Hyland OnBase vs OpenText ProVision comparison

Hyland and OpenText are both solutions in the Business Process Management (BPM) category. Hyland is ranked #15 with an average rating of 7.6, while OpenText is ranked #45. Hyland holds a 1.4% mindshare in BPM, compared to OpenText’s 0.6% mindshare. Additionally, 100% of Hyland users are willing to recommend the solution, compared to 66% of OpenText users who would recommend it.

Hyland OnBase

Read 13 Hyland OnBase reviews

4,371 Views
1,005 Comparison Views

100% willing to recommend

OpenText ProVision

Read 3 OpenText ProVision reviews

721 Views
454 Comparison Views

66% willing to recommend

Hyland OnBase

OpenText ProVision

Comparison Buyer's Guide

Download the report

Executive SummaryUpdated on Dec 18, 2024

OpenText ProVision and Hyland OnBase are competitive products in the enterprise content management space. OpenText ProVision gains an edge with its customer support and cost-effectiveness, while Hyland OnBase offers more advanced functionality and integration features.

Features: OpenText ProVision offers robust process modeling, effective documentation capabilities, and an overview of strategic business architecture. Hyland OnBase provides advanced document management, robust workflow automation, and a scalable architecture suitable for extensive document-centric process automation.

Ease of Deployment and Customer Service: OpenText ProVision provides straightforward deployment and configuration flexibility, supported by responsive customer service. Hyland OnBase distinguishes itself with comprehensive training resources and professional services, offering an enhanced onboarding experience.

Pricing and ROI: OpenText ProVision is recognized for a lower initial setup cost, with a clear ROI due to efficient business process mapping. Hyland OnBase, despite a higher setup cost, offers a comprehensive ROI through long-term cost savings and improved process efficiencies.

To learn more, read our detailed Hyland OnBase vs. OpenText ProVision Report (Updated: December 2025).

Buyer's Guide

Hyland OnBase vs. OpenText ProVision

December 2025

Download the complete report

Helped 881,114 peers since 2012

Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Categories and Ranking

Hyland OnBase

Ranking in Business Process Management (BPM)

15th

Average Rating

7.8

Reviews Sentiment

6.9

Number of Reviews

Ranking in other categories

Enterprise Content Management (6th), Low-Code Development Platforms (12th)

OpenText ProVision

Ranking in Business Process Management (BPM)

45th

Average Rating

6.4

Reviews Sentiment

7.2

Number of Reviews

Ranking in other categories

Enterprise Architecture Management (28th)

Mindshare comparison

As of January 2026, in the Business Process Management (BPM) category, the mindshare of Hyland OnBase is 1.4%, up from 0.3% compared to the previous year. The mindshare of OpenText ProVision is 0.6%, up from 0.2% compared to the previous year. It is calculated based on PeerSpot user engagement data.

Business Process Management (BPM) Market Share Distribution
Product	Market Share (%)
Hyland OnBase	1.4%
OpenText ProVision	0.6%
Other	98.0%

Business Process Management (BPM)

Featured Reviews

reviewer1981395

Product owner at a computer software company with 10,001+ employees

Seamless data management enhances security while monolithic architecture and reporting need improvements

I believe the reporting features need improvement, as other competitors in the market provide better analytics. Hyland is working on a new platform (HXP) to integrate features from all products, addressing some concerns. Additionally, there could be more integration points with products Hyland has acquired, such as Alfresco and Nuxeo. Offering a trial version with basic features would allow users to experience the product before purchasing. I find OnBase's monolithic architecture to be expensive, and adopting microservices could be beneficial.

Read full review

reviewer1944672

Senior Director, Head of Process & Functional Architecture, Intelligent Automation at a real estate/law firm with 10,001+ employees

Good attribute attachment but problems with collaboration

I primarily use OpenText ProVision to create our end-to-end process repository and library for different parts of the organization, capturing the collaboration process to get the right inputs OpenText ProVision's best feature is the capability to attach a variety of attributes and extract and…

Read full review

Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Pros

"Hyland OnBase is valued for its security, especially for those in the finance domain who require data confidentiality."

"It provided data security features, allowing restrictions on sensitive documents, such as who could view or modify them."

"OnBase is a remarkable tool. It is a well-done product. Hyland has a lot of experience in building it and looking for new things for clients in terms of functionalities. It has amazing stability, and it can grow horizontally and vertically. It is built for growth. Their technical support is also quite good and available throughout the year."

"We found the setup process to be okay since they do offer a troubleshooting guide."

"The solution's most valuable features are integration and flexibility."

"Its most valuable aspect is its flexibility"

"The retention module is one of the most valuable features. Whatever we scan onto the system can be identified and we are notified when the records are due to be disposed."

"The solution is very developed and we are not taking full advantage of its functionalities."

More Hyland OnBase pros

"The stability of the product is very good."

"OpenText ProVision's best feature is the capability to attach a variety of attributes and extract and analyze that information."

"All the features come as part of a standard license."

Cons

"We found the size of images to be a restriction, though this may have been due to the API used rather than the Hyland application."

"We are struggling with duplicates and would like to have OCR functionality when using this solution."

"The solution’s initial setup is a little difficult."

