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Notion vs OpenText Project and Portfolio Management comparison

 

Comparison Buyer's Guide

Executive Summary

Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

ROI

Sentiment score
6.6
Notion boosts productivity by saving up to 10% time and money, enhancing document management and exceeding user expectations.
Sentiment score
4.5
Users are uncertain about ROI from OpenText PPM, anticipating potential value post-full implementation despite current mixed opinions.
I would say per document, Notion saves at least ten minutes because of easy organization and sharing skills.
Automations Engineer at Ad Up
 

Customer Service

Sentiment score
7.0
Notion's customer service is praised by some but criticized for lacking support, with varied responses to mobile app issues.
Sentiment score
7.4
OpenText support is inconsistent, with mixed reviews on responsiveness, satisfaction, bug fixing, and technical expertise ratings between 5-9.
Customer support for Notion is actually great; they are really responsive.
Head of Product at a educational organization with 201-500 employees
Customer support is great, effective, and easy to reach.
Project Management Associate at MPost
 

Scalability Issues

Sentiment score
8.4
Notion is praised for its scalability and adaptability for various projects, though pricing may become a concern when scaling.
Sentiment score
7.7
OpenText Project and Portfolio Management is highly praised for its scalability, accommodating growth seamlessly for various business sizes.
Notion is heavily scalable, and we did not have a problem with scalability at all.
CEo at CloudPositive
Notion is highly scalable.
Founder at AppCritic
As an organization, when we scale up, the pricing tends to go very high.
Automations Engineer at Ad Up
 

Stability Issues

Sentiment score
6.9
Notion's stability varies, with users facing occasional crashes, slowdowns, and downtime, especially with large databases and mobile use.
Sentiment score
7.5
OpenText PPM is stable, especially on Windows, though some users report version-specific issues and infrastructure-related downtimes.
Sometimes, Notion can be slow, especially if there is too much information or during peak times.
Founder at a tech services company with 1-10 employees
I encountered a problem once when there was an outage for a couple of days.
Founder at AppCritic
Notion does have some glitches at times, such as pages reloading for long durations or databases not updating correctly.
Architect at Nexworld
While it is generally stable, there is still some room for improvement.
Founder & Chief Executive Officer at a tech vendor with 11-50 employees
 

Room For Improvement

Notion users want better integration, automation, pricing, mobile app, offline access, user management, AI, support, and team chat features.
OpenText needs improved reporting, user interface, resource management, integration, and security, alongside better mobile, database, and automation features.
Notion has one big downside: the lack of an offline mode.
Founder at a tech services company with 1-10 employees
I think Notion can be improved by making AI meeting notes speaker-based, as when I ask to create a summary, it does not understand whether it was a specific user or a person with a specific role who mentioned something, which is important for attributing value to what people say.
Head of Product at a educational organization with 201-500 employees
With their current pricing models, especially for a growing organization when scaling from ten to one hundred employees, it is going to cost a lot of money.
Automations Engineer at Ad Up
OpenText Project and Portfolio Management could improve in several areas such as portfolio planning and resource allocation.
Founder & Chief Executive Officer at a tech vendor with 11-50 employees
 

Setup Cost

Notion offers varied pricing plans, including a free option; costs increase with user additions and collective upgrades.
OpenText pricing is seen as high by SMBs, but offers transparency with separate licenses and no hidden costs.
It's affordable and offers community support if I get stuck.
Project Management Associate at MPost
However, inviting additional users can become costly.
Founder at AppCritic
Generally, it is not cheap.
Head of Product at a educational organization with 201-500 employees
It is not overly expensive and provides a fair value for the features offered.
Founder & Chief Executive Officer at a tech vendor with 11-50 employees
 

Valuable Features

Notion excels in flexibility, customization, and integration, offering efficient organization, collaboration, and versatile support for workflows and teams.
OpenText PPM offers a user-friendly interface with real-time data, integration flexibility, and tools for efficient project and financial management.
The most impactful feature for project management is the ability to invite multiple client stakeholders without complication.
Founder at AppCritic
More than real-time editing, it is that people who know things can modify content accordingly so that things will always be up to date.
CEo at CloudPositive
Overall, it adds significant value to our project management by organizing our work efficiently.
Architect at Nexworld
The workflow is amazing and highly effective in streamlining processes.
Founder & Chief Executive Officer at a tech vendor with 11-50 employees
 

