ProProfs Project vs SwiftKanban vs Wrike comparison

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98% willing to recommend

ProProfs Project

SwiftKanban

Comparison Buyer's Guide

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Executive Summary

We performed a comparison between ProProfs Project, SwiftKanban, and Wrike based on real PeerSpot user reviews.

Find out what your peers are saying about Atlassian, monday.com, Microsoft and others in Project Management Software.

To learn more, read our detailed Project Management Software Report (Updated: January 2026).

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Helped 881,757 peers since 2012

Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Mindshare comparison

As of February 2026, in the Project Management Software category, the mindshare of ProProfs Project is 0.9%, up from 0.1% compared to the previous year. The mindshare of SwiftKanban is 0.9%, up from 0.3% compared to the previous year. The mindshare of Wrike is 2.5%, down from 4.7% compared to the previous year. It is calculated based on PeerSpot user engagement data.

Project Management Software Market Share Distribution
Product	Market Share (%)
Wrike	2.5%
SwiftKanban	0.9%
ProProfs Project	0.9%
Other	95.7%

Project Management Software

Featured Reviews

it_user830829

Marketing Manager at a tech vendor

It increased productivity and timely delivery of projects within a set budget

The primary uses for this tool are task delegation, generating reports, and on-time invoices It has increased productivity and timely delivery of projects within a set budget, which has helped us a lot. Real-time collaboration, invoice generation, task delegation, and file management features…

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Venu Vashistha

IT Manager at a computer software company with 1,001-5,000 employees

Good reporting, quick configurations, and helpful support

It's a cloud-based setup, so there's no challenge in getting everything up and running. The downtime should be minimal. I'd rate the process nine out of ten in terms of ease of deployment. There is a three-month implementation exercise that we control. We have five people who were part of the implementation and maintenance process. They are admins and web developers.

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Awadhesh Singh

Project Manager at NebuFlow

Easy to tag people and has a form system to collect information but cannot work in multiple channels simultaneously

There are several areas where Wrike could improve. First, it doesn't allow accessing multiple channels simultaneously, which would be useful. Transferring data from one project to another is also difficult. It would be easier to work on parallel tasks across different projects. I've noticed others facing similar issues when I check the chat on their website. The tool should also improve coordination between external stakeholders and collaborators. It should also integrate financial features.

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Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Pros

"It increased productivity and timely delivery of projects within a set budget."

"The primary uses for this tool are task delegation, generating reports, and on-time invoices."

"The reporting part is very good."

"The product is intuitive. It is easy to learn and update. You can follow the project from the beginning till the end with the help of the solution. The tool helps to update the project in seconds."

"I find Wrike's form system very valuable. I can share forms with my collaborators, and they can fill them out, providing me with the necessary information. Another useful feature is the communication platform, which makes it easy to tag someone and communicate efficiently. Additionally, the integration with Microsoft Office is great. I can create a card on Wrike directly from my MS Teams chat, which is convenient."

"Visibility and organization are the most valuable features of Wrike."

"The solution is stable and reliable."

"The most valuable feature of Wrike is the tag functionality."

"This is a good tool for project progress tracking and sharing tasks with internal and external parties."

"We can easily write down the tasks and reorganize them as well as have a progression index. Wrike offers several views including a kanban view and Gantt chart view."

"We utilize time tracking and reports most often."

More Wrike pros

Cons

"The timely reminders could be reduced from one mail a day to three mails in a week. This tends to fill up our inboxes a lot."

"Some of the reports could be automated."

"What annoys me with Wrike and things that I would like to improve is that you need to have a very organized workflow that everyone in the company follows, and only then will Wrike work."

"On one side, it's very easy to create a task with text, but on the other side, it's not very well-formatted. Therefore, it's difficult to track specific data written in a task. We are making templates, but it's not enough to use a template to know the exact status of different tasks. One thing that we are looking for in Wrike is a better workflow. Because we can only move the status of tasks, we can't really manage workflow and send a task to a specific person. This is what is really missing in Wrike as compared to other tools. We are looking to replace Wrike because we need support for workflow. Another issue with Wrike is that they bring a lot of versions of the tool, which it's not so easy. They bring new versions very frequently, and these versions look similar. For example, we are using robots to read the tasks in the tools, which is problematic with Wrike because it is changing very frequently."

"We feel that the actual project reports and roll-ups could be a lot different. We are seeking something more for the dashboard. We would like a high-level dashboard that can be broken down into individual product roll-ups and tasks that are assigned. If you assign someone to a task, it assigns them all of the tasks under that. We want to be able to break those down so that a person doesn't have an 800 task list, for example. We want more separation with that and a higher-level dashboard experience."

"It would be great if they could develop more reporting."

"The product needs to send direct emails to customers updating the latest aspects since it is better to hear directly."

"There are several areas where Wrike could improve. First, it doesn't allow accessing multiple channels simultaneously, which would be useful. Transferring data from one project to another is also difficult. It would be easier to work on parallel tasks across different projects. I've noticed others facing similar issues when I check the chat on their website."

"We faced an issue with the Wrike outlook add-on; it is only available for Microsoft Office 365, and not the on-premise version."

