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Notion vs OpenText Project and Portfolio Management comparison

 

Comparison Buyer's Guide

Executive Summary

Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Categories and Ranking

Notion
Average Rating
8.2
Reviews Sentiment
7.2
Number of Reviews
15
Ranking in other categories
Project Management Software (11th), Knowledge Management Software (2nd), Document Automation Software (4th)
OpenText Project and Portfo...
Average Rating
7.8
Reviews Sentiment
7.0
Number of Reviews
27
Ranking in other categories
Project Portfolio Management (11th)
 

Featured Reviews

Iván Fanego - PeerSpot reviewer
Creates customizable systems and improve team collaboration
Notion is a very flexible and customizable platform, allowing users to create whatever they need. The most impactful feature for project management is the ability to invite multiple client stakeholders without complication. Once I understand the basics, it's easy to use despite an initial learning curve. It also significantly improves team collaboration through customized views and visualizations of data.
Aphiwat Leetavorn. - PeerSpot reviewer
Useful for resource and financial management but needs to change Oracle database
The solution helps with tech management. It has a work plan similar to Microsoft Project for tracking progress anywhere. It can synchronize with Microsoft Projects for updating and rebooting tasks. They can also assign tasks to team members who can update progress using timesheets without a sheet. It includes a Project dashboard for managing multiple projects simultaneously and program management for overseeing groups of projects. It offers various data metrics. It has project entities for controlling risks, issues, and protections. It can calculate costs based on resource tasks and compare actual and planned costs. The tool has features for scenario comparison, allowing us to optimize scenarios based on various factors. Additionally, we can manually optimize by managing resource availability, creating staffing profiles, and making payments to optimize in any situation.

Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Pros

"The most valuable feature of the solution is its flexibility...The initial setup of Notion is easy."
"Notion is a very flexible and customizable platform, allowing users to create whatever they need."
"The product is easy to use and has good responsiveness."
"The ability to create and organize notes, plans, and technical content in a single platform is the product's most valuable feature."
"The product has a valuable feature for databases. It has a table and a calendar view and saves various documents in the system."
"It is easy to use, and I love its UI."
"Notion is an all-in-one product, allowing us to do many things in a single place."
"The product is easy to use and has good responsiveness."
"The solution helps with tech management. It has a work plan similar to Microsoft Project for tracking progress anywhere. It can synchronize with Microsoft Projects for updating and rebooting tasks. They can also assign tasks to team members who can update progress using timesheets without a sheet."
"The availability of multiple integrated modules is a vital aspect"
"Overall, they have a very strong workflow management capability. That's a very strong feature because then you can model any process easily. Whether it is a demand management process, a pipeline management process, or your project delivery methodology, it is much easier because of their workflow management capability."
"Micro Focus Project and Portfolio Management (PPM) has a very strong workflow engine."
"It is very important that the platform gives us a single place where we can measure progress toward goals, as we have weekly meetings with the CTO. We present these consolidated overviews and dashboards to him so that he has an overview of all the projects and can see the status of all the problems that we have and we are working on."
"I like the automated calculations, especially on the resource side. When project managers enter their resource requirements into their staffing profiles, they are automatically translated into labor forecast calculations. PPM automates a significant portion of the forecast calculations. Timesheets are also built-in. We automatically process time sheets and bill them accordingly."
"There are so many different pieces of functionality, and we use almost every single piece from deployment to demand, project, resource, and time management."
"The portfolio management and the resource management are the key features."
 

