Microsoft Office SharePoint Server vs ShareFile comparison

Microsoft Office SharePoint...

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Executive SummaryUpdated on Jun 29, 2025

Microsoft Office SharePoint Server and ShareFile compete in the collaboration and file management solutions category. ShareFile appears to have an edge due to its focus on ease of file sharing and mobile access, making it ideal for teams needing flexibility.

Features: Microsoft Office SharePoint Server offers extensive document collaboration, workflow automation, and seamless integration with Microsoft Office applications. ShareFile provides secure file sharing, cloud storage solutions, and flexible access through mobile devices, which are particularly beneficial for teams operating remotely.

Room for Improvement: SharePoint Server could benefit from enhancing its user interface to be more intuitive for non-technical users and improving its mobile accessibility. Simplifying its complex setup process and providing more out-of-the-box templates could broaden its user base. ShareFile could improve by expanding its integration with non-Citrix tools, enhancing offline capabilities, and offering more granular user permissions to boost its versatility within robust environments.

Ease of Deployment and Customer Service: SharePoint Server often requires intricate deployment due to its customizable nature and comprehensive integration potential, typically necessitating IT intervention. ShareFile streamlines deployment with its cloud-based model, appealing to a variety of business sizes. SharePoint Server offers strong enterprise-level support while ShareFile emphasizes agile, security-focused customer service, particularly valuable for smaller entities.

Pricing and ROI: SharePoint Server generally incurs higher initial setup costs due to its extensive customization capabilities, potentially leading to a prolonged ROI timeline. ShareFile offers competitive subscription pricing, facilitating quicker ROI through reduced overhead and more efficient operations. While SharePoint may justify its pricing for enterprises needing deep integration, ShareFile's flexible pricing model often presents an attractive ROI for smaller businesses focusing on rapid deployment.

To learn more, read our detailed Microsoft Office SharePoint Server vs. ShareFile Report (Updated: September 2026).

Microsoft Office SharePoint Server vs. ShareFile

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Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Categories and Ranking

Microsoft Office SharePoint...

Ranking in Content Collaboration Platforms

5th

Average Rating

7.8

Reviews Sentiment

4.3

Number of Reviews

Ranking in other categories

No ranking in other categories

ShareFile

Ranking in Content Collaboration Platforms

11th

Average Rating

8.4

Reviews Sentiment

7.8

Number of Reviews

Ranking in other categories

eSignature (Electronic Signature) (10th), Cloud Data Exchange Services (5th)

Mindshare comparison

As of October 2026, in the Content Collaboration Platforms category, the mindshare of Microsoft Office SharePoint Server is 3.5%, down from 4.7% compared to the previous year. The mindshare of ShareFile is 5.4%, down from 7.9% compared to the previous year. It is calculated based on PeerSpot user engagement data.

Content Collaboration Platforms Mindshare Distribution
Product	Mindshare (%)
Microsoft Office SharePoint Server	3.5%
ShareFile	5.4%
Other	91.1%

Content Collaboration Platforms

Featured Reviews

Tom Runar Lauritzen

Enterprise Architect at Veidekke

Creating internal architecture content has become smoother but embedding linked diagrams still needs work

I'm not currently working with IBM, IBM Controller, or other IBM tools. I still do a little bit of work with my previous company, but it's very minor. I don't work with any software or solutions outside of personal productivity suites such as Microsoft Office and things of that nature. I use Microsoft suite, Exchange, Teams, and so on. Microsoft Office SharePoint Server is more accessible for the average user, but it lacks certain features that more advanced users would look for, making it seem unnecessarily complicated to do simple things or things one expects to be simple. I'm not directly involved in pricing and licensing, but I work closely with people who are, and my company has a third party to help manage licensing. I don't have the impression that Microsoft is regarded as particularly expensive. The product was licensed directly from Microsoft. I would give Microsoft Office SharePoint Server a rating of seven points on a scale from zero to ten, where ten is the best.

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David Donaldson

Regional Information Technology Director at a real estate/law firm with 10,001+ employees

Flexible plans, stable, and scalable

I used another solution at the same time, which was far worse. The American company I worked for used a similar file-sharing solution called LeapFile, a secure file transfer service. Personally, I found Citrix ShareFile to be much better than LeapFile, which was quite clunky. I later used a solution called Egnyte, which my company used as its main file transfer solution, though I'm not sure if it's still in use. The company moved to Egnyte because it is more of an enterprise-level solution. Egnyte was expensive, but it worked. I believe Citrix ShareFile is aimed at smaller to medium-sized organizations, making it a more appropriate solution than Egnyte due to its pricing.

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Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Pros

"The most valuable features for us are their document management list and hybrid forms. and We also use third party ad-dons to achieve workflows and other recent apps."

"I think SharePoint is a good tool, especially if you are in the Microsoft ecosystem — as in being an Office 365 user — then SharePoint is definitely something you should look at as a solution for collaboration and file sharing."

"Document management and records management features are the most valuable."

"Enhanced user access management features fully integrated with Active Directory allowed us to gain the trust of the users and they use SharePoint to store and share all company digital content created by them."