"The response from the website is a little bit slow, and the tool is too expensive for a small team."

More Wrike cons

Pricing and Cost Advice

Information not available

"Wrike is not so expensive, but I don't know exactly how it compares with other tools. Wrike might not be so cheap when we are using it for a lot of users."

"Wrike is expensive."

"From a pricing perspective, I would rate Wrike a four out of five."

"Wrike is very expensive, and its price is almost $1,400."

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881,757 professionals have used our research since 2012.

Top Industries

By visitors reading reviews

No data available

University

17%

Marketing Services Firm

12%

Educational Organization

Comms Service Provider

Company Size

By reviewers

Large Enterprise

Midsize Enterprise

Small Business

No data available

By reviewers
Company Size	Count
Small Business	39
Midsize Enterprise	7
Large Enterprise	9

Questions from the Community

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What needs improvement with Wrike?

There are several areas where Wrike could improve. First, it doesn't allow accessing multiple channels simultaneously...

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What is your primary use case for Wrike?

I use the tool as a project management tool to track project timelines and communicate with the team.

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What advice do you have for others considering Wrike?

I rate the overall solution a seven out of ten. I would recommend it to others.

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Comparisons

Bubble Innovator vs ProProfs Project

Compared 37% of the time

Broadcom Clarity vs ProProfs Project

Compared 29% of the time

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Broadcom Clarity vs SwiftKanban

Compared 27% of the time

Basecamp vs SwiftKanban

Compared 24% of the time

Jira vs SwiftKanban

Compared 20% of the time

More SwiftKanban Competitors

monday.com vs Wrike

Compared 17% of the time

Asana vs Wrike

Compared 16% of the time

Adobe Workfront vs Wrike

Compared 11% of the time

Smartsheet vs Wrike

Compared 9% of the time

ServiceNow Strategic Portfolio Management vs Wrike

Compared 6% of the time

More Wrike Competitors

Product Reports

Download ProProfs Project product report

Download SwiftKanban product report

Download Wrike product report

Also Known As

Project Bubble

Digité SwiftEASe

No data available

Overview

Take one look at your projects page and see all of your projects as they happen. See the status, progress, how much time has been spent, whether your team have questions on anything – all in one quick glance with our simple project management software.

ProProfs

SwiftKanban is a visual management tool designed to enhance team collaboration and project management through Kanban methodology, catering to both small teams and large enterprises.

SwiftKanban integrates Kanban principles with advanced analytics and reporting tools, streamlining workflow and enabling better project visualization. It provides flexibility and scalability, accommodating the needs of different industries, promoting lean practices, prioritizing tasks, and managing bottlenecks effectively. With its intuitive interface and robust feature set, it serves as a vital tool for teams to improve efficiency and deliver superior results.

What are the key features of SwiftKanban?

Visual Management: Provides a clear overview of workflow and processes.
Analytics and Reporting: Offers detailed insights into project progress and performance.
Integration Capability: Seamlessly connects with popular tools and platforms.
Task Prioritization: Allows teams to focus on critical tasks.
Bottleneck Elimination: Identifies and resolves workflow inefficiencies.

What benefits can users find in SwiftKanban reviews?

Improved Efficiency: Enhances productivity by streamlining processes.
Enhanced Collaboration: Encourages team communication and coordination.
Better Decision Making: Data-driven insights empower strategic planning.
Scalability: Adapts to growing team and project needs.

In industries such as IT, software development, and manufacturing, SwiftKanban is implemented to facilitate agile practices, manage continuous improvement, and align projects with business objectives. It helps teams maintain transparency and fosters a culture of continuous improvement, contributing to higher quality output and customer satisfaction.

NimbleWork

Wrike is an online collaboration and project management software bringing together centralized task management and social collaboration features into one real-time workspace. It connects tasks, discussions, and emails to your actual project plan. You get an up-to-date picture of the project and can keep your team aligned with your strategy without boring status meetings. Challenges Wrike helps solve:

Data silos: Tasks, discussions and documents scattered across email, Skype, personal computers and spreadsheets
Poor visibility into work status
Missed deadlines and project failures

Main benefits:

Accelerating project delivery by using a platform your team will actually use and love
Keeping all team members on the same page even across borders without lengthy status meetings, long email threads and spreadsheet updates
Big picture of project progress with real-time updates and cross-project reports and newsfeed
Real-time team collaboration with discussions, files attached to tasks, and a built-in document editor

Why Wrike?

Wrike is a system your team will use. It helps them do their work, not just track it.
Wrike can be easily customized to your needs as each team can set up their own workflow.
Wrike scales as you grow, providing visibility and ease of use for teams of any size.

Sample Customers

Miami University, Rutgers University, American Bible Association

Alchemetrics, Ding, MSG Systems, Worthington Industries, Teradata, Teradata - Agile COE, Teradata India, Tedder Industries, Instem

Down Association, Clever Clicks, Sevenly, Palatov Motorsport, LLC, Koch Ink, Opportunity To Do, Quark Software Inc., Transamerican Auto Parts, PlumChoiceÂ, Inc., InScribe, Evisions, Giant Steps, TechRepublic