Cons

"The linked view of database, along with the sharing and permission settings, are areas with shortcomings in the solution that need improvement."
"It is complicated to connect Notion with external systems."
"Adding more color options to the application would enhance its usability and flexibility, allowing users to better customize their content"
"The product could be integrated with external platforms."
"The main problem with Notion is that it's not flexible enough for all of the use cases we intend to address. For instance, it is challenging to focus on a single KPI as it's mandatory to have a chart for this purpose, complicating some of our use cases."
"Notion's UI could be better."
"There are a lot of things, but one thing that is absolutely necessary is the mobile application."
"If the internet or Notion's servers are down, I cannot access information. This is a big disadvantage."
"Reporting; need to be able to provide fancy reporting out of PPM, way it is done in OBIEE etc."
"Portfolio scenarios: This is a very powerful feature. However, it’s limited to analyses."
"OpenText Project and Portfolio Management could improve in several areas such as portfolio planning and resource allocation."
"Currently, HPE PPM does not allow “Project” approval, but only simple “Demand Request” approval (mobility)."
"We constantly put in requests for some of the things we need. One of those is being able to export just our standard request type to PDF."
"They can make its UI better. Currently, the UI is a bit clunky."
"Micro Focus PPM should be less dependent on coding. It could also benefit from some updates to the software architecture. These have been on the roadmap for years now, but they haven't been released."
"Sometimes features in PPM don't work as expected, or our users request a new feature. Typically, our partner vendor can deploy those changes. But there have been a few instances when we had to raise it with Micro Focus because it's beyond the ability of our partner vendor. When we raise the issue with Micro Focus, it sometimes takes time because it needs support from other customers using PPM, not just our bank. It goes through a voting system. Other customers need to vote for the feature. The features that get the most votes will possibly be added."
 

Pricing and Cost Advice

"The product has good pricing."
"It's pretty affordable."
"The product is affordable compared to other platforms."
"The pricing structure is quite reasonable, and the basic plan covers the most essential features."
"Notion is free to use."
"The product has good pricing."
"Notion offers a free plan that covers most functionalities. Clients are only prompted to upgrade if they require AI capabilities, priced at $10 for unlimited usage, or if they need to add team members, typically around $10 per member."
"The product's pricing depends on the usage plans."
"We have an annual license, and it is fairly priced in comparison to that of other solutions."
"A large organization will find Micro Focus PPM affordable, but it may be a bit costly for a small or medium-sized company. The license is based on the number of users."
"There is an additional cost for product support"
"Now, we also received an increase in the support license prices, without any advanced notice. At this point, switching to unify all our licensing under HPE and customer support has been poor."
"Support and license management are two hurdles for us. Every time we purchase new licenses, it has taken us half a year to implement those."
"It is SaaS without a base fee."
"HPE PPM SaaS model is comprehensive, however, the base fee component has customer resistance to its recurring setup,"
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Top Industries

By visitors reading reviews
Computer Software Company
16%
Outsourcing Company
9%
Comms Service Provider
8%
University
8%
Government
13%
Financial Services Firm
9%
University
8%
Manufacturing Company
8%
 

Company Size

By reviewers
Large Enterprise
Midsize Enterprise
Small Business
By reviewers
Company SizeCount
Small Business11
Midsize Enterprise2
Large Enterprise3
By reviewers
Company SizeCount
Small Business8
Midsize Enterprise2
Large Enterprise15
 

Questions from the Community

What do you like most about Notion?
I like the high level of customization in Notion.
What is your experience regarding pricing and costs for Notion?
The licensing and setup cost for Notion is affordable for us as a small company.
What needs improvement with Notion?
The main problem with Notion is that it's not flexible enough for all of the use cases we intend to address. For instance, it is challenging to focus on a single KPI as it's mandatory to have a cha...
Any experience with Strategic Project Portfolio Management Solutions?
Hi, @Cheryl Joseph Micro Focus Project and Portfolio Management solution could be a good candidate, see my review on this product, or if you may need more information to drop me a message. You can...
What is your experience regarding pricing and costs for Micro Focus Project and Portfolio Management (PPM)?
The price of this solution is reasonable. It is not overly expensive and provides a fair value for the features offered.
What needs improvement with Micro Focus Project and Portfolio Management (PPM)?
OpenText Project and Portfolio Management could improve in several areas such as portfolio planning and resource allocation. Additionally, strategic portfolio management and investment management s...
 

Also Known As

No data available
Micro Focus Project and Portfolio Management (PPM), HPE Project and Portfolio Management PPM
 

Overview

 

Sample Customers

Startups like Loom, Mixpanel, Blinkist, Adobe, Deel and Education facilities such as USC, Dartmouth and The University of Chicago.
Bank Simpanan Nasional, Smart Communications, Aareon AG
Find out what your peers are saying about Notion vs. OpenText Project and Portfolio Management and other solutions. Updated: September 2025.
869,566 professionals have used our research since 2012.