Box vs Microsoft OneDrive vs SharePoint comparison

The compared Box and Microsoft solutions aren't in the same category. Box is ranked #6 in ECM , with an average rating of 8.0, and holds a 3.7% mindshare in the category. Microsoft is ranked #3 in CCP , with an average rating of 10.0, and holds a 9.8% mindshare. Additionally, 85% of Box users are willing to recommend the solution, compared to 90% of Microsoft users who would recommend it.

Box

Read 41 Box reviews

1,646 Views
1,086 Comparison Views

85% willing to recommend

Microsoft OneDrive

Read 19 Microsoft OneDrive reviews

2,015 Views
1,828 Comparison Views

90% willing to recommend

SharePoint

Read 160 SharePoint reviews

5,080 Views
4,307 Comparison Views

79% willing to recommend

Box

Microsoft OneDrive

SharePoint

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Executive Summary

We performed a comparison between Box, Microsoft OneDrive, and SharePoint based on real PeerSpot user reviews.

Find out what your peers are saying about Microsoft, OpenText, IBM and others in Enterprise Content Management.

To learn more, read our detailed Enterprise Content Management Report (Updated: March 2025).

Buyer's Guide

Enterprise Content Management

March 2025

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Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Mindshare comparison

Enterprise Content Management

Content Collaboration Platforms

Enterprise Content Management

Featured Reviews

Shrikant Pillay

Service Management Consultant at Tata Consultancy

Allows you to upload and download files quickly but lacks integration with Office 365

For enterprise users, the data is in a local repository. We use it for files for the end user process. This is a cloud solution. In my current organization, we have over 10,000 people using this solution. I use it very extensively. Users these days are working remotely You can upload your bin,…

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CJ Aulisa

Contact Center Consultant at okiBoe Group

Keep organized and have access to important files wherever you are

From my own personal experience, I have a story that tells about how and why the product can be improved and it mostly has to do with customer care. This is about a situation that really caused me great aggravation. I am an independent consultant, so I have OneDrive in my business set up and I pay monthly and it bills monthly. I foolishly let my granddaughter get a robot gaming account under my Microsoft account. Because she is only nine years old and she has autism, she really does not understand what she is doing sometimes. She kept buying points for a game she was playing a lot of and I did not know she was doing it. She would go buy $200 a day in robot points, and then I got on my robots bill and found out what was going on. They would not let me separate the accounts so I could stop the billing. If I canceled the account, I would have to cancel her account, and then she would lose all the things that she had done and accumulated in the game. So I removed the credit card, let that account die out, and then started a new account. I made a new password and all that stuff to start over. When you get a new account, they give you a 30-day free trial. Because I use it and knew I wanted it I already bought PowerPoint in the project and they built that. When the trial came near to the end, they sent me an email saying "your trial is coming to an end" and I called them just to make sure that the PowerPoint purchase was not considered part of the trial that they were talking about because I didn't want to lose anything when I let it lapse. They assured me that everything was good. When the trial came to an end. They removed all the files and I had been working on with a client analyzing their IBR (incremental borrowing rate). So I lost all my trees and they totally removed everything I'd spent hours on. I called and tried to find out what was going on. They spent an hour or two on the phone with me trying to go different ways calling different departments to find out where they might still have the data. Turns out they did not. They lost it. So my caution about the product and trial periods is to be careful. Because I had multiple Microsoft accounts, when the first tech checked and looked it up they thought I had a valid license for the new Microsoft account. They were referring to the old one. There is my lesson learned. Besides that episode, I like working with Microsoft products. But then another thing happened. I had another customer and they wanted me to set up on their desktop. So I created a Microsoft account for them so I could use their client email and their OneDrive and all that stuff in their name. For the life of me, I could not get that removed off my desktop after I had it installed. I had to call Microsoft to try and get it working right again. I could not do a regular delete to get rid of the stuff from the other account. It does not let you delete it. So every time I logged in from scratch, it sent up an error saying I had the wrong password for this account. I just do not need that account anymore and there was no way to get rid of it or regain control of the login. They were terrible for support after COVID hit. I want to write an article on the companies that achieved during COVID and then the companies that used it as an excuse to provide poor customer service. Microsoft would be under that jurisdiction. In the end, I would use it again if it worked and I got my password straight. It works great but with the product, you get the behemoth Microsoft customer support services. I have not contacted them lately, so I do not know if they got it working right. When COVID hit, they just went off the deep end claiming they could not fill support requests. Otherwise, I think Microsoft is pretty good. I can not think of anything that I could make OneDrive better. Besides having different outcomes from these experiences with Microsoft products, I have been happy with them.

