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SAP Portfolio and Project Management vs Trello comparison

 

Comparison Buyer's Guide

Executive Summary

Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Categories and Ranking

SAP Portfolio and Project M...
Average Rating
8.8
Reviews Sentiment
6.1
Number of Reviews
5
Ranking in other categories
Project Portfolio Management (11th)
Trello
Average Rating
8.4
Reviews Sentiment
6.2
Number of Reviews
48
Ranking in other categories
Project Management Software (5th)
 

Featured Reviews

Nalin Kumar - PeerSpot reviewer
Quality Assurance Group Lead at Samsung
End-to-end project management capabilities and offers seamless vendor and client contract alignment
The system is old, so there are several issues that arise when we fetch data from integrated systems. Sometimes the data gets stuck, and there are instances where we need to access multiple pieces of information simultaneously. This creates problems that I have personally experienced. Therefore, these aspects need to be much more free-flowing and seamless. If something gets stuck, it takes time to resolve, and during the contract phase, we have Service Level Agreements (SLAs). If those SLAs are breached, it becomes problematic. Given that there are approximately 3000 projects running concurrently worldwide, utilizing the system with a vast database and numerous activities taking place. It could benefit from decentralization. Currently, it operates as a central system, but if it could be centralized for specific subsidiaries, it would be easier for us to manage.
reviewer2837325 - PeerSpot reviewer
Research Assistant at a university with 10,001+ employees
Visual task boards have structured academic research projects and improve team coordination
There are several areas where Trello could be improved based on our academic research and team project usage. One improvement would be more advanced built-in analytics, such as better progress tracking dashboards or productivity insights without relying on third-party tools. Another area is scalability for complex projects where boards get very large with many cards and dependencies. It can become harder to manage without additional structure or hierarchy features. Overall, it works very well, but these enhancements would make it even stronger for larger or long-term projects. One additional area of improvement in Trello is automation and integrations. While Trello does support basic automation through Butler, more advanced and flexible automation rules would be helpful, especially for academic research workflows where tasks often move between stages in more complex forms. It would help if automation rules were easier to set up and more flexible for different project workflows. Additionally, smoother integrations with tools such as Google Drive or other study applications would save time and reduce switching between platforms. I think one additional improvement for Trello would be support for larger projects with many tasks and team members. As boards grow, they can become crowded and harder to navigate. More advanced filtering, reporting, and project overview features would help users manage complex projects more efficiently.

Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Pros

"The integration portion with SAP models is valuable."
"The SAP PPM software is a very complete solution."
"It improves productivity, cash flow management, and inventory control for clients."
"SAP is gradually introducing more flexibility and customization options to the system, allowing users to adapt it to their specific needs."
"The stability is good, and I have nothing bad to say about it."
"With SAP Portfolio and Project Management we were able to have a full track of project progress and get useful insights about our projects."
"There is a huge community to help us with the issues we face while using the product."
"What I like the most about Trello is how engaging and efficient it is. I like that it allows me to monitor which tasks have been completed and which ones haven't by removing a particular card away from the board, stating that the task has been done."
"The installation was extremely straightforward."
"All the features are valuable but the data extraction is extremely helpful for automation."
"The user interface is great. I find it very easy to create cards."
"The software is very stable."
"Whenever I see the board, I can rapidly understand the overview of what tasks were done and what should be done."
"Trello has impacted my organization positively by keeping everything very organized and allowing people to keep track of their tasks."
 

Cons

"The initial support package of version 5.0 has some setup difficulties."
"It would be valuable if SAP integrated seamlessly with some products like Jira and Bitbucket."
"The system is old, so there are several issues that arise when we fetch data from integrated systems. Sometimes the data gets stuck, and there are instances where we need to access multiple pieces of information simultaneously."
"The product itself could have an advanced analytics layer with an improved user interface that is adapted to the new digital era."
"The platform's support structure needs improvement."
"Pricing can be improved."
"There aren't as many tracking tools."
"Although it has many useful features, the one thing I don't like about Trello is that it constantly sends out unimportant notifications."
"The product is not easy to use."
"It is hard to track completed requests and show performance based on closed cards."
"There doesn't seem to be a good way to organize a parent project, such as an epic card, and then have sub-cards."
"Users should be able to log their time against the tasks and visual reports should be available in Trello for time spent."
"It's really simple, which is a good thing, but it only does one thing for us."
 

Pricing and Cost Advice

"The product pricing varies based on whether the client is new or existing and the complexity of their business processes."
"Trello was free when we used it, but if we wanted many people looped in, we did need to pay a fee."
"The free version of Trello covers all of the bases and all of our needs, so there's no cost involved for us. This is surprising for such a quality platform with no limitations on the key functionalities, though it also has a paid version."
"I do believe that Trello has a licensed version, but I used the free version of the tool with limited capabilities."
"It is free."
"The tool's pricing is average."
"The pricing starts from around $6 per license for a subscription, and there might be higher subscriptions available, possibly around $12 per month."
"I am tinkering with the free version."
"Trello has a really good price."
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Top Industries

By visitors reading reviews
Construction Company
12%
Financial Services Firm
8%
Computer Software Company
8%
Manufacturing Company
7%
Construction Company
13%
Financial Services Firm
12%
Manufacturing Company
8%
Outsourcing Company
7%
 

Company Size

By reviewers
Large Enterprise
Midsize Enterprise
Small Business
No data available
By reviewers
Company SizeCount
Small Business36
Midsize Enterprise10
Large Enterprise12
 

Questions from the Community

What advice do you have for others considering SAP Portfolio and Project Management?
The platform integration with SAP finance systems has unified language and criteria, reducing the time for growth periods and ensuring international financial control and management. The resource m...
What is your experience regarding pricing and costs for SAP Portfolio and Project Management?
The product pricing varies based on whether the client is new or existing and the complexity of their business processes.
What needs improvement with Trello?
Maybe some AI enhancements would be beneficial, but in terms of how we use Trello here, a lot of people seem to be really happy with Trello and that is always the go-to. Most people will just immed...
What is your primary use case for Trello?
I mostly do software development. I am building a SaaS platform for business process automation, so I mostly work with software now. That is why Trello is mentioned. I am not working much with netw...
 

Also Known As

Portfolio and Project Management
No data available
 

Overview

 

Sample Customers

Joy Global Inc., Citrix, EMC Corporation, Concho Resources, Concho Resources, RZD Russian Railways, Family Dollar Stores Inc., Lenovo
Pixar, Google, PayPal, Kickstarter, National Geographic, Viewbox Holdings
Find out what your peers are saying about monday.com, Planisware, Broadcom and others in Project Portfolio Management. Updated: June 2026.
902,988 professionals have used our research since 2012.