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Hyland OnBase vs Microsoft OneDrive for Business comparison

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Comparison Buyer's Guide

Executive Summary

Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

ROI

Sentiment score
4.7
Hyland OnBase enhances efficiency, accuracy, and security, offering savings, reduced errors, and improved workflows, especially for insurance companies.
Sentiment score
2.8
Microsoft OneDrive for Business boosts efficiency, saving time and costs while enhancing collaboration and file synchronization for organizations.
I have seen a return on investment with Hyland OnBase because it provides a very reliable ECM platform for my organization, helps to remove the dependency on paper files and file folders, saves real estate costs, and facilitates the ability to work from anywhere.
Senior Software Engineer at Infosys
There's also prevention of financial loss because I have some workflows designed specifically to validate certain processes, and in the past a lot of money was lost because calculations were done incorrectly.
Analista at a consultancy with 201-500 employees
Automation processes that used to take four or three weeks now only require days, and users can be easily trained to implement their own processes.
Process Analyst at a consultancy with 51-200 employees
We have been able to save around 600 million Naira in staff costs on cloud and on-premise storage.
System Administrator at Interswitch
 

Customer Service

Sentiment score
5.6
Hyland OnBase provides professional 24/7 support, often praised despite complex processes or premium fees required for premium options.
Sentiment score
4.0
Feedback on OneDrive for Business support varies, with praise for quick service but issues with outcomes and responsiveness.
Whenever I proved it was an issue on their side, they always followed up quickly and professionally and always resolved the problems.
Analista at a consultancy with 201-500 employees
Customer support largely falls on us, as many aspects must be handled directly with Hyland.
Process Analyst at a consultancy with 51-200 employees
I find technical support from Hyland to be good.
Product owner at a computer software company with 10,001+ employees
For Microsoft OneDrive for Business, I would rate the support a nine.
Systems services engineer at a retailer with 1,001-5,000 employees
They are always ready for our questions and they answer us within no time and very quickly.
Manager at TCS
Customer support for Microsoft OneDrive for Business has been 100%.
System Administrator at Interswitch
 

Scalability Issues

Sentiment score
6.4
Hyland OnBase is scalable and adaptable, supporting growth in users and documents, with cloud services easing manageability and costs.
Sentiment score
5.3
Microsoft OneDrive for Business is praised for seamless scalability and stability, accommodating large user bases without issues.
Transitioning to cloud-based services may reduce these costs in the future.
Product owner at a computer software company with 10,001+ employees
Hyland OnBase's scalability is one of its most significant strengths.
Process Analyst at a consultancy with 51-200 employees
In the cloud it's easier to handle; you work with pods and other infrastructure elements.
Analista at a consultancy with 201-500 employees
The solution is scalable.
Director of the IT at Jagiellonian University
Microsoft has provided the extended version of SharePoint alongside Microsoft OneDrive for Business.
Technology Analyst at Infosys
It should be increased for the free version users, making it more reachable to many people.
System administrator at BNY Mellon
 

Stability Issues

Sentiment score
8.0
Hyland OnBase is highly stable, with users praising its reliability, minimal downtime, and excellent scalability, security, and data protection.
Sentiment score
6.5
Microsoft OneDrive for Business is reliable with minor issues but maintains strong security and stability in data storage.
Since then they've improved a lot, and now it's very stable.
Analista at a consultancy with 201-500 employees
As a certified Microsoft product, it maintains high security standards.
Student at a media company with 501-1,000 employees
On a scale from one to ten, it rates as a nine in stability.
Consulting Manager at Angkor Group SAC
I would rate the stability of Microsoft OneDrive for Business an eight out of ten as it has improved significantly since I started using it from the very initial days of Skydrive.
 