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Sanil Paul

IT Service Manager at a energy/utilities company with 10,001+ employees

Streamlined collaboration through seamless integration and customization

I have been an administrator for SharePoint and have used it as an end-user for document storage. Predominantly, I've been involved in administration SharePoint helps a lot since we've moved from using it directly to using it as a backend for Teams, which makes collaboration easier. It supports…

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Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Pros

"The system's performance is impressive, and file sharing is notably straightforward."

"Box is very simple and effective, so I prefer Box."

"The application is very light in terms of uploading and downloading files."

"It is really easy to load files to and from this solution."

"The collaboration of the solution is good."

"We can provide controlled access to documents using the product."

"Governance and ease of use are why I think a lot of people like Box, including ourselves. Basically, we're concerned about what information is being sent to Box, so we use a lot of the Box governance features to make sure that what is being sent to Box is appropriate. If it is not appropriate, it is not allowed to be sent. It is also pretty easy to use. It is the easiest to use for customers and for technologists."

"The solution is scalable."

More Box pros

"They have support for integration with a lot of tools."

"It is good as a central hub for the storage of documents and sharing among team members."

"It's pretty easy to learn. Once someone taught me, I was able to navigate it quite easily."

"It helps you keep organized."

"It gives you access to important files from virtually anywhere."

"We use Microsoft OneDrive for file sharing without the need for additional hardware (such as flash drives or external hard drives)."

"The most valuable feature of the solution is the amount of space allotted to each user that is issued a subscription."

"One of the good features is that the users are not even aware that they're using it."

More Microsoft OneDrive pros

"It offers an easy way to store unstructured content (.pdf, .doc, .xls, images) and to tag them with metadata."

"It facilitates collaboration and the ability to create custom workflows."

"SharePoint is already moving to cloud, if you are using SharePoint online, which is cloud-based technology, it is more accessible."

"The search feature is valuable."

"Ability to store files of any type."

"No code and low code, scalable, and stable collaboration platform. Straightforward to set up. Its support system is good and offers fast issue resolution."

"Our staff found it simpler, as they did not have to work within a classification system."

"It has good integration with other MS products."

More SharePoint pros

Cons

"One thing that Box would benefit from is a records management component."

"I recommend doing the trial first, because it's not cheap ware. It's not overly expensive, but it's not cheap ware, and enterprise has a minimum number of users."

"Maturity of the enterprise security around user management."

"If there was a plugin that added some sort of toolbar in Office, that would be great."

"If you want to delete something in Box, you have to do it manually, one by one. That was my recent experience. They might have a bulk delete, but I could not find that option. If you want to delete something, you have to go to each and every file and delete it."

"Like all cloud platforms, there are always areas of improvement around sync to local devices."

"Collaborative editing was challenging if multiple people were in a document at once."

"I don't like the low level of role-based security it provides – it's very cumbersome, and the support is ordinary at times."

More Box cons

"Performance is an issue when sharing a large number of files in a single folder."

"The solution has sub-folders, which are visible to various team members. If you want to ensure the information is private, you would need to have a certain level of seniority in the office."

"The initial setup is a bit clunky."

"No one gets an alert when files are deleted."

"I think it should be more user-friendly with more tutorials on the full scale of the program."

"There are not enough ways to assign permissions to shared folders and files."

"The online application is quite limited, for this and other Office offerings."

"The scalability has room for improvement."

More Microsoft OneDrive cons

"One issue is that when users mistakenly hide files or set permissions incorrectly, it can lead to files becoming inaccessible, requiring intervention from Microsoft support to resolve."

"SharePoint designer workflows can be buggy sometimes without any apparent reason."

