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Notion vs Planisware comparison

 

Comparison Buyer's Guide

Executive Summary

Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Categories and Ranking

Notion
Average Rating
8.2
Reviews Sentiment
7.2
Number of Reviews
15
Ranking in other categories
Project Management Software (9th), Knowledge Management Software (2nd), Document Automation Software (3rd)
Planisware
Average Rating
7.8
Reviews Sentiment
5.6
Number of Reviews
19
Ranking in other categories
Project Portfolio Management (1st)
 

Featured Reviews

Iván Fanego - PeerSpot reviewer
Creates customizable systems and improve team collaboration
Notion is a very flexible and customizable platform, allowing users to create whatever they need. The most impactful feature for project management is the ability to invite multiple client stakeholders without complication. Once I understand the basics, it's easy to use despite an initial learning curve. It also significantly improves team collaboration through customized views and visualizations of data.
Avinash Padmanabhan - PeerSpot reviewer
Efficient project management and resource allocation, but agile capabilities need improvement
One drawback with Planisware is that it doesn't have good features for test management or agile; it lacks many concepts in agile such as retrospective, velocity planning, and backlog view. Some features are still missing because they have introduced these agile modules only in version seven and are still improving that product, so I see a good roadmap on those modules from Planisware's end. I find Planisware's collaboration tools to be good but not great as they still have certain restrictions. It can interact with Jira, it can interact with ADO, and you can have APIs created to interact with your internal HR systems or other systems for data flow. However, the error messages or fail scenarios don't provide good visibility of what is happening, why errors occur, or why something is not working. Regarding scenario planning, I haven't explored much on that side. We have the strategic module, strategic planning module, but we haven't explored much on the other side, so I don't have much experience or exposure to scenario planning.

Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Pros

"I rate Notion a ten out of ten."
"I like the high level of customization in Notion."
"It is easy to use and very intuitive compared to Microsoft Project."
"Notion has very strong integration capabilities."
"It is easy to use, and I love its UI."
"Notion is a very flexible and customizable platform, allowing users to create whatever they need."
"Notion is a great tool for note-keeping and note-sharing."
"Notion has a lot of integrations."
"The positive impact I have seen from working with Planisware is due to its efficacy and speed; it has very few updates and is easy to use."
"Planisware has introduced Agile concepts, making it capable of Agile management similar to Jira and other Agile tools."
"It has an inbuilt BI tool, which can be compared to Power BI or Tableau."
"I found Planisware really effective, and I appreciate it."
"It stands out by automating the intricate mechanics of project execution, eliminating the need for highly technical individuals to manage and reconfigure models."
"There are two things in particular that I enjoy. The first is the portfolio planning section. Another advantage is that it is highly customizable."
"Planisware is a beautiful tool that is very efficient, clear, well-designed, and more robust than any I have used."
"Overall, our company has all disintegrated systems, and with Planisware, we are getting a very integrated view of my portfolio reporting, cost and load, and everything else."
 

Cons

"User management needs improvement."
"There could be an automation feature included in the product."
"The only problem I experience is that it often hangs."
"The platform's documentation feature needs improvement."
"It can be difficult to contact the people at Notion."
"The only problem I experience is that it often hangs. I might find myself trying to load a new page, but I am unable to move from one page to another due to frequent hanging."
"The main problem with Notion is that it's not flexible enough for all of the use cases we intend to address. For instance, it is challenging to focus on a single KPI as it's mandatory to have a chart for this purpose, complicating some of our use cases."
"One area for improvement in the solution is the absence of integrated charts."
"The UI and UX of Planisware are not that advanced."
"The solution's user experience and user interface need improvement because they are not that great and intuitive."
"More integration is needed with other kinds of products for better collaboration."
"The learning curve is steep and there could be more avenues for opening up learning materials to a broader audience, enabling individuals to gain practical experience with the tool."
"Its stability should be improved. Its stability is the main issue, but we sometimes also have issues with calculations."
"They do not have anything that can assist customers with multi-year roadmap planning."
"The biggest con for Planisware is that if you are not a Planisware partner, you don't have access to their functions, making it difficult for beginners and new team members."
"The reports should be improved because all companies now need reporting, and with tools such as Grafana or Tableau, Planisware needs to add interfaces for data lakes since all companies require this."
 

Pricing and Cost Advice

"Notion offers a free plan that covers most functionalities. Clients are only prompted to upgrade if they require AI capabilities, priced at $10 for unlimited usage, or if they need to add team members, typically around $10 per member."
"I rate the product's pricing a three out of ten. We only need to pay for it if we use it in the workspace."
"The pricing structure is quite reasonable, and the basic plan covers the most essential features."
"The product has good pricing."
"The solution's pricing can seem steep, especially when you work with a lot of people. If you are working on your own or for another business, the solution's price won't affect you much."
"The product's pricing depends on the usage plans."
"It's pretty affordable."
"I pay around $100 per year."
"There are training and certification costs."
"It comes with a high cost."
"The solution is expensive and support is an extra cost. There are three license types to choose from, and we only pay for support and cloud services depending on our needs."
"The solution could be less expensive and the cost of scaling is expensive too."
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Top Industries

By visitors reading reviews
Computer Software Company
14%
University
8%
Comms Service Provider
7%
Media Company
7%
Manufacturing Company
17%
Energy/Utilities Company
14%
Computer Software Company
9%
Financial Services Firm
7%
 

Company Size

By reviewers
Large Enterprise
Midsize Enterprise
Small Business
 

Questions from the Community

What do you like most about Notion?
I like the high level of customization in Notion.
What is your experience regarding pricing and costs for Notion?
The licensing and setup cost for Notion is affordable for us as a small company.
What needs improvement with Notion?
The main problem with Notion is that it's not flexible enough for all of the use cases we intend to address. For instance, it is challenging to focus on a single KPI as it's mandatory to have a cha...
What is your experience regarding pricing and costs for Planisware?
Planisware is very costly. I can comment that it's expensive, and even the consultants from Planisware charge a very high rate for their time. Generally speaking, they are expensive.
What needs improvement with Planisware?
The tool can be improved with integrations to Agile tools. We used Azure DevOps, which I dislike. Better integrations to JIRAs and perhaps open APIs for task management would be super beneficial. A...
What is your primary use case for Planisware?
My use cases involve building out a template library based on our methodology and continuing to iterate on that. We used a template, and basically, to start this out, we built out the template libr...
 

Comparisons

 

Overview

 

Sample Customers

Startups like Loom, Mixpanel, Blinkist, Adobe, Deel and Education facilities such as USC, Dartmouth and The University of Chicago.
Apotex, Alstom Transport, HP, Stryker, Rexam, Jotun, Gelita, Kraton Performance Polymers, Abbvie, Rio Tinto Alcan, Maruho, Teva, SK Chemicals
Find out what your peers are saying about Notion vs. Planisware and other solutions. Updated: July 2025.
864,574 professionals have used our research since 2012.