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Microsoft Project vs OpenText Project and Portfolio Management comparison

 

Comparison Buyer's Guide

Executive Summary

Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

ROI

Sentiment score
7.4
Microsoft Project boosts ROI by optimizing resource use, reducing delays, and centralizing data for cost-effective project management.
Sentiment score
4.5
Users are uncertain about ROI from OpenText PPM, anticipating potential value post-full implementation despite current mixed opinions.
Microsoft Project does help save time and money due to its completeness as a project management solution.
 

Customer Service

Sentiment score
6.6
Microsoft Project support has mixed reviews; it's responsive for some, but others face delays and suggest consistency improvements.
Sentiment score
7.4
OpenText support is inconsistent, with mixed reviews on responsiveness, satisfaction, bug fixing, and technical expertise ratings between 5-9.
I would give somewhere around 10 for my overall experience with support.
There is a website and a connection to AI for support.
 

Scalability Issues

Sentiment score
7.0
Microsoft Project is scalable for various teams but faces challenges with external integration and performance in large deployments.
Sentiment score
7.7
OpenText Project and Portfolio Management is highly praised for its scalability, accommodating growth seamlessly for various business sizes.
 

Stability Issues

Sentiment score
7.9
Microsoft Project is stable and reliable, but larger projects may experience crashes and require caution and customization.
Sentiment score
7.5
OpenText PPM is stable, especially on Windows, though some users report version-specific issues and infrastructure-related downtimes.
While it is generally stable, there is still some room for improvement.
 

Room For Improvement

Microsoft Project needs better integration, reporting, collaboration, real-time updates, and affordability, along with improved scalability and modern interface.
OpenText needs improved reporting, user interface, resource management, integration, and security, alongside better mobile, database, and automation features.
The worst part is handling too many items, like 1,000 items, which Microsoft Project struggles with, especially when printing.
Maybe some generative AI features such as having tasks or activities being suggested automatically based on the rest of the tasks in the project would be useful; I haven't really missed them so far.
Microsoft Project tends to become very unstable on large project plans with more than 400 lines.
OpenText Project and Portfolio Management could improve in several areas such as portfolio planning and resource allocation.
 

Setup Cost

Microsoft Project's pricing is moderate to expensive, varying by company needs, especially for large teams or comprehensive features.
OpenText pricing is seen as high by SMBs, but offers transparency with separate licenses and no hidden costs.
The issue with Microsoft is that the license is per personnel, making it expensive.
It is not overly expensive and provides a fair value for the features offered.
 

Valuable Features

Microsoft Project excels in scheduling, resource allocation, and cost tracking, integrating seamlessly for efficient enterprise-level project management.
OpenText PPM offers a user-friendly interface with real-time data, integration flexibility, and tools for efficient project and financial management.
This tool is the most accurate project management tool, allowing me to run a full set of project activities without having to switch between different tools for scheduling and other tasks.
The most valuable features are in the successor and predecessor determination and the tracking tools, such as obtaining data on the S curve financial curve.
The scheduling part of Microsoft Project is easy; if you change one of the dates, the rest of the dates automatically get changed based on the dependency.
The workflow is amazing and highly effective in streamlining processes.
 

Categories and Ranking

Microsoft Project
Average Rating
8.0
Reviews Sentiment
7.0
Number of Reviews
82
Ranking in other categories
Project Management Software (4th)
OpenText Project and Portfo...
Average Rating
7.8
Reviews Sentiment
7.0
Number of Reviews
27
Ranking in other categories
Project Portfolio Management (12th)
 

Featured Reviews

Nurul Asyikin Wahab - PeerSpot reviewer
Efficient project management with robust data tracking and an easy setup
When I have too many elements or items in a project, it becomes cumbersome, especially during printing. Non-technical users do not need all the data, so it's primarily for technical personnel. Without guidance, it's challenging to use the app. With guidance and expert knowledge, it becomes manageable, however, it's not for non-technical teams. The worst part is handling too many items, like 1,000 items, which Microsoft Project struggles with, especially when printing. Printing on A3 size is quite burdensome, so I prefer viewing it on a tablet or computer. On a tablet or phone, I can see the full project elements depending on the screen size.
Aphiwat Leetavorn. - PeerSpot reviewer
Useful for resource and financial management but needs to change Oracle database
The solution helps with tech management. It has a work plan similar to Microsoft Project for tracking progress anywhere. It can synchronize with Microsoft Projects for updating and rebooting tasks. They can also assign tasks to team members who can update progress using timesheets without a sheet. It includes a Project dashboard for managing multiple projects simultaneously and program management for overseeing groups of projects. It offers various data metrics. It has project entities for controlling risks, issues, and protections. It can calculate costs based on resource tasks and compare actual and planned costs. The tool has features for scenario comparison, allowing us to optimize scenarios based on various factors. Additionally, we can manually optimize by managing resource availability, creating staffing profiles, and making payments to optimize in any situation.
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Top Industries

By visitors reading reviews
Educational Organization
42%
Computer Software Company
7%
Manufacturing Company
6%
Government
5%
Computer Software Company
23%
Government
10%
Financial Services Firm
10%
University
6%
 

Company Size

By reviewers
Large Enterprise
Midsize Enterprise
Small Business
 

Questions from the Community

Has anyone moved from Microsoft Project to Smartsheet? How has your experience been with Smartsheet?
Hi @Eire Zimmermann, I helped an organization evaluate both MS-Project and Smartsheet when they were conducting their PM tool RFP. The short of it is this, MS Project is not caught up with the mo...
What do you like most about Microsoft Project?
The product's initial setup phase is easy.
What is your experience regarding pricing and costs for Microsoft Project?
I'm not aware of the price as we use organization-wide licenses.
Any experience with Strategic Project Portfolio Management Solutions?
Hi, @Cheryl Joseph Micro Focus Project and Portfolio Management solution could be a good candidate, see my review on this product, or if you may need more information to drop me a message. You can...
What is your experience regarding pricing and costs for Micro Focus Project and Portfolio Management (PPM)?
The price of this solution is reasonable. It is not overly expensive and provides a fair value for the features offered.
What needs improvement with Micro Focus Project and Portfolio Management (PPM)?
OpenText Project and Portfolio Management could improve in several areas such as portfolio planning and resource allocation. Additionally, strategic portfolio management and investment management s...
 

Also Known As

Project Pro, MS Project
Micro Focus Project and Portfolio Management (PPM), HPE Project and Portfolio Management PPM
 

Overview

 

Sample Customers

Aston Martin, ABANCA, Airbus Group, Capita, Cardiff University, City of Saskatoon, Intel, Pegasus Airlines, South Australia Power Network (SAPN), Israeli Ministry of Construction and Housing
Bank Simpanan Nasional, Smart Communications, Aareon AG
Find out what your peers are saying about Microsoft Project vs. OpenText Project and Portfolio Management and other solutions. Updated: June 2025.
860,168 professionals have used our research since 2012.