Room For Improvement

Hyland OnBase needs enhanced dashboards, AI integration, user-friendly interface, flexible pricing, improved support, OCR, and simplified processes.
Microsoft OneDrive for Business needs optimization in syncing, interface design, file management, and improved AI, security, and functionality.
Hyland is working on a new platform (HXP) to integrate features from all products, addressing some concerns.
Product owner at a computer software company with 10,001+ employees
If AI could be used more at an enterprise level, since we are purchasing at an enterprise level for the subscription of Hyland OnBase, I would say if those AI informations would stay within the enterprise and not go outside of our enterprise boundaries, it would be secure and maintain our privacy.
Business Analyst at a tech vendor with 10,001+ employees
They need to improve the interface and usability of Unity and think more about usability.
Analista at a consultancy with 201-500 employees
If the asset owner can get some analytics of things, or a dashboard which is more top-level or high-level in terms of asset downloads and if there is a more collaborative platform in terms of engagement, more similar to Notion, would be nice for Microsoft OneDrive for Business suite of products.
Product Manager For Marketing And Strategy at a tech vendor with 10,001+ employees
I have experience with multiple version controls, including Git, TFS (Team Foundation Server), and GitHub.
Student at a media company with 501-1,000 employees
Microsoft OneDrive for Business currently lacks AI integration for management and collaboration, which is an area of interest for me.
 

Setup Cost

Hyland OnBase's complex pricing is costly, especially in Latin America, with varied monthly licensing averaging $4,500-$5,000.
Microsoft OneDrive for Business offers varied pricing, seen as reasonable or expensive, influenced by storage, licensing, and bundled package options.
I find pricing to be on the higher side due to its monolithic architecture.
Product owner at a computer software company with 10,001+ employees
My experience with pricing, setup cost, and licensing is that it is very cost-effective and affordable.
Senior Software Engineer at Infosys
Hyland OnBase is a bit expensive here in Brazil.
Analista at a consultancy with 201-500 employees
Sometimes without the offers, the pricing of Microsoft OneDrive for Business is a little high.
Manager at TCS
My experience with pricing, setup cost, and licensing has been very nice; they are really worth every penny.
Digital Project Manager at a financial services firm with 10,001+ employees
 

Valuable Features

Hyland OnBase enhances document management with secure storage, AI capabilities, workflow automation, and flexible integration for business efficiency.
Microsoft OneDrive for Business enhances productivity with seamless integration, real-time collaboration, excellent security, and extensive cloud storage.
The workflow engine has made the biggest difference for me because it is excellent for automating approval processes.
Senior Software Engineer at Infosys
Hyland OnBase has impacted my organization positively by faster document retrieval, intuitive setup, reduced manual processing, and comes with security.
Business Analyst at a tech vendor with 10,001+ employees
What I find exceptional is the document storage itself; it's outstanding how quickly you can find documents, content within documents, or images.
Analista at a consultancy with 201-500 employees
Microsoft OneDrive for Business has positively impacted my organization because it helps users ensure that their files are not lost, especially since we have many users either with laptop issues or unable to locate a particular file.
System Administrator at Interswitch
I appreciate the feature in SharePoint where it's difficult to permanently delete a file, as you can always recover files very easily.
Executive Director at Universidade Federal de Campina Grande
Another benefit is that you can share information across multiple devices, not just on one device.
Consulting Manager at Angkor Group SAC
 

Categories and Ranking

Hyland OnBase
Average Rating
8.0
Reviews Sentiment
6.2
Number of Reviews
19
Ranking in other categories
Business Process Management (BPM) (13th), Enterprise Content Management (5th), AI Knowledge & Content Platforms (4th)
Microsoft OneDrive for Busi...
Average Rating
8.4
Reviews Sentiment
4.9
Number of Reviews
38
Ranking in other categories
Content Collaboration Platforms (3rd)
 

Mindshare comparison

Hyland OnBase and Microsoft OneDrive for Business aren’t in the same category and serve different purposes. Hyland OnBase is designed for Business Process Management (BPM) and holds a mindshare of 1.0%, down 1.2% compared to last year.
Microsoft OneDrive for Business, on the other hand, focuses on Content Collaboration Platforms, holds 5.7% mindshare, down 8.6% since last year.
Business Process Management (BPM) Mindshare Distribution
ProductMindshare (%)
Hyland OnBase1.0%
Camunda7.3%
IBM BPM4.4%
Other87.3%
Business Process Management (BPM)
Content Collaboration Platforms Mindshare Distribution
ProductMindshare (%)
Microsoft OneDrive for Business5.7%
Box - Intelligent Content Management8.1%
Dropbox Business - Enterprise7.0%
Other79.2%
Content Collaboration Platforms
 