"The dashboards do have some room for improvement as compared to the other vendors which are there in the market."

"The application could potentially be more open-source, allowing integration with more solutions."

"The look and feel could be better. The integration with the user could be better. It could also be more user-friendly."

"We need to troubleshoot why our reports didn't get downloaded in a day. There is a workflow feature which powerful but also complicated."

"I find OnBase's monolithic architecture to be expensive, and adopting microservices could be beneficial."

More Hyland OnBase cons

"Integrating with or interfacing with other tools like data management tools would be very helpful."

"OpenText ProVision's collaboration management is quite complicated and difficult to use."

"Lacks the ability to have your own in-house developments."

Pricing and Cost Advice

"The tool's price is high."

"There are a number of different types of licenses. There are concurrent licenses, individual licenses and imaging licenses."

"They can do better in terms of the pricing model. It is a really expensive tool in Latin America. They should have different prices for different regions."

"The solution costs around $6,000 per month."

"OnBase is reasonably priced."

Information not available

See which vendors are best for you

Use our free recommendation engine to learn which Business Process Management (BPM) solutions are best for your needs.

See recommendations

881,114 professionals have used our research since 2012.

Top Industries

By visitors reading reviews

Government

12%

Financial Services Firm

12%

Computer Software Company

Healthcare Company

No data available

Company Size

By reviewers

Large Enterprise

Midsize Enterprise

Small Business

By reviewers
Company Size	Count
Small Business	5
Midsize Enterprise	3
Large Enterprise	8

No data available

Questions from the Community

What is your experience regarding pricing and costs for Hyland OnBase?

I find pricing to be on the higher side due to its monolithic architecture. I would rate it six out of ten. Transitioning to microservices, allowing users to pay for only what they use, could reduc...

See all answers

What needs improvement with Hyland OnBase?

See all answers

What is your primary use case for Hyland OnBase?

I was a vendor managing Hyland OnBase ( /products/hyland-onbase-reviews ) for Hyland, not as a direct user but as a business partner. We managed the solution and were a partner with Hyland.

See all answers

Ask a question

Earn 20 points

Comparisons

OpenText Content Management vs Hyland OnBase

Compared 10% of the time

Alfresco vs Hyland OnBase

Compared 8% of the time

OpenText Documentum Content Management vs Hyland OnBase

Compared 8% of the time

IBM FileNet vs Hyland OnBase

Compared 7% of the time

SharePoint vs Hyland OnBase

Compared 7% of the time

More Hyland OnBase Competitors

Visio vs OpenText ProVision

Compared 21% of the time

SAP Signavio Process Manager vs OpenText ProVision

Compared 16% of the time

Sparx Systems Enterprise Architect vs OpenText ProVision

Compared 15% of the time

IBM Rational System Architect vs OpenText ProVision

Compared 13% of the time

LeanIX vs OpenText ProVision

Compared 12% of the time

More OpenText ProVision Competitors

Product Reports

Buyer's Guide

Hyland OnBase

January 2026

Download Hyland OnBase product report

Buyer's Guide

Business Process Management (BPM)

January 2026

Download OpenText ProVision product report

Also Known As

OnBase

Metastorm ProVision

Overview

Hyland OnBase is acclaimed for its robust document management, automating workflows, and improving organizational efficiency across various industries. Praised for its ability to manage records compliantly, especially in regulated sectors like healthcare and finance, the tool also integrates smoothly with other enterprise systems. Users benefit significantly from streamlined processes, reduced manual tasks, and enhanced data accuracy, boosting productivity and customer satisfaction.

Hyland

OpenTextâs MIM (formerly Metastorm Integration & Managed File Transfer) solution provides a single platform for you to manage both batch and real-time, system-based integrations and processes complete with an audit trail to ensure operational success. With OpenText MIM, your organization can: Track high volume transaction and data transfers and file content from a centralized dashboard Ensure corporate data and auditing compliance requirements Enhance agility and visibility into end-to-end process activities at the system, data and human interaction levels Tie legacy systems into new SOA environments Simplify interactions with your existing legacy systems and data by integrating them into your improved business processes

OpenText

Sample Customers

Honda France Industries, Hill County Texas, Hylant Group, ING Lease France, State of South Carolina, Syracuse University, Swindon College, Rhode Island Department of Human Services, Rochester Institute of Technology, Moen, Odense University Hospital

Delta Technology, Export Development Canada, Rompetrol, Salt River Project, AMEC, U.S. Air Force, HP Consulting & Integration

Buyer's Guide

Hyland OnBase vs. OpenText ProVision

December 2025

Free Report: Hyland OnBase vs. OpenText ProVision

Find out what your peers are saying about Hyland OnBase vs. OpenText ProVision and other solutions. Updated: December 2025.

DOWNLOAD NOW

881,114 professionals have used our research since 2012.

See our Hyland OnBase vs. OpenText ProVision report.

See our list of best Business Process Management (BPM) vendors.

We monitor all Business Process Management (BPM) reviews to prevent fraudulent reviews and keep review quality high. We do not post reviews by company employees or direct competitors. We validate each review for authenticity via cross-reference with LinkedIn, and personal follow-up with the reviewer when necessary.