also a very powerful tool for a visual presentation of sequences, critical paths, and execution processes, which simplifies comprehension for users.
Iván Fanego - PeerSpot reviewer
Creates customizable systems and improve team collaboration
Notion is a very flexible and customizable platform, allowing users to create whatever they need. The most impactful feature for project management is the ability to invite multiple client stakeholders without complication. Once I understand the basics, it's easy to use despite an initial learning curve. It also significantly improves team collaboration through customized views and visualizations of data.

Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Pros

"It is well-established, reliable, and compatible."
"I would recommend Microsoft Project Server to other organizations and would rate the solution ten out of ten."
"I like being able to manage the capacity in terms of the resources. I also like being able to share documents and information between teams. It's the best solution for collaboration."
"It is a scalable solution. We have been able to manage larger scale projects easily using this solution."
"The most valuable feature of the Microsoft Project Server is the level of detail with which I can break down a task and check the dependencies."
"The solution offers excellent resource allocation tools and is flexible, particularly in portfolio management."
"The ability to track a project's progress using Microsoft Project Server is the most valuable aspect. It depends, especially when managing multiple projects."
"The most useful feature of Microsoft Project Server is you can select a function to see the baseline."
"Notion has a lot of integrations."
"The ability to create and organize notes, plans, and technical content in a single platform is the product's most valuable feature."
"We can install it on mobile phones, making it feasible to manage productivity."
"The product has a valuable feature for databases. It has a table and a calendar view and saves various documents in the system."
"The product is easy to use and has good responsiveness."
"I rate Notion a ten out of ten."
"Notion is a great tool for note-keeping and note-sharing."
"Notion has very strong integration capabilities."
 

Cons

"The solution needs to be much more stable."
"The solution could have more compact dashboards, such as one finds with Planview."
"Microsoft Project Server needs improvement in the integration of more tools and syncing of Blockly tools on time."
"The check-in, check-out feature makes Microsoft Project Server pretty slow or cumbersome to use."
"Collaboration should be better integrated in the desktop version."
"We want to expand to the local level where we lack strong IT expertise, we are considering making it more user-friendly."
"It is not updated in real-time. Sometimes it, therefore, is not accurate."
"The solution must provide Agile and AI features."
"The only problem I experience is that it often hangs. I might find myself trying to load a new page, but I am unable to move from one page to another due to frequent hanging."
"The product could be integrated with external platforms."
"There are a lot of things, but one thing that is absolutely necessary is the mobile application."
"The platform's documentation feature needs improvement."
"The main problem with Notion is that it's not flexible enough for all of the use cases we intend to address. For instance, it is challenging to focus on a single KPI as it's mandatory to have a chart for this purpose, complicating some of our use cases."
"Notion's UI could be better."
"There could be an automation feature included in the product."
"Notion has one big downside: the lack of an offline mode. If the internet or Notion's servers are down, I cannot access information. This is a big disadvantage."
 

Pricing and Cost Advice

"We pay an annual licensing fee for the solution."
"There is a licensing cost."
"I think they need more flexibility with licensing, because there are preconceived ideas that don't allow as much flexibility with the various licenses."
"We have an enterprise agreement with Microsoft, and our licensing is based on the agreement."
"There are some payments related to the licensing cost of Microsoft Project Server."
"There is a subscription model for different types of users for different types of roles."
"The price of the Microsoft Project Server could improve, it is expensive here in Africa. When comparing Microsoft Project Server to Oracle Primavera for us, Microsoft Project Server is quite cost-effective."
"I would rate the price a six out of ten."
"It's pretty affordable."
"I rate the product's pricing a three out of ten. We only need to pay for it if we use it in the workspace."
"The solution's pricing can seem steep, especially when you work with a lot of people. If you are working on your own or for another business, the solution's price won't affect you much."
"Notion offers a free plan that covers most functionalities. Clients are only prompted to upgrade if they require AI capabilities, priced at $10 for unlimited usage, or if they need to add team members, typically around $10 per member."
"The pricing structure is quite reasonable, and the basic plan covers the most essential features."
"The product has good pricing."
"Notion is free to use."
"The product is affordable compared to other platforms."
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Top Industries

By visitors reading reviews
Computer Software Company
16%
Manufacturing Company
12%
Government
9%
Energy/Utilities Company
7%
Computer Software Company
17%
University
9%
Comms Service Provider
8%
Media Company
7%
 

Company Size

By reviewers
Large Enterprise
Midsize Enterprise
Small Business
 

Questions from the Community

What do you like most about Microsoft Project Server?
The ability to track a project's progress using Microsoft Project Server is the most valuable aspect. It depends, especially when managing multiple projects.
What is your experience regarding pricing and costs for Microsoft Project Server?
Microsoft Project Server is on the expensive side due to high licensing costs, but it is mainly accessible to project managers. Online tools are cheaper and present competition.
What needs improvement with Microsoft Project Server?
The main drawback of Microsoft Project Server is that it is offline. Having it online would offer better access to other managers.
What do you like most about Notion?
I like the high level of customization in Notion.
What is your experience regarding pricing and costs for Notion?
The licensing and setup cost for Notion is affordable for us as a small company.
What needs improvement with Notion?
The main problem with Notion is that it's not flexible enough for all of the use cases we intend to address. For instance, it is challenging to focus on a single KPI as it's mandatory to have a cha...
 

Also Known As

MS Project Server
No data available
 

Overview

 

Sample Customers

Magnachip, Gwinnett County Schools, CLEAResult, Medbit Oy, Intelbras S.A., ETS, CORE Construction, Keller Foundations
Startups like Loom, Mixpanel, Blinkist, Adobe, Deel and Education facilities such as USC, Dartmouth and The University of Chicago.
Find out what your peers are saying about Microsoft Project Server vs. Notion and other solutions. Updated: June 2025.
860,592 professionals have used our research since 2012.