"When working on a website with SharePoint Online, not many people can edit simultaneously. If I am editing one section, my colleague cannot edit it at the same time."

"The initial setup is complex and has room for improvement."

"I understand that some functions are lost when you store the information in a file system, so maybe that's a way SharePoint can improve."

"The product must provide more automation."

"It will fully use your system resources."

"Needs improvement on the user interface."

More SharePoint cons

Pricing and Cost Advice

"We are using the free version of the solution. There is a free version and monthly and yearly subscriptions available."

"It is expensive per head, as you need the enterprise license to get full security and tools. So negotiate a discount!"

"They are very price competitive when pushed. Initially, they come out with a standard list price, but they are willing to be very competitive. The Box price was pretty much equal to or lower than the Citrix price, and Box has more features."

"Better sign a full year's contract to get a discount."

"I'm in Higher Ed, so we purchase through Internet2-Net+. I absolutely recommend going that route for Higher Ed customers."

"I have to pay for Box. It could be a little cheaper. On a scale from one to ten, I would give the pricing a five."

"A business account has a minimum of three users. If you are more than three people in-house, go for the Enterprise version. All the external users are free of charge."

"There's a free version that allows you to use it with almost full-feature access. Even in the free version, it gives you all you need."

More Box pricing and cost advice

"The licensing is expensive and on a yearly basis."

"Using this software, it has had an amazing impact moneywise on our business. It allows us to share documents without the need of extra hardware."

"Costwise, it is a great option. In most cases, it is a free space, which will be more than enough for most customers."

"It is free if you are using Office 365, and you get a terabyte of storage with your account."

"OneDrive comes with Microsoft 365 so it is just an added part of that package."

"The price of Microsoft OneDrive is reasonable and compatible with competitors."

"This is a pricy solution, given that we are only using it at 50% capacity."

"We pay a lot for the Enterprise version, but it is a premium service."

"The pricing works for us."

"The licensing model for SharePoint Online is based on per user, and it is monthly. The price of the solution overall is good."

"Licensing can be by server or by seat."

"The data classification and search elements are cheap."

"For this type of solution, it is not wise to buy it without Software Assurance."

"As usual, Microsoft’s licensing structures don’t really seem to fit the needs of their products. This leads to always paying for a project you will never use fully or always be adding to."

"The solution's pricing is relatively expensive because it's bundled with other products."

"It is very expensive."

More SharePoint pricing and cost advice

See which vendors are best for you

Use our free recommendation engine to learn which Enterprise Content Management solutions are best for your needs.

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Comparison Review

it_user8925

Developer with 51-200 employees

Aug 23, 2013

Jive vs Sharepoint vs Drupal Commons

At Mediacurrent we often get requests to compare Drupal to other platforms used for intranet sites and social business platforms (like https://dev.twitter.com/ for example). This is often referred to as “Social Business Software”, which has grown in popularity in recent years. I decided to do a…

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Top Industries

By visitors reading reviews

Educational Organization

54%

Financial Services Firm

Computer Software Company

Government

Educational Organization

49%

Financial Services Firm

Computer Software Company

Government

13%

Financial Services Firm

10%

Computer Software Company

10%

Manufacturing Company

Company Size

By reviewers

Large Enterprise

Midsize Enterprise

Small Business

Questions from the Community

What do you like most about Box?

The solution is used for data storage and any kind of visualization.

See all answers

What is your experience regarding pricing and costs for Box?

The solution is expensive when it comes to API calls.

See all answers

What needs improvement with Box?

The price must be lowered.

See all answers

What do you like most about Microsoft OneDrive?

The backup capability is one feature I love about OneDrive. I also like how it syncs when you're working offline. Eve...

See all answers

What needs improvement with Microsoft OneDrive?

It takes too long for OneDrive to synchronize various applications, especially when you are saving office data. It al...

See all answers

What is your primary use case for Microsoft OneDrive?

We use OneDrive to share documents throughout the organization and collaborate. It is also used for backups.

See all answers

What do you like most about SharePoint?

The search feature is valuable.

See all answers

What is your experience regarding pricing and costs for SharePoint?

