Notion vs Planisware comparison

Notion and Planisware are both solutions in the Project Management Software category. Additionally, 94% of Notion users are willing to recommend the solution, compared to 92% of Planisware users who would recommend it.

Notion

Read 15 Notion reviews

461 Views
219 Comparison Views

94% willing to recommend

Planisware

Read 13 Planisware reviews

1,429 Views
663 Comparison Views

92% willing to recommend

Notion

Planisware

Comparison Buyer's Guide

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Executive Summary

We performed a comparison between Notion and Planisware based on real PeerSpot user reviews.

Find out in this report how the two Project Management Software solutions compare in terms of features, pricing, service and support, easy of deployment, and ROI.

To learn more, read our detailed Notion vs. Planisware Report (Updated: June 2025).

Buyer's Guide

Notion vs. Planisware

June 2025

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Helped 857,028 peers since 2012

Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Categories and Ranking

Notion

Average Rating

8.2

Reviews Sentiment

7.2

Number of Reviews

Ranking in other categories

Project Management Software (10th), Knowledge Management Software (2nd), Document Automation Software (4th)

Planisware

Average Rating

7.8

Reviews Sentiment

7.1

Number of Reviews

Ranking in other categories

Project Portfolio Management (5th)

Featured Reviews

Iván Fanego

Founder at AppCritic

Creates customizable systems and improve team collaboration

Notion is a very flexible and customizable platform, allowing users to create whatever they need. The most impactful feature for project management is the ability to invite multiple client stakeholders without complication. Once I understand the basics, it's easy to use despite an initial learning curve. It also significantly improves team collaboration through customized views and visualizations of data.

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Avinash Padmanabhan

Planisware Consultant | Delivery Lead at Schlumberger

Enhanced project and resource management with Agile integration

Primarily, Planisware is used for project, program, and portfolio management purposes. Projects can be scheduled, and budgeting, tracking, resource management, efforts, forecast, and scheduling can be executed using the Planisware application It offers capabilities to manage the complete project…

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Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Pros

"Notion has a lot of integrations."

"The product is easy to use and has good responsiveness."

"The product has a valuable feature for databases. It has a table and a calendar view and saves various documents in the system."

"Notion is heavily used in my workflow."

"The ability to structure data is one of the most essential functions of Notion."

"We can install it on mobile phones, making it feasible to manage productivity."

"I rate Notion a ten out of ten."

"The most valuable feature of the solution is its flexibility...The initial setup of Notion is easy."

More Notion pros

"The solution is performance-oriented and easily customized accordingly to many areas, such as performance KPI."

"It has an inbuilt BI tool, which can be compared to Power BI or Tableau."

"We have a variety of different modules, but it is mainly used for costs, risks, and resources."

"There are two things in particular that I enjoy. The first is the portfolio planning section. Another advantage is that it is highly customizable."

"Planisware offers integration with multiple tools and provides a good level of customization."

"Planisware has introduced Agile concepts, making it capable of Agile management similar to Jira and other Agile tools."

"Overall, our company has all disintegrated systems, and with Planisware, we are getting a very integrated view of my portfolio reporting, cost and load, and everything else."

"It stands out by automating the intricate mechanics of project execution, eliminating the need for highly technical individuals to manage and reconfigure models."

More Planisware pros

Cons

"The linked view of database, along with the sharing and permission settings, are areas with shortcomings in the solution that need improvement."

"If the internet or Notion's servers are down, I cannot access information. This is a big disadvantage."

"Notion's UI needs improvement."

"The main problem with Notion is that it's not flexible enough for all of the use cases we intend to address. For instance, it is challenging to focus on a single KPI as it's mandatory to have a chart for this purpose, complicating some of our use cases."

"It can be difficult to contact the people at Notion."

"The only problem I experience is that it often hangs."

"The product could be integrated with external platforms."

"The platform's documentation feature needs improvement."

More Notion cons

"The solution's user experience and user interface need improvement because they are not that great and intuitive."

"They do not have anything that can assist customers with multi-year roadmap planning."

"The learning curve is steep and there could be more avenues for opening up learning materials to a broader audience, enabling individuals to gain practical experience with the tool."

"The area that could benefit from improvement in this Planisware is the project management tool. I have previously used Project Server, which is a Microsoft solution, and I found it to be more user-friendly as it included a client solution. In contrast, with this solution, the only option available is the online version, making it difficult to create activities, milestones, and other necessary components. This is in comparison to Planisware, which offers a more comprehensive solution."

"The UI and UX of Planisware are not that advanced."

"The biggest con for Planisware is that if you are not a Planisware partner, you don't have access to their functions, making it difficult for beginners and new team members."