"The forms aspect of the solution, for example, the creation of surveys, is its most valuable aspect."

"From my partner perspective, the best advantages of Microsoft Office SharePoint Server are that it's easy to use, and we can easily communicate, share documents, and assign permissions to specific people."

"Sharing information is the best feature or advantage of Microsoft Office SharePoint Server based on my experience."

"Because of the integration of documents stored in SharePoint to be edited by any of the Office Suite products, that overpowers and is a greater good than what DocuShare brought to the company."

More Microsoft Office SharePoint Server pros

"It's an enterprise-scalable product with security."

"Easy to setup across the enterprise with Active Directory support for better managed security."

"We recommend ShareFile to any of our customers who are looking for file sharing capabilities because it's very compatible, flexible, easy to manage, with encryption and good security."

"We implement this solution at many customer sites which directly affects productivity and gives the customer a very flexible solution."

"This provides us with a secure way of sending tax returns without having to use passwords."

"Citrix has a very good file auditing features and security features."

"For a few hundred dollars a month, my entire organization (42 users) can effectively share unlimited files with external partners."

"Easy to manage and fully secure."

More ShareFile pros

Cons

"This solution is not very stable. It is useful to arrange data but it's not the best for big data. Sometimes we have issues with our reports as a result."

"The product is behind in development and lacks some features."

"The solution needs to have more flexibility. The classic version had more flexibility, however, the modern version has many more limitations."

"Standard support without premier status is inadequate."

"It is a bit restrictive to develop in the cloud version. A lot of features are in the cloud now, and you have to develop on the outside. As far as the platform and the programming side of things are concerned, it is moving more towards configuration management rather than programming. When we are doing solutions, we are basically just configuring it to make solutions happen rather than actually using the Visual Studio code and developing from scratch in the cloud. It is almost like creating an app. You have created an app for your phone, but the app doesn't really sit on your phone. It sits somewhere on a server, and the database sits on another server. The app is just pulling and pushing information. The whole development has changed. We used to install things directly on the server and then run the application from the server. Now, it is more of a modular architecture."

"The solution could probably be improved by incorporating some of the power apps for workflow and easy setup."

"The product could be improved by accommodating different technologies, particularly integration."

"From Microsoft, the support normally takes longer than we need and it's not a route we appreciate."

More Microsoft Office SharePoint Server cons

"Would like more granular folder ownership administration."

"The configuration on the mobile devices is a little clunky, in terms of setting up the application."

"The user interface is not very intuitive."

"Deployment by vendor was not done right. We were looking for a HA solution but it is not configured like that."

"Some of our customers are facing issues if they've deployed in hybrid mode."

"They should integrate the solution with more email services."

"My only issue with this solution is the cost, which should be improved."

"Everything they have should be integrated into one item."

More ShareFile cons

Pricing and Cost Advice

"One of the reasons why we don't recommend the cloud version of SharePoint is the cost. With the on premise version, you pay for the license once. For the cloud version, there is a recurring fee. It is very expensive. They expect everyone to pay $20 or $30 per user per month."

"It can be expensive for on-premises deployments, especially when you have to support SQL Server as your backend database. That's where the cost comes into play. SQL Server has its own licensing, which Microsoft keeps on changing. Therefore, it can become costly. In the earlier versions of SharePoint, version 2007 or 2010, they had an express version where the SQL Server licensing was free. It wasn't like a full-blown SharePoint. It was only a slimmed-down version. It used to be whatever your hardware costs. You would install the free software and work with it, but you were very limited in what you could do in SharePoint. If you wanted the SharePoint Enterprise Server with all the bells and whistles, then you had to pay more to get the SQL Server license based on the number of users or servers. The subscription model is different for cloud deployments. Licensing is per user and per month. The cost also depends on the storage required. If you have a lot of sites or documents, then you need to expand it based on your needs."

"Pricing plans may be flexible depending on volume usage and your corporate relationship with Microsoft."

"There are some aggressive discounts offered by Microsoft for organizations that are not for profit, which we are, and it makes it quite attractive to consider."

"Citrix has a very good file auditing features and security features."

"If you are already a Citrix customer, I recommend having the Platinum licensing level, as it provides licensing for a number of various features that all integrate together."

"I give the cost of the solution a five out of five."

"You have to work hard in order to get the suitable licenses."

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Top Industries

By visitors reading reviews

Construction Company

12%

Outsourcing Company

11%

Comms Service Provider

Manufacturing Company

11%

Comms Service Provider

10%

Financial Services Firm

10%

Construction Company

Company Size

By reviewers

Large Enterprise

Midsize Enterprise

Small Business

By reviewers
Company Size	Count
Small Business	13
Midsize Enterprise	13
Large Enterprise	17

By reviewers
Company Size	Count
Small Business	4
Midsize Enterprise	3
Large Enterprise	3

Questions from the Community

What is your experience regarding pricing and costs for Microsoft Office SharePoint Server?

I am not aware of the pricing, so I cannot say if the solution is expensive or quite affordable.

See all answers

What needs improvement with Microsoft Office SharePoint Server?

