Microsoft Office SharePoint Server vs ShareFile comparison

Microsoft Office SharePoint...

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Executive SummaryUpdated on Jun 29, 2025

Microsoft Office SharePoint Server and ShareFile compete in the collaboration and file management solutions category. ShareFile appears to have an edge due to its focus on ease of file sharing and mobile access, making it ideal for teams needing flexibility.

Features: Microsoft Office SharePoint Server offers extensive document collaboration, workflow automation, and seamless integration with Microsoft Office applications. ShareFile provides secure file sharing, cloud storage solutions, and flexible access through mobile devices, which are particularly beneficial for teams operating remotely.

Room for Improvement: SharePoint Server could benefit from enhancing its user interface to be more intuitive for non-technical users and improving its mobile accessibility. Simplifying its complex setup process and providing more out-of-the-box templates could broaden its user base. ShareFile could improve by expanding its integration with non-Citrix tools, enhancing offline capabilities, and offering more granular user permissions to boost its versatility within robust environments.

Ease of Deployment and Customer Service: SharePoint Server often requires intricate deployment due to its customizable nature and comprehensive integration potential, typically necessitating IT intervention. ShareFile streamlines deployment with its cloud-based model, appealing to a variety of business sizes. SharePoint Server offers strong enterprise-level support while ShareFile emphasizes agile, security-focused customer service, particularly valuable for smaller entities.

Pricing and ROI: SharePoint Server generally incurs higher initial setup costs due to its extensive customization capabilities, potentially leading to a prolonged ROI timeline. ShareFile offers competitive subscription pricing, facilitating quicker ROI through reduced overhead and more efficient operations. While SharePoint may justify its pricing for enterprises needing deep integration, ShareFile's flexible pricing model often presents an attractive ROI for smaller businesses focusing on rapid deployment.

To learn more, read our detailed Microsoft Office SharePoint Server vs. ShareFile Report (Updated: December 2025).

Microsoft Office SharePoint Server vs. ShareFile

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Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Categories and Ranking

Microsoft Office SharePoint...

Ranking in Content Collaboration Platforms

4th

Average Rating

7.8

Reviews Sentiment

4.2

Number of Reviews

Ranking in other categories

No ranking in other categories

ShareFile

Ranking in Content Collaboration Platforms

7th

Average Rating

8.4

Reviews Sentiment

7.8

Number of Reviews

Ranking in other categories

eSignature (Electronic Signature) (4th), Cloud Data Exchange Services (3rd)

Mindshare comparison

As of January 2026, in the Content Collaboration Platforms category, the mindshare of Microsoft Office SharePoint Server is 3.8%, down from 9.3% compared to the previous year. The mindshare of ShareFile is 6.6%, down from 9.9% compared to the previous year. It is calculated based on PeerSpot user engagement data.

Content Collaboration Platforms Market Share Distribution
Product	Market Share (%)
Microsoft Office SharePoint Server	3.8%
ShareFile	6.6%
Other	89.6%

Content Collaboration Platforms

Featured Reviews

Daniel Giacomelli

Security and Compliance at a outsourcing company with 1,001-5,000 employees

Has transformed how I manage documents through metadata and automation while enabling structured collaboration

Microsoft should restore some functionalities from older versions of Microsoft Office SharePoint Server 2003 and 2010. Specifically, bringing back something similar to SharePoint Designer would be beneficial. SharePoint Designer was both advantageous and challenging - developers found it limiting and preferred Visual Studio, while non-developers struggled to use it effectively. A new tool for configuring webpage design and development for content pages would be valuable. The current system is too basic. While integration of filtered lists and libraries is possible, it requires knowledge of Python or jQuery. A WYSIWYG editor would be preferable to requiring programming knowledge or Visual Studio.

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David Donaldson

Regional Information Technology Director at a real estate/law firm with 10,001+ employees

Flexible plans, stable, and scalable

I used another solution at the same time, which was far worse. The American company I worked for used a similar file-sharing solution called LeapFile, a secure file transfer service. Personally, I found Citrix ShareFile to be much better than LeapFile, which was quite clunky. I later used a solution called Egnyte, which my company used as its main file transfer solution, though I'm not sure if it's still in use. The company moved to Egnyte because it is more of an enterprise-level solution. Egnyte was expensive, but it worked. I believe Citrix ShareFile is aimed at smaller to medium-sized organizations, making it a more appropriate solution than Egnyte due to its pricing.

