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Microsoft Exchange vs Proofpoint Intelligent Compliance Platform comparison

 

Comparison Buyer's Guide

Executive Summary

Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Categories and Ranking

Microsoft Exchange
Ranking in File Archiving
3rd
Average Rating
8.4
Reviews Sentiment
6.7
Number of Reviews
92
Ranking in other categories
Email Applications (3rd), Wireless Email (1st)
Proofpoint Intelligent Com...
Ranking in File Archiving
6th
Average Rating
8.0
Reviews Sentiment
5.5
Number of Reviews
1
Ranking in other categories
Email Archiving (5th), eDiscovery (9th), Compliance Management (12th)
 

Mindshare comparison

As of July 2025, in the File Archiving category, the mindshare of Microsoft Exchange is 7.9%, down from 11.1% compared to the previous year. The mindshare of Proofpoint Intelligent Compliance Platform is 3.2%, up from 2.7% compared to the previous year. It is calculated based on PeerSpot user engagement data.
File Archiving
 

Featured Reviews

Harry Murdani - PeerSpot reviewer
Helps with email services and communication with internal and external contacts
Everything is useful. The only useful thing Microsoft Exchange could do is give us more of a discount on pricing because it's so expensive. Regarding the calendaring functions of Exchange, there is a problem when scheduling an event for the whole day. When you click the whole day event, the scheduling doesn't really work. For example, if I schedule a meeting with you and block your whole day, instead of just putting a time from morning to afternoon, other people can still block your time, which results in double booking. It's kind of a bug that allows people to double-book. So, the scheduling isn't working properly yet. We also faced challenges with backup services. You need to use a third-party backup solution to back up the whole Exchange server properly. You can't use the native Windows backup services. It's like they're forcing me to buy another product, which means additional costs. The backup solution and the double booking issues. If Microsoft Exchange can fix these two things, then it will be very good.
Anita Brüggemann - PeerSpot reviewer
Effectively reduces spam and malicious emails with reliable detection capabilities
It would be helpful to make it easier for end users to filter and see items in the quarantine within the Proofpoint Intelligent Compliance Platform. As an admin, I believe it would be sensible if end users could also see the quarantine folder in the Proofpoint Intelligent Compliance Platform so they can create their own rules. The reports are all predefined, and I cannot create custom reports, so I am not fully satisfied with their visibility. I would appreciate the ability to generate my own reports.

Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Pros

"The product can scale."
"It's so much of a part of what I do every day that I don't give it a lot of thought. It just works, for the most part, until it doesn't, in which case I call tech support."
"Microsoft Exchange has good performance and is user-friendly."
"The most valuable feature of Microsoft Exchange is its ease of use."
"It is user friendly."
"It's very well integrated with OneDrive and Teams Calendar."
"It's a very user-friendly application. The mail server is also valuable when compared to other services like SquirrelMail."
"What I love about Microsoft Exchange is the good integration since 2013, particularly its integration with the calendar and other software such as Zoom, TeamViewer, AnyDesk, etc."
"Our experience with the platform has been positive as it has maintained consistent control over spam and malware threats."
 

Cons

"For the next release, there are some features on the cloud-based Exchange that aren't included on-prem. It would be great if these features were made available in the next release. For instance, integration between Exchange and its on-prem calendar is not available for the on-prem solution."
"For new users, it might take them some time to get used to the product."
"I think that improvements should be made in creating greater abilities for Microsoft Exchange in terms of Reasearch and Development."
"In the version we have, I would like to see better communication between the end device and the Exchange server."
"It is important to have the updated version for scalability."
"Some users encounter stability issues. I connect with the support team through my local partner, which takes time."
"They keep making all these changes, and our system was down for four or five days. They finally got it up, but there are still lots of quirks."
"Microsoft Exchange could improve the archiving of emails and the performance."
"The Proofpoint Intelligent Compliance Platform does not provide features that help reduce manual efforts, so additional human resources are still required to manage security."
 

Pricing and Cost Advice

"We can get Exchange in the cloud along with the Microsoft 365 license."
"The pricing is expensive."
"Licensing costs for Microsoft Exchange have increased, but are still fair. For some users, the cost is high considering the number of functions and features they will use."
"The price of Microsoft Exchange is reasonable."
"Exchange is better for medium to large businesses because it can be quite costly for SMB, which may not need all the options the product provides."
"The platform has a reasonable price."
"The product is quite cheap."
"Microsoft Exchange is an inexpensive application."
Information not available
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Top Industries

By visitors reading reviews
Computer Software Company
15%
Government
10%
Comms Service Provider
8%
Financial Services Firm
8%
Educational Organization
21%
Manufacturing Company
16%
Financial Services Firm
11%
Computer Software Company
11%
 

Company Size

By reviewers
Large Enterprise
Midsize Enterprise
Small Business
No data available
 

Questions from the Community

How does Zimbra Collaboration compare with Microsoft Exchange?
Zimbra is a free, open source collaborative software suite. The features I like best are the ease of integration and the email, calendar, and collaboration server with web interface. In addition, I...
What do you like most about Microsoft Exchange?
The initial setup was straightforward and fast.
What is your experience regarding pricing and costs for Microsoft Exchange?
Microsoft Exchange is costly, and its licensing model can be expensive over time as more users require licenses.
What needs improvement with Proofpoint Intelligent Compliance Platform?
It would be helpful to make it easier for end users to filter and see items in the quarantine within the Proofpoint Intelligent Compliance Platform. As an admin, I believe it would be sensible if e...
What is your primary use case for Proofpoint Intelligent Compliance Platform?
We use the Proofpoint Intelligent Compliance Platform because it has a good ability to detect viruses and malicious emails, and it collects a lot of spam emails. Since we use this platform, the spa...
What advice do you have for others considering Proofpoint Intelligent Compliance Platform?
It is a cloud-based deployment of the Proofpoint Intelligent Compliance Platform. We worked with an internet provider, who is also a security provider, and it took one day to deploy it on the cloud...
 

Comparisons

 

Also Known As

Exchange, MS Exchange
Proofpoint e-discovery and Analytics, Proofpoint Enterprise Archive
 

Overview

 

Sample Customers

Paderborn-Lippstadt Airport, Scitec Nutrition, British Airways, InnoGames, Osteology Foundation, Franz Haniel & Cie. GmbH, NTC Contracting
The Guardian Life Insurance Company of America
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