My expectation when I start using a Microsoft product is that it would be easy to incorporate diagrams and such from other Microsoft Office products. Incorporating a diagram I've embedded in a slid...

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What is your primary use case for Microsoft Office SharePoint Server?

I produce content about the work I'm doing inside the company, making information about IT architecture, work processes within IT architecture, and security reviews of applications or infrastructur...

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CTERA Intelligent Data Platform vs Microsoft Office SharePoint Server

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Hitachi Content Platform Anywhere vs Microsoft Office SharePoint Server

Compared 5% of the time

Oracle Beehive vs Microsoft Office SharePoint Server

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Box - Intelligent Content Management vs ShareFile

Compared 11% of the time

Dropbox Business - Enterprise vs ShareFile

Compared 9% of the time

Egnyte vs ShareFile

Compared 8% of the time

Google Workspace vs ShareFile

Compared 7% of the time

Google Drive Enterprise vs ShareFile

Compared 6% of the time

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Product Reports

Microsoft Office SharePoint Server

Download Microsoft Office SharePoint Server product report

Microsoft Office SharePoint Server report

Download ShareFile product report

Also Known As

Office SharePoint Server, MS Office SharePoint Server

Citrix RightSignature, Citrix ShareFile

Overview

Microsoft Office SharePoint Server enhances collaboration, document management, and version control while integrating seamlessly with Office apps, Teams, and OneDrive for efficient communication and content sharing.

Offering automation, workflow management, and effective metadata usage, Microsoft Office SharePoint Server improves operational efficiency. It's user-friendly with low-code and no-code capabilities, ensuring accessibility for organizations. Robust security measures and access control with Active Directory integration provide secure data handling, while real-time editing allows multiple users to collaborate productively. Its search functionality streamlines information retrieval, although enhancing this feature could further improve usability. Addressing the need for a more intuitive interface, distinct integration between Team and SharePoint sites, workflow simplification, as well as improved performance with large data handling, would add to its practicality. Better third-party application integration, enhanced document sharing, and increased licensing flexibility are areas for potential development.

What are the key features?

Collaboration: Enables seamless team collaboration with integrated Office apps and Teams.
Document Management: Advanced version control and document sharing capabilities.
Automation: Streamlines processes with workflow management and metadata usage.
Security: Robust access control with Active Directory integration.
Real-Time Editing: Allows multiple users to edit documents simultaneously.
Search Functionality: Assists in swift information retrieval.

What benefits or ROI should users consider?

Improved Productivity: Real-time editing and seamless integration enhance work efficiency.
Security Assurance: Strong access control supports safe data management.
User Accessibility: Low-code and no-code features increase ease of use.
Operational Efficiency: Automates workflows and optimizes document handling.

Microsoft Office SharePoint Server is utilized in industries such as healthcare, finance, and manufacturing for document sharing, collaboration, and internal communications. It supports project management, custom application development, and acts as an enterprise content management system. Organizations leverage its integration with Microsoft Teams for coordination and use it as a corporate portal. It facilitates data management, serves as a document library, and supports workflows with advanced capabilities like integration with Power Apps and Power BI for enhanced data visualization and interaction.

Microsoft

ShareFile enables secure file sharing with features like Active Directory integration and multifactor authentication. Offering user-friendly interfaces and seamless device flexibility, it allows secure on-premises file sharing akin to cloud services without relying on cloud storage.

ShareFile by Citrix provides extensive security options such as encryption and auditing, making it suitable for organizations prioritizing data protection. With easy integration into existing infrastructures via Active Directory, it ensures simplified administrative tasks. The flexibility extends across devices, offering seamless file transfers and large file uploads, making it efficient for handling complex data transactions. Key integrations with Outlook facilitate smoother communications. However, enhancements are needed in folder administration, scalability, and desktop flexibility. Users also seek better email service integration and a more intuitive interface.

What features define ShareFile?

Security Integration: Features encryption, auditing, and multifactor authentication for robust security.
Active Directory Integration: Simplifies setup and management functions.
Large File Handling: Enables uploads and secure sharing of large files.
Outlook Integration: Assists in seamless email communication with file transfers.
Device Flexibility: Provides access across diverse devices.

What benefits should be reviewed?

Administrative Efficiency: Enhanced by automated user management integration.
File Accessibility: Secure file access without relying solely on cloud storage.
User-Friendliness: Simplified file transfers and device flexibility are highly rated.

ShareFile is widely used in industries needing to securely share documents with external clients, especially where large datasets are involved. It assists in moving on-premises files to cloud-like structures, aiding in remote collaboration. Its security features support industries with strict firewall regulations, ensuring encrypted transactions and seamless large file transfers.

Sample Customers

Del Monte Foods, Unicredit Leasing, Dudley Metropolitan Borough Council, Nokia Czech Republic, Perkins Eastman, JLL, ICA, óxito Software, Dorset Software, PKP Cargo, Arcapita Bank B.S.C., AVE CZ, Chesapeake Energy

SecondMarket, KBC Partners, Twilio, You Know Who Design, oDesk Corporation, CMT Agency, Townhog

Microsoft Office SharePoint Server vs. ShareFile