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Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Pros

"The solution is scalable. You can do both horizontal and vertical scaling."

"The most valuable features for us are their document management list and hybrid forms. and We also use third party ad-dons to achieve workflows and other recent apps."

"The ability to work through a web browser without requiring installation on devices is particularly beneficial."

"The solution is pretty easy to use for the most part."

"From my partner perspective, the best advantages of Microsoft Office SharePoint Server are that it's easy to use, and we can easily communicate, share documents, and assign permissions to specific people."

"Document management and records management features are the most valuable."

"What I appreciate most about Microsoft Office SharePoint Server is how it centralizes information and collaboration in one place."

"Sharing information is the best feature or advantage of Microsoft Office SharePoint Server based on my experience."

More Microsoft Office SharePoint Server pros

"ShareFile gives you all of the features of cloud providers, but in an on-premises solution."

"Easy to manage and fully secure."

"The solution is scalable."

"The Enterprise Dropbox solution is highly integrated with Microsoft's Office 365 and Azure products."

"The solution would query the Active Directory, and if new accounts were identified, Citrix ShareFile would add them automatically."

"It's user-friendly for end users."

"This provides us with a secure way of sending tax returns without having to use passwords."

"Citrix has a very good file auditing features and security features."

Cons

"The user interface needs improvement because there is a lot of stuff in there. I use five to eight navigation buttons. It should be more user-friendly. Frequently used menu items should be arranged in a proper way. That would be helpful."

"The ability to preview files in different formats should be expanded to include formats such as embedded postscript (EPS), AutoCAD, and Adobe Acrobat PDF."

"The solution is like a CRM, so the initial setup is complex. It takes a few days to deploy the solution and the length of time depends on how large the company's topology is and what the client's demands are."

"The document management features of Microsoft Office SharePoint Server are not very good compared to OneDrive."

"The areas around security, such as protection, need to be included."

"The permission management features need improvement."

"The search feature needs improvement. I can never find the information I need when I use it."

"The solution needs to have more flexibility. The classic version had more flexibility, however, the modern version has many more limitations."

More Microsoft Office SharePoint Server cons

"Some of our customers are facing issues if they've deployed in hybrid mode."

"The configuration on the mobile devices is a little clunky, in terms of setting up the application."

"DLP features are lacking and required because, especially with everyone working from home, security is now paramount when the data is on BYOD devices."

"My only issue with this solution is the cost, which should be improved."

"There are sometimes scalability issues after updates."

"They should integrate the solution with more email services."

"The user interface is not very intuitive."

"Everything they have should be integrated into one item."

Pricing and Cost Advice

"There are some aggressive discounts offered by Microsoft for organizations that are not for profit, which we are, and it makes it quite attractive to consider."

"One of the reasons why we don't recommend the cloud version of SharePoint is the cost. With the on premise version, you pay for the license once. For the cloud version, there is a recurring fee. It is very expensive. They expect everyone to pay $20 or $30 per user per month."

"It can be expensive for on-premises deployments, especially when you have to support SQL Server as your backend database. That's where the cost comes into play. SQL Server has its own licensing, which Microsoft keeps on changing. Therefore, it can become costly. In the earlier versions of SharePoint, version 2007 or 2010, they had an express version where the SQL Server licensing was free. It wasn't like a full-blown SharePoint. It was only a slimmed-down version. It used to be whatever your hardware costs. You would install the free software and work with it, but you were very limited in what you could do in SharePoint. If you wanted the SharePoint Enterprise Server with all the bells and whistles, then you had to pay more to get the SQL Server license based on the number of users or servers. The subscription model is different for cloud deployments. Licensing is per user and per month. The cost also depends on the storage required. If you have a lot of sites or documents, then you need to expand it based on your needs."

"Pricing plans may be flexible depending on volume usage and your corporate relationship with Microsoft."

"You have to work hard in order to get the suitable licenses."

"If you are already a Citrix customer, I recommend having the Platinum licensing level, as it provides licensing for a number of various features that all integrate together."

"Citrix has a very good file auditing features and security features."

"I give the cost of the solution a five out of five."

