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Notion vs OpenText Project and Portfolio Management comparison

 

Comparison Buyer's Guide

Executive Summary

Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

ROI

Sentiment score
5.2
Notion streamlines organization, integrates multiple functions, and significantly reduces time and costs, though some users note mixed experiences.
Sentiment score
4.5
Users are uncertain about ROI from OpenText PPM, anticipating potential value post-full implementation despite current mixed opinions.
Notion allows me to build a mind map, and thus it truly saves a lot of time in understanding the structures of the stored content or the data.
AI/ML Developer at a university with 501-1,000 employees
I would say per document, Notion saves at least ten minutes because of easy organization and sharing skills.
Automation Engineer at a tech services company with 1-10 employees
I have seen a return on investment with Notion; it probably cuts our time in half for post-meeting review.
Analyst at a renewables & environment company with 51-200 employees
 

Customer Service

Sentiment score
5.6
Notion's customer service receives mixed reviews, praised for responsiveness but critiqued for limited technical support and slow issue responses.
Sentiment score
7.4
OpenText support is inconsistent, with mixed reviews on responsiveness, satisfaction, bug fixing, and technical expertise ratings between 5-9.
Customer support is great, effective, and easy to reach.
Project Management Associate at MPost
Customer support for Notion is actually great; they are really responsive.
Head of Product at a educational organization with 201-500 employees
The customer support I receive from Notion is super helpful.
Customer Service Team Lead at Backbone Art
 

Scalability Issues

Sentiment score
7.2
Notion effectively scales for growing teams, supporting large datasets, though some users report challenges with pricing and streamlining.
Sentiment score
7.7
OpenText Project and Portfolio Management is highly praised for its scalability, accommodating growth seamlessly for various business sizes.
It works really well because it can be used across different departments and different teams with everyone having their own dedicated page and subpages within that.
Head of Product at WERULE
Notion's scalability is 10 out of 10.
Head Of Product & Engineering (Cpto) at a real estate/law firm with 11-50 employees
Notion is heavily scalable, and we did not have a problem with scalability at all.
CEo at CloudPositive
 

Stability Issues

Sentiment score
7.6
Users find Notion generally stable, rating 6-9/10, with minor issues in synchronization and slowdowns on large databases.
Sentiment score
7.5
OpenText PPM is stable, especially on Windows, though some users report version-specific issues and infrastructure-related downtimes.
Notion is stable; everything is there when I need it to be there.
Analyst at a renewables & environment company with 51-200 employees
I encountered a problem once when there was an outage for a couple of days.
Founder at AppCritic
Sometimes, Notion can be slow, especially if there is too much information or during peak times.
Founder at a tech services company with 1-10 employees
While it is generally stable, there is still some room for improvement.
Founder & Chief Executive Officer at a tech vendor with 11-50 employees
 

Room For Improvement

Notion needs improvements in scalability, user interface, mobile experience, data privacy, pricing, collaboration tools, and feature reliability.
OpenText needs improved reporting, user interface, resource management, integration, and security, alongside better mobile, database, and automation features.
Notion has one big downside: the lack of an offline mode.
Founder at a tech services company with 1-10 employees
I know from my friend that when the database becomes large, it becomes very slow and laggy.
Automation Engineer at MyDubai.io
I really think that the transcription of the conversation is very important because when you're going to ask a question with AI, you need that more than the resume.
Project Manager, AI, Digital & Innovation at a marketing services firm with 11-50 employees
OpenText Project and Portfolio Management could improve in several areas such as portfolio planning and resource allocation.
Founder & Chief Executive Officer at a tech vendor with 11-50 employees
 

Setup Cost

Notion offers affordable pricing for individuals but can be costly for enterprises due to full-feature access and team upgrades.
OpenText pricing is seen as high by SMBs, but offers transparency with separate licenses and no hidden costs.
However, inviting additional users can become costly.
Founder at AppCritic
It's affordable and offers community support if I get stuck.
Project Management Associate at MPost
Generally, it is not cheap.
Head of Product at a educational organization with 201-500 employees
It is not overly expensive and provides a fair value for the features offered.
Founder & Chief Executive Officer at a tech vendor with 11-50 employees
 

Valuable Features

Notion enhances productivity and collaboration with flexible workflows, integration, and a user-friendly interface for efficient team management.
OpenText PPM offers a user-friendly interface with real-time data, integration flexibility, and tools for efficient project and financial management.
The most impactful feature for project management is the ability to invite multiple client stakeholders without complication.
Founder at AppCritic
Notion has very strong integration capabilities.
Founder at a tech services company with 1-10 employees
Overall, it adds significant value to our project management by organizing our work efficiently.
Architect at Nexworld
The workflow is amazing and highly effective in streamlining processes.
Founder & Chief Executive Officer at a tech vendor with 11-50 employees
 

