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Microsoft Exchange vs Proofpoint Intelligent Compliance Platform comparison

 

Comparison Buyer's Guide

Executive Summary

Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Categories and Ranking

Microsoft Exchange
Ranking in File Archiving
3rd
Average Rating
8.4
Reviews Sentiment
6.7
Number of Reviews
92
Ranking in other categories
Email Applications (3rd), Wireless Email (1st)
Proofpoint Intelligent Com...
Ranking in File Archiving
6th
Average Rating
8.0
Reviews Sentiment
5.5
Number of Reviews
1
Ranking in other categories
Email Archiving (5th), eDiscovery (9th), Compliance Management (12th)
 

Mindshare comparison

As of July 2025, in the File Archiving category, the mindshare of Microsoft Exchange is 7.9%, down from 11.1% compared to the previous year. The mindshare of Proofpoint Intelligent Compliance Platform is 3.2%, up from 2.7% compared to the previous year. It is calculated based on PeerSpot user engagement data.
File Archiving
 

Featured Reviews

Harry Murdani - PeerSpot reviewer
Helps with email services and communication with internal and external contacts
Everything is useful. The only useful thing Microsoft Exchange could do is give us more of a discount on pricing because it's so expensive. Regarding the calendaring functions of Exchange, there is a problem when scheduling an event for the whole day. When you click the whole day event, the scheduling doesn't really work. For example, if I schedule a meeting with you and block your whole day, instead of just putting a time from morning to afternoon, other people can still block your time, which results in double booking. It's kind of a bug that allows people to double-book. So, the scheduling isn't working properly yet. We also faced challenges with backup services. You need to use a third-party backup solution to back up the whole Exchange server properly. You can't use the native Windows backup services. It's like they're forcing me to buy another product, which means additional costs. The backup solution and the double booking issues. If Microsoft Exchange can fix these two things, then it will be very good.
Anita Brüggemann - PeerSpot reviewer
Effectively reduces spam and malicious emails with reliable detection capabilities
It would be helpful to make it easier for end users to filter and see items in the quarantine within the Proofpoint Intelligent Compliance Platform. As an admin, I believe it would be sensible if end users could also see the quarantine folder in the Proofpoint Intelligent Compliance Platform so they can create their own rules. The reports are all predefined, and I cannot create custom reports, so I am not fully satisfied with their visibility. I would appreciate the ability to generate my own reports.

Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Pros

"It's an excellent product from Microsoft. It provides more flexibility to the end-users. As it's connected with Teams, it also enables collaboration."
"The most valuable features of Microsoft Exchange are its ease of use, and simplicity of communication, and we can track communications between teams."
"The most valuable features of Microsoft Exchange are it is always online and has broad email and file-sharing capabilities."
"Provides unlimited storage for our mailbox."
"It is easy to use and we can allow many users because now our users are scattered They over a wide area. We can use it from anywhere. That is the main benefit for us."
"The most valuable feature of Microsoft Exchange is its ease of use."
"Microsoft Exchange is stable."
"The most used feature of Microsoft Exchange is the email capability, especially since it integrates with the calendar."
"Our experience with the platform has been positive as it has maintained consistent control over spam and malware threats."
 

Cons

"From a reliability perspective, they need to improve the search engine, it is not very powerful."
"The solution is stable, but it could improve. It's crashing if there is a big mail database. The Zimbra solution is better in this area."
"One major area for improvement is the need for repeated authentication when running a meeting."
"There is a problem when scheduling an event for the whole day."
"The product or service could be improved in terms of Microsoft Outlook client compatibility."
"We are not able to use Microsoft Teams due to connection issues. Thus, the product integration with Teams could be improved."
"For new users, it might take them some time to get used to the product."
"I would like to see the search capability of the Outlook client improved"
"The Proofpoint Intelligent Compliance Platform does not provide features that help reduce manual efforts, so additional human resources are still required to manage security."
 

Pricing and Cost Advice

"Microsoft Exchange is an inexpensive application."
"We can get Exchange in the cloud along with the Microsoft 365 license."
"Microsoft doesn't have a unit price, it's based on the quantity, and they offer great discounts."
"Microsoft Exchange itself does not require a license, but users who will have mailboxes will require a license. It depends on the number of users to choose which license. If you exceed 2,000 mailboxes, it's preferable to get the enterprise license."
"Its price is fair."
"Its price is okay."
"The price of Microsoft Exchange could improve. In Egypt, the price keeps increasing."
"They are flexible when it comes to pricing, unlike most of the other vendors I have dealt with."
Information not available
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Top Industries

By visitors reading reviews
Computer Software Company
15%
Government
10%
Comms Service Provider
8%
Financial Services Firm
8%
Educational Organization
21%
Manufacturing Company
16%
Financial Services Firm
11%
Computer Software Company
11%
 

Company Size

By reviewers
Large Enterprise
Midsize Enterprise
Small Business
No data available
 

Questions from the Community

How does Zimbra Collaboration compare with Microsoft Exchange?
Zimbra is a free, open source collaborative software suite. The features I like best are the ease of integration and the email, calendar, and collaboration server with web interface. In addition, I...
What do you like most about Microsoft Exchange?
The initial setup was straightforward and fast.
What is your experience regarding pricing and costs for Microsoft Exchange?
Microsoft Exchange is costly, and its licensing model can be expensive over time as more users require licenses.
What needs improvement with Proofpoint Intelligent Compliance Platform?
It would be helpful to make it easier for end users to filter and see items in the quarantine within the Proofpoint Intelligent Compliance Platform. As an admin, I believe it would be sensible if e...
What is your primary use case for Proofpoint Intelligent Compliance Platform?
We use the Proofpoint Intelligent Compliance Platform because it has a good ability to detect viruses and malicious emails, and it collects a lot of spam emails. Since we use this platform, the spa...
What advice do you have for others considering Proofpoint Intelligent Compliance Platform?
It is a cloud-based deployment of the Proofpoint Intelligent Compliance Platform. We worked with an internet provider, who is also a security provider, and it took one day to deploy it on the cloud...
 

Comparisons

 

Also Known As

Exchange, MS Exchange
Proofpoint e-discovery and Analytics, Proofpoint Enterprise Archive
 

Overview

 

Sample Customers

Paderborn-Lippstadt Airport, Scitec Nutrition, British Airways, InnoGames, Osteology Foundation, Franz Haniel & Cie. GmbH, NTC Contracting
The Guardian Life Insurance Company of America
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