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Top Industries

By visitors reading reviews

Comms Service Provider

10%

Computer Software Company

10%

Manufacturing Company

Retailer

Computer Software Company

11%

Manufacturing Company

Legal Firm

Financial Services Firm

Company Size

By reviewers

Large Enterprise

Midsize Enterprise

Small Business

By reviewers
Company Size	Count
Small Business	13
Midsize Enterprise	13
Large Enterprise	17

By reviewers
Company Size	Count
Small Business	4
Midsize Enterprise	3
Large Enterprise	3

Questions from the Community

What is your experience regarding pricing and costs for Microsoft Office SharePoint Server?

The price of Microsoft Office SharePoint Server is affordable for us.

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What needs improvement with Microsoft Office SharePoint Server?

There are areas that could be improved with Microsoft Office SharePoint Server. My company has more than 5,000 collaborators. The question of how Microsoft Office SharePoint Server can be a better ...

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What is your primary use case for Microsoft Office SharePoint Server?

The regular use cases with Microsoft Office SharePoint Server are to share files and to plug them into websites in collaboration features from Office 365. The advanced search functionality is accep...

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Comparisons

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Compared 28% of the time

Datto Workplace vs Microsoft Office SharePoint Server

Compared 9% of the time

Hitachi Content Platform Anywhere vs Microsoft Office SharePoint Server

Compared 9% of the time

Oracle Beehive vs Microsoft Office SharePoint Server

Compared 7% of the time

LucidLink vs Microsoft Office SharePoint Server

Compared 7% of the time

More Microsoft Office SharePoint Server Competitors

Box vs ShareFile

Compared 19% of the time

Egnyte vs ShareFile

Compared 13% of the time

Microsoft OneDrive for Business vs ShareFile

Compared 12% of the time

SharePoint vs ShareFile

Compared 11% of the time

Dropbox Business - Enterprise vs ShareFile

Compared 11% of the time

More ShareFile Competitors

Product Reports

Microsoft Office SharePoint Server

Download Microsoft Office SharePoint Server product report

Microsoft Office SharePoint Server report

Download ShareFile product report

Also Known As

Office SharePoint Server, MS Office SharePoint Server

Citrix RightSignature, Citrix ShareFile

Overview

Microsoft Office SharePoint Server (MOSS) is a Microsoft software portal based on the ASP.NET framework. MOSS facilitates file sharing and collaboration, social networking, Web databases and Web publishing. It is hosted by Microsoft Windows Server and is accessible through Microsoft Office or the Web.

Microsoft

ShareFile enables secure file sharing with features like Active Directory integration and multifactor authentication. Offering user-friendly interfaces and seamless device flexibility, it allows secure on-premises file sharing akin to cloud services without relying on cloud storage.

ShareFile by Citrix provides extensive security options such as encryption and auditing, making it suitable for organizations prioritizing data protection. With easy integration into existing infrastructures via Active Directory, it ensures simplified administrative tasks. The flexibility extends across devices, offering seamless file transfers and large file uploads, making it efficient for handling complex data transactions. Key integrations with Outlook facilitate smoother communications. However, enhancements are needed in folder administration, scalability, and desktop flexibility. Users also seek better email service integration and a more intuitive interface.

What features define ShareFile?

Security Integration: Features encryption, auditing, and multifactor authentication for robust security.
Active Directory Integration: Simplifies setup and management functions.
Large File Handling: Enables uploads and secure sharing of large files.
Outlook Integration: Assists in seamless email communication with file transfers.
Device Flexibility: Provides access across diverse devices.

What benefits should be reviewed?

Administrative Efficiency: Enhanced by automated user management integration.
File Accessibility: Secure file access without relying solely on cloud storage.
User-Friendliness: Simplified file transfers and device flexibility are highly rated.

ShareFile is widely used in industries needing to securely share documents with external clients, especially where large datasets are involved. It assists in moving on-premises files to cloud-like structures, aiding in remote collaboration. Its security features support industries with strict firewall regulations, ensuring encrypted transactions and seamless large file transfers.

Sample Customers

Del Monte Foods, Unicredit Leasing, Dudley Metropolitan Borough Council, Nokia Czech Republic, Perkins Eastman, JLL, ICA, óxito Software, Dorset Software, PKP Cargo, Arcapita Bank B.S.C., AVE CZ, Chesapeake Energy

SecondMarket, KBC Partners, Twilio, You Know Who Design, oDesk Corporation, CMT Agency, Townhog

Microsoft Office SharePoint Server vs. ShareFile