Categories and Ranking

Notion
Average Rating
8.2
Reviews Sentiment
6.9
Number of Reviews
17
Ranking in other categories
Project Management Software (10th), Knowledge Management Software (2nd), Document Automation Software (2nd), AI IT Support (12th)
OpenText Project and Portfo...
Average Rating
7.8
Reviews Sentiment
7.0
Number of Reviews
27
Ranking in other categories
Project Portfolio Management (11th)
 

Featured Reviews

Rusira Sathnindu - PeerSpot reviewer
Automations Engineer at Ad Up
Minimal workspace has organized policies and student records and improves team collaboration
One of the main frustrations I have is the pricing of Notion. It is really pricey; we even used to call it pretty pricey for an expensive notepad. Notion has a per-user pricing model, but I think if it was per-organization pricing with a flat rate for the whole organization regardless of how many new people join, that would be really awesome. But with their current pricing models, especially for a growing organization when scaling from ten to one hundred employees, it is going to cost a lot of money. It is ten dollars as I remember, but that is a lot because you have to pay it per person. Another issue is that sometimes their markdown editor has a great many features, but sometimes the markdown editor breaks. When I copy something from ChatGPT and paste it there, sometimes the content gets messy. Only sometimes, but when it gets messy, it is really hard to fix things up. I might have to delete the entire thing and do everything by hand. So there are some bugs related to the markdown editor, but that is not always the case. The main pain point I would say is the pricing model. I do not have more needed improvements to add regarding integrations, performance, or mobile experience. Those areas are good in my mind. I have not actually used the mobile app a lot, but from other sides that is all good. The main two needed improvements I would suggest are a better pricing model and fixes for some bugs in the markdown editor.
reviewer2668566 - PeerSpot reviewer
Founder & Chief Executive Officer at a tech vendor with 11-50 employees
workflow streamlines processes and ensures activities are completed properly
The most valuable feature of OpenText Project and Portfolio Management is its workflow. The workflow is amazing and highly effective in streamlining processes. Additionally, it is used to ensure that activities are completed properly, as part of the typical project and portfolio management. It meets my needs as a good project and portfolio management tool.
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Top Industries

By visitors reading reviews
Outsourcing Company
12%
Computer Software Company
11%
Comms Service Provider
10%
University
10%
Financial Services Firm
9%
Manufacturing Company
8%
University
8%
Performing Arts
8%
 

Company Size

By reviewers
Large Enterprise
Midsize Enterprise
Small Business
By reviewers
Company SizeCount
Small Business13
Midsize Enterprise3
Large Enterprise3
By reviewers
Company SizeCount
Small Business8
Midsize Enterprise2
Large Enterprise15
 

Questions from the Community

What is your experience regarding pricing and costs for Notion?
My experience with pricing, setup cost, and licensing was fair.
What needs improvement with Notion?
Overall, Notion is doing its purpose well. One thing I may add is that it would be great if Notion had a team chat within the tool itself.A chat function within Notion would be great and would help...
What is your primary use case for Notion?
My main use case for Notion is project management and knowledge tracking.For project management and knowledge tracking, we mostly use it for roadmaps. In a typical workflow, we assign things that n...
Any experience with Strategic Project Portfolio Management Solutions?
Hi, @Cheryl Joseph Micro Focus Project and Portfolio Management solution could be a good candidate, see my review on this product, or if you may need more information to drop me a message. You can...
What is your experience regarding pricing and costs for Micro Focus Project and Portfolio Management (PPM)?
The price of this solution is reasonable. It is not overly expensive and provides a fair value for the features offered.
What needs improvement with Micro Focus Project and Portfolio Management (PPM)?
OpenText Project and Portfolio Management could improve in several areas such as portfolio planning and resource allocation. Additionally, strategic portfolio management and investment management s...
 

Also Known As

No data available
Micro Focus Project and Portfolio Management (PPM), HPE Project and Portfolio Management PPM
 

Overview

 

Sample Customers

Startups like Loom, Mixpanel, Blinkist, Adobe, Deel and Education facilities such as USC, Dartmouth and The University of Chicago.
Bank Simpanan Nasional, Smart Communications, Aareon AG
Find out what your peers are saying about Notion vs. OpenText Project and Portfolio Management and other solutions. Updated: December 2025.
881,114 professionals have used our research since 2012.