With SharePoint, we save by not needing multiple external licenses. Unlike Drupal ( /products/drupal-reviews ), all n...

See all answers

What needs improvement with SharePoint?

When working on a website with SharePoint Online, not many people can edit simultaneously. If I am editing one sectio...

See all answers

Comparisons

ShareFile vs Box

Compared 11% of the time

Egnyte vs Box

Compared 10% of the time

IBM FileNet vs Box

Compared 7% of the time

Nasuni vs Box

Compared 6% of the time

OpenText Documentum vs Box

Compared 6% of the time

More Box Competitors

ShareFile vs Microsoft OneDrive

Compared 17% of the time

Atlassian Confluence vs Microsoft OneDrive

Compared 14% of the time

Amazon WorkDocs vs Microsoft OneDrive

Compared 11% of the time

Dropbox vs Microsoft OneDrive

Compared 7% of the time

Google Workspace vs Microsoft OneDrive

Compared 6% of the time

More Microsoft OneDrive Competitors

OpenText Documentum vs SharePoint

Compared 10% of the time

Amazon WorkDocs vs SharePoint

Compared 8% of the time

WordPress vs SharePoint

Compared 7% of the time

OpenText Extended ECM vs SharePoint

Compared 7% of the time

Newgen OmniDocs vs SharePoint

Compared 2% of the time

More SharePoint Competitors

Product Reports

Buyer's Guide

Box

April 2025

Download Box product report

Buyer's Guide

Microsoft OneDrive

April 2025

Download Microsoft OneDrive product report

Buyer's Guide

SharePoint

April 2025

Download SharePoint product report

Also Known As

No data available

MS OneDrive

SharePoint 2007, SharePoint 2010

Overview

Box is a Modern Content Management Platform for companies of all sizes and industries. The difference that Box brings is that it offers the security and controls admins need with the sharing and collaboration capabilities end users want. Box has made it easier for people to securely share ideas, collaborate and get work done faster. Today, more than 62,000 businesses, including 59% of the Fortune 500, trust Box to manage content in the cloud.

The Box platform provides HIPAA, FINRA, FedRAMP, and many other compliances to go with granular access permissions and advanced security capabilities.

By using Box you can sync, share, and collaborate on all types of files, anywhere, on any device - but that's just the beginning. You can choose where to store your data, to manage your own encryption keys, and set workflows to automate content-based processes. You can also assign custom metadata tags to content, watermark sensitive content, and set file retention or legal hold policies.

Box has deep, native integrations with Microsoft Office and Outlook, Google Apps for Work, Salesforce, Netsuite, Docusign, Adobe, and many other best-of-breed solutions you may already be using.

Box

Microsoft OneDrive for Business gives you online storage that works seamlessly with the tools you use every day to create, communicate, and collaborate from your PC/Mac or your iOS, Android, or Windows device.

Microsoft

SharePoint is a Microsoft-based platform for building web applications. It covers a widerange of capabilities and while it is appropriate for experienced webdevelopers, even non-technical minded users can easily navigate through thesystem and execute functions such as collaborating data, managing documents andfiles, creating websites, managing social networking solutions, and automatingworkflow.

Major areas that SharePoint deals with are websites,communities, content, search, insights, and composites. The purpose is to give usersthe ability to create or develop these key business components on their owneven without technical knowledge of, for example, how to build a website or howto integrate coding. Configuring SharePoint into a business's system is meantto cut out all of the complicated steps, and pave the way for easierimplementation all around.

Microsoft

Sample Customers

GE, Toyota, P&G, Caterpillar, Flex, Schneider Electric, Sally Beauty, Eurostar, AstraZeneca, AirBnB, Whirlpool, Wake Forest School of Medicine, Nationwide, Aeropostale etc

Chevron, Accenture, Booz Allen Hamilton, DBS, Nestle, Lowe's, MGM Resorts, Textron, MGM Resorts

Toyota, Aeroports de Paris, ASBBank Ltd., Barking, Havering and Redbridge University Hospitals, CambridgeshireConstabulary, D&M Group, NPL Construction Company, and The Regional Municipality of Niagara.

Buyer's Guide

Enterprise Content Management

March 2025

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