"More integration is needed with other kinds of products for better collaboration."

"Its stability should be improved. Its stability is the main issue, but we sometimes also have issues with calculations."

More Planisware cons

Pricing and Cost Advice

"The product's pricing depends on the usage plans."

"It's pretty affordable."

"Notion is free to use."

"I rate the product's pricing a three out of ten. We only need to pay for it if we use it in the workspace."

"Notion offers a free plan that covers most functionalities. Clients are only prompted to upgrade if they require AI capabilities, priced at $10 for unlimited usage, or if they need to add team members, typically around $10 per member."

"The solution's pricing can seem steep, especially when you work with a lot of people. If you are working on your own or for another business, the solution's price won't affect you much."

"The product has good pricing."

"The pricing structure is quite reasonable, and the basic plan covers the most essential features."

More Notion pricing and cost advice

"The solution is expensive and support is an extra cost. There are three license types to choose from, and we only pay for support and cloud services depending on our needs."

"The solution could be less expensive and the cost of scaling is expensive too."

"It comes with a high cost."

"There are training and certification costs."

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Top Industries

By visitors reading reviews

Computer Software Company

17%

University

10%

Comms Service Provider

Media Company

Manufacturing Company

17%

Energy/Utilities Company

15%

Computer Software Company

10%

Financial Services Firm

Company Size

By reviewers

Large Enterprise

Midsize Enterprise

Small Business

Questions from the Community

What do you like most about Notion?

I like the high level of customization in Notion.

See all answers

What is your experience regarding pricing and costs for Notion?

The licensing and setup cost for Notion is affordable for us as a small company.

See all answers

What needs improvement with Notion?

The main problem with Notion is that it's not flexible enough for all of the use cases we intend to address. For instance, it is challenging to focus on a single KPI as it's mandatory to have a cha...

See all answers

What is your experience regarding pricing and costs for Planisware?

I don't have any specific details, however, it might be expensive.

See all answers

What needs improvement with Planisware?

I haven't had the time to work with any other TPM tools, so I can't compare it to other tools just yet.

See all answers

What is your primary use case for Planisware?

We actually use it for project planning and estimating the cost for the projects, in resource management, and as a timecard application. Users can log their time using the timesheet.

See all answers

Comparisons

AFFiNE vs Notion

Compared 29% of the time

Tana vs Notion

Compared 15% of the time

Zendesk vs Notion

Compared 14% of the time

Microsoft Project vs Notion

Compared 12% of the time

Zoho Projects vs Notion

Compared 11% of the time

More Notion Competitors

Jira vs Planisware

Compared 15% of the time

Smartsheet vs Planisware

Compared 12% of the time

Microsoft Project vs Planisware

Compared 9% of the time

Asana vs Planisware

Compared 9% of the time

Planview PPM Pro vs Planisware

Compared 8% of the time

More Planisware Competitors

Product Reports

Buyer's Guide

Notion

May 2025

Download Notion product report

Buyer's Guide

Planisware

May 2025

Download Planisware product report

Overview

Notion is an all-in-one workspace that enables teams to collaborate, organize, and manage their work effectively. Its primary use case is to streamline project management, knowledge sharing, and task tracking. With its versatile functionality, Notion allows users to create and customize databases, wikis, and documents, making it a powerful tool for organizing information.

The most valuable functionality of Notion lies in its flexibility and ease of use. Users can create and link various types of content, such as text, images, files, and even embed external resources. This enables teams to centralize their work and collaborate seamlessly, eliminating the need for multiple tools. Notion's drag-and-drop interface and intuitive editing features make it accessible to users of all technical backgrounds.

Notion helps organizations by fostering transparency, improving productivity, and enhancing knowledge management. By providing a centralized platform for collaboration, teams can easily access and contribute to shared projects, reducing communication gaps and ensuring everyone is on the same page.

Notion's powerful search functionality and tagging system enable efficient information retrieval, making it easier to find and share knowledge within the organization.

Notion

Resource and cost scheduling, time tracking, risk and document management in a collaborative environment. Software solution that supports the end-to-end governance of company portfolios, from finance and resource planning, to the life cycle management of products.

Planisware

Sample Customers

Startups like Loom, Mixpanel, Blinkist, Adobe, Deel and Education facilities such as USC, Dartmouth and The University of Chicago.

Apotex, Alstom Transport, HP, Stryker, Rexam, Jotun, Gelita, Kraton Performance Polymers, Abbvie, Rio Tinto Alcan, Maruho, Teva, SK Chemicals

Buyer's Guide

Notion vs. Planisware

June 2025

Free Report: Notion vs. Planisware

Find out what your peers are saying about Notion vs. Planisware and other solutions. Updated: June 2025.

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