Featured Reviews

Joao Santiago - PeerSpot reviewer
Analista at a consultancy with 201-500 employees
Digital workflows have transformed meeting minutes and document tracking across departments
There are some particular aspects of Hyland OnBase, such as layouts or some modules that have just been built, that are not designed with the end user in mind. That's something they need to improve. However, even if it's not adequate for the end user, you can still take that and, with custom development, use those modules and APIs in a user-friendly way. They need to improve the interface and usability of Unity and think more about usability. In terms of tool usability, sometimes there are too many clicks to perform an action, which, if you developed it yourself, you could do in two clicks, whereas within Unity you need four or five clicks to do the same process.
PramodChaudharyDarwha - PeerSpot reviewer
Manager at TCS
Collaborative work has transformed team retrospectives and now saves us major planning time
I do not think that there is any improvement needed in Microsoft OneDrive for Business because a lot of features are already provided in the package that we have purchased, and we do not have anything that would be improved as of now. Speed-wise, Microsoft OneDrive for Business is very fast. Sometimes I think the auto-save feature of the things that we edit should also work in offline mode for some time, because once we get disconnected, I sometimes feel that the Excel or the Word document is trying to connect to Microsoft OneDrive for Business and trying to save it, but somehow the sessions expire. I sometimes want this to not happen. It can reconnect to the server when connection is up, but I can still work on the document.
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Top Industries

By visitors reading reviews
Healthcare Company
9%
Financial Services Firm
9%
Government
9%
Manufacturing Company
8%
Outsourcing Company
12%
Manufacturing Company
8%
Financial Services Firm
8%
Construction Company
8%
 

Company Size

By reviewers
Large Enterprise
Midsize Enterprise
Small Business
By reviewers
Company SizeCount
Small Business7
Midsize Enterprise4
Large Enterprise16
By reviewers
Company SizeCount
Small Business10
Midsize Enterprise9
Large Enterprise18
 

Questions from the Community

What is your experience regarding pricing and costs for Hyland OnBase?
My experience with pricing, setup costs, and licensing highlights that one of the significant challenges for the commercial team in selling Hyland OnBase involves its high pricing, particularly in ...
What needs improvement with Hyland OnBase?
I believe Hyland OnBase can improve its cost structure as a platform or software as a service because currently they only sell a few packages that come bundled with many modules likely not used by ...
What is your primary use case for Hyland OnBase?
My main use case for Hyland OnBase is that companies in Colombia use it for document retention projects, handling all document retention tables for all the data they use. They search for software o...
What needs improvement with Microsoft OneDrive?
Microsoft OneDrive for Business is very good and I do not think it needs to improve on anything. I believe this is a very good product.
What is your primary use case for Microsoft OneDrive?
My main use case for Microsoft OneDrive for Business is to save files to my PC and to sync files so I can access them from different laptops. I experienced a scenario where I had issues with my cur...
What is your experience regarding pricing and costs for Microsoft OneDrive?
My experience with pricing, setup cost, and licensing has been very great for the past seven years.
 

Also Known As

OnBase
MS OneDrive
 

Overview

 

Sample Customers

Honda France Industries, Hill County Texas, Hylant Group, ING Lease France, State of South Carolina, Syracuse University, Swindon College, Rhode Island Department of Human Services, Rochester Institute of Technology, Moen, Odense University Hospital
Chevron, Accenture, Booz Allen Hamilton, DBS, Nestle, Lowe's, MGM Resorts, Textron, MGM Resorts
Find out what your peers are saying about Camunda, Automation Anywhere, Pega and others in Business Process Management (BPM). Updated: October 2026.
921,714 professionals have used our research since 2012.