Categories and Ranking

Notion
Average Rating
8.0
Reviews Sentiment
6.5
Number of Reviews
35
Ranking in other categories
Project Management Software (6th), Knowledge Management Software (2nd), Document Automation Software (2nd), AI IT Support (7th)
OpenText Project and Portfo...
Average Rating
7.8
Reviews Sentiment
7.0
Number of Reviews
27
Ranking in other categories
Project Portfolio Management (9th)
 

Featured Reviews

Rusira Sathnindu - PeerSpot reviewer
Automation Engineer at a tech services company with 1-10 employees
Minimal workspace has organized policies and student records and improves team collaboration
One of the main frustrations I have is the pricing of Notion. It is really pricey; we even used to call it pretty pricey for an expensive notepad. Notion has a per-user pricing model, but I think if it was per-organization pricing with a flat rate for the whole organization regardless of how many new people join, that would be really awesome. But with their current pricing models, especially for a growing organization when scaling from ten to one hundred employees, it is going to cost a lot of money. It is ten dollars as I remember, but that is a lot because you have to pay it per person. Another issue is that sometimes their markdown editor has a great many features, but sometimes the markdown editor breaks. When I copy something from ChatGPT and paste it there, sometimes the content gets messy. Only sometimes, but when it gets messy, it is really hard to fix things up. I might have to delete the entire thing and do everything by hand. So there are some bugs related to the markdown editor, but that is not always the case. The main pain point I would say is the pricing model. I do not have more needed improvements to add regarding integrations, performance, or mobile experience. Those areas are good in my mind. I have not actually used the mobile app a lot, but from other sides that is all good. The main two needed improvements I would suggest are a better pricing model and fixes for some bugs in the markdown editor.
Aphiwat Leetavorn. - PeerSpot reviewer
CTO at Marco Technology
Useful for resource and financial management but needs to change Oracle database
The solution helps with tech management. It has a work plan similar to Microsoft Project for tracking progress anywhere. It can synchronize with Microsoft Projects for updating and rebooting tasks. They can also assign tasks to team members who can update progress using timesheets without a sheet. It includes a Project dashboard for managing multiple projects simultaneously and program management for overseeing groups of projects. It offers various data metrics. It has project entities for controlling risks, issues, and protections. It can calculate costs based on resource tasks and compare actual and planned costs. The tool has features for scenario comparison, allowing us to optimize scenarios based on various factors. Additionally, we can manually optimize by managing resource availability, creating staffing profiles, and making payments to optimize in any situation.
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Top Industries

By visitors reading reviews
Outsourcing Company
11%
Construction Company
10%
Comms Service Provider
10%
University
8%
Construction Company
17%
Financial Services Firm
10%
University
7%
Marketing Services Firm
7%
 

Company Size

By reviewers
Large Enterprise
Midsize Enterprise
Small Business
By reviewers
Company SizeCount
Small Business24
Midsize Enterprise9
Large Enterprise8
By reviewers
Company SizeCount
Small Business8
Midsize Enterprise2
Large Enterprise15
 

Questions from the Community

What is your experience regarding pricing and costs for Notion?
I use the free tier for pricing, setup cost, and licensing.
What needs improvement with Notion?
I think it's about the robustness of the offline availability; it can be improved in some ways. The offline feature can be improved a lot and be made more robust. It truly does have easy integratio...
What is your primary use case for Notion?
My main use case for Notion is to make notes and store a lot of information that I can use online and offline, basically while traveling or if I get any information, I store it in Notion. My use ca...
Any experience with Strategic Project Portfolio Management Solutions?
Hi, @Cheryl Joseph Micro Focus Project and Portfolio Management solution could be a good candidate, see my review on this product, or if you may need more information to drop me a message. You can...
What is your experience regarding pricing and costs for Micro Focus Project and Portfolio Management (PPM)?
The price of this solution is reasonable. It is not overly expensive and provides a fair value for the features offered.
What needs improvement with Micro Focus Project and Portfolio Management (PPM)?
OpenText Project and Portfolio Management could improve in several areas such as portfolio planning and resource allocation. Additionally, strategic portfolio management and investment management s...
 

Also Known As

No data available
Micro Focus Project and Portfolio Management (PPM), HPE Project and Portfolio Management PPM
 

Overview

 

Sample Customers

Startups like Loom, Mixpanel, Blinkist, Adobe, Deel and Education facilities such as USC, Dartmouth and The University of Chicago.
Bank Simpanan Nasional, Smart Communications, Aareon AG
Find out what your peers are saying about Notion vs. OpenText Project and Portfolio Management and other solutions. Updated: April 2026.
894,738 professionals have used our research since 2012.